CCMtg01-28-85MinPresent: Mayor s [ikon
Deputy Mayoc Goldberg
Commissionec Faulkner
Commis ione[ Lormann
Commissionec Myex
reg M ing, A inq City Administrator
Sil viaaAldermanct0epity City Attorney
Donald Terry, City Clerk
1. Mayoc Smer it son called the m inq Co order at ]:30 p. m. ent of
silent pr ayec was observed followed by Pledge of Allegiance to theomUnited
Stales P1 ag.
2. Approval of !1 , 1/16/BS Work Session and 1/21/ft5 Regina[ Meetirtq.
Commission e[ Myer snua sk ed that paiag [aph ] o£ [he for 1/21/85
Regalar Meeting be red t ead Euddy Sbeats Chevrolet ead of
Buddy Shears Focd. Commissione[oFaulkner asked that subpa[agiaphs221f7 be
ected ead ."that city Ambulance had been g[anted xcl usive
franchise to operate Seminole County without subsidyn after
year..". Motf on by DepMayor Goldber9• s onded by Commissioner Myers that
nut es of 1/16/85 and 1/21/85 as corrected be approved. Motion carried by
a unanimous roll call vote.
3. Selection of Engin ing Consultant to c w City's s capabilities
and p[oblems. inq stated that [ s had beeper ved Exom 9
I' enmineerinq ompaniesMand ha sumaes red a orkmsessio o giveeeach of the
o panies opportunity ke presentatioe and to permit the
Comm ssion t ask questions. mayors [ikon scheduled a ork s ssion For
Thu[sday, January 31, 1985 at ]:00 pmm. and he asked thatweach company be
qiv en 15 minutes for presentation and a question and answer period.
4. Approval of proposal for front end loader. inq asked Mr. T
Jackson, Director of Public Works to explain whyMhe hadn ended the
Case F opt End Loader. Jackson said he had requested aeloadec capable
of handling 2 - 2 1/2Myards pet bucket and o e that equal to
supeci or t the front end loader n ned by the city. Jackson said
the bi ck e[ capacity on the International Loader w s less than 1 3/9 ya[ds
and he said the Case Loader w uch better machine for the m ney.
Joe Xn ig ht, repcesentinq the Georgia/Florida T c Company objected M
the City putchasing the Case Loader for $46,541ctwhen his Dmpany had
submitted a proposal for a ational T at $39,990. cMr. Rniqht
aid his company had permittedethe City t trhis load ex foi 3 days and
he had heard any objections. night aid Mc. Jackson's
ertdation o the Commission showed the. bid for his loader at 546,430
whichm ncl uded all the optional equipment but without the optional items,
the pri s 539,900. Mr. Rn fight said the International Loader had
bucket capacity of 2.1.25 cubic ya[ds and Mc. Jackson said the specification
sheets indicated it w s less than 1 3/4 cubic ya[ds. Anight said
specifications e listed and he submitted his proposal based o what he
thought M Jackson's requirements w Mayo[ Smerilson said the[e w
r car reguir ements for specifications andesaid i was similar to purchasin9[a
Alderman asked I9 Jackson what information w s given t the
ompani es and M ackson said they w informed that he wished t
pu[chasec a front end loader that w equal Co [or Bette[ than [he present
front end loader o ned by [he Ci ty.asMayor Smerilson asked M night if he
of Mz. wJackson's requirement that he a[oposal m[tch o ex eed
the Ci ryes present equipment and Mr. Rniqht s id he had snbmitt ed a
piopos al. DepMayor Goldberg advised nigh[ that his
esponsib it ity a businessman [o determine what the [equirementss
Mayor Sme[ilsonasasked the attorney if she s w anything wio nq wit hMe[he ~
which the Ci[y solicited proposals and n Alderman said she had
f oundr othing orq. by Depnayo[ Gol dbecg, onded by nayoi
rilson fafte[wpassing gavel nt nn) that City purchase
w20C End Load e[ from c e foommi6~591500~or red by a
of 4 [o[lnwith Mayo[ s ril sons DepFlayo[ Goldberg and[COmmissioners Lo[mann
and Myers voting Ayeoand Commissione[ Faulkner voting Nay.
