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CCMtg09-17-84cxxr caa~ssrori SP\'G1~CD, FI-0RII14 Present: I~yor GYanC September 1], 1984 neµtayor Mitchell G.mussioner Lon~n Camissionex 2fyera Commissioner Snerilson (joined meeting during discussions re: nurcl+ase o£ fire azr} Aavid Chacey, City Adm.xdsaatnr Frank Kxvppenbacber, Ciey Attorney ronald Terry, city Clerk 1, rfayox GYant called the vaeeing to order ae ]:30 p.m. 2. Invocation followed by Yledge o£ Allegiance eo the llN.ted States °lag. 3. Approval of Minuses, 9/10/84 Regular M eci~. Motion by Camdssioner Myers, conded by CepMayor ritchell chat minutes of 9/30/84 Regular M acing be approved as submitted. 4. Mayor Grmit asked the members of the Cuanission for ux~s e agenda itaa 15, purchase of fire in.cic, eo permit Chief Chaff to cmgleteese early rsd visit. a person bospitalived wt of City. The ComaSSSion agreed and asked Chief Chalmm to sutrmt his report regazding probers of fire cructc. Chiet (4a}xmar said he had reviewed all bids sutndtted and Wade a list of exceptions fax eat bidder. Chief CTa~ said shat all trvcks mxt the major requiievents and any difference in the bids fran she specification s [has could noC affect the fimctions of the truck. Chief Chawan recarzrended~ihat she Cum, fission awward the bid to the dealer with the larese bid prices w:bich be cmisidered to be AIItO Projects Pierce toile rrvck for $90,059.55 or the tLmiciple Fquiprent Co. built (,YVmren ixvck. LtieF Chapman said M rec~ed'elat the bid be awazded contingent aeon the dealer and himself meeting to finalize all agxearencs such as paint scbmme, teetering, etc. Chief Chapvan said there were no outstanding exceptions and he lad no clear preference. Crmm.ssioner Myers aced flat he was con erned that AFRO Products had a-rsnded heir bid to increase it by $3c?30.00 to >nclude the price o£ a hose bringing total bid xo $90,059.55 instead of the $86,329.55 previously bid. He asked if the Ciry could accept cbeir tau bid antl require char, m provide a truck and Mpe for the law bid o£ $86,329.55. Mayor GYant said be did not think the Ciry should accept. a~mndnmt to bid. tbtion by Commissioner Myers, se Woad by Commissioner 3rerilson m accept lw bid of $86,329.55 by Eft0 Produces for truck to include hose and to crest specificaeirms advertised. Chief Chapman seated chat the original bid by A&¢D Products excluded the trose. Ts. Dave rkElhmuey of AGRO Produces requested pernussion co speak eo Commission. Mayor (,cant asked tfr. tk2lhaney if he bad read the bid specifications before svhm_tting a bid and iF he k~v he as bidding on ruck and bore as a package and tlr. NcElhazcey said yes m both questiorvs. Mr. McFlhaney said he bad taken exception and entered a no bid for the. hose and he said he thought his Iau bid for the teuck without hose should be accepeed. Mr. Krt~pmbacber said the bid was not in caimliance with coral specifications and he said that Gtiaman was the tau bidder based upon cavplimuce with specifications. Nayor Grano said he ehought AERD Products should be required to prvvide irw.k and hose. fox ebe bid price of $66,329.55 azid Mr. I(nqupenbacher said the City could not require tbm: to provide trvck and hose for [kvat price since hey speciE.i.cally autered a 'ho bid" for hose. Mr. Hemard Linton said Yttat AFd2G Products would still be low bidder based upon original bid and $3,]30.00 for hose with otal price of $90,059.00. Mc. Kruppenbacher said it weld be giving AEP.O Produces an unfair advantage to permit ohm: to cbange bid. Mr. ICmppenbacher asked fir. Ck£lhaney i£ he wns prepared to provide the truck and lwse for $86,329.55 and Mr. McLlhaney said no. Comissioner 9irerilson withdrew previous second and Ccmnissioner Myers withdrew urotion co puretmse AERD truck and hose for $86,329.55. rk~tion by Camdssioner Myers, s onded by Dept2yor r'iitchell c ccep[ bid of Numicipal _ eyuip~¢ut Cmpuany fur (;nnrtirai Fire Trvck and hose meeting bid specoificatiors. Mr. Ray Griffin as preamc to repreamt esa,icipal Fr~vi~m,t c<.