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P&R02-02-10Min MINUTES ~ PARKS AND RECREATION ADVISORY BOARD 175 WEST WARREN AVENUE LONGWOOD, FLORIDA February 2, 2010 COMMISSION CHAMBERS 7:00 PM Present: Abigail Shoemaker, Chair Lori Rice, Vice Chair Randy Jonda, Member Nancy Kubec, Member Fran Meli, Director of Leisure Services Linda F. Goff, Recording Secretary Absent: Shawn Anastasia, Member Nicole Badger, Member Dave Putz, Member 1. Call to Order. Chair Shoemaker called the meeting to order at 7:04 p.m. 2. Election of Officers - A. Chair Chair Shoemaker opened the floor for nominations of Chair. Vice Chair Rice nominated Abigail Shoemaker as Chair. Seconded by Member Kubec and carried by a unanimous voice vote with Members Anastasia, Badger, and Putz absent. B. Vice Chair Chair Shoemaker opened the floor for nominations of Vice Chair. Chair Shoemaker nominated Lori .Rice as Vice Chair. Seconded by Member Jonda and carried by a unanimous voice vote with Members Anastasia, Badger, and Putz absent. 3. Approval of Minutes December 1, 2009 Regular Meeting. Member Kubec moved to approve the minutes of December 1, 2009 as presented. Seconded by Member Jonda and carried by a unanimous voice vote with Members Anastasia, Badger, and Putz absent. 4. Public Participation. None. P&R 02-02-10/1 5. Old Business. A. Director of Leisure Service's Report. Ms. Meli reported Celebrate the Season was very successful. She said they would probably extend the event an extra hour next year. She stated there were some new exercise classes starting and they have a new yoga instructor. The Easter event will be held on March 27th at Candyland Park and will start at 9:00 a.m. Ms. Meli handed out a draft Sponsorship Package to the Board Members and asked that they review it for the March meeting. She said sponsorships may become critical to holding ..events. She .stated they will revisit it in March and them move forward with presenting it to the Commission. She said next year will be a very tight year and the projections for revenues are down. Ms. Meli inquired if any of the Board Members attend the Commission Work Session on Reiter Park. Chair Shoemaker said she did not attend, but she did review the plans. She declared that she did not feel it will happen. Ms. Meli advised money was budgeted to do part of the plan.. She said they hope to have a revised plan for Reiter Park presented to the Commission in March. She: stated the Director of Public Works/City Engineer, Mr. John Peters was adding ~ tennis courts. She said the proposed plan includes an amphitheatre. Chair Shoemaker said the Commission had concerns regarding parking. They did discuss parking off site and using a shuttle. ,She stated she did not feel it was practical in these times and would not come to fruition. She expressed concern regarding the algae in the pond. Ms. Meli said this was a type of algae that is hard to .deal with and requires aeration. She stated they were working on trying to find a means to control it. Shea affirmed the Parks crew was doing a great job. She said they will be eliminating some contracts and the Parks crew will take over some of the mowing and pesticide. Chair Shoemaker .inquired if rounding up of the utility bills had been looked into. Ms. Meli said that was totally out of her realm. Vice Chair Rice inquired with a timeline of taking the Sponsorship Package to the; Commission in March if it would be too late to target sponsorship packages for the Easter event. P&R 02-02-10/2 Ms. Meli advised they were still looking for and accepting sponsorships. She said ~ they were looking to have a package they can mail out or hand to someone as a presentation. Chair Shoemaker inquired if people had to be one of the proposed sponsors to be at National Night Out. Ms. Meld responded in the negative. She said they will accept any amount.. She explained that National Night Out was the only event businesses are able to promote products. For other events, those providing Sponsorships will receive advertisement by having their -name placed on flyers, banners, and the City's website. She ..stated they would love for them to be present, but they will not be able to solicit their products at any event other than National Night Out. Vice Chair Rice inquired if there was anything they can do to help with the Easter event. Ms. Meli said they can always use help the day of the event. Vice Chair Rice said she was thinking more in terms of approaching businesses or individuals. She stated there needed to be a coordinated effort so that they do not visit the same businesses. ~ Ms. Meli said the Board Members can contact businesses or individuals. She stated they ordered filled eggs and no longer do bags of candy. She affirmed the prizes for the golden eggs have been purchased. She .said a church provides bounce houses and mans them. Discussion was held regarding the Board Members ability to solicit donations and sponsorships. 6. New Business. None. 7. Adjournment. Chair Shoemaker adjourned the meeting. at 7:37 p.m. ~ ~~~1. 1 . - Abigail Shoemaker, Chair ATTEST: Linda F. Goff, CMC, Rec ding Secretary . PBiR 02-02-10/3