CCMtg04-05-10Min IL®n~gw®®d Cgty ~®~n~n~~fl®~ Cfl~a~n~~rr~
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Present: Mayor .Iohn C. Mai~ngol
Y~eputy Mayor Joe I?urso
Com~issioncr Bob Cortex
Coua~lssfloner I~. G. "Butch" Bundy
Cogu~issioner Arian I?. ~ackctt
Bengal IC,angley, City Attorney
I~atri~aa Powell, City Aduain~st~ator
~a~°ala M. IVlarus, City Clerek
.Tohn Pct~rs, ~3irector of Public Worms/City Engineer
fob Pike, Buildang ®fficial
Coanflnander ~u~~ Cohen, Police l~cpartanent
Slgex°yl Bowe,1)irecto~ of Co~naunity IDeveYopmcnt
Iran Mali, Director of IJeisurc ~ca°~ice~
Pat~icc Murphy, As~istaut to the City Administrator
I. CAI_,I_, B'® ®I2I~EI2. Mayor Maingot called the. meeting to order at 7:00 p.m.
2. A moanent of SII~El~l'~ MBlII'~'ATIOl~ was followed by the PI.~IIGl~; ®P
A]L]LEGIAI~TCE.
3, C®IVIIVITJI~I~I'~ Al~TI~0IJ1elClEMEl~1~~. None.
4. I~CC G1vI'I'I®1`1S/PIt®CIlAMATI~I~S.
A. District #S. Presentation of the )$usiness Person of the Month Award
for Apri12010 to l~leville Martin, ®wner of rev's Caribbean shop,
located at 190 Ronald Reagan Boulevard.
Mayor Maingot.read a brief biography on Mr. Neville Martin, Owner of
Nev's Caribbean Shop, and presented him with the Business Person of the
Month Award for Apri12010. Photographs were then taken.
B. Proclaami~g flee Month of Apri12010 as Claild Abuse Prevention
Monnth.
.Mayor Maingot read a Proclamation proclaiming the Month of Apri12010
as "Child Abuse Prevention Month". He presented the Proclamation to
Ms. Laura Phipps, Kids: House of Senunole County. Photographs were
then taken.
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~~AI~~ A]P'lP®~l~t'~M'+1~7C~.
A. IDg~tr'Ilet #21®?®Il~na~aation t® the Cha~te~° AdvIl~®~ C®nIlIlYaattee.
Deputy Mayor Durso deferred lis nomination to the April. 19, 2010 City
Convnisson Meeting.
6. ~~J~J<,~~ ~I~1~><J'TC.
A. ~~ebliic ~~a°tnegp~taon.
R. Ediwin Morrow, 1465 Cricket Court, said he came here to talk about the
karate program. He stated he was a student in this organization and his
eleve?i (11) year old daughter was a student. He said this ~~hole
organization was based on family: He stated if a person ea.n't afford
karate, the Instructor has initiated scholarship programs far children whose
parents don't have the funds. The. Instructor will reduce the fees based on
what the fanny can afford. He said most karate academies charge
anywhere fiom $120 to $150 a month per student. He stated the Instructor
can help people because the rent is within reason and h~ does not have to
charge high exorbitant prices. He said if the rent is raised, then there may
not. be a Seide Karate Program. He stated he has approximately twe~ity
(20) to twenty five (25) students with an average of $50 to~ $60 a month.
He said to raise the rent to $40 an hour would triple the :Program. He
decla~~ed Longwood has a great. deal to be proud of in this gentleman. He
stated the Instructor deserves to be honored for what he has given to this
comrr~unity. He said the parents that bring their children there know that
their children are in good, safe hands and are learning g~~od citizenship,
discipline, and obedience. He asked the City to not raise the rent.
