P&R03-02-10Min •
•
MINUTES
PARKS AND RECREATION ADVISORY BOARD
175 WEST WARREN AVENUE
LONGWOOD, FLORIDA
March 2, 2010
COMMISSION CHAMBERS 7:00 PM
Present: Abigail Shoemaker, Chair
Lori Rice, Vice Chair
Shawn Anastasia, Member
Nicole Badger, Member (Arrived at 7:03 p.m.)
Randy Jonda, Member
Nancy Kubec, Member
Dave Putz, Member
Fran Meli, Director of Leisure Services
Linda F. Goff, Recording Secretary
1. Call to Order. Chair Shoemaker called the meeting to order at 7:00 p.m.
2. Approval of Minutes - February 2, 2010 Regular Meeting.
Chair Shoemaker moved to approve the Minutes of February 2, 2010 as
presented. Seconded by Member Kubec and carried by a unanimous voice
vote with Member Badger absent.
3. Public Participation. None.
Member Badger arrived at this point of the Meeting.
4. Old Business.
A. Director of Leisure Service's Report.
•
Ms. Meli handed out a City of Longwood Recreation and Parks Newsletter,
What's Happening. She reported they were partnering with Magic 107.7 for the
Easter Egg Hunt. It will be held at Reiter Park on Saturday, April 3, 2010. She
said this event was posted on the City's website with the start times and age
groups and there is also a link to Magic 107.7 where there is a whole page posted
on the event. She stated there would not be golden eggs. However, Magic 107.7
would have prizes.
Chair Shoemaker said the notice that came in the mail listed the event at
Candyland Park.
Ms. Meli said the notice was mailed out prior to Magic 107.7 taking over the
sponsorship for this event. She stated they were having banners made that will be
P &R 03- 02 -10 /1
posted at Candyland Park and County Road 427/Ronald Reagan Boulevard. She
advised the website was correct and they would be handing out flyers at the
schools. •
Member Putz inquired if the Board Members would not be volunteering for this
event.
Ms. Meli said they would welcome anyone to come out and volunteer for this
event, or they can come and just enjoy the event.
Member Kubec inquired what expense would be paid by the City.
Ms. Meli said the City was providing staff, Police, Fire, and Public Works. She
advised the City did not have to buy the eggs, provide face painters or the
inflatables. She stated there would be face painters there and a lot of other things
going on for the children.
Member Putz inquired about Reiter Park and how bumpy it was.
Ms. Meli reported they would be leveling out the ground prior to the event.
Ms. Meli reported that Summer Camp registrations start next month. Mr. Chris
Capizzi has all of the field trips arranged and in order to keep the cost down they
are only doing one field trip a week. They have received a scholarship for ten
positions for the entire summer. She said this was, grant money from Seminole
County and the recipients will be chosen by the County.
Ms. Meli said the Spring Fling will be held on April 28, 2010 from 2:00 p.m. to
4:00 p.m. at the Community Building. She stated the City partnered with
Chambrel on this event and they will provide the food. She stated Babe Ruth's
Opening Day was held this past Saturday, and it was very cold and rainy. She said
the fields looked great and they received a lot of feedback regarding the condition
of the fields. She reported the exercise classes and sports clinics are listed on the
brochure.
Chair Shoemaker inquired how Yoga classes were going.
Ms. Meli said Yoga was struggling somewhat. She stated there was a new
instructor trying to get a following. She advised the Aerobics and Line Dancing
classes were doing great.
Vice Chair Rice said the brochure was nice. She inquired how the residents were
going to receive this.
P &R 03 -02 -10/2
Ms. Meli said they were placing this in the utility bill every other month, but that
was cut from the budget. She stated they were placing these in areas where they
can be picked up and it was on the City's website.
Member Badger said WFTV will allow community events to be posted for free
and also www. OrlandoWeekly.com will allow posting of events.
Ms. Meli said the City was in a new publication, Seminole Neighbors, and the
City gets four pages called The Longwood Lore in the middle of the publication.
This will be published every other month and they will post events there. She
said they were finding other ways to advertise events.
Member Kubec inquired if the next community event was National Night Out.
Ms. Meli responded in the affirmative and said it was in August.
Vice Chair Rice said this was the first time they have met since the Commission
discussed or made some changes regarding the Community Building.
Ms. Meli said they approved changes at their Meeting two weeks ago. She stated
the resident rate was raised to $40 an hour. She said rather than having a cleaning
crew, they will have part-time attendants that will be present during the event and
they will clean after the event. She stated $25 an hour was added on for the
attendant and supplies. This will eliminate paying $40 an hour for police officers
if alcohol is served. She said the attendant will be available if there are any
problems or concerns. She stated they would be hiring two part-time attendants.
Chair Shoemaker inquired if they were having designated caterers.
Ms. Meli responded in the negative.
Member Putz said they used to use police officers when serving alcoholic
beverages. He inquired why it was different for an employee to work as the
attendant.
Ms. Meli advised the police officers were paid off duty pay. She said an employee
would not be able to have off duty work and would have to be paid overtime.
Ms. Meli said she had only heard from Vice Chair Rice regarding the Sponsorship
package. She reviewed the Sponsorships and stated they wanted to have some
documentation they can take to businesses showing the events and different
sponsorship levels. She said to be able to do events that are free to citizens; they
are going to have to find a source of financial help.
Discussion ensued regarding Sponsorships.
P &R 03 -02 -10/3
Ms. Meli said she would incorporate the suggested changes in the document and
send it out to the Board Members to review and asked that they provide her their
input.
5. New Business.
Ms. Meli inquired if the Board would want to cancel their April Meeting.
Discussion was held regarding the April and May Meetings.
Chair Shoemaker moved not to meet in April or May unless Ms. Meli and
a Board Member determine there is a need. Seconded by Vice Chair Rice
and carried by a unanimous voice vote.
Discussion was held regarding Reiter Park.
Ms. Meli said they may look into marking off for soccer and la crosse fields to
rent for practices.
Member Kubec inquired who made the decision to change Reiter Park.
Ms. Meli advised the change was based on community input. She said Reiter Park
was going to be changed to be more of a community Park and during the process
they ran into some issues and the plans were changed. She gave some
background and reviewed the changes. She said the City Commission would
make the decision regarding what is to be done at Reiter Park.
6. Adjournment. Chair Shoemaker adjourned the meeting at 7:50 p.m.
t . 1
Abi! it Shoemaker, Chair
ATTEST:
Air
Linda F. Goff, CMC, Recording Se ary
P &R 03 -02 -10/4