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T1®fl$n ~f~cfl~®afl, ~®hce tChue~
~f®han ]E?e~ea°~, ~?nr¢e~®rr ®u`° ]~aflhfla~ ~®r~llk~/Cl~ ~~~nflneeIl°
~he~ll ID®~~err, inn°ee'~®rr ®ft cC®flbnflanflIlnnnt~-~ IDe~efl®~flnnefln~
~hn°g~ ]~nm~nc~~r, ~fl~flnIlnen°/S~®n°nn~~~~n
~elllg~ la%1I®rrIl~ow9 ]~fla!flnanea°/IE~®n®annnc IDe~efl~~~ae~~/~~~fln~~ ~Il°nLen°
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inn I~Iefln, ~?n~~cit®u ®fl° ]L~n~nuu°e ~efl-~n~e~
]EE~~rreIlIl ~chflIlrfl~9 ~~cn°ea~IlO~n ~Il°®~a°~a~, cC®nn~naflann~ ~angfldn~~ ~o®n•~nn~~s®r~
~~L~ll~~ ~nIl1C~Dh~'9 A~~n~~~ant ti® the ~n~ A~iDnfl~~t~rr~~®~°
tC~]C„]L T® ®ll~IE~. 1Vlayor Maingot called the meeting to order at 7:01 p.m.
~ flan®an~flnt ®f ~~IL~T~`]I' I~II'~ ID~'IC'AT1lI®l~t vv~~ fl•®flll®~ecfl the ]~1LlEID~IE ~]F
~~,L~~~~~IEo
tC®~/Cj
l~Ij gJl~~'7C~' ~1~I~Y~~JI`~~~1~1t~1`~rT'~. Ms. Ivlrns read the following
announcements:
A. ~eflgfl®Il° I~1[~fcIlIlner~ ~~nflY ~e hefld ®Iln ~b?eaflafle~d~~, ]E'e~ran~Il°~ ~~9 ~®ll® ~'~®aan
fle3® flD.ffin. pflffi~Afl ~e~® fl?.&n.,.IL®aa~o®~ ~®flaaaaflaaflnn~ IDaflnfl~flaIlg,
W~mIl°cnn l~~cflnnne. Tflna~ rrfln®flntfln'~ fl°c~~nnIl°e Il5 .IuZae ~ .Iul$ra_e
lk~. ]G®flfl~~®®~ ]L~~~ ~inllfl fl?~ hells ®fln ~'~°id~y, ~+'efl?Il°an~~ ~®]t® fa°®Ilnn ~e®®
]~?.Iln. naaflti~ll ~.fln., IC.®flng~®®afl ~®annaaIlaxflnnty ~~aafl~nan~9 VYe~tc
' ~~a°Il°eaIl A~eIlnnue.
cC. 1~9[®~ne Ilan the ~~Il°fl~ wflflfl lbe h~ll~ ®flfl ~'fl a~~y, lFelbn°~n~rry ~®]I®
l~e~IlaIlannafl~ ~L ~e®® ~;Il~n., C~an'~y?~~d ~~rfl~9 ]L®Ilngdl~flc~ ~~eflnflne. 7Chn,~
IlnnmaIlth'~ f~~~ana°e g~ ~l®r~dy ava~1~ ca C'hc~aace ®f'Ii~ea~ball,~.
CC 02-15-10/35
ID. A ~lr~e Gs°~~~ ~ac~a~e' wall ~e lnclsl ®an Sat~~~~y9 l~~l~~aIl~rry 2®g®
~°~°®Ilnn 7e®® p.Il~. IlIlIla~nl ~®e®®p;Il~Il., lC.®n®®~ ~®Il~IlmIlnannfey 1~aIllfldnIlg~9
~~TCll°~IlIl A~'~YIlEIl~.
]~E~C®~l~ll'~'g~l~d~/PI[~®cCILAI'V1IA~ll®1~~,
A, IDa~gx~acfi 1Pn°~~~nt~tnon ®f flee 1E~an~nIlIle~~ P~Il°~®tn ®f t>fa~ I~®Il~t~a Aw~rcd
f®Il° >N'~~~Il aIl~~°y ~®fl® t~® ~®I~IlIl lYl[~Il•~gIlIl, P~~sn~lent ~ndl ~lDIlef Ex~~a~kIlV~
®l°fncer~ S JI ~®ldluffiaIlfl ~®arnp~ny9 7~~ ~cIlna~e~t ll~Il°na~e.
Coinrnissioner Bundy read a brief biography on Mr. John Martin,
President and Chief Executive Officer of S I Goldman Company, 799
Berulett Drive, and presented lum with the Business Person of the Month
. Award for February 2010. Photographs were then taken.
IDn~l:~rnc~ l~l®Il~n1n~tiIl®IlIl time 1~IlIl3IlYIl~~~ Pe~~®Ila ~lnc l~l®aath Aw~~°d
Conm~~issioner Sackett deferred the nomination to the next Commission
Meeting.
1~~AP~? APP®)ll~l'fM1 Jvl~l'IC~. None.
P11J>~Il,l[cC I[T~1PZiJT°
A, P'~nl~li~~ P~Il°tucng~~tia®Iln.