~pmy a„a ne aaia me k met all specifications o£ [he bid a:d had a 1]5" wheel base. Mr. Jim Topelski of 89] St~ecer Ireop said he was a representative of the 1'SK Corporacim and he disputed ' Che sea t clat Gtwrman was 100 percent in caiplian wieh the bid specifications and M saidnit world be impossible for a cwpmy eo bec100 percent in emplim tte ed chat he tad reviewed GYrmm~m's bid and Eomd chat they had not prcvidedcfor Nighe Figi,ter Lighes seamless steel pomp nmme. rayor Ga-enc aaia cruaran uvula not e the bid wless they Implied onth [he specifications. Mr. LxuppeMacher asked ifcehe Gl~smsr bid saidthey mould provide everything and meet specification l00 percme. Chief Chapvarr said the 4xum~ bid did not meet the bid speciEicaeims l00 percent. Pk. Ray Griffin said Chey did not rreet [he bid specifications 100 percme bue ehey did the reyui s far as opera of ehe vehicle was c med. Mr. Y.tvppm- bacher suggeseed a week delay co pexmie him Co disc the bids further wieh Chief Crapmm. Mayor Gcantesaid he did not believe ehe acceptance should be delayed. Chief Cnapnum said he had prepared a List of excepcion§ for each ervck mrd he tlxnght tare hose was a significane detail for the A¢RD auclc. Nr. Topelslci said the Gx:nvrm lc sCi11 ndssing several bid items. Ccvrmssimer Myers said he consieerea the nighe fire fighter lights to be a major i[em, tk. Gti ffin said if tt:e crnparry didn't cake exception, tF.ey mould be provided. Crnmissimer 9reriLsm asked hou the Cmmi.ssion could determine wfia[ was an acceptable exception to ehe bid specificaef.ons. Gmmissioner Sverilson asked which crceptions Gt:ama.r load and Chief Chaps said the rughe figher lights and they were providing a turn stage instead of a one stage pure. htr. GYi£fin aii his company mould provide ibe rdght fighter lip}cts listed to the specifications mrd he said [he [moo stage pure was actually superior to the one stage per. (3uef Qrapran said the one wage was more ecmmical and said his preference waz For a one stage poop. Commissioner ~nrilson asked for a contingency in rrotion co provide for Chief Chapsar~ [' g with Grump as Chief Chapmm had recwrtneaWed m his letter. The. previous ~cmd by DepM yor Miechell d voeion by Commissioner Nryers was withdrawn. Nntion by 1~ Camdssioner Myers, s Goaded by pepMyor Mitt3~e11 thae bid of Ex m;cipal Fquitsrent Corp. for a Gtiamsnr Fire Teuck with hose meeeing bid specification be accepted runtingene upon Chief Chaima meeting with cmpacry and finalizing agremimts such as Paine sch~, letterixrg, e Moeim caraea by a roll call voce. 5. Opetting of bids for the constrvctim of Water Plant M. 2 inprov®tarts, gromd rorage cmk, tup.Ji servue purp mtl prop building addition. Mr. itrvppmbacher atedsthere were [moo bids received, one £raa I.ee Gmseructi.on Co. of Sanford which st eived ac 3:50 p.m. and one fran Perry-t.etever, Inc. which was received at 4: D5 p: u.. !k. I(rvppmbacher said that bid specifications required ttat bids be received by 4:00 p.m. a:d he asked t}re Cmmission noe m ake any ac[im en the bids this meeting. N¢. Iarry Perry said he had given the Perry-Lefever bid to Ek. Chacey and asked if he were m eime and he said Mr. Chacey had said yes. Mr. Kruppenbacher asked represmeatives o£ both conpmies i£ they had any objection to Care op¢ung of bids Mr. Joe Piquer, representative of Lee ConsCrvctim Co. said he tad no objection and Mr. tarry Perry represeneing Pert-Iefever said he had no objection. Mr. Ysuppmbacher read the follwi.ng bids: Cuspanv Base Bid Toeal Sid/includin¢ altemaeives Lee Coristxvction Co. of $508,000.00 $602,500.00 Sanford, 319 Ehn Avenue Sanford, Fle. 64~i11EewrvmoeLd Avenue $49],]00.00 $60],000.00 1 ) AltmronpeMeaySprings, Eta. y o£tWaCeryPlarr[ h~o 2r[iaap~lro~r~ s~~beecabLed~wmtil P~bnmda~ Septeribebids £1984. aTb[ion~ carried by a rsmv:nus roll call voce. 6. Public Nearing, Ordinazice Mo. 648 -providing for increases in Mfr. Kruppenbacher read by title only. There