CCMtg02-01-88MinLDN6V100D CITY CUIIM ISSIDN
February 1, 1900
Pros en t: tteyor Onvid 6u nter
DepuGY Mayor- Lynette Dennis
conmi ssioner Ri <ha rd Bull my ton
Lomnissioner Ila nk Ila rdy
Comae ssioner Ted Poel ki ny
Donald L. ferry, A<ti ng City Administrator
M
i chael Kramer, City Attorney
Geri ].ambri, Denu ty City L1 erk
1. the meeting wis called to order by tlayor Gunter at ): 30 P.ii.
2. A moment of silent meditation was followed by the Pledge of Allegiance to Lbe
3. Approval of fli nu tes: Motion by Lpimni ssioner Poel ki ng, s onded by Conmiss toner
Hardy that the Minutes of January IR, 1988 Regular Session and the January 26, 1908
41ork Session be approved as submitted. notion carried by a unanrmons vo r ce vote.
9. Continuation of Pu hi is II ing, Conditional Use request subni ttrd by James
Best theatre to be located ina Ba rcl ay Square, NF c of intersection of Lft-42I
and 5R 939. (postponed on 1-4-88 and rescheduled until r2-1-88 on I-1R-88)
Mzyor Gunter sta tetl the Public Nearing had not been closed on 1-A-68 and on 1-III-88 as
he though[ it had been closed he called fo vote. e stated when the er
discovered, it w ced that the Public fleari n9 wofuld be continued tonigh tWa a nd
therefore, it was rescheduled for continuation of Publ fc I{ea ri ng on tonight's agenda.
Mr. Terry stated the staff has r emended the conditional a requested far the
Best ihea tre be denied due to inadequate septic and inadequate off street parki nq.
a1r. Terry stated at the ff rst meeting, the septic was not operating properly
a nd'[o date there has been n ec rive action taken. Mr. Nagle stated he would
like to r onf irm what fir. Terryos tz red and also, Mr. Dqr en has s led that there
will be lOcaddi tional employees, whirh wilt i the parking required. Hr.
Nagle further stated that e additional [hreenipaces will be lost due to expo nsion
of the septic. fle stated the project will be short a total of 2l parking spaces.
Nr. IJa 91e also referenced a letter from Russell dill er, Seminole County Health
Department where Mr. Fill ter sta t etl "it i opinion that the system may not
function properly based on the ex pe<ted flows rver ses to dd area." (t tr. dated 1-I1 -8])
Mr. Severs to in furnished the Li [y Loimn iss ion with a letter dated January 25, 198]
from Bart Ila rris, Seminole Lou my health Bepa rtment, which Duct roes what, must be
done i order for [he septic systen to be accepted by the County and support
the facility including the Best Theu [re. Ftr. Bev ers rein also furnished the City
Commission wi [h a ontract with Joe McCrady Fxcava ti ng to do the work a required
by the County. Flr. 6evers rein stated i apPea red [he Li ty tbouyht they w not
w it ling t ect the c ent septic nrobl en, but it w not done due to the fact
that they were waiting forr5enri no to County to advise them of what needetl to be done.
into the septic drat nfi el tls also which canpou nded the problem antl the drat na 9e
pipes would be diverted Go the r n pond i of the complex.
discussion re9ardi nq the a pandeO Ldra i~f i eld anJ Iota [ion o wet iha sethes
possihi city of failpre of [Ire proposed expanded s sys tenisam^ra sogren stz led
the Thea Cre had tried Co get lease letters from o[Irerc tena nts far parking but were
unsuccessful.
zo
Hr. bon Wilkins stated M1e represented P a Makers and Chey ned agreed earlier to
oopera to to a nroaa to the demands ofr the Cheat rc but that aue to problems
[M1at have becvC eoa ppa rent they were withdrawing their re<vmmenda ti on for approval.
Motion ny conissioner Bull inq ton, s Dnded by Commissioner Na rcly to close tM1e
public bearing. Nvtion ca rr led by a voice vote.
Motion by Dep. Nayor Dennis, s Dnded by Conmris sinner Bulling ton, that the
ontli ti onal u appl ica [ion forcBest Theatre be denied due Co inadequa [e parking
and septic fecil hies. Motion arri ed by e unen r moos roll call vote.
Mr. Kromer stated he had proof of publ ica[iDn for all public M1eori ngs on [he agenaa.