Judy F'utz, 200 West Warred Avenue, said she would be commenting on
Agenda
Item 9 A, specifically the fees for the Community Building. On
January l Ott', she wrote the Commission a letter concerning the operating
expenises which supposedly justified the Fee increases. She stated while
she has discussed her letter with some of the Commissioners, to date, she
has not received an answer to most of her questions. She affirmed that this
morning she requested. Ms. 1Vlirus to resend her letter to the
' Conunissioners sine she camlot cover everything she said iii tluee
ininutt>s. Although the proposed fee structure has been changed from what
was originally submitted to the Commission, they are still being asked to
approve substantial fee increases for Longwood residents. A new rate of
$50 per hour has also been added to' cover the audio/visual equipment,
plus another new rate of $25 per hour added for an Attendant. She stated
this amounts to $125 an hour. The total non-resident hotuly rate is $150
perllour. This means the non-resident only pays about 1 b% more than a
Longv~ood resident. She inquired if that was not what was proposed in
December, the ,Longwood resident receivuzg a 15% discount. She said she
was in favor of a full-time Attendant if it is manned by a current
emplo~~ee, but there was no explanation of this position. She inquired if
this w~is a new position and asked what the job description was. She noted
the cleaning fee of $200 has been eliminated and asked if the, Attendant
fee replaces this. She declared she disagreed with increasing the deposit
amount from $200 to $300. She stated the deposit is almost always
CC 02-15-10/36
returned and inquired why it needed to be increased. She said there was
also a new $200 deposit proposed for the audio/visual equipment, bringing
the total deposit. up to $500. She staled the event and caterer checklist lists
five microphones, a podiuiil, a screen key, and a laptop cord. She asked is
this was what they were charging $50 an hour for plus an additional $200
deposit. She declared if the current fee structure is approved as submitted,
the Longwood residents will lose ownership of their Community Building.
She said the, rate to non-residents was probably tiie best deal around for
caterers, and she believed the Building would be booked by caterers far
more often than residents. She stated this was against the philosophy of
why this Building was built. She asked the Coininission not to approve
these Fees.
Dom1a Buncly, 721 I?agle Avenue, said before she begins, she would like
to say that she concurs with iVIrs. Putz. She stated she was here
representing file Central Florida Society of IIistoric Preservation (CFSHP)
that sponsors the Arts and Crafts Festival every fall in November. The
Board of Directors has asked that she speak publicly to request the
Com7liission waive the fee each year. She said they have researched and
checked with every other City in the local area, including Mount Dora.
While they all, like Longwood, charge for the Police, Fire, and Public
Works; Lalce Mary waives their permit fee for events .like this. Other
cities, such as Altamonte Springs has tie downs for the booths planted in
their streets and no one. charges a per booth fee. She stated many cities sh.e
asked inquired if Longwood didn't want this Arts and Crafts Festival in
their City. She said they aslc that the Commission waive the fee.
Pamela Redditt, X35 Maraval Court, said she was a local business owner
on Church Avemie and slle would like to request the same from the
Commission that 1VLis. Bundy just requested. She stated they feel that they
are a very significant part of this community, being a historic organization
and trying to maintain tluee properties in the District. She affirmed that
they need help as then expenses are. going up and they are struggling to
maintain what they have. She said she would appreciate consideration of
this request.
Jemufer 1VIcCarta, 739 Summerland Drive, Winter Springs, said as a
Member of the CFSHP she would like to concur with Mrs. Bundy and
Mrs. Redditf. She reiterated how vitally important these events are to the
Society and to the City, but also how vitally important it is that they are
successful.
Robert Redditt, S35 Maraval Court, said he was the Treasurer for the
• CFSHP and he concurs with everything that has been stated before him.
He reminded the Conu~lission that the Historic Society is anon-profit 501-
3-0 corporation and there was no profit to be made here for anyone's
benefit, other than for the benefit of maintaining the properties that exist in
the City. He stated anything the Coirllnission could do to help theirs would
CC 02-15-10/37
be greatly appreciated. He affirmed their sole purpose for existing was to
maintain .these properties in a preseriiable manner to beautify the Historic
District.
Geor ~e Koenig, 2067 Hutton Point, said he was also a Member of the
CFSI:[P and he frilly supports Mrs. Bundy. He stated he has been with the
Society for several years now and has never seen a group that works as
hard and. as dedicated to restoring Longwood and its buildings as this
group is. Ike reiterated that they need all of the help they can get.
JoAn~ie Rebello, 3'01 Loch Lomand Avenue, said she was speaking on
Agenda Regular Items 9 A, 9 B, and 9 C. She stated they all have an
impact on the City's budget and the citizens of Longwood. She said,
although they maybe considered separately, the impact of the
Conu~~ission's decisions on these Items will affect the City and the
taxpa~,~ers as a whole. She stated raising fees for Longwood residents for
use of the Conununity Building,. wiule it adds to the City coffers, it puts an
increased burden on the taxpayers and could be considered a hidden tax.