5. of and U e Map and 2oni ng Map. ing
suggeetedua ork s eview Future Land Use Map and he said ial
items required c o DepMayor Goldberg said o of the first a
regal red o preparena cetate o ell ay so that differences between rthe
ands Use Map and the Z ing Map ould be identified. Mayor
Smerilson said the Land PS anning Agency had met earlier r a joint
i[h the City Commission and the LPA had agreed t ni ti ate ec[ive
and he asked it anything had been done. eii zambrisoel anning
Depa[ aid nothing that she w oF. M Zambri aid it had
bee [5 eyes ssinc the CompiehensivesPlan had beenMC sed and she said
andrsappi sisal o£ the plan, the Future a and Map, the
Comprehensive zoning Ordinance and Zoning Map w required i 5e19M5. Mrs.
amb[i suggested that the r start with thesCOmp[ehen sive Plan. She
aid volunteer w istingeher in bringing the z ing map up-CO-date.
Mayo[ aSmerilson askedsif a advisory board would be appropriate and
amb [i aid she thought s and suggested that a adv iso[y board c iof
the LPA,s Board of Adjustment, staff and other citizens of the Ci tysis
nning asked iE the Commission desired a suggested membership and Mayor
Sme[il son asked that a suggested list be given to the Commission. M[. '1~
Ber nacd inton objected and said i esponsibili ty of the LPA and
said they should be asked first. t Mrs a ing said he thought St
important that the be ompl etedMa possible and whe
ended advisory1eboacd ing sofsothe aLPA, the Board of
Adjustment andrtothers to being c endations to the City Commission.
aid ii should be possible tore mpl ete the r 3 to 4 nthss
DepMayor Goldberg aid a ell ay w eeded first. rn ing aid
eapondence had sheen n wed c ing a part-timer student in
n program. Mr. Emery [Mein eke ofnthenLand Planning Agency s ted that
hetwo old submit c endations for c ectiona [o the Comprehensive Zoning
Ordinance to the CStymCOmmi ss ion within 3 weeks. Mc. Manning said he had
observed the staff o the past two weeks and he said additional help
eed ed. DepMayor Gol dbecg said additional help should be hired if neededs
Mayor Smeril son suggested that the City hi ie retired persons part time for
eek s. ing asked for authority to hire Part t e help
ups of 30 dayssn Commissioner Faulkner asked how many rmpeople
and M ing said t at a time. Mo [i on by DepMayor Goldberg, s onded
by Commissione[ Lormannothat the City Administr a[oi be authorized too bite
ual help istin9 of t o pet sons up t of 30 days i[h
cas cons w o a maxrmam w
expendi tar es eed $1,000.00 with permission to c back before
the City Commission and request addl tional funds or personnel if required.
Motion carried by a unanimous roil call vote.
6. Oise of makeup and procedures for Codes enforcement B ard. Mr.
ing saidn he had received info[mat ion recommending a ordinance 1
requiring Cha[ the membership of the Codes Enforcement B ard bens required )
by Chapter 162 of the Florida s tote. Commissioner Faulkner said he had
ead the City Code and the State S totes [e9 a[di ng the Codes enf o[cement
ard and he said he had a ended the last m ing of the board. stated
that the City Commissiontmus take o of [ t act (3) omplete
[eview o£ the goal if ications[of Che Board Membecs[and OfficersA[o r sure
to ey omply vith s n 2-131. asked that those members vho do
qualify be asked a sign and proper replacements appei red, (2)
abolish the Codes Enforcement e ord. aid if the m ing ncould n be
onducted properly and a ordinq t [ules,s procedures and ocdinance,otthen
the board should be abolished until such t ompl ere c of the
elorida Statute regal acing County o cipal aCOdecenforcement re ands
p[e ted this Commission and theaCOmmission could be ied that
decisions ender ed by the board will not jeopardize themselves, this
Commission rand/or the City o£ Longwood [o potential law suits for failure
discharge their duties a ordinq t the ordinance. aid his only
objective ompliance withco ordinances and he w making his arks
the EoemsoE sug9 estions s e he had a onflict of sinterest b he
witness to the allegednv iol ation. s Al deiman aid thensCOdes
Enf ox ent Board performs a valid function and she suggested that the City
ney ould t the board t that they perform [heir duties i
ordan cw ith therCi [y Code and thesFlorida Slat ut es. She said the State
Statutesnstate that the membe[ship of the board shall, whenever possible,