5. Public Hea ri n9, Conditional Ilse reques tad by Nt10, IfYL. to locate a indoor
recreation center on SE corner Df S. Milwee and SI'. 434. Zoning L-3. u
Nr. Ilagle stated the r est w s to tote to a family billiard r alcohol,
and M1e r ended approval subj e<[ to staff and LPA c ooM1lr. nLOU Pac ells
stated hecwas the applicant and he presented [he Sem Tool eeLpun ty Neal to Department
a ppraval to the City Lommi ssi qn. Larmni ss Toner bul l ing ton goes [Toned fire sprinklers.
lir. Pac el to stated they rroultl be installed iF the conditional use w s granted.
1lo tion by Commissioner bull ing tun, s conded by Commissioner Hardy, to close the
public nearing. Motion carried by a unanr moos voice vote.
flog ion by Oep, t1ayor Dennis, s Dnded by Conmiss Toner Hardy, that the Lgndi ti onal
Bse quest for fplb, Inc. to operate a billiards/amusement center at 2I4-Z]8 I1
SR 934 contingent upon the applicant: 1) submitting a approval letter from the
County health Department < ing the adequacy of thews eptic tank far the p
posed a 2) omVl Yi nq w~i to ethe City Planner's letter of 1-6-bb and other staff
mentsc included in packets, l) the above items being resolved prior to
,s:panLe of the L; tv o avat;opai l;cense.
6. Public Hearing, Ordinance Ho. II63 -Amending the Personnel Policy and Procedures
Manual, Section 6-il, Managorial Leava.
Itr. Kramer read the ordinance by title only. Mayor Gunter opened the public hearing.
There w en is p Piv Lion by Lpmai ssianer Bull ington, s Dnded
by Lomnissi onerofla rdy, to close the public hearing. Mo tivn carried by a una nr moos
roll cull vote.
Motion by Lonmi ss Toner Na rdy, s Dnded by Commissioner Bull ing ton, that Ordinance
No. 863 be adopted. Hoti on carried by a unan rmous roll call v0 t.e.
]. Public N ing Drai na nee Ho. b]o - Au tM1Or izi ng Li Cy Attorney to i es ti qa [e
ailega tions ofrmrs conduct or w ongdoi ng wnen requested by Lommi ssi on, nv
Mr. Terry stated n wed ~ the City Charter and Personnel Policy and, in his
ev ie
Ordi none eeNV. 870 wa n rc ssa ry and w retonmend ing thaC i[ be denietl.
t1r ~nKramer read Ordinance Nv. 58]O nbye[i tle only as
Motion by Corrmi ssi Doer Bull ing ton, i Dnded by Comnf ssi ~~er PDel king, that
Ordinance Np. 8I0 6e denied. Flo ti onec orr Ted by a una nr movs roll call vote.
b. Public Ilea ri ng, Ora i na nee No_ 6]3 - Anrendi ng cornpren ensive Zoni n9 Ordinance
Section 901.3.f,., prvvi tli nq rev raw of decisions by Boa ra of najpstment.
eaa Drdtnanee Np. B]3 by title only. mayor Dpnter oppnea the nr,m;c
hea rKnameribere w ants p Nation by Connni ssivner bul ling ton,
Dnded by Cmmni ssionerclla rdy, tort los ea the public bearing. 11o Lion carried by
Notion by conmris stoner Ila rdy, s onded by Connni ssi ~~er 6u11 ington, that
Ordinance Plq. 6I3 be adopted. Motion carried by a una n,nrous roll call vote.
9. Public flearin9, Ordinance rv 0)a - impq si n9 Ad Interior the additional o
o duties and fu nc tionsogF [he Orfi ce of City hdmi nistra for on the
Li tyfc Jerk.
11r. K rea cl Ordi nu nce rv OJ4 ny title only. Mayor bunter o ned the public
hearing a ih er cots pro Motion by cpmmi ssi oner boll ington,
onded by Commissionercllendy, kb cl os es the public hearing. Motion carried by
a unan rmous voce vote.
Motion by Convni ssi oner Pqel king, s onded by Commissioner 6u 11 ing ton, that
Ordinance No. 8J9 be edop led. Motion carried by a una n,mous roll call vote.
10. Site Plan - SPf, Devel opnrent. A2] fi i Storage IJa rehou se. Coca [ions West
side of CR 42], Zoning: [-l. Lend Use: rC-~.