Gilbert Alstein, 255 Mounts Bay Court, said he has been vivolved in
Martial Arts for thirty (30) years and does this frill-time. I4:e began
teaching in Longwood in 2002. He said their rates are very low compared
to the average school. They charge'$9 per class that avera€;es out to $36 to
$45 a month.. He stated to be able to charge like this, he teaches at
comn~.unity centers. He said this allows a lot of people to be able to take
karate. that would otherwise not be able to. He stated:, as Mr. Edwin
Morrow indicated, if a person cannot afford the full fee, they pay what
they can. He said his rent at this time in Longwood is $.12.:50 an hour and
they use the facility one to two hours on Mondays and Thursdays. At
most, Lie has twenty (20) students.. He stated if the rate is increased, the
only way he .can survive is to increase the tuition. He said karate was an
art that teaches confidence, ethics, and self-control. He staled they hold a
tounlament every year in Maitland and one hundred percent (100%) of the
proceE:ds are donated to children's charities. '
Susie :Dolan, 1083 Cross Cut Way, said the American Cancer Society in
conjunction with the Cities of Longwood and Casselbei7y held Relay for
Life lastweekend. -She thanked everyone who participated fronrthe City
of Longwood and supported the. event. She thanked the Police Department
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and Fire Department for putting together teams. She thanked the Mayor
and Commissioners for their participation.
JoAnne Rebello, 301 Loch Lomond Avenue, said she has noticed under
the Consent Agenda some expenditures over the last several months that
she has questioned. She reviewed expenditures that'concerned her. She
stated when the Commission approves expenditures, they need to look at
whether these expenditures were budgeted, were they unexpected, and if
so, how will it affect the end of the year.
C~l~~lEl~'f AG~1~DA.
A. Ap~rcove Miffirate~ of the Mix ch 1~, ~®fl® ~eganflarr Meetiffi~.
B. Ap~~ovafl of the Aia~°ifl ~®fl® ~xpefficiita~~°es.
C. Apprcovall of Tt+affinifly ~o~aas flffiterclocafl ~oIlu~ffitar~ Coo~pc~°~.tio~
Ag~°eement fore ®pe~°ation~l Assi~ta~nee.
Conunissioner Sackett moved to approve the Consent Agenda as
submitted. Seconded by Cotnrnissioner Bundy.
Discussion was held regarding Item 7 B.
Discussion was held regarding the Florida Department of Transportation
(FDOT) enunent domain cases.
Motion carried by a unanimous roll call vote.
Ms. Murphy gave a brief update on the Legislative Session. She said the
Session ends on Apri130, 2010. The Florida. League of Mayors is having a
fly-in on April 21St and April 22°d. She stated Mayor Maingot, Deputy
Mayor Durso, and Commissioner Coi-tes are gouig to be in Tallahassee
representing the City of Longwood.. She :advised there are about thirty-two
(32) unfunded mandates that are moving forward and gave an overview
for some of these bills.
~gJBfl,flC ~~Alt~1~~GS. None.
9. 1GTJLAR BflJSfl1~lESS.
A. Di~~ussioffi on tlae Seise Ka~°ate ~'outh P~o~xaBffi.
Ms. Powell said at the February 15:, 2010 City Commission Meeting,
Commissioner Bundy asked the Commission to revisit the-use of the
Community Building by the karate group. She stated information has been
provided to the.. Commission and staff was looking for direction from the
Commission as to whether to remain at the $12.50 hourly rate or raise this
to $40 an hour. She stated another option would be for them to contract
with Leisure Services and become a City program with the City collecting
CC 04-OS-10/85
20°/~ of the gross revenues. She advised the Seide Karate Program at this
time: pays the City approximately $3,000 annually in rcnf:als.
Co7runissioner :Bundy said he met with Ms. Powell this afternoon
regarding this issue. He stated part of the reason he brou€;ht this up before
the Commission was due to his being contacted by a couple of people who
own karate schools in town that were concerned the City was subsidizing a
program. He said he would preferably like to see it become a program
undE;r Leisure Services with the 80/20 split.
