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CCMtg11-12-84LONGW000 CITY COhR;[SS ION NOVEMIBER 12, 7984 Present: OepMayor Mitchell Commi ss toner Lormann Cpmni ssioner flyers Commissioner Sme ri lson David Chacey, City Administrator Frank Kruppenbacher, Li ty Attorney Donald Terry, City Li erk Absent: Mayor Grant 1. OepMayor 11i tchell called the meeting to order at ]:30 p. m. invocation followed by Pledge of Allegiance to the Oni ted States Flag. 2. Approval of Minutes, ip/22/64 Regular Meeting. Motion by Lonanissioner Smeri lson, conded by Commissioner Lormann that minutes of 10/22/84 be approved as submitted. Notion carried by a voice vote. 3. Deputy Mayor Mitchell stated that Mayor Grant was iii and unable to attend the meeting but would be back for next week. DepMayor Mitchell stated that agenda items 8, 9 and 13 were deleted and would be res chetluletl at a later date. 4. Public Nearing, Ordinance No. 667 - ame ding the comprehensive z ning ordinance by ing Lot 52, Town of Longwood from R-2 (Residential, Single Family-Duplex) Lo H (H ~tori cat Oi stri ct). Mr. Kruppenbacher read by title only and Mr. Lhacey described location of the property. There was no discussion, pro or Motion by Lommi ssi ~~er Myers, seconded by Commissioner Smerii son, that Public Hearing be cl osed. Motion ca ried by a roll call vote. M1lotion by Conant ssioner Lormann, s conded by Comm ssioner Sme ril soot that Ordinance Np. 661 be adopted. Motion carried by aeu n u roll tail vu te. 5. Public Hearing, Ordinance No. 662 - mending se on G. ]5 of theaPersonnel Policy 1 ' and Procedures Ila nual to authorize City employees t ttransport alcoholic beverages and drugs in city vehicles when regvi red to do so n the execution of their duties. M1!r. Kruppenbacher read by title only. Mr. Michael Loc Fran asked Fort far police officers would be authorized to transport the drugs/alcohol and Conmissioner Myers stated that it would depend upon how far it was to the police station. Corteni ssi ~~er Flyers stated that the proposed change was ne sary to permit city employees to transport drugs/ al chol is beverages in their vehicles when required to do so. There wax no further mnents, pro or co Motion by comni ssi ~~er Myers, seconded by Commissioner Smerii son that public hearing be closed. Motion ca ried by a roll call vote. Motion by Commissioner Lprmann, sewnded by Lommi ssi ~~er Smerii soot that Ordinance No. 662 be adopted. Motion carried by a unanimous roll call vote. 6. Public Hearing, Ordinance No. 663 - mending section 5.50 of the Personnel Policy and Procedures Manual to include membersapf the city Comni ssion in the City's Group Insurance Pian. Mr. Kruppenbacher read by title only. Mr. Kruppenbacher stated that the recently enacted conflict of interest legislation ra sad questions co ning whether members of the City Lommf ssi on would have a conflict of interest inevotf ng for an c benefits. He said the ne conflict of interest law pro- M1ibits individuals with a onfli ct of interest from voting on the i and he r - mended that the City Commission delay action until he could obtain an uopi ni on from m the Ethics Gommi ssion. Fbtion by Lpimni ssi ~~er Smerii son, s conded by Commissioner Lormann that Ordinance No. 663 be tabl etl pending receipt ofean opinion from the Ethics Lommi ssion. Motion ca ried by a un roll call vote. Lommi ssioner Sme ril son stated that the section of the Personnel Polfcy and Procedures Manual stating that members of the City Lommi ssion were not covered by the manual would ~ require amendment. ]. Public Hearing, Ordinance No. 664 - mending section 2-136 (a) of the Cotle of Ordinances co ning frequency of meetings of the Lode Enforcement Board. Mr. Kruppenbachernread by title only. There was no discussion, pro dr co Motion by. Lanni ssi ~~er Lormann, s conded by Comm ssi ~~er Myers that the public hearing be closed. Motion ca rriedebv a una nt moos roll call vote. Motion