She said if fees are to be increased, they should be for non-.residents. She
declared the purpose of the Community Building was to serve the
Longwood conununity. She stated the two Items dealing with the Spring
Festival and the Fall Festival application fees also have an impact on the
City coffers and the taxpayers. She said in charging a pass through fee of
$25 p~,r booth to the vendors, and a standard fee for City personnel w11o
prepare and assist with the Festival, the cost incurred by t11e City for tlv
Class A Event are offset to a degree. Therefore, they are not a burden on
the ta~;payers. the stated if the Commission was to waive these fees
partial y, then the burden. of paying for these expenses fall on the
taxpa~~ers of Longwood. She declared this was wrong. She said the
Society was a private organization and although we were economically
facing. tough times, having Longwood taxpayer dollars pay for this for the
benefit of a private organization was not good stewardship. She stated she
has heard for several years how much the Festival benefits the Historic
District. She said slie has not seen proof of this. She stated businesses have
closed and to her best recollection, there are only a few that remain. She
said slie did not believe they have reaped any great benefit fiom the
Festival. She stated with these tough economic times, a budget that will
need to decrease further due to both a decrease. in property tax income and
shared revenues, she asked how this Commission, in good conscious,
could waive a source of revenue from a reasonable fee of a private
organization and at the same time consider increasing fees on a.Building
that was built to serve Longwood citizens. She declared the Commission
needed to flunk of the ramifications of this before voting on these three
Items under Agenda Item 9.
C~l~1S~1~17C A,~G1El~1~A°
A° Apg~~°cove I~n~ut~s ®f flee lE'eh~~naa~ ~®ll® ~e~u~llaB° l~eetnrn~°
CC 02-15-10/3S
_ . Apg~n ®v~ll tie ~e~~°~~~ ~®fl® ~x~peIl~dif~u~e~<
C. A~pn°®v~fl tihe M1®ffibl~fly ~ganaffi~nall ll~e~®Il°L ~®rr LIt~ M®nntih ~I~ffian~rry
®]l®.
1fD. A~~~°®vc~ ~~n~ch~~e ~re~~rr ~e~aac~t Seffinn~nole C®urnt-y- lt,~E-~~ ~rIlIlffin~
Prr®j~~t.
Acre~t ~~w~~°~ ~yIl'nn~ I~eIl~a®n'i~ll ~~n~~HC~ A~~a~t~~ffic~ cCrr~r~~ (~A~G~
Ap~Ilgca~ta®ffi ~®fl®-QItAcG~~~4®,
Conunissioner Cortes. moved to approve the. Consent Agenda as
submitted. Seconded by Deputy Mayor Durso.
Discussion was held regarding Items 7 C and 7 D.
Motion carried by a unanimous roll call vote.
PflJ~]LflcC TlI>H Al~l[1~~~.
A. ~c~®vc~ Act ~fuu~tinc~ A~~g~L~ffi~e tGrr~ffiL ~~AcG~ AIl~~flae~~a®ffi ~®fl®m
Mayor Maingot opened the public hearing. No one spoke in favor or in
opposition to Public Hearing Item ~ A.
Comiilissioner Sackett moved to close the public, hearing.
Seconded by Conunissioner Comes and carried by a unanimous
roll call vote.
Commissioner Cortes moved to approve Item ~ A, as presented.
• Seconded by Deputy Mayor Durso and carried by a unanimous roll
call vote.
lE'nrc~i~ rre~~nffi~ ~ffi~ ~n~°~~ p~u~flg~ ~~aIl°Ilffig ®rra~iffi~rIl~~ l~I®, fl®~fl~lt3~
'fl'Il•~n~ffinIl~L~fl ~lcarrnIlgg. tC®Ilrnp~eheIlfl~IlVe PIaffi AIlrneffi~Ilmeffit~ ~®fl°fl~~,
Mr. Langley read ®rdinance No. 1041913 by title only and announced
having proof of publication.
Ms. Bower said this was' a Transmittal Hearing for the Comprehensive
Plan Amendments. S11e stated the Commission held a Work Session in
January regarding this matter. She stated primarily the proposed changes
before the Commission were to position Longwood for economic growth
stability and sustainability. the said they made these changes keeping in
mind the ability to grow acid expand existing businesses, attract new
businesses and development to increase the tax base, and continue to
ei~llance what they offer the residents. It takes advantage of potential
offered by SunIZail by increasizig density and iiztensity, adding flexibility
CC 02-15-10/39
to the Plan to fiirther er~llance aild attract development. She said the
Comprehensive Plan changes will be the first step in implementing the
City's vision.
Mr. Kintner reviewed the existing areas, the proposed changes, and
development opportunities. -
Ms. Bower advised the provisions for bonuses would be developed in the
Longwood Development Code and would come later after the
Comprehensive Plan is adopted. She reviewed the modifications and
expanded uses to the Industrial Future Land-Use category. She said the
Low Density and Medium Density Residential have been modified to
expand potential allowable uses. She suggested it would be a good idea to
take the impervious surface requirements out of the Future Land-Use
categories and place this in the Longwood Development Code so that it
can be changed. She stated because we have been designated a
Transportation Concurrency Exception Area (TCEA) they also put in
language that removes Transportation Concurrency requirements from the
Comprehensive Plan. She said the City will be required to develop a
mobility strategy fee schedule by August 2011. In the meantime, they will
not be collecting any fees, but tluough the Plan Development and
Conditional-Use process, they can look at other ways to mitigate traffic
impacts. She confirmed the Land Plaruiing Agency did revietiv the
proposed changes and reconunended approval. However, they did want to
see in the Medium Density Residential and in the Neighborhood
Conunercial Mixed-Use the density increased from the current 10 touts
per acre: to 15 units per acre.