Con;u~lissioner Coi-tes inquired what Mr. Gilbert Alstein was paying at
othe:c areas.
Mr..Alstein said the other places were based on a percentage.
Commissioner Sackett said the 80/20 split made more sense.
Deputy Mayor Durso said he was fully supportive of what was being
proposed to keep the program here.
It ways the consensus of the Commmission to have the City Administrator
draft. an agreement and bring it back to the Commission for approval.
~anl!un~ for Professaon~I C®~asuflgan~ ~ervnce~ (7[~'P ~~i1~~ ®)a
Mayor Maingot read paragraph 5.7.3.1 as follows:
"The Selection Committee shall rank all complete 1a~ritten
proposals received
for formal oral presentations or interviews in
order of
preference and submit this ranking as a f
nal
recommendation to the City Commission. The City Ccanmission, at
. ' its discretion, may accept the Selection Co»zmittee's >^ankings as
submitted, or alternatively the City Commission may reorder the
rankings. In any event, the City Commission will establish and
a;prove the final ranking of
proposals. The City Com;haission will
be the sole judge of its own interests,. the proposals, a;~d the
resulting agreements. The City Commission's decision will be
final. "
Ms. Powell said she would like for the Commission to go by groups and if
they desire to change the rankings to do so at that time.
Deputy Mayor Durso said he reviewed Group A- Engineering Services
(Stoiynwater). He stated the top three rankings were appropriate and
recoilunended approval of Pegasus Engineering as number one (#1),
Woolpert, Inc. as number two (#2), and Tetra Tech as number three (#3).
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Commissioner Sackett said he reviewed Group B - Geotechnical
Engineering Services. He stated lie had the top iluee listed, but not in the
same order. He ranked PSI, Iiic. as number ogle (#1), Unversal as ntunber
two (#2), and Geotechnieal ~ Envroiunental Services as number flues
#3). He inquired if the Connnisson should make a motion on the Groups
as they go through them.
Mr: Langley advised when making their decision. as a Commission, they
will take.all information given and any other factors the Cornn~ission
deems appropriate for evaluating the qualifications of the fir-rn. He
suggested the Commission may want to make a decision on the Groups at.
the time they review that Group.
Deputy Mayor Durso moved to approve the three companies in
Group ~ ui the order as presented by City staff. Seconded by
Commissioner Sackett:
1VIr. Langley clarified the Commission was approving a ranking. They
were not. awarding a contract. He said the awarding. of the contract would
be the next step.
Motion carried by a unanimous roll call vote.
Commissioner Sackett moved to approve Group B, Geotecluucal
Engineering Services moving forward with PSI, Inc., Universal,
and Geoteclnucal ~ Environmental Services in that order.
Seconded by Mayor Maingot and carried by a unanmous roll call
vote.
Corrunissioiier Bundy said he reviewed Group C- Surveying and Mapping
Services. He recommended ranking CPH as number one (#1), Cochrane
Engineering as number two (#2); and Southeastern Surveying & Mapping
as number three (#3).
Commissioner Bundy moved to approve under Group C,
Surveying asld Mapping Services the following, rankings of
1) CPH, 2) Cochrane Engineering; and 3) Southeastern Surveying
oL Mapping. Seconded by Mayor 1Vlangot and carried by a
unanimous roll call vote.
Commissioner Sackett said he reviewed Group D-.Architectural Services
for Building Design and Planning Assistance. He ranked ACi as number
one (#1), Bentley Architects Si Engineers, hic. as number two (#2), and
C.T. Hsu as number three (#3).
Conunissioner Sackett moved to approve Group D, Architectural
.Services ranking as 1) ACi, 2) Bentley Architects ~ Engineers,
CC 04-OS-10/87
. , m .
Inc., and 3) C.T. Hsu. Seconded by Conunissioner Bundy and
carried by a unanimous roll call vote.
