CCMtg07-07-10Min LoNGWOOD C]ITy C $MMI ISSIION
Longwood City Commission Chambers
175 West Warren Avenue
Longwood!, Florida
MINUTIES
JULY 7 2010
7 :00 P.M.
Present: Mayor John C. Maingot
Deputy Mayon II. Durso
Commissioner II. G. G itch" itundy
Commissioner Bob Cortes
Commissioner Lrian D. Sackett
Dan Langley, City Attorney
Katrina Powell, City Administrator
Patrice C. Murphy, Acting Deputy City Clerk
Troy K. Hickson, Acting Police Chief
Anthony Stravino, )Fire Chef
Sheryl Ii owes, 1 irector of Community Development
]Fran Meli, Director of Leisure Services
John Peters, Director of Public Works, City Engineer
Jon Williams, Director of Filial I cial Services
I. CALL TO DIRER. Mayor Maingot called the meeting to order at 7:02 p.m.
2. A moment of SILENT MEDITATION was followed by true PLEDGE OF
ALLEGIANCE.
3. COMMUNITY ANNOI7NCLMEN'TS. None.
4. RECOGNITIONS /PROCLAMATIONS.
A. Il istrict #4 Presentation of the I:',usiness Person of the Month Award for July 2010
to Shannon McCuutcheon, Principal of Choices in Learning Charter School, 893 E.
State I' oad 434.
Commissioner Bundy read a brief biography on Shannon McCutcheon, Principal of
Choices in Learning Charter School, and presented her with the Business Person of the
Month Award. Photographs were taken.
5. I OARD APPOINTMENTS. None.
6. PI7 I; LIC INPUT.
A. Public Participation.
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JoAnne Rebello, 301 Loch Lomond Avenue, opposed to Item 9 B and stated that
it is an unnecessary expenditure.
JoAnne Rebello, 301 Loch Lomond Avenue, spoke to Item 9 C stated that she
was originally opposed to privatization. She stated there is not enough supporting
documentation to terminate the Severn Trent contract.
Barbara Han house, 555 Preston Road, spoke to make a complaint about situation
with neighbor Mary Gamble. She supplied an article written in the Seminole
Chronicle and a copy of the City's Land Development Code, Article V, Section
5.3.1. B, Swimming Pools. Both items were submitted for record.
JoAnne Rebello, 301 Loch Lomond Avenue, spoke regarding employee
development vs. community development, Item 11 A. Tax dollars are used to pay
for employee development. How about direct benefits to the Community? The
City cannot justify spending money for National Night Out, but spends for
employee development that uses tax dollars. There is no mention of National
Night Out on the City website but the Police vs. Fire softball game is posted.
7. CONSENT AGENDA.
A. Approve Minutes of the June 9 2010 Joint Work Session and June 21 2010
Regular Commission Meeting.
B. Approvall of the July 2010 Expenditures.
C. Approval of the Seminole County Public Schools School Resource Officer
Agreement.
D. Approve Purchase Order — Firefighter Protective Ensemble.
Commissioner Cortes moved to approve the Consent Agenda as presented.
Seconded by Deputy Mayor Durso and carried by unanimous roll call vote.
�. PU is LIC HEARINGS.
A. Second reading and adoption of Ordinance No 10-1922; Water and
Wastewater ates Fees and Charges.
Mr. Langley read Ordinance No. 10 -1922 by title only.
Mayor Maingot opened the public hearing. No one spoke in favor or in
opposition to the ordinance.
Deputy Mayor Durso moved to close the public hearing. Seconded by
Commissioner Cortes and carried by a unanimous voice vote.
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Commission Cortes moved to approve Ordinance 10 -1922, as presented.
Seconded by Corrunissioiler Bundy.
Discussion occurred. Deputy Mayor Durso discussed item 8 A and stated
he is not in favor of a rate increase at this time. Commissioner Sackett
asked for clarification regarding strike -out language on original Ordinance
provided but not on the Ordinance provided at the meeting. Ms. Powell
explained nothing changed in the Ordinance other than removing the
striketbrough as these rates are in effect until August 1, 2010.
Commissioner Cortes stated this is being done as a correction from the
original 2008 Ordinance as this was to be done in three parts.
Conunissioner Bundy further clarified.
Motion carried by a three /two roll call vote with Deputy Mayor Durso and
Commissioner Sackett voting nay.
Mayor Maingot made a change in order of Public Hearing moving Item D to Item
B and Item B to Item D.
