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CCMtg11-09-81Long~,ooe n ty canm; ssi on -~-~- Navember 9, 1981 The Longwood Li ty Commission Feld a Regular Meeting at ]: 30 P. M. Present: Mayor Nepp Caroni ss'i oner Grant Lommi ssi oner Lorma nn Comm ssi oner O'Leary Lomni ssi oner Uskert David O. Chacey, City Administrator Rick Owen, Assistant City Attorney Donald Terry, City L1 erk 1. Mayor Hepp called the meeting to order. Invocation followed by Pledge of Allegiance 2. Approval of Mi note z, 10-26-81 Regular Meeti nq and 11-3-81 Special Meetf ng. Comni ssi oner Lolmann asked that the minutes of I1-3-H1 be co retied to reflect that she s absent due [o death in the family, Commissioner 0'Le aryra sked if the is of I-1 setbacks should not be discussed at this time in w of the letter recei vedsfrom Mr. Bob Gol 1. Commissioner O'Leary said he could notvremember specifically what the Co,mni ssion agreed to and whether they Fad agreed to o setback per structure. Mr. B. 0. Simpson as ketl that Mr. GO11'S letter be read inMFUlI. Mayor Hepp asked that the minutes first be approved. 3. Motion by Commi er Grant, s tootled by Commissioner Lo,mann that minutes of 10-26-e1 be apProveds oMOtion carried by unapt moos roll call vote. 4. Motion by Lomni ssi oner Grant, seconded by Comm ssi oner O'Leary that minutes of 11-3-81 Special Meeti nq be approved as retied by Cmmlissi oner Lorman n. Motion ca ri ed by a vote of 4-O with Lomni ssi oner Lormann abstaining since she was not present for meeting. 5. Lom~i ssi oner O'Leary read a letter from Mr. R. A. Goll dated November 6, 1901. The Iasi paragraph of the letter states "i believe the action taken by the Comni ssi on on November 3rd is a proper one if it was their understanding and intent to all ar a set-back i the I-1 district. If this is the understanding of the Canmi ssi on of tFeo agreed upon change, then it was a m,s-interpretation on my part and as such a trans- cription error. 6. Mayor Nepp read a letter frpn Mr. David Chacey to the Playor and Commissioners dated November 9, 1981. Mayor Hepp explained that the City made n s changes to the proposed zoni n9 ordinance before final adoption and there wool drproba bly be other changes required. Lommi ssi oner O'Leary said that if the majority of the Comni ssi on embe red agree in9 to a 0 lot line. then he would agree that a ri pti on e had been made. Mayor Nepp said that he could not remember ve rba timnbut that herdid call the change being made and agreed wi CF the Caroni ss i on's earlier a making admi ist rative change. Commissioner Grant said he w satisfied wi thtcFange. Lommi ssi oner Uskert said he IFOU9ht Lhe tapes of m togs should be pulled but th athe did not object to administrative change. Lanmissi oner O'Leary said he agreed that the change appeared logical but [hat he didn't remember and also said he thought listening tapes would be proper. Comm ssi oner Lonnann said that she r embered the discussion to change the setbacks but that she could not remember verbati nem She said she thought that it was logical that it be done the way the Cmmissi on had co rec led it Nr. Owen aid Mr. Rooks had earlier stated that he thought a administrative c roper but that a imple a endure nt could be prepared if the Cmmmissi on rw~s hed~ Mr. Owen aid that there had been am administrative correction made. The Caroni ssi on agreed that no further change was required. ]. Public Hearing, Ordinance No. 539, Annexation of Judge property on U. S. 1]-92. nir. Owen read Ordinance by title and stated that he had proof Of publication of public hearing noti <e and publication Of ordinance. Mr. Chacey described location of property commf ssi ~~er Oskert asked if the property south Of the Judge property was in the County and .Ir. Chacey said yes. Mr. Walter Judge s pre ent and said the front portion Of property riould be C-3 and the rear R-3 waThe reswas nD further discussion. Motion by Lonmi ssioner Grant, 5 Onded by Canm issi Doer Us kert that public hea ri nq be cl OS e tl. tloti on carried by una nt m0 us roll call vote. 8. Motion by Commissioner Dskert, s onded by COmmi ssi Doer Grant that Ordinance No. 539 be adopted, Motion carried by unanimous roll call vote. 9. Preliminary