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CCMtg10-18-10Min ILONGWOO ;U CITY COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES OCTO C E 1" 18, 2010 7:00 P.M. Present: Mayor John C. Maingot Commissioner Bob Cortes Commissioner H.G. "Butch" Bundy Commissioner Brian Sackett Dan Langley, City Attorney Katrina Powell, City Administrator Sarah M. Mirus, City Clerk Patrice C. Murphy, Assistant to City Administrator Michelle Longo, Executive Assistant to City Administrator Jon Williams, Director of Financial Services John Peters, Director of Public Works /City Engineer Troy Hickson, Police Chief Sheryl Bower, Director of Community Development Absent: Deputy Mayor Joe Iturso (Excused) 1. CALL TO ORDER. Mayor Maingot called the meeting to order at 7:01 p.m. 2. A moment of SILENT MEDITATION was followed by the PLEDGE OF ALLEGIANCE. 3. COMMUNITY ANNOUNCEMENTS. Ms. Mirus read the following announcements: A. Senior Matinee will be held on October 20, 2010 from 1:30 p.m. until 3:30 p.m., Longwood Community Building, 200 West Warren. Avenue. This is month's feature is Ondine. B. The 2010 Halloween Festival will be held on Sunday, October 31, 2010 from 2:00 p.m. to 5:00 p.m., Longwood Police and Fire Administration Building, 235 West Church Avenue. There will be a Children's Costume Contest (ages 0 -12) and will begin at 3:00 p.m. (pre- registration will begin at 2:00 -2:45 p.m.). CC 10 -18- 10/337 4. RECOGNITIONS/PROCLAMATIONS. A. District #2 Presentation of the Business Person of the Month Award for October 2010 to Rob !Iominica, Vice President of Dominica Recreation Product, located at 632 Florida Central Parkway. Mayor Maingot read a brief biography on Mr. Rob Dominica, Vice President of Dominica Recreation Product and presented him with the Business Person of the Month Award. Photographs were then taken. :,. Presentation of Certificates of Appreciation to the following students from Lyman High School: Ryan Kazazis, Emily Pease, and Collin Kazazis for their participation in the heroes Remembrance Ceremony on September 11, 2010. Mayor Maingot announced Ms. Lynn Taylor, Chorus Director for Lyman High School was unable to attend tonight's presentation and the presentations were deferred to the next Commission Meeting. C. Presentation of Certificate of Appreciation to the Lyman High School Advanced Women's Ensemble "Calliope" for their participation in the Heroes Remembrance Ceremony on September 11, 2010. . The presentation was deferred to the November 1, 2010 City Commission Meeting. D. Presentation of Certificate of Appreciation to the Lyman High School Drumline Band for their participation in the Opening Ceremony for Babe Ruth Baseball on September 11, 2010. The presentation was deferred to the November 1, 2010 . City Commission Meeting. E. 1 istrict #3 Nomination of the Business Person of the Month Award for November 2010. Commissioner Cortes nominated Ms. Sylvia McLain, Executive Director for the Seminole County Bar Association Legal Aid Society, for the Business Person of the Month Award for November 2010. Nomination carried by a unanimous voice vote with. Deputy Mayor Durso absent. 5. :OARD APPOINTMENTS. None. CC 10- 18- 10/338 6. PUBLIC INPUT. A. Public Participation. Abby Shoemaker, 877 Woodgate Trail, said she was here to discuss Reiter Park and that the City had $100,000. She said her best wishes were for the City to do the best with that money. She said she sent an electronic mail to the Commission and what she would like to see in Reiter Park was a restroom, a pavilion, a playground and /or exercise equipment for now until the economy turns around. She said last year there was $500,000 and not much was done. She stated she hoped a lot more would be done with the $100,000 and the public would like to see something done with Reiter Park. She said she sits on the, Parks & Recreation Advisory Board, and all they do is talk and talk and nothing happens. She said if there was a pavilion the City could rent it out and generate revenue. She said the Commission needs to consider the wants of the citizens of Longwood. 7. CONSENT AGENDA. A. Approve Minutes of the September 7, 2010 ! "egular Meeting, Minutes of the September 14, 2010 Special Meeting, and Minutes of the September 27, 2010 Regular Meeting. B. Approval of the October 2010 Expenditures. C. Approval of the Monthly Financial Report for September 2010. D. Approval of Contract Bid for Well 5A Construction and Abandonment; Well 4 Improvements- Wellmasters, Inc. E. Approval of the Purchase Order to McDirmit, Davis & Company for the annual audit for fiscal year 2010. F. Approval of the Purchase Order to Waste Pro for the annual Solid Waste and Recycling Services. Ms. Powell said she needed to pull Item 7 D from the Agenda. Commissioner Bundy moved to approve Items 7 A, 7 B, 7 C, 7 E, and 7 F of the Consent Agenda. Seconded by Commissioner Cortes. Discussion was held regarding Items 7 B and 7 C. Motion carried by a unanimous roll call vote with Deputy Mayor Durso absent. CC 10 -18- 10/339 S. PUBLIC HEARINGS. A. Read by title only and adopt Ordinance No. 104940, a Small Scale Plan Amendment (SPA 0440) changing the land -use designation on the future land -use map of the comprehensive plan from County Mixed Development to Infill Mixed -Use Commercial and assigning the East End Planning 'District. Mr. Langley announced having proof of publication for this and all Public Hearings listed on the Agenda. He then read Ordinance No,. 