Mayor ]Vlaingof opened the public hearing. No one spoke in favor or in
opposition to the Ordinance.
~~onunissioner Cortes moved to close the public hearing. Seconded
by Deputy Mayor Durso and carried by a unanimous voice vote.
]Deputy Mayor Durso moved to accept Item 8 B, as presented by
staff. Seconded by Commissioner Sackett.
Commissioner Bundy moved to amend the motion to increase the
designation for Medium Density from 10 to 15 units per acre.
Seconded by Commissioner Sackett.
Commissioner Sackett inquired what the reasoning was of the Land
Planning; Agency for recommending this change.
Mr. Kintner said the thought was to give maximum flexibility in that area.
He stated one of the things they discussed during the meeting was that the •
maximum allowed in the Comprehensive Plan was,not necessarily what
would show up in the Longwood Development Code. It just allows the
CC 02-15-10/40
• flexibility iii the Comprehensive Plan at this tiiize, which may become
more difficult to adjust, where the Longwood Development Code can be
amended by ®rdinance.
Motion to amend carried by a unanimous roll call vote.
Coininissioner Sackett moved to amend the motion to take the
impervious ratio out of the Future Land-Use categories. Seconded
i?y Connnissioner Co~~~es and carried by a unanimous roll call vote.
Main motion carried, as amended, by a unanimous roll call vote.
cCo ~'flr°~L ~e~~nIlBg ~~d fn~st~ p~ah~ic he~n~Il~g ®fi ~~~nn~Iln~e 1~1~0 ]t®-ll911~-
• ]~e~n~fl®ns gIlae >l.®an~v®®dl ~~v~~'®~IlBn~an4; ~~c~~ (L~?~C) A~°tn~Ile ~I1L9
Sectl®~~yyrapp6,6,1®fD, r~IlIlt~n9gllerfl GG'~'~Ilra~p®rc~~y SIlgIlIl~" aIl~~ Arctin~fle ~IlIlfcatll~~
6Gllll`cIlIl'41l~llllIl~ IlV~IlIlIEP 9a
Mr. Langley read Ordinance IVo. 10-191~?• Uy title only and announced
having proof of publication.
Ms. Bower said this ®rdii7ance does two things.' First, based upon the
continents made by the Commission in 3anuary, staff revised the
Temporary Sign Section of the sign Code to allow the Conunission the
ability to waive any requirement under Temporary Signage, as long as
they found it was due to extraordinary circumstances or deemed.in the best
interest of the City. She stated the second part was to amend the non-
conforming section of the. Code to males it more business friendly. S11e
explained they separated non-conformng uses from non=conforming
structures. She said they extended the compliance period for non-
conforminguses from 180 days to 365 days and they only require that the ,
use come into compliance after this period. She explained that at this time
if there is non-conforming development and it is vacant for 1~0 days, not
only do you have to bring the use uito compliance, but also the building
must be brought into compliance. Non-conforming structures will only be
required to come into compliance with the Design regulations and
Standards when the structure requires repairs that -are considered a
substantial improvement, which is fifty percent (SO%) of the fair market
vahie of the structure. Non-conformng structures that contain a
conforming use can be expanded as long as the non-conformity is not
fui-tlier increased.
Mayor Maingot opened the public hearing. No one spoke in favor or in
opposition to the Ordinance.
Commissioner Cortes moved to close the public-hearing. Seconded
by Deputy Mayor Durso acid carried vy a unanimous voice vote.
CC 02-15-10/4.1
Commissioner Cortes moved. to accept the first reading on
_ Ordinance No. 10-1914-; as presented, and set March 1, 2010 as the
second pul?lic hearing. Seconded by Commissioner Bundy and
carried by a unanimous roll call vote.
It~~1IJlt,A~ N~~J~1zIVH~~a
Aa A~®p~t >~e~®fla~ta®n TV®a ®~~~~4®, ]E~~a~lll~hIlng ~ J~ ee ~elaQ~~fle f®~°
Il~ec~E,a.tin®n/cC®mflnaarnnty ~~nd ~pe~na~ll IEvcrrn~ e¢~a
Mr. Langley read resolution No. 09-1240 by title only.
Ms. Powell advised there was an area under the audio/visual equipment
rental that needed to be corrected. the said this should not say $50 per
hour, but should be a flat $50. She explained the cleaning foe has been
eliminated in this resolution to be included in the cost of the Attendant.
She s9:ated they have rolled the cleaning supplies, as well as the hours for
cleaning into the $25 per hour. She said they have also eliminated the
PolicF; Officer at $40 per hour because, of the Attendant being on site
during the event. -
Commissioner Cortes moved to approve Item 9 A, as presented,
. for discussion. Seconded by Commissioner Bundy.
Commissioner Cortes said they have discussed in the past that this was a
Con-nnaunuty Building and that was the original intent. However, he said he
did not have an issue with non-residents renting. He stated it has been
questioned who this Attendant will be. He said the ,standard operating
procedure or the contract can be modified so that the. Attendant does check
that tLie resident renting. the Building is present and if they are not, they
then pay the full non-resident. fee. He asked the City Attorney if that '
would. be enforceable.