I», Second reading and adoption of Ordinance No 104923; Voluntary
Annexation of 370 North Street,
. Mr. Langley read Ordinance No. 10 -1923 by title only.
Mayor Maingot opened the public hearing. No one spoke in favor or in
opposition to the Ordinance.
Deputy Mayor Durso moved to close the public hearing. Seconded by
Commissioner Bundy and carried by a unanimous voice vote.
Commissioner Sackett moved to approve Item 8 B, as submitted.
Seconded by Deputy Mayor Durso and carried by a unanimous roll call
vote.
C. Second reading and adoption of Ordinance No 10 -1927; amending Chapter
2, Article VII, Section 2 -424 of the Longwood City Code, Application Fee
Schedule,
Mr. Langley read Ordinance No. 10 -1927 by title only.
Mayor Maingot opened the public hearing. No one spoke in favor or in •
opposition to the Ordinance.
Conunissioner Cortes moved to close the public hearing. Seconded by
Deputy Mayor Durso and carried by a unanimous roll call vote.
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Deputy Mayor Durso moved to approve Item 8 C, as submitted. Seconded
by Commissioner Sackett and carried by a unanimous roll call vote.
D, Second reading and adopinon of Ordinance No 104924; Small Scale
Comprehensive Plan Amendment and Longwood Design Guidebook Map
. Amendment.
Mr. Langley read Ordinance No. 10 -1924 by title only.
Mayor Maingot opened the public hearing. No one spoke in favor or in
opposition to the Ordinance.
Commissioner Cortes moved to close the public hearing. Seconded by
Deputy Mayor Durso and carried by a unanimous voice vote.
Deputy Mayor Durso moved to approve Item 8 D, as submitted. Seconded
by Commissioner Sackett and carried by a unanimous roll call vote.
9. REGULAR BUSINESS.
A. Approve Purchase Order — Blue Ox Land Services, Inc,
Commissioner Cortes moved to approve Item 9 A. Seconded by
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Commissioner Sackett and carried by a unanimous roll call vote.
Be Approve Puurchase Order — Pegasus Engineering.
Deputy Mayor Durso moved to approve Item 9 B as presented. Seconded
by Commissioner Bundy.
Discussion on Item 9 B, Deputy Mayor Durso explained the need to have
stormwater mapping completed as it has not been done in the City since
1979. He further urged that the Cornlnission to move forward with the
approval. Commissioner Cortes further discussed stormwater snapping
along with the other items stated in the scope of services that advances a
number of various other projects and potential projects. Commissioner
Cortes stated his support of the purchase order.
Commissioner Bundy stated the cleanup of Mud Lake and the previous
Commission had spent $187,000.00 for the clean up without a master plan
and the lake does not look like it has been cleaned up. He was asked at
that time how does this fit in with the master plan and it doesn't because
without the set of master plans of stormwater it is hard to determine
flooding issues. The City cannot continue to spend on stormwater without
a master plan of what is needed due to lack of knowledge of the overall
picture. Commissioner Bundy is in favor of the plan.
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Commissioner Sackett further discussed the - project and that the cost is
coining out of the stormwater fees. He suggested this item be placed in
the budget and not be paid out of stormwater fees. Commissioner Sackett
is not in favor of paying for the project out of the stormwater fees.
Ms. Powell stated this item was budgeted out of the stormwater fees.
Mayor Maingot wanted to know what the City will get from the
$200,000.00 cost. He also questioned the aerial mapping now that the
trees are in full foliage.
Mr. Peters further discussed items that will be covered in the contract with
Pegasus Engineering. Without the modeling the City does not know how
one improvement will affect other areas as there are inter-related parts.
With the model, individual projects will have the information needed for
the St. Johns River Water Management District permits, therefore making
the cost significantly less. The modeling will also make other
requirements for stormwater management easier to facilitate.
Mayor Maingot stated no further costs will be associated with this
contract.
Ms. Powell discussed and explained stormwater fees are set up for projects
just as this, and those projects coming from the master plan.
Mr. Peters stated projects will be identified from the stormwater master
plan and the most appropriate way to pay for the projects, including using
funds from the stormwater fees.
Commissioner Sackett stated he wants the projects to be completed but he
will be voting no on the Item.
Motion carried by a four /one roll call vote with Commissioner Sackett
voting nay.
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C. Termination of 'Contract for SeverifTrent Services.
Commissioner Bundy moved to approve Item 9 C as presented, seconded
by Deputy Mayor Durso.
Discussion regarding Public Utility Fund occurred between the
Commission and Mr. Peters.