by Commi ssi ~~er Myers, s conded by Commissioner Lonnann that Ordinance No. 664 be adopted. Motion carried by a unanimous roll call vote. '^ 8. Site Plan - Kenneth A. hla rtin Office/4larehwuse to be located on lots 5 and fi, Florida Central Cgnmerce Park. Mr. Chacey described location of property and he said the Land Planning Agency haU re amended approval of the .site plan and that the corrections involving se uri ty tights had been made on the plans. Commissioner Myers as ketl if the fire hydrant near the entrance was protected by a wall and Mr. Martin said the fire hyd rantHad curbing around it and was located in a green belt. Cmmri ssiwner Smeril son stated that the LPA had re mended approval. (lotion by Commissioner Smeril son, conded by Comni ssi ~~er Myers that the site plan be approved. M1ioti on ca rri etl by a wanrmous roll call vote. 9. Site Pian for La kewootl Square - Lots J and 8, Block 5, Amended Plat of Blocks 5, 6, G and H, 0.'il dmere. IAr. Chacey described location of property and stated that the LPA had re mended approval of the site p1 an. Mr. B. D. Simpson was present and stated that heorepresented the Sutheri and Construction Co. Commissioner Lonna nn asked what type of wall would be erected on Lyns Ori ve and Mr. Simpson said a 6 foot co Crete wall. Commissioner Smeril son asked about sewage and Mr. Simpson said the site would have septic tanks. Motf on by Commissioner Lormann, s tootled by Commissioner Smeri ison that site plan be approved. Motion carried by a unan r moos roll call vote. 10. Resolution No. 525 - authorizing end of year adjustments for budget far fiscal year 1983/84. Mr. Kruppenbacher read the resolution in full. Comni ssi ~~er Smerf ison said he had some questions regartli ng the amendments. He questioned the addition of $1,009.41 for employee development far the City Commission and Mr. Chacey said this as For trips and conferences attended by the City Commission. Commissioner Smeril son questioned the expenditure of $]0.94 for line item 5420 (Subscriptions and memberships) ~, for the Comni ssi on and Mr. Chacey said he had requested the books for re ew by [he members of the City Commission. Commissioner Smeril son questioned the City Clerk's seeding the budget for legal advertising, the expendf tore of funds for 1,000 maps and the expenditure of $89fi.02 by the Recreation Department for T shirts using develop- ment as sf stance fees. Mr. Chacey said the City was required to expend funds on legal ddvertisements when required and said that most of the legal advertising expen SeS w e imbursed by applicants. He said the funds re ved were placed in the general fvnde not transferred to the legal adverts si n9 line item and thus while the line item was eeded, matching funds w e being deposited in the general fund. Mr. Chacey said the maps were purchased forrresale by the City at $1.25 per map and these funds we being deposited directly in the general fund. Mr. Chacey said the expenditure by the Recreation OeparGnent for T shirts was far the su er Fun program and he said the ost of the shirts was paid by membership fees for~the su er fvn program. Mr. Chacey aid that all departments except the police department hadmre ned under'budget but had exceeded certain line items. Mr. Chacey said the City Administrator is avthori zed to approve changes in line items sq long as the budget is not exceeded. Commissioner Smeril son objected to wasteful expenditures in the budget and said the money used by the Lommi ssion for employee development could better be used for cleaning lakes, repairing roads and buf ldi ng sidewalks and he asked fora better expi anatf on than provided Lommi ssion er Sme ril son noted that the City Clerk had obtained a cord processor but it not being utilized. The City Clerk advised that the se re to ry had been hgspi~tali zed for se eral weeks and absent due to illness and he stated that the word processor would be utilized. Commissioner