Site Plan - COR JESU Subtli visi on on Longwood Hills Road, property of Mr. Raymond J. Thibotlea u. Mr. Chacey briefed the Commission on the preliminary site plan, s ti ng that the re mnendati ons of the City Engineer had been made and the Developer w ompl yi ng with County's request fora large drat na9e swa le being ctetl toch0ld water. Mr. Chacey said the water line would be extended from ERCSithat developer would pay for pipe and fire hydrant and City would provide labor. Comuni ssioner Ws kert asked if there was any opposition from County and Mr. Chacey aid no. Mr. Raymond Thi bodeau was present and said that one lot was not being developed at this time. Mr. CM1 acey said that Hrs. Adkins had been gf ven an ment to the re r Of her property. MoTiOn by commi ssi Oner Grant, seconded by ComnlSSioner Lo rmann that preliminary site plan for LOR JESU Subdivision by approved. Motion carried by unanimous roll call vote. t0. Mr. Larry Ito ffman, representi n9 0 Of property n r Lake Wayman addressed the conmi ssi on co ni ng their comp tai ntswabout recent work on Lake Wayman. Ifr. Hoffman said that residents had been asking that improvements and cleanups Of the Lake be done for nine years without sv fir. Hoffman said the rest dents had re ved why the City could not take ca e of the Lake such as oneycnot in budge tusDER approval w required, the City didrnot have the proper equipment, the property was private property, etc. Mr. Hoffman said that shortly after Mr. Beckner oved in and requested that his waterline be cleaned up it was a compl fished, and when esf den is asked if they could r e treatment, they ur e told n Mr. Hoffman raid that Mr. Chacey had refusedctovgi vemthe na e of [he DE Reoffici ai who authorized the cleanup of the I.a ke. Mr. Hoffman said he w s told that it w ary t0 cleanup Mr, Beckne is property because of the duck excretement. aMrneHOffman said that he and the other rest dents were requesti nq the following action by the City: That road be properly surveyed (because s0 e Of it wa On pri vote property) and that the road be graded so that it would be stable and not wash out with neavy ra b. The entire lake be cleaned. That City deternii ne whD owns the land su oundi ng the take, h1r. Hoffman aid that 4 people who had awned the Lake had dedicated it to the City and wanted 0 know if the City v Gated the property, who would it be returned tD, the first own or present ow ersd. Mr. flOffmaneas ked if the City could vacate land given to the City for public us e. eMr. Hoffman asked that Mr. Chacey name the DER official Sri th whom he spoke. il. Ir. Daryl Howard asked that the street be leveled off and graded properly, lie a sketl that a clay base be used and said the street n always i state of disrepair. Mr. Chacey said that the City had taken ca a of GeOrma Avenue the sa any street. Mr. Lhacey'said that the ra re the ca of the problem, that heehad used "wash out" whi cM1 helps but i al soot s dust. vlir. Chacey also as kea the v Conmissi one rs if they had re oved any cOmpl ai nts c ni n9 the City ne9l ectin9 to the conditions On Lake 141ayman. The Lommi ssi ~~ers said they had not until therrecent problem arose. 12. Mr. Chacey said that when !hr. Beckner calm to him asking for aszi stance he told Mr. Reck ner that he wa vnab le to help because DER approval w Mr. Beckner said he would contact DER and Iir. Jim Lee c e to his office andetoltlyhim how to clean the East side of the Lake without a permit. Chu cey said Fe tnouaht it was his duty to sa the Lake if possible. Mr, Chacey said he tFen worked on the norm side of thevLa ke cleaning o t LFe pipe which w Dutfall for o erfl ow to Big Tree Swamp. Mr. Cnacey said that after the Carvni ssi on had directed him to clean up Lake Jane he did not think he w required to check wi tF the Cormi ss'ion but he said n the future he would come to theaCaminissi on for approval. Conmissi ~~er Us kert said the Commission did authorize Mr. Chacey [o take <a e of another private lake before because of pressure fran the citizens. Comm ssi ~~er Its kert said that I~~r. Chacey should have obtained approval but said the Camnis sl on is also at fault. Lomnis si oner Grant said the portion of the other lake that w cleaned