Mr. Pi to tan stated they ha d. compl tad wi tF all staf{ requests bdt needed to defer
to c; ty rgrmnsa;gn regara; ng the rol ; ce Deprtment r enm nq enae n ;al ana
be instz tied in LM1e entry on CR 42] v the County Traffic Engineering Department
requiring the island be installed. Mr. Nagle explained tM1at tM1e County would pre
ter a right in/out only and a island in [he entry driveway but that the Li ty
Police Department would prefer n island and a dec ei lane with a left turn lane
bet ng c ns trotted sou to of the external driveway. However, Mr. nz Die stated,
to do tM1e improvements recommend ed by the City Police Department would require
a ad or redesign.
Motion by Dep. paygr Dennis, s onded by Commissioner Poel king, that the Site
Plan for the A2I Mini Storage be approv etl subject [ staff c en ts, with the
ceptign of 1-2J-80 Police Department c ent letter, and that a island he
tai led as Der Semi no to Lqun ty's reconmenda tions. Ito tion curried by a una n,mqus
roll call vote.
11. hOProval of Prgposzl suhrni tied by I & P Financial, Inc. to conduct m nag anent
assessment study and autnori za lion for Mayor to sign proposal on behalf of City.
. Terry stated the proposed c su lti nD agreement had been reviewed and w s found
to be in proper order. He stated an ordi name to amend the budget to proof de
funding would follow.
Oep. Nayor Penn is de<l area a onf tici of interest stating ttr. JefF Etc hberger was
her brother-in-law. She further stated she worrid not c ent and would not
vote on the i and would file the proper conflict of interest form as required
by State Sia to tee
Mo tf on by cgnnnissigner Hardy, s onded by Commisz inner bull ing ion, that the
gen ral c sul ti ng ogre ent between City of Longwood and I G P Financial, inc. be
approved and the Playor be au ihori zed to sign the agreement s it has been
determined [hzt tM1e wgrk to be a gmpl fished dana nds i med iategac ti on and the c -
sultant has been detenni ned to possess the unique goal if ica ti ans and ex Der iencea
required and is tM1e o pa ny able to Perform the work. Notion c ied by a
four to z roll cal lev wi M, Noyor fun ter, Lommi ss toner Dull ingto n, Conrmi ssioner
Ila rdy ondecommi ssioner Poel king voting aye and OeD~ Mayor Dennis abs to ini ng..
12. rst Reading, Ordinance fl DI S, amending Dudget for fY 0)/IIO to provide
fnnasFror agreaaam wi to I s r r; vandal, Inc.
~Ir. rerry statea a nel Direcmr n nt yet heen h; red [Here a Dad u;on
fgnds ova noble msPersoo~el Dwaget to „n~~aee towaraa Davmeat for tbar~gos»1cant
Mr. Terry £rrrther stated filet a special line itmr would he set uP untl er Con-
sultant Faes.
Dep. Pfayor Uennis dec le retl a conflict of interest as stated for item 11. on [he
Notion by Conmis sinner Nerdy, seconded by Comnri ssia per (tu 11 ing tan, th oC Ordi pence
. 8]5 be a cep retl qn firs[ Reading and theta Public flea ri ny be scheduled for
2-15-DD. Motion c led by a four to z roll call vote, with Mayor Gunter,
Conwissi over Bull inq ton, commissioner He rdy and Commissioner Poet ki ng vpti ng aye
and Dep. Mayor Dennis obi [a in iny.
13. Reso lu Ci on No. 611, ou thori ii ng a cep to nee of Fa cismi le si gna Cure aC Son
Dank and freedom Oank on checks issuedcby the City of Lpny~aood.
Notion by Lomniss inner bull iny ton, s and etl 5y Lommi ss loner Poel king that Resol uti0~
No. Gil be adopted. Notion carri etl by a unanimous roll call vote.
14. Au thori xat ion far City Staff to negotiate a contract [o perform Capital
Impravenent El mrent oP Lpmprehensi ve. Plan.
Mr. Nagle advised the fi ty Cortmi ssi qn that a request for proposals w s advertised
n the n wspaper and that three proposals w ved. Nagle r ended
that Ivey Hennett Harris and Walls be ra nkedrdi reel i prat R2r tie stated the third
proposal had been tlis goal if i etl as their proposal a ceeded the funds available.
Mr. Nagle asked for approval to neyo ti ate with Ivey Bennet[ Norris and Vla 11 s.
6y c the City Lomini ssian authori xed the Li ty Adrn in is tratpr, City Ai torney
and Li tynPl anner t negotiate with Iveyr Bennett, Harris and Walls, inc. for a
ontract for completion of a capital [mprovenenis Element of the Comprehensive
Plan for final approval of the Li ty Commission.
i5. Site Plan - Longwood Lomnerc tai Center, location; North side of SR 434,
East of W. Warren Avenue intersection. Zoning L-J.