Myers stated that he had re ewed the budget and had no problems except for the T shirts and maps and was satisfied with the explanations given by Mr. Chacey. Motion by Commissioner Myers, s cgnded by Lomnissi ~~er Lonna nn that Resolution No. 525 be adopted. Motion arried by a vote of 3 to 1 with UepMayor Mitchell, ~' Cormnissioner Lonnann and Commissioner Myers voting Aye and Commissioner Smeril son voting Nay. 11. Mr. Jack Stuckey spoke to the City Lommi ssion regartli n9 the poor condition of Reiter Park and objected to the long delay in its completion. He asked for a completion date and the. costs of improvements. Mr. Chacey said the City was completing a master drai na9e canal through the park and it was approximately 50 percent complete. Mr. Chacey said a major problem was the difficulty hiring public works personnel and said many would not work for the b4.75 hourly wayes. Mr. Stuckey said the land was being wasted by not being used and he suggested in si nq the salaries 1 of the personnel to obtain ne sary help. Mr. Chacey sai tlcthat most of the materials were paid for and heewas using City labor to a compl ish. Mr. Chacey aid the City had se eral other major projects that had slowed the completion of Reiter Park. Mr. Stuckey said it did not appear that the Li ty had sufficient long range plans a d he asked if the City had a Five Year Plan and Flr. Chacey said he did, and also a Comprehensive Lantl Hse Plan, s er plans and water plans. Commissioner Lonnann asked when West Warren Avenuewwould be paved and Mr. Chacey said the Li ty Engineer was working on the plans. Lodissioner Lo rmann asked that Mr. Chacey have the dirt leveled on the park before the Arts and Craft Festival. Conmi ssioner Myers as ketl Mr. Stuckey to give the City 2 or 3 months to complete the work on Reiter Park and Nr. Stuckey agreed to tlo so. 12. Mr, gave Lewis said that Mr. Peter Hoffman wa n the hospital and was unable to attend. Ne was given permission to read a letter from Mr. Hoffman criticizing the delay in vi ng the lights from Reiter Park. Comni ssioner Lonnann said she thought it hadebeen agreed upon to leave the tights up until they were sold and she asked bill Goebel, the Recreation Director if he had arty buyers. Mr. Goebel said there were 2 or 3 persons interested in buyi n9 the lights. Cortmi ssi ~~er Myers said he was not in favor of taking the li 9hts down until a decision was made whether they would be used someplace else or sold. Mr. Lhacey swgges ted that a decision be delayed until the Parks Advisory Commission had an opportunity to meet and make re mnendations. Commissioner Smeril son asked why the lights had not been taken down. Mr. Lewis said he had no problem leaving the lights up until Chey were sold so long as they were taken down in a reasonable time. 13. Li ty Administrator's Reoort: '~ I~.r. Chacey reques tetl the Commission to designate November 23 and December 24 as the two fl oatinq holidays authorized for City employees by the Personnel Policy and Procedures Manual. Iloti on by Commissioner Smeril son, seconded by Commissioner Lormann that November 23. 1984 and December 24, 1984 be designated as floating holidays {or city employees. Floti on carried by a unanimous roll call vote. b. Mr. Chacey stated that each Commissioner had re ved a letter from the City Attorney co ni ng the Highland Ni lls Drainage/Dtility ea ment. hlr. Chacey said he had wri tten ra letter to the homeowner with a fence in the ea meet advf si ng that he would be given until November 16, 1984 to re ve his fence orethe City woul] tlo so.Flotion by Conmi ssioner Myers, s conded by Commi s~i ~~er bmeri lson that Nr. Lhacey follow the re nmendations of the Li ty Attorney regarding re val of the fence in the Highland Hilts drainage ea ment and that the fence be taken down by the City if it is not re oved by November 16. 