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P&R07-06-10Min MINUTES PARKS AND RECREATION ADVISORY BOARD 175 WEST WARREN AVENUE LONGWOOD, FLORIDA July 6, 2010 COMMISSION CHAMBERS 7:00 PM Present: Abigail Shoemaker, Chair Lori Rice, Vice Chair Shawn Anastasia, Member Dave Putz, Member Fran Meli, Director of Leisure Services Patrice C. Murphy, Acting Deputy City Clerk Absent: Nicole Badger, Member Randy Jonda, Member Nancy Kubec, Member 1. Call to Order. Chair Shoemaker called the meeting to order at 7 :00 p.m. 2. Approval of Minutes — March 2, 2010 Regular Meeting and June 9, 2010 Joint Work Session with City Commission. Chair Shoemaker moved to approve the Minutes of March 2, 2010 and the Joint Work Session on June 9, 2010 as presented. Seconded by Member Anastasia and carried by a unanimous voice vote. 3. Public Participation. None. 4. Old Business. A. Director of Leisure Service's Report. Discussion of Joint Work Session regarding Reiter Park. Mrs. Meli stated that she is welcoming the forthcoming plans for the Park and will provide further information as it becomes available. Members all enjoyed and appreciated the Joint Work Session with the Commission regarding Reiter Park. Mrs. Meli provided a status update regarding Dix Lathrop, the architectural firm, and stated that a conceptual plan for Reiter Park is forthcoming that will correspond with the Joint Work Session comments and suggestions. Copies will be provided to the Commission and the Advisory Board Members. Comments can be made from the conceptual plan. P &R 07- 06 -10 /1 Mrs. Meli discussed fiscal year 2010 -2011 Budget. She stated all of Leisure Services events are included in the Budget; however expenses that have been budgeted but must be off -set by sponsorship of events. Leisure Services currently has a recreation intern this year and they have created a draft Sponsorship Package for the Board's review. Mrs. Meli would like the Advisory Board's feedback and suggestions on the sponsorship package. Responses will be provided by email from the Board. It will be presented to the Commission in "Draft" form. August is the National Night Out event and the Parks and Recreation Advisory Board will not meet in August, but your volunteerism at the event is welcomed and needed. National Night Out is held on August 3 from 6:00 to 9:00 p.m. at Candyland Park. Discussion of National Night Out and the events provided as well as sponsorships for the event. In the 2010 Event Sponsorship Package National Night Out is referred to as Summer Family Fun Night. Member Putz does not like the name change, as well, Member Rice does not approve of the name change. The Board, overall, does not approve of the name change as it may take away from the meaning of the National Night Out event. Mrs. Meli informed the Board that the City Commission will make the decision regarding the name of the event. The next event is Halloween to be held at the Police Department. As part of the discussion of the fall events it was the consensus of the Board to cancel the regular meeting September 7t The cancellation was also due in part to the Commission Meeting the same evening. The Board will meet in October before the Halloween Fall Festival event. The Parks and Recreation Advisory Board would like another meeting to discuss Reiter Park. The Joint Meeting in June was a good starting point, but the Board would like consenus. Mrs. Meli stated that once the conceptual plan is available she will see if Mr. Peters and the Dix Lathrop Group are available for further discussion and perhaps a presentation to the Board. The Board would like to take the time to be sure things are not rushed at the end of the process to be sure the right elements are in Reiter Park. Further discussion occurred regarding Reiter Park. There was a general discussion by the Board concerning the pond at Reiter Park and how it is being treated with regard to the algae and bacteria build up. P &R 07-06- [0/2 Motion made by Chair Shoemaker to cancel the September Board meeting, seconded by Member Putz. Motion carried unanimously by voice vote. Mrs. Meli stated that the November meeting will need to moved or cancelled due to voting, followed by discussion by the Board Members about the events coming in December and the preparation needed. The Board will decide in October regarding the November meeting. Member Putz asked about the banner sponsor in the Draft Sponsorship Package. Mrs. Meli stated it is a single banner with the qualifying sponsor's name or logo on one banner located at the event. Title sponsors will be on a single banner located on the street, but no more than two companies as title sponsors. Mrs. Meli stated that the City would also like sponsors for the Family Events such as the Senior Matinee, Movie in the Park, but would prefer a single sponsor for the father /daughter dance. Member Anastasia asked if statistics are available for the number of attendees of each event. He suggested that the number of attendees be placed in the Event Sponsorship Package to illustrate the potential numbers of attendees each sponsor may be able to reach. Mrs. Meli agreed and will provide that information in the packet. Member Rice thanked Mrs. Meli for taking care of the graffiti in Arbor Park and Candyland Park. The City would have to try to sand out the words engraved in the plastic. Mrs. Meli stated she would discuss this with the company located in Longwood that supplies the playground equipment. Member Rice asked if there are safety inspections for playground equipment. Mrs. Meli stated an employee is being certified as a playground inspector and will also monitor the parks for graffiti and vandalism. Member Rice stated she recently visited Shadow Hills Park and it does not have a fence or rope separating the park from the street to keep the children inside the park and off the roadway. Members discussed fencing in neighborhood parks. B. New Business. None. C. Adjournment. Member Putz moved to adjourn the meeting, seconded by Chair Shoemaker. Chair Shoemaker adjourned the meeting at 7:57 p.m. P &R 07 -06 -10/3 // / , y7 / l Abiga' Shoemaker, Chair ATTEST.: P C .- urphy, Acting ep Clerk P &R 07 -06 -10/4