Mr. Langley said as long as the .contract clearly sets that fon-th, and that
:person is in agreement with the contract it would be enforceable.
Con?nnissioiier Cortes said another issue was the deposit. He stated most of
these deposits were refunded and he did not see a need to increase the
deposiit. Iqe said if the Best Mari at a wedding wants to mare a toast to the
Bride and Groom and they didn't pay the deposit for the audio/visual, that
he felt.. the Attendant should be able to facilitate them with the•use of a
microphone at no additional charge.
Comnxnissioner Bundy said with the deposit, if somebody damages
something,, $200 was not going to cover much, nor would $300. He stated
there needs to be a greater differential for residents versus non-residents.
He .said the person renting, the Building needed to take care of the details
of the event and sign that they are present on the day of the event. He
CC 02-15-10/42
stated there needs to be a pre and post walk throubh wifli the person
renting. the Building.
• Ms. Powell said with an Affcndant on staff and present, they will know
who damaged the property.
Commissioner Bundy said they don't want, to stare ru~clcel and diming
people. He stated the $200 equipment deposit will not cover replacement.
He said the availability of the equipment was part of why someone would
want to rent the- Building. He suggested rather than a separate iten7, it be
included as pat
~ of the rental. I-Ie clucstioned the hourly fee for the Temiis
Courts.
Ms. Meli said they do not char-ge for Tereus Coui-fs. the stated they want
the ability to, charge if'someone wants to come in and monopolize the
- Courts for a tou~•nanlent or if a group wanted to rent during a specified
time.
Con~rnissioncr Bundy said that:should fall-under Special Events. He stated
that was not what it stated ire the Resolution.
1VIs. 1Vleli said they rent the batting cage if an instructor or a coach wants to
go oui iliere and be guaranteed they have the batting cage available.
®therwise, it is first come, fast serve. She stated they do have a
professional player that rents the batting. cage for Sunday clinics.
Mayor Maingot said it needed to be defined and clarified n2ore specifically
so there are, r1o gray areas.
Ms. Powell said the specifies had to be worked out in a contract with the
person renting. She stated this was just setting the fee schedule. .
1VIr. Langley said if they want to change the Resolution to accomplish thi;~,
they could simply say for reser-vatiorls of athletic/park facility, these are
the rental fees. He stated if they wanted to go further; they could say that
otherwise, these facilities are first come, first serve without charge.
Conulrissioner Bundy said he thought it needed tb state in the resolution
for t11e exclusive reserved use of these facilities what the rental fees are.
Connnissioner Sackett inquired if there was still a Futsol Court.
Ms. Meli responded in the affirmative and said it was heavily used. Elie
stated it was rented out a great deal of'tlle time to soccer groups.
Con-u~issioner Sackett said this schedule was better than what they saw
previously. He stated the non-resident rental of the Comrnurity Building.
was way too low. He said there had to be a differential as this was a
CC 02-15-LO/~~3
i
residential building and had to be used by the residej-zts. Ike stated the idea
of an .Atfiendazit was good. IIe said the damage deposit was too high. He
stated he wasn't sure why they were putting in an audio/visual deposit
when $200 would not cover anything. He >1lquired if the Attendant was
going to be a staff person or a new staff person coming in. .
Ms. Powell said the Attendant. would be two part-time people. They will
receive no benefits from the City and are l2eing paid an hourly rate and
they will be cleaning the. Building.
Commissioner Bundy inquired wlzo would be paying the Attendant. for
City events such as Slue Grass.
Ms. Powell said cur7ently our maintenance staff cleans the Building in the ~
middy ofthe week and will continue to do so. She stated that currently no
one was paying for a cleaning crew after Blue Grass. ~ •
Deputy Mayor Durso said as it is written now, he would be voting no on
this Resolution. He stated it needed to do two things that will give all of
the Cbtnznissioners ziiore solace. He said it needs to be written more
towaz:d favoring Longwood residents and it needs to be clear on the
implementation of any fees for any of olu facilities at any of the parks.
Ms. Powell said she needed to stress that it is imperative this Resolution.
be de~~lt with this evezung and the fees be set. As it currently stands, there
are no fees. Elie stated there have been discussions for hourly rates and
asleed the City Attorney if tb,at can be changed and placed in the. motion
for tlu5 Resolution so it can be passed.
Mr. L,ulgley said the Commission may make amendments to the original
znotio~~ to make changes to the Resolution.
Ms. Powell said she would like to go tlv-ough each item and the
Commission state what they would like for the hourly rate so it can be
changed toziight. She stated this was the second time it has been brought
baelc.
Mayor Maingot said the other point brought up by Cozilmissioner Bundy
was th.e Athletic/Park Facility and the need for better clarification and
identiizcation. Ike inquired if that could be excluded from t11e Resolution
or did it need to be dealt with within the Resolution as being requested.
Mr. Langley advised the Commission always liad the option to take items
out of the Resolution and to deal with them separately at a different
Conirnission Meeting. He said they could also amend the language in
which to achieve their objective tonight. He reiterated they could change
the bold underlined title to say, "Exclusive Reserved use of Athletic/Park
Facility".