w not private property. Lomni ss toner Lo rmann said that she accepts san responsibility for the problem but said Mrs. Ryan should have called the Camnis lion. Mrs. Ryan said that in very call she was always put tnrougn to Mr. Lha cey and that he always had excuses. Mayor Hepp aid the public needed to be made a of woo in the City to contact on different p rob lem5 and how [ ask far nel p. Lomtni ssi oner O'Leary said he Fad not r ved any calls co sing Lake Wayman but he thought the matter was really two problems - cleaningnthe lake and to ki n9 ca e of the road. Cammi ssi oner O'Leary said that it appeared that the entire Lake was being tak.=.n ca a of and that the City sari to start mewhere. Commissioner O'Leary said that sometni ng must be done to improve the road it i safety problem. Commissioner O'Leary asked that lighting in the a benimproved and that the City re es be used to put the road in good condi ti onea Mr. Cnacey said it was his plan tougrade up road and put street markers up to mark the road. 13. Mr. Chacey said r orris did not indicate that Lake Wayman Fad been dedicated to [he City. He said thatctne Lommf ssi on had re ved a request to vacate the West side of Lake Wayman Circle but to at Ordinance 113 adopted on August 14, 1951 didn't specify any particular side. Tne tax records of the properties on both the East and West sides of the take were changed by the County to include vacated street. Mr. CFacey said Doty an attorney come tell ;f ;t ware valid. la. klr. Howard said nis m the : eet - enan : ;t ; not markea wen people have driven into Che~LakenceMayor Hepp said that the street could be paved but that 51 percent of the people have to agree to paving the street. Mr. Cnacey said it would cost approximately 536.00 per foot to pave the street with the ow rs paying 90 percent of that am Mr. Lnacey said if the street were arteri aln the City would pay far one nalf. MrouCM1acey said that Lne paving plan called for paving Georgia i five years. Mr. Howard said he tnou9M1t Georgia was amore important street to paves than Drange. 15. Mr. Chacey said the survey of the road was complete, portions of the s trees will be moved to in re that it is not on pri va [e property, that street li got and markers would be installed. Lanmi ssi oner Lormarin said that most of the Conmissi one rs nave told Mr. Lhacey to make Georyia a priority item and she believes that he is doing so. 16. Mr. Perry Faulkner questioned why [he City w n private property to do work and he said that tw vehicles we stuck on ree kend and that the Li ty had worked for 6, hours on the project. Mayor Hepp explained that prisoner labor was not always the best but ihax only o supervisor w vol ved and he believed f[ w ortM1 the effort. s. Ryan objected to being treated rudely and Commis si oner Lormann said sne rry lif sne w Bated rudely and asked firs. Ryan to call the Conmi ssi on if sne weeded help, Mayorsllepp said that City employees we only suntan and said that they ofte abuse fran c and c ted a ample of D when a sed . Ch aceyr for n ~LOmmis si one rs Grant and Lonnann sat tla that Mr. CFacey Fad done a yood job andewas a goad administrator. to~make~ipprov~mentss tYraty havesapropea for thFa pity to do work on private property vall man purpose. iD. Mr. Hi chaei Rail said that s of the honmowners o the s eat have lots that elevated and when the street 1 out, the r n has wa shedrthe soft dirt away. Mre Lhacey said he would come out andvinve sti gate. ai 19. City Administrator's Report: Mr. Lhacey said that an Arts and Crafts festival would be held in Longwood on November 21-22, 1981. One hundred and fifty people are signed up. Mr. Cha cey said that he had been in tad to speak at the Elori da Homebui iders Association on Wednesday, November 18, 1981. PAr. Cha cey briefed the Commission on the Grant request for Reiter Park and said the City had obligated 418,000 from this year's budget and must also in<l ode $18,000 from next year's budget. Mr. Cha cey said under the Grant requested, the City must contribute $36.000 to receive $18,000. Mr. Lhacey stated that he had re ved a re mne ndati on from the Director of Public Works eski n9 That the Comni ssi on~prohi bi tithe planting or bui