10-1940 by title only. Mayor Maingot opened the public hearing. No one spoke in favor or in opposition to the Ordinance. Commissioner Sackett moved to close the public hearing. Seconded by Commissioner Cortes and carried by a unanimous voice vote with Deputy Mayor Durso absent. Commissioner Sackett moved to adopt Ordinance No. 10- 1940; Small Scale Comprehensive Plan Amendment and Longwood Design Guidebook Map Amendment as presented Item 8 A. Seconded by Commissioner Cortes and carried by a unanimous roll call vote with Deputy Mayor Durso absent. B. Read by title only, set November 1, 2010 as the second public hearing date, and approve the first reading of Ordinance No. 10 -1946; Small Scale Plan Amendment (SPA 02 -10) changing the land -use designation on the Future Land Use Map of the Comprehensive Plan from County Mixed Development to City Infill and Mixed -Use and assigning the East End Planning District. Mr. Langley read Ordinance No. 10 -1946 by title only. Mayor Maingot opened the public hearing. No one spoke in favor or in opposition to the Ordinance. Commissioner Sackett moved to close the public hearing. Seconded by Commissioner Cortes and carried by a unanimous voice vote with Deputy Mayor Durso absent. Commissioner Sackett moved to approve the first reading of Ordinance No. 10 -1946 and set November 1, 2010 as the second public hearing date regarding Public Hearing Item 8 B. Seconded by Commissioner Cortes and carried by a • unanimous roll call vote with Deputy Mayor Durso absent. CC 10 -18- 10/340 C. Read by title only, set November 1, 2010 as the second public hearing date, and approve the first reading of Ordinance No. 10 -1947, amending the Longwood Development Code, Article VI, Section 6.6.0, entitled "Temporary Signs ". Mayor Maingot said in his discussions with Ms. Powell, the Commission received this afternoon the recommendations from the Land Planning Agency and this was a very important Ordinance. He said his recommendation would be to table this Item to the next Commission Meeting and it would give the Commission sufficient time to review it. Commissioner Bundy said he agreed with Mayor Maingot. Commissioner Sackett said he concurs. Ms. Powell said she received a telephone call from Deputy Mayor Durso before the Commission Meeting and he would like to see the Item tabled so that he could be included in the discussion. Discussion was held on whether or not to table the Ordinance and making changes to the Ordinance between the first reading and second reading of the Ordinance. Mr. Langley read Ordinance No. 10-1947 by title only. Mayor Maingot opened the public hearing. No one spoke in favor or in opposition to the Ordinance. Commissioner Sackett moved to close the public hearing. Seconded by Commissioner Cortes and carried by a unanimous voice vote with Deputy Mayor Durso absent. Commissioner Sackett moved to approve Ordinance No. 10 -1947, setting November 1, 2010 as the second public hearing date, and approve the first reading of the Ordinance as presented 8 C. Seconded by Commissioner Cortes and carried by a unanimous roll call vote with Deputy Mayor Durso absent. 9. REGULAR BUSINESS. A. Read by title only, set November 1, 2010 as the public hearing date, and approve the first reading of Ordinance No. 10 -1949 which grants a Non - Exclusive. Franchise for the collection of commercial solid waste to Waste Works of Florida, Inc. Mr. Langley read Ordinance No. 10 -1949 by title only. CC 10- 18- 10/341 Commissioner Sackett moved to approve the first reading of Ordinance No. 10 -1949 granting a Non - Exclusive Franchise for the collection of commercial solid waste to Waste Works of Florida, Inc. and set November 1, 2010 as the public hearing date. Seconded by Commissioner Cortes. Commissioner Cortes said in the contracts, he would like to see a penalty when the Franchisee violates the early or late collection times. He said all the City can do right now is to cite them with a Code violation. Commissioner Bundy said he agreed with Commissioner Cortes and he said the only way the City can handle it was through