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Mayor Maingot said he agreed with all that has been stated with regards to
the Community Building and residential, non-residential rates. He
suggested $40 per hour for residents as opposed to $50 and non-
residential, he felt should be $100 per hour. He suggested the refi-iiidable
damage. deposit be $200 and the bride and grooms rooms cone-time
charge of $150. He said the upstairs conference room should be $25 per
hour for residents and-non-residents $75 per hour.. He suggested the.
audio/visual deposit of $100 and the rental a flat rate of $50. He said the
Attendant has been explained, but he felt this opportunity should be
offered to cur:rent employees. He asked for a concur:rence.
Coinrnissioner Cortes inquired ifhe could amend his motion to concur
with the. fee schedule the Mayor proposed.
,Mayor Mau7got, said he would like to review the fees once more.
Mr. Langley said an amendment would be appropriate. He stated. after the
Mayor restates his intention the motion can be amended based on the
Mayor''s proposed revisions.
Mayor Maiilgot reviewed the proposed rates for the Cornmuniiy Building.
The concurrence of the Commission was for a residential rate of $4-0 an
hour, non-residential rate of $125 an hour, damage deposit $200, bridal
and grooms' suite $150, upstairs conference room $25 an hour for
residential, $75 an Hour for non-residential, audio/visual equipment
deposit of $0 and none-time equipment rental of $50. The Attendant fee
will be $25 an hour and this includes the cleanup. He asked the City
Attorney to provide the language for rental of Athletic/Park Facility.
Mr. Langley said in the bold, Luiderlined title they could add at the
begiiuiing the words "Exclusive Reserved Use of Athletic/Park Facility"
He stated they could also .add the following language to the end of this list
of items that states "On a first come, f rst serve, reasonable use of
Athletic/Park Facility are at no charge." He inquired if the Conunission
wanted the statement included in the Resolution that "The. City
Commission may waive fees established by this Resolution or any portion
thereof if the Continisson deems such waiver is in the best interest of the
City."
It was the consensus of the Commission to add the waiver statement to the
Resolution.
Commissioner Cortes moved to amend the original motion to
approve Resolution No. 09-1240 to add the following language
udder Section I, "Exchsive Reserved Use of in fi•ont of
"Athletic/Park Facility", under Community wilding the following
fees are changed to these rates; Residential Rental $4-0 per 17our,
CC 02-15-10/45
Non-Residential Rental $125 per hour, Damage Deposit $2D0
refundable, Conference Room (Upstairs) Resident $25 per hour,
Audio/Visual Equipment Deposit - no deposit $0, Aiidio/Visual
Equipment Rental $50 flat fee. Additionally at the end of the
Resolution the following language will be inserted "T11e City
Commission inay waive fees established by-this Resolution or.any
portion thereof, if the Commission deems such waiver in the best
interest of the City." Seconded by Commissioner Saclcett and
carried by a four/one roll call vote with Deputy Mayor Durso
voting nay.
Conuliissioner Bundy said regarding Section 2, much is always made of
the booth fees at the Arts alid Crafts Festival. He stated t11e booth fees
don't cover City expenses and there was no taxpayers' money involved for
what they cover. He pointed out that if the Historic S'ociE;ty just allowed
the vendors to show up and hang out with their wares and they brought
Q-0,000 people in, they would be paying $1,000 if it were attendance based.
However, because it is concession based, with 200 vendors it would be
$5,000 iii booth fees.
1Vlan motion carried, as amended, by a four/one roll call vote with
Deputy Mayor Durso voting nay.
Comniissioi~er Bundy discussed the Karate classes and suggested this be
revisited. He suggested each Commissioner meet~individually with the
Administrator regarding this and Homeowner Associations using the
Building for meetings.
App~rr€~v~ll ~ ~~a~s A ~~ecg~ll JEventi ~errrnnt ff~°® tche cC~ntcn°~ll 1H'll®mnd~
®caety lEl{~st®~a~ ~n°~~e~~t~n®~n i~®~° t~~ Ilse Anaflan~Il ~g~~°nng ~lli~ng
~'estav~fl°
Conunissioner Bundy moved to approve Item 91~.inclusive of
waiving the booth permit. Seconded by Deputy Mayor Durso.
Comrr~issioner Cortes inquired if iii the past on these Class A events, if
there tivas a fee charged, was the fee in addition to the booth rental.
Commissioner Bundy said it was inclusive. He stated the .fee charged to
the vendors was a single fee. Ike said the fee was raised ii12002 axed since
then the fee 11as not been increased to the vendors.
Mrs. L~undy said the fee to the vendors was $225 and she reiterated it has
not been raised since the 2002 Festival. She advised they pay State Sales
Tax oL~t of this $225.
CG 02-15-10/46 I
Conunissioner Cortes said in November there was a waiver of the $25
booth fee. He inquired if that savings was passed onto the vendor at that
time.
Mrs. Sundy responded in the negative. She explained they set their fees iri
August, over a year prior to the Festival and most have pre-paid prior to
the fee being waived. She stated that by waiving the fee allows the Society
not to raise the fee the next year. She said if tliey don't waive the fee this
year, they will have to raise the fee to the vendors for 2011.
Commissioner Cortes inquired if there was a way to have the vendor pay
separately to the City.
Mrs. l3LUldy said if th.e City wanted to have an employee come down and
have that $25 fee paid direct to them and collect it on the spot, they could
certainly do that. She stated she could then reduce their fee by $25.