idi n9 of anything on Li ty Right OF Way without approval. The Lommi ssi on agreed with the need For City approval. Mr. Lhacey briefed the Comni ssi on on Lyns Drive, stati nq that the street had been nspected by City En9i near and found proper and that a maintenance bond had been ved. Motion by Lomni ssi ~~er Grant, s onded by Comni ssi ~~er O'Leary that City a cept Lyns Ori ve. Motion carried by unanl moos roll call vote. Mr. Lhacey asked the Lomm~i ssi on to c cider the need for a endment in the Zoning Ordinance which would prohibit co e stores from the aN is Lori cal Zoning District. Mr. Lhacey said the Land Pl anni ngl Agency had re awed the matter and mnentled that an ordinance be prepared dale ti n9 co e stores from the Nl stori cal Dis tri<t. Commissioner Grant objected to de ietinq the co e stores along CR 42]. Canmi ssi ~~er Us kart su9ges Led a ending the historic di stri ctco block back from CR 42J. Motion by Conni ssi oner Lonnann, s conded by Lomni ssi oner O'Leary authoriz in9 City Attorney to prepare ordinance deleting co a stores from Historic Oi stri ct in Ordinance No. 495. Motion c ied by a voter ofc4 to i wi [M1 Lmmmi ssi ~~ers Lonnann, O'Leary, Uskert and Mayor Hepp voting Aye and Commissioner Grant voti nq Nay. 20. City Rttorney's Repa rt: Mr. Owens said that legal r rch had found [ s that support a ontin- uation of the moratorium and revoking pe rmi is already issued. He said the is not clear ands e the City had just published the z in9 ordinance, the Ci tyvwould be hard pressed~to argue a change i ms Lance now.n Ne recommended against revoking the si 9n penni is already is suedcu Comni ssi oner Uskert said he wa wilting to do anything to stop additional bill- boards and said he thought the Commission was taken in by the Sign Companies. Conmissioner O'Leary agreed That the Canmi ssi ~~ers were duped. Mr. John Crystal asked if the City could <ha n9e the distances now and Mayor Hepp and Commissioner Lormann said y ,but that permits had already been issued. Mr. Andrew Anderson of Peterson Outdoor Adve r[i s ing was present and said that there had been a total of eight permits issued for SR 434, two for Hattaway and x fur M1is company. Comni ssi oner Uskert asked Ffr. Anderson what his r action would be if [ie City asked him to reduce the number of signs to be installed to one half authorized by the Pernii t. Mr, Anderson said he re renended the Commission extend the moratorium for 30 days toot got and hold furiheros tudi es. Mr. Rnders on said no further work Fad been done o the sign wppost to 1Jinsor Manor but he stated that the s presently z ned [-2~, flea vy Industrial and a umber of undesirable businesses ould be legaily built there w ich would be w e tfi an e bi 116oa rd. Mr. Anderson aid he nod r ved a letter from Mr. Chacey o the sign and that they had suspended ork on the stg n, and that they wanted t ork with foe City. Lonmi ssi oner O'Lea ry said he didn't think there would be. sfx nex locations. 21. Motion by Lanmi ssf oner Uskert, seconded by Commi ss'i oner Lormann that Mora torf um on billboard signs be extended fora pert otl of thirty days. M1loti on carried by unanimous roll call vote. 22. The Lommissi on scheduled a workshop on signs for Friday, November 13th at 3:00 p. m. and a workshop on Lhe Land Use Plan for 4:00 p. m. 23. Comnissi oner Uskert thanked Mr. Anderson for stopping work on the sign and being at the meeting that evening. 24. Mayor and Commissioners' Report: Mayor Nepp said he thouyht the Li ty should send Mr. Chacey to ial lahas see to feet with the Nomebuil ders Association on the Gray Water Proposal. Mr. Chacey said he would also deliver 1,000 petitions asking fora hospital in Longwood. The Commission agreed to send Mr. Chacey to Tallahassee. Mayor Hepp said Florida Power Corp, had mowed the right of way requested and he aid he had re ved a letter of thanks co ning how effi cf ent the Longwood Fire Department andcPOl ice Department were in es pondi nq to a Heart Attack Victim. Motion by Cwmni ssi oner Lormann, seconded by Comm ssi oner O'Leary that approved bills be paid if the City had sufficient funds. 25. Meeting was atlj Darned at 9:30 p.m. ~~!d'7 M y r, Cct oF'LOn Giori da ATTEST: City C1e rk~