Mayor Maingot said he reviewed Group 1J- Landscape Architecture
Services. He recommended Dix Lathrop as number one (#1), Bellomo-
Herbe-rt as number two (#2), and Canizi as number tln-ee (#3).
Mayor Maingot moved to approve the ranking for Group E,
Landscape Architectural Services as 1) Dix Lathrop, 2) Bellomo-
Herbert, and 3) Canin. Seconded by Commissioner Sackett and
carried by a unanimous roll call vote.
Commissioner Cortes said he reviewed Group F- Civil L-;ngineering
(Transportation) Services. He reconunended keeping the rankings in the
order .as recommended by City staff.
Commissioner Corties moved to keep the rankings for Group F,
Civil I?ngineering Services -Transportation as 1) T.Y. Lin, 2)
Kirnley-Horns, and 3) Woolpert, Inc. Seconded by Deputy Mayor
Durso arld carried by a unanimous roll call vote.
cC. Appmo~al o~ the ®al~oo~l Settleancnt Agx°ee~xaent.
Mayor Maingot amlounced Item 9 C has been withdrawn from the
Agenda.
~D. Approval ®f Silo JPlan~fl~~06 (Pine-Wile P~°oje~t) and :Lot Split9 anc~
approval o~Pay Avenue P~°o,~ect g.o~, Split.
Mayor Maingot amlounced Item 9 D has lzeen withdrawni from the
Agezid'a.
Restr~IlCta~rin~ o~ tlge ~Cognanunity Services Depa~ta~ernt9 l~railcling
~ivisil~n.
Ms. Powell said the City has an increase in the permits and: inspections.
She stated this was causing some issues with regards to taking care of the
customers. She said with the restructuring being proposed, they are
looking to downgrade the current open position of Cemtnunity
Development Coordinator to a Permit Clerk. She stated they are
recorrnnending changing the Administrative Secretary for Planning
Services under both Divisions. This person is currently receiving out of
classifiicationgay since she is not. part of the Building. Division. It is also
being recommended to hire a contractual part-time Buildin;; Inspector to
work as needed.
Deput3T Mayor Durso inquired if there would be a pay increase for the
Administrative Secretary being split between the two Divisions.
CC 04-05-10/~S
Ms. Powell responded in the negative. She said the pay would be split
between the two Divisions with ilo increase to the. Budget..
Conunissioner Bw1dy said the salary of the Building Coordinator was
X50,000 and inquired what the salary would be for the Pei7nt Clerk.
Ms. Powell .advised the pay range was $2,000 to $36,000.
Cointnissioner Bundy said the savings in downgrading that position would
almost off-set the cost of the pant-time Building, Inspector.
Commissioner Cortes inquired if there would be any affect on the pai~t-
timeposition with the new requirement regarding health insurance.
Ms. Powell said a lot of that would probably depend on whether they were
contracting through a company or an individual. She said this person
would be under contract with the City and she would need to research that
fiu-ther.
Commissioner Sackett expressed concerns regarding this since they have
• not seen any numbers on the Budget. He said this seems to be a little
.unclear to lZVn and he would not be in favor of something he did not see
charts and numbers on.
Commissioner Bundy moved to approve the reorganzation as
presented. Seconded by Deputy Mayor Burso.
Mayor Maingot said they need to give an opportunity where they can
effect some reorganization and improve th.e efficiency in that Department.
He stated the City Administrator has affn-~ned that this restructuring will in
no way negatively,affect the Budget.
Conunissioner Bundy recoin~nended they may want to amend the motion
so that the part-time position is limited to twenty (20) hours a week or a
limited dollar amount.
1VIs. Powell said she would need to evaluate what would happen when Mr.
Pike gores onvacation. She stated the position may be over twenty (20)
hours a week, but the actual dollar amount for the montlrmay be lower.