Mayor Maingot suggested it would be most impractical to separate the fee
out or have an employee go to each of the booths. He said the $25 could
be collected by the Society and they be provided a certain percentage for
collecting the fee.
Mr. Langley suggested that might create some issues and would prefer not
to go down that road.
Deputy Mayor Durso said he wanted tq be sure that as a goverrunent they
don't overstep their bounds and put their nose in the business of a private
organization. He stated he wanted to make it clear that he is a member of
the organzation. He said he was curious that after they have received the
$,12.90, for Firelighters, Public Works, and Police, the Society has agreed
to take on any damage to City,property in return for having a $500
security deposit waived; what costs the City incurs outside of the money
they pay for Police, Fire, and Public Worlcs. He stated they were asking
about having a fee reduced, and then having the Society reduce the fee for
vendors. He said it was a business decision on the part of the Society to
remain competitive whether they want to lower their fees or not. I_Ie stated
whether it is the Society, or a business that does a festival in Longwood, or
any organization, he would be very hesitant to demand that they do
something. He said the only question the Coininission has here is whether
or not they agree to waive the vendor booth fee. He inquired if outside of
the money already paid for Police, Fire, and Public Worlcs, ~~as there
another cost that the City needed to be compensated for.
Ms. Powell said if there were any other costs, they have covered it iii the
last sentence where it states that they will be responsible for other
expenses. She stated she did not foresee that there were any other costs
associated.
CC 02-15-10/x;-7
Mayor Maiilgot said the $25 was a Temporary Pei7nit Fee.
Ms. Powell advised that money goes back into the FIistoric District Fund.
Mayor Maingot inquired if the Society paid for Police Officers.
Commissioner Bundy said they pay them directly.
Ms. Powell said she would prefer the Police Officers be paid tluough the
City.
Comi:nissioner Bundy said they would prefer that.
Commissioner Sackett said he would be in favor of waiving fees on the
Spring Fling I?vent with the start-up.
Commissioner Cortex inquired if there was a way the Historic Society
could have a booth to accept' donations for this particular Fund.
1VIr. Langley said they would need to research this matter and report back
to the Commission.
Ms. Powell inquired if the Historic Society had a grant program.
Mrs. I3uiidy responded in the negative. She said everything they collect,
after excluding costs, is spent maintaiiung their buildings. She explained
the Historic District Fund at the City was set up by the proceeds from a
golf tournament being donated to create that Fund with the intent that
other events would come to the City to help generate funds.
Commmissioner Sackett inquired what type of parking arrangements have
been made for residents that live in this area.
Mrs. Bundy advised a parking pass was issued to them through the Police
Department.
Mr. Langley said based on the Commissions discussion They may want to
add an. amendment to the original motion to have CFSHP to pay for use of
Police Depai-tmen.t services at applicable rates.
Commissioner Bundy moved to amend per the Attorney's
recommendation. Seconded by Deputy Mayor Durso and carried
by a unanimous roll call vote.
Main motion carried, as amended, by a unanimous roll call vote.
CC 02-15-10/4S
Co A~p~~°®v~fl ®f~ ~ ~~~s~ A S~ecgall went l~cn mnt ~~°®~n the Ce~trrall FIl®ri~fl~
~®caefi~ i~®rr lH[n~ti®~g~ ~~°~~~r~aka®n f®~ tiln~ 3~Bct, ~ffiaaa~~~ ]L®~ngw®®dl'~ A~°'~5
an~ll ~~aft~ ~'c~tg~ral>
Commissioner Bundy moved to approve the application, as
submitted, including waiving the fees with the inclusion that the
Police fees are. ,paid. at the normal Hourly rate. 'Seconded by Deputy
Mayor Durso.
Comrilissioner Sackett said last year was the first year for beer sales and
inquired if everything was successfiil and went well..
Coznlnissioner Bundy said there were no issues and Rotary would be
coming back this year.
• Commissioner Coi-tes said lie reviewed the history since tlii's fee was
instituted and there were some yeai:s the Society paid the full.fee and other
years they paid a partial fee. He inquired ifthere was any parficular reason
it was done in this maiuier.
Mayor.Maingot said it was subjective in part and also there was a need to
have money go info the Historic District Fund.
Commissioner Bundy reiterated that they did quite. a bit of research this
year on whaf other cities do. He said other than money from the brick
sales; the only source of money has been from the Historic Society for the
City's granf program. "
Mayor Maingot moved to amend for a fifty percent (50%)
.reduction of the vendor fees. Seconded try Commissioner Sacl~ett.
Commissioner Cortes inquired if they were doing half of the $25 booth
fee.
Mayor Maingot responded in the affirmative.
Coininissioner Bundy said this means the- Society will have to raise their
fees for the next Festival. He stated they have no't raised their fees in
almost nine years. He said the Society was good members to the Historic
District. community and they have spent a lot of money in maintenance
and restoring of the buildings. He stated they were working on their
budget and were already facing a deficit and if this goes tluough, that is
another $4,000 they will not have to spend on maintaining.their buildings.
Deputy Mayor Duuso reiterated the City's cost will be covered and the
taxpayers will not bear any of the burdens for this event.