Commissioner 6ul lington stated he was cp rued that the decal lane was only ZO'
with two fast footl facilities planned onnthe site. Mr. Nagle stated he had talked
with ODT and a longer decal would be accepts hi e: Mr. Na yle stated the lPA had
mmended a right in/out only but a ompromise could be r ached o what the lPA
nended and the aDPl i<ant wanted. cNr. Nagle re mended the dec ei be extended
and a right out only traffic be allowed. Hr. Henson stated he had been given
the authority to agree to construction of a decal taper based on OOT regarding
drainage strut tore but was not~y iven authority to agree to no le{t hand turn
into the pro$ec t. fle {u rther stated they would agree Cq participate in the cost
of si 9nal ixa [i on based on trips generated. Ile further stated they would
nrnpl ere drainage, water ands r for the entire project to s e the future
phases, also perimeter lantls ca pi ng, and they would submit elevations of the
future hu ild togs, canmri ssioner Poel ki ng questioned sidewalks o n Ave.
Mr. 11 stated Chey hod not planned o Nayor Gun Cer .stated thews ppl ica nt
may want to c si der this. Lommi ssi onerp0u 11 iny ton asked if the p act w
stubbed not far s Mr, (lens on said iE w Cornni ssi ~~er Ilo rdy asked if the
a pp1 lea n[ had egreeUr CO the extended decal 0£5165'. Mr. ilenson stated yes..
Motion by conrmi ssi ~~er pul ling ton, s 0nde0 by Dep. IAaYOY Dennis, that [he s
plan for [he Longwood Cononerc i al tenter be a vecl fora ~o year t e periode
ppra
su hj act t the en<l used stn Ff cammen [s (building permi CS rnu st be i ued within
two yea rsoof approval do [e) a zrrbj ec t, to the dec el lane het n9 165'+_ and a
fight turn orrt only onto SR 939. Ho [ion carried by a unanimous vote.
irrrsteePrd/B/AOLOngwood rCOmmerce Gentere(prainagenPGrbl em)1 Thomas A. 8l nford,
Pir. Terry requested that the Indemni Pi ca ti nn Arlremrent be postponed until the
ext need ng pendi n9 addi ti nnal information. 6y rpnsen I:he Commission a9 reed
Lo postpone the issue until February 15, 1960.
Notion by comm. Bull ingYOn to appoint Pamela ItcLin to the Boa rtl of Adj us tnrent.
Motion seconded by Gepu Cy Playor Ben nts. Motion carried by a unanr moos vorce
vote.
Mayor Gunter Pa.s sed the 9ave1 to Bep. Ifayor Bennis and made a n to appoint
Pia rv in Mel [ter to the boa rd of Adjustment. Motion seconded by Commissioner Hardy
fio tion carried by a unan rmous vof ce vote.
16. Appointment of 1lembers to fli storical Co
Mayor Gunter stated he would like to look over the City Code per tai nin9 to the
Ili star ical comlri ss ion and call the cu rent members before nra king his apPO in[rnen [s.
Ne requested pos [po ning until February 15, 1968. 6y consens s, the Connri ssi on
postponed apPOi ntments until February 15, 1960.
19. Appointment to Codes Enforcement Board.
Motion by to~rissioner Poel k ing to reappoint Itaureen Sikora [o the Codes Enforce-
ment Board. Motion seconded by Coimn{ssi ~~er Ila rdy. Motion ca rri etl by a unan rmous
26. Ois cos sion of Funds for installing sidewalks and a priority list for ins is 11 inq
si dewai ks.
Mr. Terry stated there w ail able funds far ins tai ling sidewalks. He
su 9ges ted deferring any a sidewalks until mid-term budget when there cov ld
pos sib ty be fu ntls t nsferrednfor this item. The City Commission agreed to defer
discussion on sidewalks until mid-term budget rev rew.
21. Authorization to expend funds to a ompl ish engineering work for La kev i BUr
Avenue paving, drainage and sidewalks. ~
Mr. Terry stated there were funds available for the engi neer my work for Lakeview
Avenue.
Motion by Commissioner Poel ki ng, s onded by Comni ssi ~~er Hardy, that the City
Engineer be authorized to expend funds n ary to a ompi ish the engi neerin9 work
relative [o the pavi n9 of Lakeview AvenueCeSMO ti on carried by u unanimous vorce vote.