Codes Enforcement. He said as per the Statute, you have to give them the opportunity to come into compliance. He said to put it in the contract and have the Franchisee agree to the terms. The City would put in a dollar penalty anytime they were cited by a Police or Codes Enforcement Officer. Ms. Powell noted that Commissioner Cortes wanted to go even further with it and if the Franchisee violated a number of times, then their Franchise would be revoked. She then asked what would be a reasonable amount of times for the Franchisee to violate this. Commissioner Cortes suggested three times. Commissioner Bundy suggested an escalating penalty and on the third time the Franchisee would lose their franchise. Motion carried by a unanimous roll call vote with Deputy Mayor Durso absent. B. Read by title only, set November 1, 2010 as the public hearing date, and approve the first reading of Ordinance No 10 -1944; Letter of Understanding between the City of Longwood and Seminole County for ambient environmental monitoring. Mr. Langley read Ordinance No. 10 -1944 by title only. Commissioner Sackett moved to approve the first reading of Ordinance No. 10 -1944, a Letter of Understanding between the City of Longwood and Seminole. County for an ambient environmental monitoring and set November 1, 2010 as the public hearing date. Seconded by CC 10 -18- 10/342 Commissioner Cortes and carried by a unanimous roll call vote with Deputy Mayor Durso absent. C. Presentation on the Public Works Facility. The City Commission recessed at 7:45 p.m. and reconvened at 7:55 p.m. Mr. Peters said they were here to conduct a presentation of the Public Works Facility and wanted to make sure they were heading in the right direction. He said they were meeting tomorrow to work out the final pricing and the details that would come back to the Commission around November 1 with an actual bid proposal for award for the Facility. He reviewed the Site Plan and said there were two (2) significant changes to the Site Plan. He said the first was the access to the site and utilizing a thirty foot (30') easement coming off of State Road 434 rather than a road being built along the western border of the property. He said the reason for this was after they received the survey work and completed the title work; the right -of -way they were going to utilize had been vacated. He said they had already worked with the Church to get the additional right-of-way but it still was not enough room to get a road in. He said the second issue is the building was more in the center of the property in the previous version. He stated when the geotechnical work was completed there were two (2) bad soil samples and it was right under the building. He said even though the Site Plan was completed and was ready to be submitted to St. John's Water Management, he had to completely revamp the Site Plan and moved the building more towards the north -west corner. He said by doing this they had to modify the parking lot and have a green garden concept in the front of the building. He stated there were essentially three (3) retention ponds connected by piping and overall it has become a better Site Plan in terms of stormwater management and general ascetics of the property. He said in working with the Consulting Engineer, they were ready to submit to St. John's Water Management either tomorrow afternoon or Wednesday morning and were on schedule. He said there was going to be quite a bit of dirt being removed from the site, and the plan was to move the dirt to Reiter Park and do the grading work necessary to Reiter Park. He said a substantial amount of dirt would be coming from this site. John Cunningham, Executive Vice President of ACi, 955 North Pennsylvania Avenue, Winter Park, introduced himself and members of the design team. He then reviewed the floor plan in detail of the Public Works Facility. He said the overall building under air conditioning was 9,350 square feet (sf) and total square footage of the building was 10,350 sf. He said they intend to be on CC 10- 18- 10/343 budget and have planned an in -depth work shop tomorrow with the General Contractor. He said the team had spent a lot of time working closely with Mr. Peters, and all the other consultants and contractor. He reviewed the details of the buildings, which included the South Elevation, West Elevation, North Elevation, and East Elevation. Commissioner Sackett inquired if there would be a directional sign located on State Road 434 to the Public Works Facility. Mr. Peters said he had spoken with the Florida Department of Transportation (FDOT) and the brown and white standard signs located on State Road 434 would direct you to turn at that location. Commissioner Sackett inquired about hurricane shutters and if it was