Commissioner Sackett provided an In -House vs. Contracted Services
spreadsheet to the Commission for discussion. Further discussion resulted
regarding in -house over contracted services with Mr. Peters and the
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Commission. Mr. Peters stated his staff is prepared and ready to take over
the contract by July 15
Motion carried by a four /one roll call vote with Commissioner Sackett
voting nay.
D. EMS Transport Fees; City Resident ALS Service and billing Polley.
Commissioner Sackett moved to approve Item 9 D as presented, seconded
by Commissioner Cortes.
Discussion of EMS transport fees occurred between the Commission, the City
Administrator and Fire Chief Stravino. Chief Stravino will bring the EMS
Transport Fees back to the Commission by Resolution.
Motion carried by a unanimous roll call vote.
10. CITY ADMINISTRATOR'S REPORT.
Provided an update for National Night Out and noted the City has received an
additional $600 in donations. Ms. Powell thanked Joe Menza and Trustee Roger
Dale for their renovation work at the Police Department to accommodate Fire
Administration. Ms. Powell also thanked Patrice Murphy for taking on the job of
Acting Deputy City Clerk.
Ms. Powell met with Frank Hale, CEO of the Seminole Regional Chamber of
Commerce to discuss improving the business environment in Longwood and plan
an after -hours event. Ms. Powell said they will be meeting with Ray Gilley,
President Metro Orlando Economic Development Commission (EDC), Brian
Walters, Executive Vice President of Innovation and Business Development at the
EDC, and Tracy Turk Seminole County representative for the EDC.
Ms. Powell provided an update regarding companies wishing to annex into the
City of Longwood. Requests for annexation should be on the next Commission
Agenda. She additionally thanked. Mr. Bill McDermott, Seminole County, for his
efforts in assisting Longwood.
Ms. Powell provided to the Commission a draft sponsorship packet for the
Department of Leisure Services. The packet was provided in lieu of a PR plan
and allows the City to raise funds for special events as well as creating
partnerships for playgrounds, projects, etc... Ms. Powell asked the Commission
to review the packet and bring back items as needed.
Ms. Powell discussed entitlement communities and non- entitlement communities.
The City of Longwood does not qualify as an entitlement community. The City is
looking for alternative opportunities for funding.
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Ms. Powell addressed the City's participation. in the 17/92 Community
Redevelopment Area (CRA). We are continuing to work with the County and
will ask the Interim County Manager if his staff can give a presentation regarding
the 17/92 CRA.
Ms. Powell received a contract from AMSCOT, located at the corner of SR 434
and 17/92,. to accept payments for Longwood utility bills. The City Attorney is
reviewing the contract and it will be brought forward to the Commission. for
approval.
The Conununity Development Director has met with the East Central Florida
Regional Planning Council (ECFRPC) to partner with them for funding under the
Sustainable Communities In datives. ECFRPC will be the applicant and we are
hoping to piggyback on their request.
Ms. Powell stated she is required by Charter to submit the Budget to the
Commission on or before July 30 Discussion regarding Budget Work Session
date. The Budget will be provided to the Connnission before August 1, 2010 and
Work Session scheduled for August 6, 2010 at 9:00 a.m.
11. MAYOR AND COMM1SSIIONE I S REPORT,
A. IIiscuss and approve registration for the Florida League of Cities
Conference, August 19 -21, 2010 held. in Yaollywood, FL; Designate a Voting
Delegate.
The Mayor will not be attending the final day of the Conference and delegated the
voting duties to Deputy Mayor Durso and. he was designated the voting delegate for
the FLC Conference.
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Commission discussed which Policy Committees they would prefer. Deputy Mayor
Durso, Growth Management and Transportation Committee; Commissioner Bundy,
hmtergovernnnental Relations Committee; Commissioner Sackett, Finance and
Taxation Committee; Commissioner Cortes, Urban Administration Committee;
Mayor Maingot, Energy and Environmental Quality Committee.
Each member of the Commission will be attending the Florida League of Cities
Conference. Commission will leave Wednesday, August 18, 2010 and return August
22, 2010 except for Mayor .Maingot returning August 21, 2010. Approved by
unanimous roll call voice vote.
District, #2e Deputy Mayor Durso requested a CRA timeline for the City's
involvement, and stated Community Issue Budget Requests will be increasingly
difficult to receive from the Legislature over the next few years. Deputy Mayor
Durso stated that a Public Relations plan and fund raising are different issues.
Leisure Seivices needs a better communication plan for our constituents, and the City
needs to be more proactive in advertising and marketing the City events; we need a
plan.