Commissioner Bundy moved to amend the motion to cap the part-
time Building Inspector position to an average of twenty (20) hours
a week for the remainder of the Budget year. Seconded by Deputy
Mayor Durso and carried by a four/one .roll call vote with
Commissioner Sackett voting nay.
Main motion carried, as amended, by a four/one roll call. vote with
Commissioner Sackett voting nay.
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g®, C~T~ A~I~[~l~>IST>t~A`J['~I~'S l~.lE1P®~Ti.
Ms. Powell invited the Commission to the Employee. Appreciation Luncheon on
Friday, April 9th from 11:00 a.m. to 1:00 p.m. at the Conununity Building. She
said the City will be closed during that time period. She stated this was a time to
show appreciation.to the employees. Service pins will be gvenout during that
time as well as the Employee of the Rear.
]L]L. MA ]L L-~1:V~ ~®MM~~~1L®1`~~L~A~9 1~UJC ®~T.
district #1. Mayor Maingot said the Easter Egg Hunt at Reiter Park was a
tremendous success. He congratulated staff and the co-organizers. He stated there
were a few thousand peoplethere and it was very well orgaized. He reported
that he attended Relay for Life and assisted with cooking at the Chamber booth.
Bi~tiriet Deputy Mayor Durso said he was amazed at the lar€;e Easter Bunny
and how he tolerated the heat and all of the children at the Laster Egg Hunt. He
recognized a'nd thanked all involved with this event. He stated 1:hExe has been an
increase in crime throughout the country and he thanked the Longwood Police
Depaitment i.'or all they have done. He reported the subconunittee of MetroPlan,
the Quiet Zone Committee, will hold their first meeting this Thur;~day. He said
there was Borne Legislation in Tallahassee that. deals with Property Assessment,
Clean Energy (PACE) Bonds. He stated PACE Bonds were iil otl~.er states and it
was something meant to encourage job creation, the use of new enviroiunental
technologies that goes nicely with the Green Ordinance the Cit~T has been working
on. He said he would be bringing back some information regarding this at a future
meeting.
Disgrict; #3. Coininissioner Cortes thanked everyone for their support during his
wife, Virginia's illness. He reported the early moining garbage trucks continue
with picking up prior to 7:00 a.m.
Coininissione:r Sackett advised he saw Waste Pro pi`elcing up residential garbage
at 6:40 a.m.
Coininission€.r Cortes requested the City Clerk contact Waste Pro regarding this
.matter.
Commissioner Cortes also thanked the Police Department and said his business
was one of the victims, and they caught the .suspects. He said his business worked
with the Fire Department today on a training session. He attended Relay for Life
with Ius sister,. who is a cancer suivivor. He thanked everyone involved. He stated
he had a vision of events being held at Reiter Park when he saw people walking
there for the Fsaster Egg Hunt.
Deputy Mayor Durso left the meeting at x:44 p.m. and retuined at 5:46 p.m.
Mayor Maingot said there were people in attendance at the Easter :Egg Hunt from
various areasthroughout Central Florida.
CC 04-05-10/90
JtDi~ti~ict #4. Commissioner Bundy said Apri122nd was the 40t1i At~niversaiy of
Barth Day. He reported that Wayne, Densch Theatre was partnering with Keep
Seminole Green to sponsor an Earth Day Birthday that starts at 10:00 a.m. Waste
Pro is a sponsor of the event and Whole Foods is spoiisoruig the luncheon. He
stated he would like to have the City of Longwood's Green Ordinance on display.
Coilunissioner Bundy said one of the tlwigs that have come out of the new health
care was new Internal Revenue Service (IRS) regulations regarding the 1099
foi~rns for contract employees effective for payments to be made after December
20.11. He suggested contacting Congressional Representatives to make them
aware of this requirement.
~i~trict Commissioner Sackett said with his wife being a cancer survivor two
times that he really appreciated the Relay for Life. He reported Relay for Life
raised funds of X31,000. He thanked Mayor Maingot for kicking off the event, and
the Police Department and Fire Department for participating.