1904. [omnii ssi Doer Smeril son asked about resoddi:ig of the swal em Mr. Chacey said the ar er the drai na9e pipe would be re sodded which was about3 feet wf de. Comni sseoner Smeril son said the Li ty should replace any sod torn up by the City crews and Nr. Chacey said any grass torn up by the City would be replaced. Nr. Chacey said plans for the new Police Station were posted on the wall n the Co~mni ssion Chamber and he said if the vo e approved the referendum, n would be available until gecember 1985. tDepu ty Mayor Mi tc hell called a i ncoms to permit the audience to inspect the plans and the meeting recessed from Be3DSp. m. until 8:3J p. m. Following the re s, Commissioner Smeril son questioned 1 9ranti ng space in the Community Building foreprivate organizations. Commissioner Sme ri lson said the taxpayers would pay for the entire building. Lommi ssi ~~er Lorma~n said she agreed and asked that spaces for private organizations be removed. Com- r Myers s tee that he w also opposed to making space ova it able for private organizations. Itira Bernard Linton said hew opposed to granting space Lo private tenants i the Community Building and said hes did n abject [o grand nq them u of he buf ltling on a ne time basis upon request. Notion by Commissioner Smeril song s contletl by Lonmi ssi ~~er Loomann [oat no private t ants be permi itee in the proposed Lonmuni ty 6ui ltli ng, the motion carried by a unanimous roll call vote. d. N.r. Lhacey said proposed plans for Reiter Park w e posted and snowed facilities for softball, s r, tennis, Handball and restrooms. Hersaid the plan snowed a Lomnuni ty 8oiltli ng but saiecte e plans n call for the Community Building to be built on Li ty land loco tetl betweennJe s sup and Fl orWda Avenues No rtn of Peppermint Park. Fioti on by Commi er Smeril son. s contletl by Commissioner Fryers that previous plan be scrapped and thax theoPa rks Advisory Committee decide upon what facilities would be a ail able in park. Commissioner lormann suygested that the previous plan be given to the Parks Advisory toinni ttee to consider when they developed their re mneneations. Motion was ca ri etl by of 3 [0 1 wi to DepM.ayor Mitchell and Lowni ssi~~ers Myers and Smeril son voting Aye and Lonmi ssioner Lormann vo ing Nay. Mr. CFa<ey said the Chief of Police had written a letter to the Commission regardi nq the ne ssi ty for an ordinance to close certain streets to through trucks. Nr. Kruppenbacnereread the letter i entirety to the audience. Mr. B. C. Simpson suggested that the ordinance provide for trucks to utilize streets in esi tlential a when they w ary to gain a s to boil tli n9 sites. Chief Manning said he agreed wi tF Mr. Si mpsonesere mmenda lions CCeMOti on by Commissioner Smeril son, s tootled by Commissioner Lormann that City Attorney be di rectetl to prepare a ordinance for cons ideratic at the next meeting. Motion carried by a unanimous roll call vote. f. Mr. Cnacey said the City had re ved aped tion from residents of the 600 block of Georgia Avenue requesti ny that the street be paved and he said he would prefer to pave both the 600 and J00 blocks s it would be cheaper and then Georyia Avenue would be completely paved. Mr. Cnacey~suggesied that the Commission consider revising payment ents to 1/3, 1/3 and 1/3 for those two blocks and other a ents within the L'tyssmCOmmi ssioner Myers suggested that the City consider rat si ngetaxes and paving all unpaved streets in the City and Mr. Cnacey said Fe was attempting to schedule as many streets as passible far pout nq but funds prevented dot ny more. Comani ssi oner Smeril son aid the Li ty had n choice but to pave the 600 block requested by the r si dents. Mr. Perry Faulkner asked about the portion of Georgia Avenue abutting the lake and Mr. Chacey said the City would be responsible for payi ny for that portion. Motion by Comm ssi oner Smeri l son, s nodes by Commis sinner Hyers that Ci [y proceed with the paving of the fi00 block of Georgia Avenue. Motion curried by a unan imons