na'eno cammn s, pro oracon.raM1btion by Cmaussioner Pmerilson, s corded by Cwrmissioner Myers chat public hearing be closed. Notion c ied by wice mote. Notion by Gmnissioner 9inrilson, s corded by Comaissioncr N'ryersehae (kdinance hb. 648 be adopted. Notion carried by a immiirovs mll call w[e. ]. Public Nearing, Ord.i.nance ib. 650 -providing increases for cmmercial sewe Tes. Nk. Kxv~ppmbacher rwd by eiTle. There were no camients, pro or can. lotion by ra DepNtayor Mitchell, s corded by Carznissimer Smerilson that public heazing be closed. Notion carried by w hbtim by Caamssioner Sirerilson, s corded by Cwvdssimer Myers clue Urdinan<e No. 650 be adopted. Notion carried by a waninnus roll call wce. 8. Public Heazi~, Ordinance No. 651 - pro{osin<e, amendma~xs eo The City Charter. Nh. Kruppmbacher read by tide only. There were x~u cwnmes, pro or con. Tbtion by Cmmissioner 9rerilsm, s Bonded by DepNayor Mitchell riot public hearing be closed. Nbcion carried by wice weee Notion by Cam¢ssioner ~erilson, s vended by Deputy Mayor Miecheli that Ordinance No. 651 be adopted. Ccm~ussioner lnrowm stated [hat she had origixully weed against ehe ordinance because she did not think the City - Clerk should be reappointed each yem~ bug should be appointed for an indefiru She staged tMe she mould wee for this ordinances e the other m®bers of theta '- Camdssion obviously did not sbare her views. Nation carried by a rawvnnus roll call 9. Public Hearing, Ordirva~ce too. 653 -proposing arendmencs eo Perso~mel Policy sod - Procedures Manual to reimburse my~loyees for_accwwlated sick leave r~ co of 15 days. Nk. Kzuppmbacher read by title only. Mayor GranT said The Caimission needed to look at tM proposed ordinance carefully and ire suggeseed TFaT action be delayed for me week. Cmrtdssioner Myers asked what his reasms were for delaying the wt'e and Mayor G4anC said ba etwughT The proposal w sC1y. Camdss 9rerilsm said he [houghs Hie Cwmdssion was required cosreceive input fiwi theme citizen a public hearing bad been advertised. Mr. Kruppmbacher said that was s>~ce~~d Linton spoke in - o£ ehe ordinance and said i ex e11enT idea. C issimer Ntyevs said that only Frmilc Brom would receive payment at ehis eime. There was no fiuther discussion, pro or con. hbtion by Cmmisstoner Nryers Brooded by Camdssioner Saerilsun clot public hearing be closed. Nbeion canned by wice vole. Nueion by Cmmissiener Niyers, seconded by DepMayor Mitchell Hue Ordinance Nb. 653 adopted. Motion carried by a wee of 4 eo 1 with Cmmissioners Lonn~m, Myers and $merilson and DepMawr Mitchell wting Aye and Mayor Grant voting lay. 10. Yetixion for amexacion for Hie South 150 £eet of the North 10 Chains of the Hest 184.6 £eee o£ lot 17, Fast of Scaee Road, Block D, D. R. Mitchell's swvey of the tevy Grant, Plat Pock 1, Page 5, of the Public Records of Seminole Cowty. Nt. %mppmbaciws read peticim and 1'a. Cnacey described location. Notion by Cmadssioner iarvann, corded by Camdssimer Nryers that City Gam¢ssion accepT petition for azmexation. Tbeim carried by a roll call mote. Rrst Reading, Ordinance No. 657 - e~d.ng property described in petition. Ntr. Krvppmbacher read by title mSy. Tb[ion by Commissioner Ntyers, s corded by (:wmisaioner Innnam ehae Ordinance= No. 65J be accepted on firsT reading and tbat a public heazing be scheduled Eor October 22, 1984. Nneion carried by a wanrnnus roll call voce. 11. Petition for annexatim of Lots 1,2,11 and 12, S]itmdnger Farms Addition & L, Plat Doak 5, Page 8 (less [+oad). Nrc. Keuppmbacher read [he petition. 