12. Oi scusa ipn of Neirnbursanent of Nembers to the Land Pl anniny Agency
Oy c [he Lomm~iss ion eq reed to postpone the tli scussi on until th
1906 comnissi on Work Sess too.
The City Commission recessed from 9:15 un[rl 9:30 P.M.
23. Public Pa rti ci Pa Lion.
24
Nrs. La rol donda, 1516 Pelican Street, regues led that the City install sidewalks
n C,ra nt Street from the Skyl nrk SubA ivi [ion south a and the s r Vi an t/park,
Mayor Gunter informed Mrs. Jonda that there a o fonds a ail able at this time
far sidewalks but that the i will be considered at midV term budget and a
priority list will be established.
24. City Adminis Cra COr's Report
Mr. Terry advised the Comni scion that the report frwn Loch ru ne Engineering had
been given to Sun Bank and that Son 8a nk a cepted the report and the fu ndz will
he released to Scminole Loun t y. Mr. Terryc thanked Mr. Henry from Cochrane for
the excellent service given an the project.
tlr, ferry advised the Commission that there will be a on ti no i ng project o
Saturdays, u ing 41ork Release Program personnel, supervised by a City employee, to
get the parks in [o good order.
Mr. ferry regwes [ed that items scheduled for the February 8, 1988 work s n
regarding depa rtmen8 organization, job descriptions, etc, be postponed un tll so
he and Nr. Etchberger had discussed them. the Lormi ss ion agreed that these
items be removed from the February 8, 1986 work session.
25. City Attorney's Report:
Mr. Kramer stated he had met with the Kays for preliminary negotiations and would
schedule on Agenda when he had alt the information needed to present to Li ty Commission
Mr. Kramer stated he had met with FRC, Mr. Sines, and Mr. Sines would like to meet
at a work se with the City Commission. Mr. Kramer stated he would need so
time [o prepare a sumnary for City Conmiss ion's rev sew prior to the work session. 1
Mr. Kramer presented the members of the Lonmi ss ion with a Time and Value Study
for the Office of [he Ci [y Attorney for the month of January.
Mr. Kromer briefed the City Comnii scion regarding Probationary Status of the City
Attorney and stated in his opinion, based on the City Charter, the Li ty Attorney
was not subject to a probationary status.
26. Mayor and Lon~missioners' Reports
Comrii ssioner Poel king stated c e bet n9 parked o night in Ca ndyl and Park.
which is prohibited. Mr. Terryrsa idrhe woo lel investigate.
Commissioner hardy stated there w ncy on the Parks and Recreation Board.
Motion by Lonmi ss toner Ila rdy to appoani Katie Roland, 445 Na ruin Avenue, Lo the
Parks and Re<rea ti on Board. Motions onded by Lonmiss inner bull ing ton, tbtion
carried by a unanl moos rot) cull vo teec
Commissioner Ila rdy asked Mr. Kramer if he w subject t a Droba Cfona ry
oA bec a he w empt from [he Per sonnet nPOl is ies andoP cedures. Mr. Kramer
stated Sec [ion 4.03 aofx the City Charter states the City Commission, by maJ Ori ty,
shall apPOi nt the City Attorney for an indefinite period.
Con~is si ~~er Boll ington asked iF the Li ty En9i near w s do i ny a report on the lift
station (Fairmont Pla is ). Fir. Tibl ter stated the report i about 95% complete. 1
Mr. pu 11 ington asked that [he report also estimate ini tial sco st of a lift station
to s e Fairmont Plaxa only v ost or upsi zed lift sta ti on_as well as the cost
to construct the lift sta [i on today. '
n. ray npvrnvea D;n s.
Mr. Terry seatea fends were ava nabte to pay the annrovea bnis.
Motion by Dep. Mayor Dennis, s onded by Commissioner 6u 11 ing ton that the approve
bills be pn id. Notion ca rried eby a unanimous vo rte vote.
Mayor fv nter stated he had a letter from Lable Vision regarding the taping o£ a
Public Service Message and asked the LDmmi ssion to choose a date. 1lo rch 1 and I,
19II8, 6 PPI wes agreed upon by the Gi ty Loornission.
Oi sc a ss ion of the Water Tower was placed on [he work session meeting of February 8,
1906.
2I. need ng adj ovrned at 9:52 P.M
riaf LongwooJ{% d, Flori~
hTTEST
D vty troy