CCMtg10-12-87WSMinLONGWOOD CITY COMt1f SS[oN
OLT00E12 12, 198]
Present: Mayor Myers
DepMayor Lormann
Lonmissi ~~er Dennis
Comni ssi oner Gunter
Lommi ssi ~~er Sme rii son
Ronald Waller, Li ty Admi ni stratior
Michael Kramer, City Attorney
Donald Terry, City Clerk
1. Mlayor Myers called a work session to order at I:oO PM.
2. Jackie Hoeffer of Kane and Associates bri efetl the Lomni ssi Dn on the contents
of their report submitted October 8, 1961. Ms. Itoeffer stated that the report
contained re mmenda ti ons on staffing and included re sst ynment of some personnel
and she sat dcthat a procedures nunuat and training would co e after the
Lonimi ssi on agreed o staffi ng. Ms. Itoeffer r ended thatmthe data processing
department be eliminated and combined with thecfinance tlepa rtmen t; that the
street departments retary position held by L. Mercado be split between the
purchasing department and the water administration department; that the legal
retary be split between the Li ty Attorney and one half assigned as a floating
word processor, a ail able to all departments; that the cu rent receptionist's
position be r ss igned a as hi er far the building, planning and i ing departments
with duties tDa incl ode that iwi tchboard, and that the o cupa Clonal license clerk
be located where the fanner r ceptioni st w s located with duties a cepti oni st
and to have a ash register to r e funds for o cupa ti opal licenses and
adini ni stra ti vac type receipts nandl edvby [he clerk's office.
Coimni ssi oner Smeril son questioned the salaries of individuals appointed to n
positions and said individuals should re salaries budgeted for the position.
Mr. Waller said he believed the budget salary wa cap and not a
Convni ssi oner Smeril son cited the pure host nq director as an exampl emandmsaitl
the Lomni ssi Dn should set the policy on salaries.
3. Jackie Hoeffer discussed the computer systems n w bef n9 used by the City and
suggested that no further commitment be made to IMSA due to the significant
distrust by the staff and she reconmendetl Chat [he City continue to us
fisting systems with the possibility of acquiring different equi pmentenext
budget year. Mr. Dick Hopkins re m'iended that the City consider IBM compatible
equipment. Jackie Noeffer suggested that the Li ty i es ti gate the DDSSi bi li ty
of port bast ng a meter reader that would transfer da tau di rattly into the computer
and save one input cycle.
Q. Comm ssi oner Smeril son thanked Jackie Noeffer and said she had done a good job.
5. The workshop rec es setl from 10:15 to 10:25 P. N.
6. Discussion of m nageri al leave. Mr. Waller r ended that Lhe Personnel Policy
and Procedures Manual be r sad to provi tle Betlays m na geri al leave for m pagers
ns Lead of bet ny eii yi ble for compensatory time. Mra Waller said the Li ty w
ing a liability with the a ing compensatory time bet n9 e ned by m pagers.
TheuLOmmis si on requested that therproposed change be amended so that manageri al
a+pensa to ry
personnel would be required to take ?E Hours of previously e i'~ed c
acn rear er to:e ;i. ana Coat m. .. e void roe toes .~ -,.ear ial
lez veeif not ctil ,zed.
/. Mayor Myers requested that an organization mart be posted in the commission
chambers. ~
a. cone r smern son regoe:rnd Mr. Wan er co nave the m n from the seadnote
Loan tyswork release Vrogram clean the tli tch in tM1e tol embus Narbour suntli vi si on.
Coin r smern son stated that he had information on 9 M1:M weapons wi~i ch
cone police departmen [s were selecting far fi rea rnrs if anyone nos interested.
9. Mr. Kramer said the State of Florida had a acted legislation whim prohi bi [ed
a rrying firearms or weapons and ne said tM1ere was no need to renew tine
emergency ortlinance banning firearms in municipal buildings.
10. Mr. Kramer safd he had r ved a Writ of Certiorari appealing the a
o£ property in Ordi na nceeNO~ 840. Mr. Kramer discussed a drainage probl emao
n the Lewis Owke property a salt of a improperly gradetl site o [he
8 inford/MOO re property. Mr. sKramer said itnwould cast approximately $6,000
to c ect the problem and Mr. pi nfo rd had agreed to pay $3,000; however
Mr. Ooke had refused to pay stating that he had not c eated [he problem.
the Commission requested Mr. Walter to meet with Mr. Lewis Duke and discuss
the matter.
r ayor, ,~F or;~
ATTES~TK:/J
City L er