CCMtg02-12-85WSMinFres ene: ril aon
Deyuty sMayor Coldbecg
r Faulkner
<ommissione[ Lo[mann
Commissione[ Myers
G[e9 M ing, A ing City Admini stator
naldaTe[ry, City C1 etk
1Ia [old N ock, CPA, City Auditoc
Fl o[encea0owney, Assrstant F[nance Directo[
Mayor $merilson called the wo[k sessron to order at ]:30 p.m
2. ock briefed the embers of the ssion required
procedur Haf or gov ental anting and wed the oprel iminary
financialsiepo[t fore the year ending Septembe[ 30PV1984.
3. Mr. Ha rtsock stated that the City's General Fund balance of
Septembe[ 30, 1964 w s $50],520. aid that $1]5,000 of this a
ied forward to the budget foref fiscal yea[ 1984/85 orpl usont
ock aid that paving of Range L oad bad n beeps budgeted M
1904/85 and the budget requited amendmentR The Commission agreed that
future budget changes oald be made mmedi at ely and substantiated by
solutions formally ending the budge[. It w s determined that only
$213,1]5 of the e[ym vail able for areal to cation for othe[
[equirements foi budget yea[e1984/B5.
11
4. It w s the c of the Commtssion to t nsEer unobligated funds o
5122,550a desiynat ednsfor r capping s. Grant and Chu[ch s to paving
ange L oad. It w also the c s that $5,000 budgeted for Starke
puechas es ein the w Department, $1,s500ai Department and $2,300 i
the Depat [ment be transferred to theBRange L Road expenditure
etThe of the Commission w s to transfer any additional
fundsntceq aired forspav ing., [iping, tip w and final inspections Eor
Range Line Road from the anobl fig ated c try o [ef tom 1983/09 budget.
the of the Commissionathat Che additional expen for
ompl etioncof sthegt oo nd water storage tank and improvements to Waters Well
Number 2 should be app[oved. The Commission requested that a solution ue
prepa[ed ing the budgeted for imptovementse shonld be
sed tonS605 a,400 as recommended in the City Commission teg ul a[ meeting
on February 11, 1905.
5. M[. vid POwe[s of Freedom Bank w ail able and stated that funds
ail able fo[ s r plants and theawatec plant c nstcu ction. It w
the of thewCOmmission to prepare solutions ut hocizing rue
bor[ow ingeofa$300,000 t omplete repairs t the s t plants and
$400,000 £o[ the war er opl ant imptovemen ts.o The Commissiomm~lsc requested
to inv estl9ate the possibility of a $1,000,000 [evenue bond
issuePforra manr ci pal complex.
6. It w the c of the Commission that Mr. ing c Dyer,
Riddle, Mills andnPre co ur[, Fngineering Ei[m and request that theyta am11
all engineering duties required by the City and that Land F.ngineerings i
notified of the change. It vas also the consensus of the Commission that
of Range Lrne road
- mayor 5 ril son suggested the City c Sider hiring a n from the
ity of aCentr al Florida. AFter discussion, s theec of
r they n to proeeea fn that direction and thatra position description
Ge preparedio
s. Tna commission regneseea cnat the following agenaa items be rnolnaea
for Febraary 18, 1985:
of proposed contra cc with Dyer, Riddle, Mills and
Fre co art Eorssewerotreatment plants.
b. Discussion of engineering s s for the City of Longwood and
assignment of all enginee[i n9 duties [o Dyer, Riddle, Mills and Precourt.
Discussion of paving o£ warren Avenne and assessing property
owners for expenses.
d. mhat solution be prepared e tablishing n paving payment
policy req airing apayme schedules of one third by abutting property owners
and one tnird by the City.
9. mhe ssf on also requested Ghat a policy change be initiated which
ould requi~emcompl et ion of all capital improvements projects by 1 Suly of
each fiscal yea[ where possible.
10. mbe wo[k sesaron adjourned at 11:03 p.m.
ATTEST: o Mayor [ ty of Lon, Florida
City C1 erk~
r