ncl ude a rchi tect, a businessman, engineer, a general contractor, a
subcontractor, and ealtoc. she astated that this not ha[d
requirement but shouldr be followed whenever possibl e. [s Commissioner
aulkrter aid i a City o£ 14,000, there had to be qualified persons and
. Manning suggested that each Commissioner r w the individual they had
appointed. Mayor Smerilson said he thought if equal if ied pe[s onnel
ail able then they must m the qualifications suggested. s Alderman
said the statetea worth ngom s p[e sely that "whenever possible - ith in
she said that although there might be qualified people siding
athe Ci [y, they might not be willing t at the t [he appointment
made. Commissioner Myers said what it a anted to w "if it c n't be
/` my way, I'll take my ball and bat and go homem~ Walter Fleck, Chairman
of the Codes Enforcement a aid, addressed the Commission. stated that
Commissioner Faul knee had spoken to him following the boarde ing
esday night and it w obvious that Commissioner Faulkner thought the
board had made an incorrect decision. Fleck stated that the board
ould only base a opinion upon the evidence p[esented and he said, based
n the a ail able information, there w code violation. a questioned
Commissioner Faulkn er's motives for [ ing qualifications o£ the members
n the board and said Commissioner caul kner has a personal m he
witness in the c Fleck s red that members tof ethencboard
oulda be ved for c after a publicthea ci ng and he suggested this
procedure bemo sed if aany of the board emb e[s de[elict the
performance of their duties. Ch arlesmw nedyrsaid he w member
of the bo a[d and gnal if ied s e he w subcontractor. He a aid that
Cam aulkne[ dissatisfied s e the board fail eds to take
nthe barking dogacompl ain[ and he said the board must hea[ and act
independently of the Commission. Mr. Rennedy said he personally
objected to the 10 1/2 hours of police a tigationa being conducted
this c and the e osts of responding to the n omplaintsn
Rennedy said 16cfam flies had been into[viewed and onlyrM Ryan and
Commissioner Faulkne[ had problems with the n nthony Taddeo said
he w red businessman and qualified to s n the board. aid
thataCOmmissioner eaulkne[ had a personal r est i the c eHhesw
witness. Taddeo said the Codes Enforcement eoazd ha ssth err sel o£
the City A ney and the City Attorney did n [ believe their a
„imprope tcommiseioner Meecs rated that the City Code alsoctspecifies
malia [egairements for m mberssof the Land Planning Agency and the B and
of Adjustment and Mayor Smerilson said that w Alderman
rated that 2-134 of the Code provides procedures Mf or oving
embers for c DepMay or Goldberg suggested that the Codes ¢nforcement
Office[ be placed under the direction of the City Administrator and that he
be a full trme employee. Mr. Manning said he agreed and suggested waiting
cil mia-term baaget DepMayor col aberq aaia ne cnonghc the
u it ding Department withrt o inspectors could perform the duties and
Manning aid he did n t believe they could a the an ties s e he had
two police officers doing the job at p[esentgum eCOmm issioner rMye[s aid
additional publicity w eeded and said that liens should be filed andsM
ing said if the CEHS had a full time offices, he could prepare liens for
ordinq. mayor rilson aid he agreed for the need to the
matter of a full trmemCOdes enforcement Officer at mid-term budg etvzevl ew.
~. M[s. ewk erk add[ess ed the Commission c ing the ent
rodeo p[obl emtin the Sandalwood subdivision. she pre ented evidencer of
tbeing caught in the neighborhood. she said iepies entat iv es of the
Seminole County Health DePartmen[ w orkinq with the r sidents but had
not been able t solve the pcoblemere She said the Sandalwood Homeowners
sting with M Hud Cocbet t, supervisor of Environmental Health
Tuesday, January 29, 1985 in Commission Chambers Eor further discussion o
the problem and distribution of bait for rodents. Mc s. Newkeck suggested
that the ity c sid er acq oiling the v ant land behind their homes for
park and Mc. Naswort by agreed, say inq that s [al subdivisions w the
vicrnity and could take advantage of such aepark. ingesaidn the
City would have to purchase land for such a project. M[Mr.MManning said the
ab se of fru n the t n the grove w Doti ibuting t the problem
because the ratstdid n t havesa of foodsa they had previously. Mr.