Commissioner Sackett said the IJaster burury was 6'3" and there were almost
10,000 people attending this event. He commended Ms. Meli and staff, the Police
Department and Fire Department and. all involved in this event.
Connnissioner Sackett said the Budget meeting was supposed to be in May. He
inquired. if the Director of Financial Services,lVIr. Jon Williams would be in
attendance.
Ms. Powell said they were. looking at holding a Work Session oil May l Ot'' and
Mr. Williams will be in attendance.
Conunissioner Bundy said the second Monday conflicts with another meeting he
has and inquired if it could be scheduled on a different day.
It was the consensus to hold the Work Session on Tuesday, May 11, 2010 at 5:00
p.m.
Commissioner Sackett advised he would be out of town the last two weeks in
September. He was selected to go to the Arctic Circle for researcli.
Commssioner Bundy requested the Earth Day Birthday be posted on the City's
website.
g~. ~~T ll ~T 11 ®JL~.17Il~']L 9~ ~P®1L®Te
Mr. Langley reported with regards to the First American Fireworks vs. Debby
Reimers case that the Plaintiff filed a Motion for Sun~inaiy Judgment, as did the
City. He said there was a Motion for Swnmary Judgment Hearing on April 1,
2010. The Judge denied the. Plaintiff's Motion and awarded Judgment in the
City's favor. The Judge asked that Mr. Langley prepare an Order consistent with
his Judgment and that was sent out-this moi7iing.
CC 04-OS-10/91
Mr. Langley gave an update on the Mr. Roger Runge case. There was an appeal
filed of a Cedes ~Eiiforcemeilt action on January 9, 2009. He reported that case
was abated to allow the Codes Enforcement Board or Special Magistrate to re-
hear the maiter. Ati Order was issued revising a previous Order that was entered
in October 2009. This Final Order was filed with the Circuit Court in November
2009 and the case was unabated by the Appellate Judge in December. The City
filed a Motion to Dismiss the case and the Judge entered an Orde;r dismissing the
appeal and affirming the Special Magistrate's November 5, 2009 Order. fle
advised that Mr. Runge has filed an additional appeal aild they were also asking
for that to bc, dismissed.
Mr. Langley reported they filed an answer and affirmative defenses to the Allied
Veteran's case.
JL e7o ~1.~~ Il K~L1L~.9~ 1L~Ji~P®JL~1L e
Aa A~n~c~a~~n®n ®n ~~~®flut~a®~a I~®o fl®mll~4~e
Ms. lVlirus said she had included a Memorandum ili the Agenda Packet in
regards to Resolution No. 1-0-1243. She requested direction from the
Commission if they desire to send the Resolution to Chairs and Members
of the Florida State Legislative Delegation or if it was acceptable to just
send it to the Legislative Delegation of Seminole County.
Commissioner Cortes moved that no further action was required.
Seconded by Connnissioner Bundy.
Deputy Mayor Durso said as a poiiltof clarification, thf; Fesolution goes
to the Governor, Senate President, and House Speaker to meet the
requirement of notifying the Legislature. He stated the Criair and Members
of the Florida State Legislative Delegation was. Congress.
Commissioner Cortes:said he believed the letter had already been sent to
them,
Ms. P?Iirus responded in the affirmative.
Motion carried by a unanimous roll call vote.
Cormnissioner Bundy inquired with regards to the two items that were
withdrawn if it had. been resolved how this will be positioned on the
Agenda. He said the settlement was Regular Business, but; the site plan
was a. Public Hearing due to the waivers and variance requirements.
Mr. L;ailgley advised the Commmission could give the City Administrator
and City Clerk direction to place the settlement agreerneni: in a special
place on the agenda prior to the public hearings.
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]t4a A~?.b®~J~l~, Mayor Mangot adjourned the meeting at 9:10 p.m. t
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CC 04-OS-1-0/93
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