CCMtg02-20-85SPMinPresent. Kayor surer it son
Deputy IAayor Goldberg
Commissioner Faulkner
Ca mm fission ec L
Commissioner Myersnn
Greg M ing, Acting City Administrator
DonaldaTe[ry, City Clerk
1. Mayor Smerilson called the special meeting t order a t q:UO p.m. A
package del iveced from Mr, ank Kruppenbacher andtthe eeting
delayed until copies could be madeFfor each Commissioner and Dyer, xiddl es
Mills Mayor tilson cad a andum from
ruppenbacneicodated 1Febcuary 2o, Sm1985 s ing, "Imehave wed the
proposed act and end against [he City's si9 ningLe Tne
purports provide for ing engineering
ompliartce with Florida Statute 28].05 Sntin Un der 28].055 you declared
ergency for uch, this ontract impermissibly
empta to ontra<tawnattyou not contract for without complying with
all the elements of 28.055. caTOnight, you should define what
ergency work Dyec, Riddle, Mills S will Handle and thenea
ontract for that purpose may be dr aftedcourAS you may r call, i have been
advising you to go o t far bids o a long [ relationship. The problems
with the proposed contract illustrate the need for same.
2. Mayo[ Smerilson aid [he contents of the m andum w urp[ise
since o onday e ings Febxua[y 16, 1985, Mr.eKCappenbacnec s red that
he had [ wed thenproposed contact, found it to be a ceptable e rcpt for
fo[ a Eew changes. Mayor ecilso aid Mc. Kruppenbachec w
hav o[keamw ith the attorney fcomSnye[, Riddle, Mills & art, Inc. t
sole the differences and nave a centrace ne Pxerommenaea fog
srgnature thismeveni ng.
3. Commissioner caul kner noted that M raid K attorney
present the audience and he inquired ifGM Dula
legal adviser the City. Korman said herhad Door wedasthe
ont[a ct but he would a tneMCOmmission i anyway possible[av n by
Com aulknec,ss Dnded by C r Myexs that MrMOtGerald
KormanJxiepres ent this Commission at thisme ergency s until such time
the Commission determines whether the agreement shouldnbe signed, with
Mr. o be paid a andara fee o o£ funds obligated for the City
neymanMOf.ion c iedtbyta toll call v Gerald Korman
them joined the members of theuCitymCOmmission a Hey. Mr. fto[man
aid Mi. Kr uppenbacner's position w uch a [he ity Had
hired Dyer Riddle. Mills s Pr ecourtas In c~rfor e ergency s salting
and the proposed c act e ceded the m erg encyeW
Mannings aid he understood to at i s possible tomexpand tneatduties Mif
the[e ergency and m Korman said s n 28].055 0£ the Plorida
Statutes as tebe complied with and M suggested that the c
spell o the individual work au tnocized. KO Mayor Smerilson s [ed tna[ aAl
anti's a ing firm had represented the City without c and
aiari t proper thougn the a angement maytn tthave~.been
challenged aid i srhis under standing that the
cope of thenc s limited~t the s r plant e erg encies and other
engineering rshould be bid. o Commissioner aulkner aid he Had
pre usly c ended that a ecgenci ordinance be preparedsdecla[iny a
mall r cngsn and conditional u and he
thoughtrit would be p[oper to hirenDyer,onRiddl e, Mills s Precouct, Inc.
under the te[ms of that e ecgency. Chacl es F. eff nex said he though[
Dye[, Riddle, Mills a oul.d be niied o e by c e ba si s'1
duet the e ing e eige~cytfoi na period of t cAl an eick ett said
they ohud expeiiencedms miliai s tnempast.Mr aid he thought
the Sty hed comFliedrw ith Eectiont2B]5055 of tha Florida s
there` and total of firms has su bm ittedte
gaal if icationstand had been x wednfot the c salting engineeringijobs
aid a salt of the cel ection process, his firm had tanked umber
s Mr. M ing said the proposed c t had been presented to [he Ci[y
brDye [, Aiddle, Mills 6 the [equest of the City. H[.
xckett said the c t p[oposedtw andaid contract and o they had
tea itnnt Mlle ana Palm ear. Millsne aia the
ontra<t odes tribes rheas cope of the wo[k and n Rprepar ed based upon
ith M ing. Mayor s cil sonss aid the City had other
engineeaingns [k and theynneeded a firm toehandle i the o[k ould
proceed. Mi.wKOrman [ ended a ont [act limited o until
w City Attorney is niied. c Je[cy B Df nDye[ AiddleCeMills s
aid the City could pair hase indmvidual engineering a
thiought put chase orders eeded basis. aid
28].055 permits the City [ expend a oft $1D0L ODD for tal
ont[act ithoat advertising andxi$5m000 individualtojob
signment without advertisinq. aid exhibit e which provides
the cope of wo[k ande[ a e[gencyrs ould be adopted and aid the
City s oald nice o n individual bast scfo[cs xvices listed in Exn ibit
Tne Commission [ sed at ]:53 p.m o peimiteM oppo[tunity t
the contract for leg aired changes. The Commissionn reconvened a
Be12eP m.
4. wed the contract with the Commission and r ended '~
tai Cnaayes. ieane proposed changes w agreed t by Dyei scoRiddl e,
Mills E Motion by Mayor Sme[ilson, s onded by Commissioner
Lo rmann Pthataitne City a cept c ended here t night by Gerald
who i ing a attoxneycfo[sthe City on this i with the
ag ieement of Dyerst Riddl eenMills a ontingentsupon ene £act
that the Commission and i iepie atives sign the contact; that -yec
Riddle, Mills S P[ecou[t,tsInc. signtt he c and then the c t be
ev Sewed by the atto[ney and the Commis sionontMC tion tallied ny a unanrmous
loll call vote.
Motion by Commissione[ Myei s, onded by Commissioner Paul knee that Dyer,
Riddle, Mills s act, inc. sto proceed i mediately with the work o the
r plants a authorized in Exhibit 0 of the contract. Motion carried by
a unanimous loll call vote.
5. suggested that the Commission authorize specific s
listed[ exhibit A o Long as the s s did note eed $5,000 Eorwxany
by C mmissionei a aulknei, onded by Commissione[
et hat thexCOmmission hire the c salting Film of nye[ Aiddle, Mills
o do the work listed in Exhibit A (scope of s ce) o
separate tpur ch ase oxde[ basis a eeded. o[ion red by a
[011 call v n by -epMayox Goldbe rq, onded by
h!yers to at poeviousMmotion be a ended [ ead °piovided no fee for~pl arming
tudy Sty s n of $5,000 e cepi as relates to sewer .~,
contract. Motron caiiiedibyea unanimous roll call vote.
6. by Commissi ones Faul kn ei, onded by Commissioner Myers to
uthoiize film of Dyei, Riddle, Mills s omplete final
nspection ange L oad i of othe engineering film that has
already est ablisned their final approvals
J, by DepFlayor Goldberg, onded by Fiyers that
au tbor izednb ills be paid. llot ion carried by a unanimous rolltcall~vo[e.
e. Meeting adjourned at 5.0o p. m. /'
/ i/ / i
May of Oi//[/y of Longw od, Flozida
ATTeBT:
City C~k