Manning stated that he had writtenr the o and given him u til February
4, 1965 to have the debris and anderbr ushnalong the fences r ved and he
aid the City's Public Woxks Department would a bmplish this ork
February 5, 1985 if the o r had not a omplisnedcit. ing said
the owner would be billed Eor the work. ccnepnayoc Goldbecgrsaidathe owns[
esponsible for dumping lawn clippings and rash o their fences should 1~
be fined. Bill Naswo[thy asked that the o of the property be
ontacted [ninq possible sale of the property nto the City. Depnayor
Goldberg aidCehe had proposed the purchase of the property years
acllec and the sidents of Sandalwood had objected to to=Vepnrcnase
because [hey did not want a park n [ thei[ subdivision. DepMayoc Goldberg
said he opposed to using Ci tyaEmpl oyees on private property and Mc.
nn ing saidsthe o ould be required to pay for the s rvices o lien
ould be placed w nrthe property. Mrs. Betty M well aid the code
ontained peovisions for the City taking action [o0c ects the problem.
Mayor rilson aid the rat problem has a ted forr years. He aid
nshire first had the problem and when lotssa cl sated the i s gos to
nothex location that provides shelter. cthy asked that the trash
be hauled away. Cn ail es Kennedy su ggest edw that the Codes enforcement
Hoard be asked to take race of the problem.
The Commission recessed from 9:15 p.m. until 9:25 p.m
9. Public Participation Period:
Mr. Robert Ryan of 754 Geo[g1a Avenue stated that he w t given a
opportunity to speak to the codes Enforcement Board during thei[odiscussi on
of the barking dog complaint. aid there w e 9 neighbors who had neacd
the dog barking and he said then Ca se was not handled properly.
Mrs. 51ko[a of the codes Enforcement Board said she n.~.
attorney andnhadnexperience with [he City of Orlando and Orange Coontyawith
Codes enforcement H aid procedures. she stated that two iolations had
been cha[g ed - under the a mal c rol s which the C D did
t have jurisdiction, and thens and for violation ofvthe noise ordinance.
S'kota saidthe City Code Wrohibits frequent, long o
and she said the term noise as no[. defined. Sbe saidcobased non othe
viaenoe presentea by tno roues e~toaemenc off ioer, the boas aia not tina
suff ieient viaenee to find the party gait cy. sne a tea that the staca
r statute provides opportunity for any a9 grieved party, whethe[
ompl aintant o the City, to appeal the decision rendered by the CEe to the
Ci[cuit Court.
30. City Administrator's Report:
Manning stated that he had i tigated the question posed by Mr.
Ray o[nees ininq the tel ephoneepoles n [he Landings E.E.
Williamson Roadsandshe had learned that the telephone company was upgr adinq
their se[vices by installing stronger and taller poles.
inq asked the Commission to determine policy c ing u of
City e aid there w sident of the Skylarkr subdivision
utilizing aatcity e ent at tneaMeadowlark and Raven Avenue a a to gain
the r sof his property s that he could park nis[eboat.
askeds the Commission t tablish a nified policy a whether this
per sible and aid othis acy thetopol icy should wbe
istant for all r sidents,wasM[eceCharlessHeffner said the gate used by
then sident t tak eehis boat to the back of his home c s to a fence
that r erred to pre ent childc en and a mals from gaining a s to
d[ainages ditch. aid the Een ce w red at the City's expense for
the safety of eheHChil dr en and he said thecgate w metimes left open
which c red a safety hazard, red that s n 19-1 of
the itgCOde provided a solutionr[o the problema (Note: acsection 19-1
rates "there shall be no pri of any kind, for any of
^public rights-of-way,rproper is es atalley s, streets (whetnec throughao~ndead-
end), thoroughfares o avenue ....
Me. Manning stated that he had m ith M of F eedom Bank
ing possible loans for pav ing eofwRangelineaRO ad,wc ns traction of the
rnplant and improvements for the s r plants. He said the bank
prepared to geant short t m loans t theeCi ty for these purposes. He said
he ould hav Powers at the next eeq ul ac eeti ng advise the
Commission on theMextent of the loans and what terms were available.