necessary. Mr. Cunningham said because of the store front and the type of glazing, it was going to be impact resistant glass and responded in the negative there was a need. Mr. Peters said it was designed for 140 miles per hour (mph) winds and they did not need shutters. Commissioner Cortes inquired about the location of the retention ponds. Mr. Peters identified the retention ponds location on the Site Plan. Commissioner Cortes said with the building being moved to more on the north side of the property, inquired how far they were from the property line to the north -end of the homes. Mr. Peters said they meet the requirements for zoning and were thirty five feet (35') from the north property line and would have an eight foot (8') block wall along that entire boundary. He said they were putting landscaping against the wall and it would be quite a bit of buffering. Commissioner Cortes inquired about lighting and how the lighting would be directed away from the homes. Mr. Peters said due to the Leadership in Energy and Environmental Design (LEED) points; they were not doing any site lighting. He said their business was generally from sunrise to sunset and they do not have evening hours. He said they were not anticipating any site lighting at all. CC 10- 18- 10/344 Mr. Cunningham said there was certain amount of lighting that was required for a parking lot. He said because of the new National Electric Code and LEED points for light trespass, there would not be any light trespass beyond a couple of foot candles that would be allowed. He said there would be a lot of light management and as stated by Mr. Peters there was little light needed around the building for security. Mayor Maingot inquired about a special lighting fixture that was going to be in the building and with a vibrant light. He stated they do not need a nice fixture there illuminating at night since no one was going to be there to admire it and can save some money. Mr. Cunningham responded in the negative the fixture was not going to be there. Commissioner. Bundy inquired about the lighting and stated if the Administrator proposed to the Commission a four (4) day, ten (10) hour workday, then the City would have staff coming and going in the dark. He said from a public safety stand point, he did not want anyone to get hurt. Mr. Peters said the most they would have was three (3) poles with three (3) lights and he already decided where they would be located. Commissioner Bundy asked if there was going to be any landscape buffer in addition to the wall. He said Mr. Peters stated earlier it was going to be a block wall and it should be brick, stone or simulated stone. Mr. Peters said it would be stucco. Commissioner Bundy noted stucco was not allowed. Mr. Peters said one of the security features for the building would be card access. He said this included card access to get into the gate and get into the building. He said if staff uses card activation on the gate, then it would activate the site lighting and the lighting would not be on all the time and it would be on when entering the property. Commissioner Bundy inquired about a landscape buffer towards the north side of the property. Mr. Peters said the Site Plan with the landscaping would have to go through a City review process to make sure it meets all the buffer requirements. CC 10 -18- 10/345 Commissioner Bundy asked in the garage area, if the three (3) repair bays would be sufficient for the City's service needs. Mr. Peters responded in the affirmative. He said there would be two (2) vehicle bays and an engine bay. Commissioner Bundy inquired about the floor coverings in the Administration areas. Mr. Cunningham said in the Administration area, it would be carpet tile. He said in the Break Room and locker areas it would be a combination of vinyl tile and porcelain tile. Commissioner Bundy suggested looking at a polished concrete. Discussion was held regarding the three (3) bid packages, which included the shell, mechanical, and architectural package. Commissioner Sackett inquired about the employee access to the Facility. Mr. Peters identified the two (2) entrances where staff would be entering and exiting the Facility. Commissioner Sackett asked about the block wall and there was only one on the north side. Mr. Peters said they were required by Code when next to a residential area to have a block eight foot (8') wall. Mr. Peters said Orange Crown Holding had a right -of -way that needed to be dedicated, and that was the last of the City's action that needed to be completed before they could close on the City property. He said they closed last Thursday, and it had been recorded and forwarded to FDOT the same day. He thanked the City Attorney for his assistance and said he completed the paperwork