'toe Ciry Clerk advised clot ehe a may bad called and requeseed chat xhis agenda i mi be wi.Thdrawn s'r e the principals could not be present. Notion by Gmmissioner Iormam, onded by Camdssioner Myers chat petition be cabled for an indefinite period. Nneion carried by a wwmns roll call voce. 12. First Reading, prdinance Imo. 652 -authorizing the constnmtion of a new police and establishing a special fwd by way of a special levy of ad valoren coxes. MratKrvppenbacher read by title only. Nrotion by Camdssicxrer 9rerilson, s corded by Gmmissioner ]nxmum chat Ordinance No. 652 be accepted on first reading and thae a public heazing be scheduled for October 8, 1984 with un<leratarrding chat cbe issue will be decided by voter refererulwr at the next General Election to be held in Iongwod mr Tuesday, Oecavber 4, 1984. Nneion carried by a wazrinous roll call voce. 13. First Reading, Ordinance No. 659 -authorizing the constrvction of a new cmmmity building and establishing a special fiend by way of a special levy of ad valoran [axes. 1~4. KnWpa:bacher read by title only. lbtion by DepMayor Mitchell, seconded by Camdssioner Suarilson chat Ordinance No. 659 be accepted on firse reading and that a public hearing be scheduled for October 8, 1984 wieh understanding that the issue will be decided by ester referendan at tM next General Election to be held in Largwoc on Tuesday, pecerber L, 1984. Ibtion carried by a :mar:inous roll call mote. 14. City A~inistrator's Report: a. Request by lake Mary Ftip~ Setmol Band eo twld rwmage sale fn Yazk Square shopping [sneer. The Camdssion agreed m pevmie rrmmage sale wieh ehe provision chat ehe person responsible con[ace the Smgwood Police Oeparvrient for coordination. b. ttr. Chacey described a solution to the drainage problan for Highland Hills. Fb said he had met with representatives of a prmP emparry concerning the prarhase of a porn [bat mould p~ 6,000 gallons per minute. Nk. Chacey said the lvrer ann pond ixr ttigtrlazW Hi11s would be purgred dwm approximately 6 feet beiw Che t entt level and thus provide siaplus retenei.on capacity. Mayor GtA1C said the pmQ mould pub 8,000 galLoevs per ndxrute. Dep ayor Mitchell asked hw soon relief could be provided fox residents of Tiberon Grve. Mr. Chacey said it crouldtake approximately 45 days. Mr. Fodero of Tibexon Cove objected to any addieionai water being pary:ed to Iles[ Lake until the present tugh level trod been reduced by corpleting the suggested popoff to East Iake. Mr. rnacey said the plazr concexxuxrg tyre pimp still required engineering and said both plans could probably be made effective a[ the same Mr. Fodero said there had not hem a p:mgr uorkixrg since Tkrssday mM Mr. C cey said ehe present paw had been vandalized. Cmvdssioner Inmrarm asked 14. Cnacey eo talk wtth ehe developers of ehe property on the Fast side of West Sake and ask eh®r Co expedite a decision. Comissioner Iunnazm suggested getting a larger prm~p Eor West lake. Mr. Chatty said a rantal pub could trm as rmrch as $100.00 per day. The Camdssion agreed to rent a pip eo pu:p Wese lake dwm. Mr. Chacey said he had provided each Cmmissiarer with a copy of Che costs of participating. in the City's incur ce progau £or e~loyees. Noeion by Cmmissioner Myers, s corded by Commissioner SrteriLson duetting that an ordinance be prepared co provide ursuran e covezagae m mmbe of ilx City Cmmission a 's mow provtded City erployee Mr.cChacey Ced [tat the irvsur e would n t be effective :until Sanuary 1, 1985 sssrce the Charter prohibited pay increases rartil after a General Election. Nation carried by a wazss:mus rnll call wee. d, !4. Cnacey said he mould be absent on 4 days v sing nn 'llresday, SepteM~er 18, 19E4. Nation by Commissioner Emerilson, s condedcby ilepMayor Mitchell [hoe ronal.d Terry be appointed Acting City A5n'uriscra[orein Mc. Qacey's absence. N tion was carried by a wranvrnos roll call vote. 15. City Attorney's Report: !k. Krvrppenbacher stated that he mould be out of state far Che next neeeing, 9/24/84 and he said Mr. Tan l.arrg mould fill 'in for him. 16. Nayor mid Connissioners' Reports: 2aCion by C'oemissioner Snarilson, s [onded by Commissioner iTyers that approved bills be paid. Motion carried by a war~yrous roll call voce. Gmmissioner Nyers suggested clot the Yersoanel Policy and Procedures Manual be amended To permit pararedics eo [arty drugs in Ciey vehicles an official busine N¢. Kt~penbacher said [he Ciry Gamissicn could e Tablish an interpretation policy thae mould exclude paramedics fron eM provisions of se on 6.