11. City Attorney's Report:
Alderman briefed the Commission onher efforts on behalf of the
Ci ty'sr two s [ plants. Sne stated [hat the City had been granted interim
permission toec nstruct two additional percolation ponds at Skylark with
the understanding that n additional c ect ions be allowed, she stated
that DER w ing the T Well Reports and no formal approval would be
granted antilwathey had r wed and approved the salts. Tnomas
Sackson stated that he wool drhave information on planseand costsMbefore the
February 11. 1985 meeting. s Alderman stated that DER had reg nest ed
additional information theMCOl umbus Harbour Plant and nad advised the
City to return when all the requested information was available.
12. Mayor and Commissioners' Reports:
[ Myers inquired about s riping of Rang el ine Road.
.,Manning star edsthatethe expenses of st[ipinq tw e n n the budget and Mhe
said additional expen ould be req uicedeLforotr eflec[ocs. DepMayor
Goldberg aid he w isfied with the suc£ace of Rangel ine Road and
aid improvements a required. a[d Linton stated that the
telephone pole a Williamson RoadrhadBbeen m ved back. Manning
aid he had c a bid for the trip w angeline Ro adr and aid
this rtem was notes lncl uded in the pl ansarforn widening and resu£acing
anq ezine Noaa. Mayo[ surer ikon dais the original bid package naa inm uses
pxo i s for riping and painting cro walks. He said the City w
doiany vo [kso he road and he askedsthat the Did be checked to insure 1
tnaz tneae Teems were not mclnaea.
b. commissioner Faal kner anggeatea Gnat the city
procedur s for bids. Myers said the request for proposals Eor
the fro end loader w iadvertised, it w requited, and
Alderman agreed the[eow en{Ce DepMay o~iGOl dbecg said n
t hie of Heavy equipmen tsa al iket em Mayor Smerilson said ehere had
bee csy o the purchas of a file truck e though it Had been
handled nunder the bid pro nning said heewould ash
Department eaa and require themrt solicit proposals by letterctq wing
ential information to each company. Mayo[ Smerilson nsked that the city
Administrator prepare an outline £or proper pcoceduxes for requesting bids
ana gnotationa.
Manning asked the Commission to approve a bill for $]29.00
Erom the Tci-County League of Cities for Longwood's a ual membership dues.
Motion by Commissione[ Myers, onded by Commissioner L uthoriz ing
payment of S]29.00 bill from T ieCOUnty League of Cities.o mMOtion Ted
by vote of 4 to 1 with Mayor Smerilson and Commissioners Paul kner,
Lormann and My e[s voting Aye and Oepnaycr Goldberg voting Nay.
d. Mayor Smerilson called foc a special meeting to be held on Monday,
February 4, 1985 at ]:30 p. m. appoint a enginee[ing sultan[ to
City with s wage problems. to Mayor Smerilson said they en
questions [ega[ding s c plant capacity allocations a d he askedr sf o[ome
matrix to [eflecteW wage capaci ty mrtted to specific 1)
p[oj ects/individuals. Mayor Smerilson aid the[e Differences in
e[bai mmi tments for specific lots andscited s wal to ca tions t
May a ample. Mayor Smerilson questioned whether the City could Honor
any ofanthe allocations mitted without approval of the Commission.
Commissioner Lormann asked mif the letters £r our Mr. Chacey ncl uded
statement that capacity would be al lot ted when the capacity w vail able
and Mayor Smecilson said they did. Depnayo[ col dbe[q said hesthought the
capacity fo[ the Skylark Plant w s 180,000 G ana he aid
ongwood n had been promised 99,000 gallons, need id no[ believe stoat
any other connection should be authorized.
Mayor s ril son stated that a w fo[m had been developed by Don Terry
arizfngmetne actions of the City Commission etings and signing
specific esponsih it ity fo[ a ompl ishment. ended the city Clerk
fo[ the w pioceduie and said it would be helpfulmmn ineu[ing that wo[k
assignments ewere completed.
Mayor Smecilson said the s Hole County Legislative Del egation vould
have a Public Nearing on February 119, 1985 at 5:00 p. m.
Mayor ril son asked the Commission usly Sider the
appointment smof n doting the s ith cPl an ning and
ing and he requested endmm r letter isrequestin9 additional
information and expressing inte[est in to eaprog[am.
13. The Commission adjou[ned at 10:25 p.m.
LW+'
AT : Mayor, ity of Longwood, Fl oriaa
_____
City Clerk (J