and made sure everything went well. He said they have two (2) parcels they needed to close on, and FDOT had approved one of there. He stated he did not know what the hold up was on the second parcel and was suppose to find out tomorrow. He said once they close with FDOT on the two (2) parcels, the City would receive $2,060,000. He stated once they receive the money, they would close on the property where the Public Works Facility was being proposed to be located. Commissioner Sackett said he commended the team work and it had been .a positive experience. CC 10 -18- 10/346 Mr. Peters said they have enjoyed the process, and it had been a very fun team process and have learned a lot. Mr. Cunningham complimented all the members of the team. D. Presentation on Reiter Park. Mr. Peters introduced Mr. Jamie Wright from Dix.Lathrop and Associates,, Inc. and said Mr. Wright was the lead designer on this process and attended the Work Session held in June. He said this had been a very enjoyable process, and they have attempted to put together the ideas and direction that came from the Work Session. He said in this year's budget there was $100,000 for beginning the work at Reiter Park. He stated they wanted the opportunity to sit down with the Commission to review the plans, and make sure staff was going in the right direction and make a recommendation on how to spend the initial $100,000. He said this was a good Master Plan on how the City proceeds from here and had all the components of a completed Reiter Park. He said this would be a Master Plan as the funds would become available, or if someone makes a donation, items, could be added. Mr. Jamie Wright, Dix.Lathrop and Associates, Inc., 150 West Jessup Avenue, said a lot of priorities and great ideas came from the Work Session. He said this was the vision Master Plan and was a culmination of all those ideas in ideal form. He said nothing had been completed other than a pretty thorough study of location for items and some general priorities that came out of that event. He said what came out of the event in summary was a priority from what they heard to prioritize the elements, such as the parking, the pavilion, and playground. He said those elements seemed to be strongly voted upon in terms of priority. He reviewed all of the elements included in the Master Plan of Reiter Park. Discussion was held about the cover for the stage and the need for temporary cover for special events. Mr. Wright continued reviewing the elements included in the Master Plan of Reiter Park. Mayor Maingot suggested certain plant material to be included in the landscaping and he requested to be included in those discussions. Mr. Peters reviewed pictures that were taken of Pier Park located in Brooklyn, New York and outlined features of the Park. CC 10- 1840/347 Commissioner Sackett suggested a sign needed to be placed at Reiter Park displaying the Master Plan. He said the dirt that was coming from the road paving of Ridge, Oak and Talmo and also coming from the proposed Public Works Facility and inquired where was the dirt being placed and graded. Mr. Peters said most of the grading would occur from the west of the fountain to the property line. He stated they needed approximately 15,000 to 18,000 cubic yards to do the grading on this project. He said they would be bringing 6,000 cubic yards from Oak, Ridge and Talmo and the balance would come from the proposed Public Works Facility property. Commissioner Sackett noted the price tag on this was quite a bit and has $100,000 in the Budget. He asked if $100,000 would complete the playground, open lawn, and the initial front course section of Reiter Park. Mr. Peters said the $100,000 would pay for the parking area, playground area, and the restrooms. He said it would not include the pavilion. He said while the City has $100,000 in the Budget, the City may get $200,000 in work. Commissioner Sackett asked regarding the equipment that's behind the Police Department, if any of that equipment was usable in this design plan. Mr. Peters said it was his understanding the direction was given to sell the equipment. Ms. Powell said the skate park equipment was for sale and not the exercise equipment. Mr. Peters said his concern was with the Sports Courts, and there was a severe drainage problem. He said a substantial amount of grading needed to be completed around it, and they needed to come up with a grading plan to get the water from the Courts area. Commissioner Sackett inquired if the City had looked for corporate sponsors. Mr. Peters said there were some excellent opportunities for that, and the key was to have a Master Plan that was approved and putting it out there. He said once the City had a Master Plan, they could very well have someone make a