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At the next Commission Meeting Deputy Mayor Durso will provide more
information on Quiet Zones and. MetroPlan from meetings he will be attending.
For National Night Out (NNO) we need to do everything to make it an inclusive
event to include a community celebration from all different angles. He read a
synopsis from the National Night Out program: Deputy Mayor Durso suggested that
NNO become an inclusive event and the City should be doing everything we can to
make this a great event to include the safety aspect and how residents can protect
their own neighborhoods. With regard to sponsoring events we need not be
adversarial, this is an opportunity and he does not believe that if we cannot find
sponsors for events that the event should be eliminated but some events need to be
part of the City program and that the City wants to provide and therefore should be a
part of the City Budget. •
District #3. Commissioner Cortes. Are we changing the Naive of National Night
Out? Ms. Powell responded no, the Summer Family Fun Event is a separate event to
be held at a time we choose and National Night Out is August 3 C'oininissioner
Cortes stated the intent of the National Night Out event for Longwood is that it is held
at Candyland Park. The City can improve National Night Out event and promote the
objectives of the event. Residents have become accustomed and aware the NNO is
held at Candyland Park on the first Tuesday of August. NNO needs . to remain as is,
and community policing can be done throughout the year.
Commissioner Cortes' community homeowners association held a talent show, and a
4 of July bike parade. These two activities were great. Bikes decorated by the kids
in the neighborhood for the parade.
5 /3 Bank sign was removed, are they coining in or not. Ms. Powell stated a sign
permit was not pulled and sign has been removed, but they are moving forward with
the site plans.
Noticed new projects and business and should indicate a rise in permits, do we know
how many new permits? Ms. Powell indicated that there have been organizational
changes and that no one has been in the position to do the report.
Commissioner Cortes noted that trustees are cutting grass and the blighted area of
Oak and Magnolia will be cut hopefully this week.
Can the Administrator contact Trisha Johnson, regarding 5 hour power outage near
Deputy Mayor Durso's district? Can Progress Energy advise the Administrator or the
Chief of Police as to the duration of a power outage? Ms. Powell stated Progress
Energy has a system in place if you report a power outage as to how long it will
approximately take to restore power to the area. Ms. Powell will follow -up with
Progress Energy.
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District #4. Commissioner Bundy stated the simplest solution to power outages is to
have Officer Ki.m Zeh contact Progress Energy to contact her and then go from there
contacting persons with special needs.
Mary Gamble case, citizens come in and speak during Public Participation and leave
before we have a chance to discuss during Commission Comments, and we may not
be able to discuss this specifically as it is on -going litigation.
National Night Out, impetus was to have the few neighborhoods watch groups pool
their resources and the event has grown to a much larger event than most NNO
programs.
District #5. Commissioner Sackett requested a briefing on the camp out for firework
permits. Is the City too cheap on its fireworks permits? Ms. Powell stated the
Ordinance is a nightmare to administer. First American Fireworks filed two
applications and received both permits.
Commissioner Sackett would like an agenda item brought forward regarding
fireworks and the pen process.
Commissioner Sackett noted that Ray's Construction located on SR 434 and has a
working septic system currently in place was to come back to the Corninission and he
asked are we moving forward with waiving the requirement to hook up to sewer?
The Bay Avenue streetlight is still turned in the wrong direction.
Regarding the September 11 observance, this year keep it simple such as a
candlelight vigil. Discuss at the next Commission meeting.
Requested the City Administrator to provide an updated on the Administrator goals
and objectives.
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District #1. Mayor Maingot. National Night Out what we have been doing over the
past ten years can be improved in conjunction with the Chief of Police as well as
other constituents that want to be involved. Also, to be sure to include the safety
elements in the event. Mayor Maingot believes more can be done in the planning
with Police and Fire to get to the real intent of NNO. Thank the people that have
come forward to sponsor NNO.
12. CITY ATTORNEY'S REPORT. Reminder to the Commission of the Work
Session scheduled for Monday July 12 at 5:00 p.m.
Mr. Langley would like an Executive Session to discuss the Mary Gamble case before
the regular Commission meeting on July 19 at 5:45 p.m. Conunission consensus
was to meet July 19 at 5:45 p.m.
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13. CITY CLERK'S REPORT. None.
14. ADJOURN Mayor Maingot adjourned the meeting at 9:50 p.m.
John C. $ T !got. Mayor
ATTEST: ,
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Patrice /C. Murk y4h /(/
/ Acting Deputy City Clerk
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