roll call vote. q. Mr. Cnacey sa itl a final tabulation had been ma tle c ing the preferences _ of Che property owners on Second Place/Street regarding thenname for the street.. Mr. Lhacey said each Commissioner had been provided a copy of the results of the letters and the residents indicated they preferred ins name Second Street. Mr. John Carson and Mr. Carl Berg were present and they asked that the Commi ss'i on make a Jett s'ion to change the n o Second Street n Mrs. Alice Lewis s tee that she Fatl signed a pelt [ion asking the na n Second Place but that shetnad not re ved a letter asking for her opini Dome' MrsdlJa net Oa vis said she was co rued about remergency se one one sa;a that Al tamnnte spr;ngs at so has a samne street. comma szi oner smern so~~r a;d the qn system woma be ame t ;sent; fy what L; ty a can w vea from one it would not matter that m e than o e Li ty had s with thews Lommi ssi oner Myers stated that all a ai la ble information intl ica tedttFat the c ec tnl egal-n Second V1 ace and ne tFOUgnt it sFOUId r n Second Place. Commissioner Lornia nnesaid the letters w ent to obtain a sef~om Lhe r si dents and s e tFOU9 ht their wishes should beeli stened i Mo ti oncbysCOmmi ssioner Myers that the n of Second Place remain unchanged. Toe motion died for lack of a ontl. M1oti oneby Lommi ssi oner Smeril son, condeA by Commissioner Lormann that an ordinance be prepared to change the na e of Second Place to Second Streit. Mott En c ri ed by a vote of 3 to 1 with DepNayor Mitchell and Commissioners Lormann and Smeril son voting Aye and Lommi ssi ~~er M1tyers unit ng Nay. 14. City Attorney's Report: f-0r. KrupPenbac her stated that the City had adopted a ordinance on Flpril 23, 1984 temporarily closing Lamont Avenue and SM1adow Trail i [he SFadow Hill Svbd ivisi on until December 31, 15E4 and M1e asked the Lommi ssi on if itnw their desire that the ee is r cl osetl. The Commission a9 reed that the roa tls should r cl osetl and as kedethat an ordinance be prepared to consider at the next meeti nyain b. Mr. KrupPenbacher said the Chief of Police should r the Depa riment of transportation Manual concerni nq placement of si yns regardi ngv~'f!o through trucks". Mr. Kru OPenbacher suggested that the City Clerk call the Ethics Commission n iallaha s see to determine if Financial Disclosure Statements would be required for members of the Parks Advisory Comm ttee. 15. Mayor and Commissioners Reports: Commissioner to rmann congratulated Chief Manning and the Police Department for the outstanding Halloween program they conducted and she said she had recel ved many favorable conments from residents. b. Lormi er Lormann stated that N,r. Chacey had written the members of the Commission withsa re mmentlati on from Mr. Thomas Jackson about having a private ompany keep [he lake in Lo ngwootl in good condition. Commissioner Smeri lson said M1e wanted mo info nna ti on on costs of the program and where money would come from. M.r. Chacey said he would like authorization C obtain the n ary information. Commissioner Nye rs said it would be helpful to have profes sionai help in maintaining the lakes due to the cha n9i ng requirements o{ pER. Motion by Conmi ssioner Lormann, co ndetl by Commissioner Smeril son that the City Administrator and Public Works Director obtain information co ni ng a lake maintenance program and costs of such a program. Motion carried by a unanimous roll call vote. r Lormann said the Commission had r ved a letter requesting e of the Commission Chambers by the Seminole County Association for Chi ltlren with Learning Disabilities. She said she wa rued that the co n spaces be ai ntai ned Properly and she suggested that they be limited to Comni ssi on us and se by homeowners as ci ati ons. Lommi ssioner Myers said he was in favor ofethe boil di ny being used full time. Motion by Commissioner Lormann, s conded by Conmissioner Smeril son to deny the request from the