donation towards the Events Building or to the Labyrinth. CC 10 -18- 10/348 Commissioner Bundy asked how spending the $100,000 would impact the present usage of the Park and how long was it going to be down. He noted this Plan would take many years to complete. Mr. Peters said the grading work over at the Public Works Facility needed to be completed quickly, and would anticipate it being completed around the 15 of December to mid - January at the most. He said one of the things they have discussed was placing a border around the Amphitheater Area and placing Bermuda grass • down, but they needed a border around it to keep the bad grass from coming in. Commissioner Bundy said he liked the overall tone of the Plan and stated next year would be an even worse Budget year than this year. He said he does not anticipate the City having money to put in the Master Plan. He added stating that he does not want to throw $100,000. at something and then end up significantly no better off than right now. • Mr. Peters responded stating that was why they were making the recommendations they were, and they were also providing the following recommendations: the parking, restrooms, playground area, and a more defined central area. He said that would hold the City for a while until there was money. Commissioner Cortes inquired about the materials being used in the Master Plan for Reiter Park. Mr. Wright reviewed some of the materials being utilized in Reiter Park. Commissioner Cortes asked if the grading and maintenance could be completed in- house. Mr. Peters said part of the plan was to utilize City staff. He said it may be a couple of months because they were working on the Site Plan for the Public Works Facility, so it may not be this year and may have to wait until next year for staff to complete some of the work. Mayor Maingot conferred once the grading was completed; the City was going to seed it and said it would secure the dirt a lot faster. Mr. Peters said he would have to rely on the landscape architect to assist him through that process and that was not his area of expertise. CC 10 -18- 10/349 Mr. Wright said the City would need to take the appropriate step and figure out what they want to do. Discussion was held regarding irrigation and the type of grass to be utilized in Reiter Park. Mr. Peters stated the main thing they needed to do was to sit down and start pricing it out. Commissioner Cortes said they were trying to get the most for their money and once they receive the costs, they can see what can get completed with the $ 100,000. He then suggested putting together a wish list for the next year. Commissioner Bundy said the stage was going to be facing west and was fine for both morning and evening events, but anything going on in the afternoon would need shade. Mr. Peters said typically what would be done in a situation like that was it would be designed in such a way that it could be moved. He said the City could move the stage to where it could provide shade. Mayor Maingot said one of the things that would be good for the City was to provide a focal point of entertainment, relaxation and enjoyment at all different levels. He said the City does not have that at this time. He said a lot of thought had been put into it, and it needs to be something that has flexibility. He stated there would be many groups that would like to perform and this would give the opportunity for citizens to come together. He said it possess a tremendous opportunity for the City and enhances economic opportunities as well. 10. CITY ADMINISTRATOR'S REPORT. Ms. Powell said at the last Commission Meeting, the Commission requested her to look into the renaming of State Road 434 to Longwood Boulevard. She stated that was posing a problem because the City has Longwood Avenue and they would have to rename it something else. She suggested naming State Road 434 to Historic Longwood Boulevard and asked the Commission for their thoughts on the name. She said it was mainly for the 911 System. The Commission agreed with the name for State Road 434 to be Historic Longwood Boulevard. Commissioner Cortes suggested renaming Longwood Avenue. CC 10 -18- 10/350 Ms. Powell said they could look into the matter. 