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CCMtg12-03-92SMMinLONGW00D C: LONGW00 DECEMHI Mayor Paul Lovestrand Deputy Mayor N vey Smexilsoa Anderson Commissioner s Miller zeaaP arl SamessA Fellin, City Administrator GeialdineMD ambxi, City Clerk Becky Vos e, City Attorney I. Mayor Lovestrand called a Special Meeting to order at 5:00 PM. 2. DISCDSS CITY C SECTrON 6.10 - ADMINISTRATION O DDGET D TO PREAPPROVAL FOR PAYMENT OF CERTAIN BILLS AND PAYROLLGAR Mayor Lovestrand explained why he had called Special ing. Referring to a omputer listing of the bills, he said fox twotyeaxs he had been laboring under a delusion that these w all the bills, u til r ently when he began signing checks. aid rally hen al lowed his signature s amp to be used t s~gn sthe checks until he Mad a disagreementt bill fox clothing allowance and decided t withdraw u of his astamp unless used i his presence. aid the payroll w signed and he then w called to c sign a few checksas He said while r ing the checks he s e he did not r cognize and asketl iE rthese checks w the approved list of bills and w s told they w not and that these w checks that c e due between the meetingse Mayor L estrand then read from se n 6.10 of the charter, ov ctio No payment shall be made.......... except in accordance with appropriations duly made and unless the Administrator first certifies ............ and that sufficient funds therefrom are or will be a ailable...... when it becomes dne and payable. Upon eipt of such certification, the City C snail direct rec ommission payment .......... business. Any authorization ........... so paid." Mayor and aid the day he with the Administrator~VClerk, Finance D ectoit and the Auditor and they agreed the rssue needed to be raddressed as at was being done . McPellin said Mayor L and i He said ne w not a of it and i ethinq that has been ce ued s e past adminisc~ationa aaa p eeuin .rata ane t finis, prior aatnorizac ~ wiliree ~eecea from c w befere any biua, i nelepnoae, e ana payrou n n ne Para fw aia cnia called t rey~eat commission c autnoriee eP yment fox wof wages, fringes, and benefits and then have a solution placedoo onaay's agenda t approve payment of c n bills. McPellinn read from a listing of bills in Mr. Mc:JUtt's memo dated December 3, 1992 and also referenced to a resolution which Ms. voce s legal antl M aid it w n that [he way the r solution set forth acknowledges the City Administrator has certified there i will be adequate funds in the a ants and the City Administrator can safely say that because of budget knowledge. Deputy Mayor Smerilson suggested, i ead of the r solution, the City Administrator bring to the Commission those bills due and payable within the n eeks. eellin said a list could be presented, : all would be es t~imates, but would n t be o omputer r But said o e paid, the Commission would r copy o£ the actual disbursement. Mayor Lovestrand said cDeputy Mayor Smerilson's suggestion w of the alternatives discussed and said he preferred it to then resolution. Commission discussed the n ity t the weekly payroll and the c s that Mi gMCNUtt woald prepare a onthly projection of then cost for payroll for Commissi.on's revrew. otion by Commissioner Pearl, s onded by Commissioner Miller to pay the payroll. Motion carried by unanrmous roll call vote. The c agreed that the estimates of the expenditures be prepared andr presented to the Commission by major a unt number. Nutt asked i£ the estimate could be a onthly estimate presented a the first m ing o£ the m nth with the omputer listing o£ the actual expenditure presented after the fact and the com:nrss ron agreed. McNutt said his understanding of C action w that there w what is paid ras long a they shown on then estimatecand the computer ions are sabmittetlaafter payment is made. Commission agreed. It ted that Vase's check w also early for signature sabot the Commission noted that she w ontract employee and hex check was sot rssaed as a payroll checks Mr. Mceellin said all w operating under the a umption that what was being done was correct and thanked Mayor Lovestrand for 3. There being no further business, meeting adjourned at 5:30 PM A1'TE'?~: ~/ J / .!/>~ IX ~L2Nrll4 Geraldine D. nbri, Crty Clerk