%5. Nntion by C issioner Nyers onded by Nayor Rant that Persoemel Policy and Procedures t':m~ia1 be mnmded tosoenm.C all auttwrized personnel Co anspore dings in Cry vehicles when such action is required in the proper ex ran of ttp duties of their position. tbtion carried by a unaninous roll call rotecuc Canrdss r Myer asked Chat the pile of dirt on Marvin Avenue and Oak be empved. Hecsaid Che dirC had been there for appeoximately s mmi[hs. He also asked ttat the ¢ee stings on Palos Way be rmwed and he asked chat the streee level c,¢b in Colwrmrs Harbor by the tsmu arts be repaired. Comissioner Myers ated that [here was a heap an Colwibus ISaycin CALimb~s }larbour chat Fad a pile of dirt and the t~orary fence azo~md the snwdng pool was in very poor rondition and mold be imodced over by an animal. Cmmissimer ttyers asked why the City purclased cbe majority of its supplies Fran Ace Hardware and he asked why Serdnole Hardware was not ucilizedvnre. Mr. Percy 4fiite stated that S®dxnle Hardware was abort turo thirds higher ct~ Ace Hazdware. M. BYed Pearl asked tine the CiCy repair the curbi~ by ehe tetmis courts sizrce Tt~e City had caused the dmiage. OepMayor tliechell said he had re clued cvuplaints about mosquitoes in the Tiberon Subdivision ar~d he said the last spraying did not reach the 2nd streee. He asked tiaT Tiberon be sprayed again and he nsked ttat the Pmrings be sprayed. Dept iayor Miechell said he tad been receiving co:q~laines about the recent cablevision outages. The City Clezk was directed to wxiee tk. Seeve tfrNahs~ and im~iee him eo ate¢ul ehe nexT seeting on SepCarber 24, 1984. Camdssioner Inrmarm advised Chat ehe Poazd o£ Adjusvrene had previously re<mv¢nded thae The area bounded by 14eh Avenue on rtie Noreh, Second Place co the Fast, Fast Lake on the Swch and First Place [o the 41est be rezoned from R-lA [o >u and she asked that Che Camd.ssion proceed with this. tbtion by Cwmdssianer loniaem, s onded by Cmmiss 9rerilson ctpt it~e City prepare an ordit~ce rezoning Che property incquesrion fr-~ R1A Car Rl, tbtion carried by a wan~rzrnis roll call mote. Gmenissioner i.ormafm stated that she tad spoken with tfrs. Carole WilLiavs of the Historic Gmmission and Mrs. Williams had requested CFaC additional mmAers be appoineed c ehe Historic Ganaission. Gamdss'ioner iormsem said chat the mavber of lu Histori~ Cannission had requested a joint ring wick the iresbers of ehe Ciey G issio o discuss c of m ~ h a e driveways, lazge buildings, and she suggeseed-Septmiber 25, 1984~eMayor Rane<saidehe would not be available on clue rSgh[. Commissioner 9rzrilson said it would be helpful Co have a lise of ehe 'i ehe historic Comniss wished co discuss s [haC tM Camdssion could be prepazed t discuss chcin. Mayor Grant said he mould contacC Mrs. Willians concerning appoinezipne of additional marbezs .vid The joine meeting. rayor 4tanc asked for the laces[ report on paymene of Seos'ity ALatm violaeions az~d t4. Chacey said he did not have a repore available. The City Clerk reported r2ut approxinpCely SSOO.oO had been rnceivedtin fines. Mr. Ysvppenbacher said he mould be npeti~ ehis week with Cap~ain Baker and the City Clerk to discuss liens and other anerons tnsure coipliance h fines. Mayor Grant stated that he had received several telephone ca11s ca~lainirig about the changvig st signs for Second GtreeC. He said that Second Place was changed to Second StreetTS rat years ago a[ the request of the crcums rxi the area who objected to Cite nare Second Place. Me. Iarry Goldberg asked chat the street sign on his scree[ be corrected to rmd Waverly Drive instead of Waverly Road. Ca~vdssimer Nyer ted that i as in~ort~C [FuY the City itlmtify and correce all street signstbefore in~le~tacion of the evergmcy 911 systen. 17. The meeting vas adjourned ac 9:43 p.m yor, City o Lw~,w xis A11GTT: a ~~ ~ Ciry Clerk //