CC 02-15-10/49
Coznz~nissioner Cortes said the issue he had was that this fee was in the
structure as a Class A Event. He stated the Commission has the
opportuzuty and power to waive the fees based on wlat is in the best
interest of the City. He said if they were going to continue to waive this
fee, then they should consider whether-or not they should. have this fee.
Commissioner Sackett said lie appreciated hearing from Cozninissioner I,
Bundy regarding the loss of revenue. He stated they probably sliould not
have. made the commitment to place the $4-,500 in that line during the ,
Budget process. He suggested the City and the Historic Society meet
regarding this matter.
Mayor Maingot withdrew the motion to amend.
Corrzznissiozler Bundy said the Historic Society was more than willing. to
meet ~witli the City to discuss these issues.
Motion carried by a four/one roll call vote with Commissioner
Saclceft voting nay.
Il®, C>I'1<'~I A~Mgl~>IST1lE~AT®1~'~ RAP®R']I'o
1VIs. Powell reported that she and staffllave nlet with Mr. John A. Blaclcstock
regarding his She11 Station and they would now see some color on t11at building.
and the awning. She said she. also wanted to reach out to the Shell Station at the
corner of Rangeline Road and State Road 43~ and Mr. Blackstoclc assured her l1e
would reach out to them. She advised those colors are not included in the color
palette.
Ms. Powell advised that right-of--way acquisitions have begun with SunRail and
she has signed several documents. She said there were. still quite a few matters
they were still. working on and these have been forwarded to the City Attorney.
She said the day they close started the 180 days to move out of the current
facility. She s•~tated staff was diligently working to find some locations within the
price range anal meet our needs.
Ms. Powell reported she had received several thank you letters from schools in ,
Longwood regarding the Reading Counts Program. The City has donated .$2,000
to Woodlands Elementary and $1,000 to Choices In Learning. She said the
Connnissioners should have received a copy of the Seminole Neiglabor~s this past
week with Thf~ Longwood Los°e. She thaz~l~ed the Department Beads for their due ~
diligence and hard work in creating a cost savings report that was sent to the
Commission. She reported she has received numerous l~.idos for the Building
Division regarding their .great customer service. She advised the Commissioners ~
should have r€;ceived a copy of a Notice that was sent out to the residents of Oak,
Ridge, aild Talmo informing them of a commuzuty meeting, being held in the
Commission Chambers cozicerning that project.
' ~ CC 02-15-10/50
~L IC~~JLAII®1CO 111 `7~ ~~~1'VIl~~~~®1~1i1C~~9 ~P~1f~To
~n~tfl°Il~t #3e Coznmissioiler Cortes congratulated Ms. Nina Jackson and her
husband on the birth of their twins. He reported that he attended MetroPlan as an
Alternate where transportation issues were discussed. He said in the past week
. there have been some issues with garbage trucks regarding pick-tip at 4':30 a.in.
and Ms. Minus was worlung on this matter. He requested staff keep the
Commission informed regarding new development that might Happen with
regards to SunRail. He stated they received their first report regarding new
businesses. I3e gave kudos to the Utilities/Customer Service Division for the
online cheek service.
JI~~~Lrrg~~ ~~~o No report.
~n~t~rn~L #~e Commissioner Sackett thanked the Police Chief, Tom Jackson and
the Director of.Public Works/City Engineer,. John Peters for the traffic calming
devices and patrols at Tyler Cove.
Dgsi~rrnet ~`Ilo Mayor Maingot skid he did some research over the weekend and it
was confirmed that the City found themselves in a tight economic situation in
1990 and 1.991. He stated there were budget cuts and cutbacks on staff as well. He
said lle wanted to avoid any of that. He wrote a Memorandum dated with regards
to Organizational Structure and PIiring/Promotional Freeze and ran it by the City
Administrator. He stated copies were placed in the Commissioners mailboxes and
lie read it in to the record. He said the City Administrator and executive staff have;
clone an outstanding job in controlling costs. He stated under aHiring/
Promotional Freeze, the City Administrator would recommend to the Commission
that ~a position be filled if it is ~a justifiable essential, or would result in a
substantial financial benefit to the City. ~Ie declared it was his belief if the City
takes certain meas~ues now they can avoid layoffs and permanent reductions in
staff. He asked the Commission to read this Memorandum tluough and give it
their serious cozisideration. He said it was then fiduciary responsibility to do
everything possible for the City to continue moving forward in the right direction,
especially with the opportunities for fixture development.
~p~t~°n~t~ #~o Deputy Mayor Durso reported it had been brought to his attention
that the gates and fencing was unsafe at several of the retention ponds the City
controls. He requested the Public Works Department loop into this matter.
Deputy Mayor Durso said a few months ago, he mentioned the possibility of a
green ordinance for the City. He stated lle was hoping to bring a draft to the next
Commission Meeting. His goal is to leeep this at no cost for the City. He inquired
where they were with regards to the Fire Inspection Tees.
Ms. Powell advised the Fire Chief, Anthony Stravino was looking into this matter.
ll~e C1f71'~ ATTL ®]~1~T11+;~J9S l[~IEP®]E~~', No report.
CC 02-15-10751
I
~>[T~~ ~II.>4l>Ea;~'~ >[~I~~JE~'1<'e No report.
too AID~f®~J>~1o Mayor Maingot adjoui7zed the meeting at 9:48 p.~n.
. l/~
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i
CC 02-1,5-10/52