Seminole County Association for children with Lea rni ny Disabilities fpr use of the City Commission chambers. t5gti on ca ri ed by a vote of 3 to 1 with DepMayor Mitchell and Commissioners forma nn and Smeril son voting Aye and Commissioner Nyers voting Nay. tl. Commissioner Smeril son said Mr. Chacey had r oily publ ishetl a li sC of ompl is F.men is during tF.e previ cos two years. He saidethe adoption of rules and procedures for the City CEmni ssi on wo cited as ompl ishment and he soft the Com not fallowing the rvl is they had adopted. Ne said the rules require tha tr the i n be r tetl a on9 Cortni SSioners and that i t being done, kle aid that a pv bli~ pa rti ~i pati nnmFeriod should proceed the Li [ynFldmi ni strator's ~4eport and that i t bet n9 done and lie said the Lommi ssi on i also violating the Z ing Ordinance bynn rotating r of site plans 10,000 sq. feet and under through the members of the Conmissio n1 eWlar. Chacey said the previous City Commission had a9ree.l that the Mayor would r them and the r cold be r tetl as the Mayor's position changed. Lommi ssi ~~er Smeri ison sat dwthe ordi nancetis clear and he asked that the ordinance be followed.' Comm r Smeri lson said be had v n the City staff a ent IRS rule that requires ehatsa nynpersonal u e of an automobile not for emergency use be decl aretl as financial benefit to the individual and that the City collect to es tlue on the financial benefit. He said the Li Yy Administrator one the Building Official r ved a financial benefit from the personal use and he said the City is negligent in notefol lowi ng requi retl pracedu res. f. Commissioner Smeril son said the Lantl Pl anni nq Ayency had requested a jof nt m in9 with the City Lommi ssi on and he sugqested that the meeting be held on November 28, 1984. Motion by Commissioner Smeril son, seconded by Commissioner Flyers that the City Commission have a joint meeting with the Lantl Pl anni nq Rgency on Vletlnestlay, November 28, 1984. Motion c ied by a roll call vote. Mr. KrupPenbacher asketl if the Commission anted bimrpresent atv the nj of nt meeting and the consensus was that his presence was not required. g. Commissioner Smeril son made a motion that the Conmissi on express a vote of "NO Confidence" in the City Administrator. The motion d'i ed for lack of a second. h. Appointment of representatives to the Parks Advisory Conmi ttee: The following citizens wer appointed to the Parks Advisory Lortani ttee: Mr. Larry Cole by Mayor J. Russell Grant Mr. Gretl Eggeri<hs, Jr. by Commissioner June Lormann Mr. David few s by Commissioner x vey Smeril son 1+~r. Dean Plato by Comnissi ~~er EdaMyers Mr. Roger Richardson by DepMayor Bill hli t<hell The Li ty Clerk read a proclamation issued. by Mayor J. Russell Grant on November 1, 19E4 proclaiming the month of November 1984 as Family Month in the City of Longwood. The City Clerk read a letter from Chief Manning stating that he had not and would not any support for any candidate for the City Commission and requesting that he be advised if anyone stated that he bad Chief 14ann tog's supPOrt. j. DepMayor Mitchell said the police department had been a enforc in9 the speed limits in Columbus Na rbour and he said a total Df 25 ti cketsvha tlnbeen issued. k. DepMayor Pli tchell saitl Longwood no as provided bus se vicN by the City Transit with stops at CR 42J and Maine Street. He rsaid they provided hourly se e, leaving 10 after the hour and the fare was 60 cents with exact change requi retl. The Commission tli rected the City Clerk to write a letter tq the homeowners a ciation and inquire whether the r si dents would tlesi re other routes and c rage. Mr. EdsSennett said adding a bus to Rangel ine Roatl would i the already Nea vy traffic. Mr, 6erna rd Linton sugqested collection points on SR 434rors the post office. lfi. The Commission adj ournetl at 9:45 p.m. Q 1~~/l ~o aJ~ -- ayor, City of Lon9wo 1 Attes [: ,, ~o,~ ~'~.~' Ci [y Clerk