11. MAYO ' : AND COMMISSIONERS' REPORT. District #4. Commissioner Bundy asked what kind of plans the City was making for the expiration of the penny sales tax. He then described how it would have an impact on the City. Ms. Powell said if you look at the Budget in the Capital Improvement Plan, there were not any projects listed because they anticipated they would not be receiving any funds. She said the money would be taken from the Public Facilities Fund or something like that, moving forward. She stated all of the Cities in Seminole County would have to figure out how to fund those projects. She said this matter has been discussed since she has been with the City, and the arguments were still the same and they were not getting any closer. She said in addition to that, at the Mayors and Managers Meeting, they discussed transportation surtax and discussed a couple other taxes that would have to come to fruition just to maintain the Commuter Rail stations. She then discussed how Orange County was in favor of supporting transportation surtax and it now posed a problem. She said the City had to come up with a dedicated funding source for the roads, Commuter Rail, and Lynx. Discussion continued regarding the penny sales tax and the funding for the transportation projects. Commissioner Bundy said he was on four (4) committees with the Florida League of Cities and was recently appointed to the Task Force. He said the Task Force was called the Keys to the Cities Task Force. He said at their first meeting, they discussed unfunded mandates, ways and strategies to prevent it. He said they have two (2) meetings scheduled, and their next meeting was scheduled for November 8 He said this was going to be a blueprint for future years and was for the entire term of the Governor. District #5. Commissioner Sackett congratulated Commissioner Bundy on his appointment. He noted the energy audit would be completed tomorrow, and was excited to see what their recommendations would be and asked to keep him updated on the matter. He said next week, the Administrator was having a meeting regarding Fire, and it sounded like it was getting a little hot. He suggested the Commission have a meeting with the Seminole County Commission to get on the same page on the first response. Ms. Powell said she would like to suggest to the Commission to allow her and the Fire Chief to address the issue. She said it was a very touchy situation and there were laws in place that would not allow the discussion of fees outright. CC 10-18-10/351 Commissioner Sackett said all this has to move forward and make sure everyone was playing nice. Ms. Powell said everyone was still working under an Agreement that was written in 1989, and regarding the Agreement they tried to bring forward a few years ago, no one would sign it. She said on October 26 she and the Fire Chief were attending the meeting, and they were going to have a meeting with the County Manager to discuss this in advance with all the information they have. Commissioner Bundy said it did come to the County Commission level at the last County Commission. Meeting and it was discussed. He said there were comments made regarding moving Longwood from the First Response Agreement and noted the residents of Longwood pay County taxes. Ms. Powell referred to the electronic mail that she sent the Commission and asked the Commission to look at it. She said she was floored and was not provided any information the matter was going to be discussed during the Chairman's Report. She cautioned everyone to not have discussions with anyone if approached about it because they all need to speak with one voice and provide the same information. She said they were handling this and were going to keep everyone informed of what was going on. She said any information she receives, she will forward it. She noted there were a lot of questions that needed to be asked and answered. She said not enough information had been distributed and had not been collected. Commissioner Bundy noted it had taken months for the Fire Chief to obtain information from the County. Commissioner Sackett thanked everyone for their sponsorship at the 2010 Halloween Festival. He said at the Florida League of Cities, their meeting was held in Orlando and they discussed TABOR. He said he had discussions with Ms. Judy Coad, and he had the bus situation totally redone on Lake Emma Road and provided the information regarding the new school bus stop. He asked for an update on Pic `N Save. Ms. Powell said Mr. White contacted her about a week later and she sent him a message for them to get together. She said he wants to discuss all of the problems with redeveloping that property. She stated he wants her to forward any contacts she has with anyone regarding the development of the property, and should send them to him and not have any connection to it. Commissioner Sackett recommended putting a six (6) week timeframe on that. He said the President of Winn Dixie came down last week and now they were calling it a transition of the building and it would be a $4 million renovation to the building, and he hoped the City would be CC 10 -18- 10/352 cooperative with them. He said the new stores were posted online, and he did look at them and they were remarkable. He said they expect it within six (6) months and noted nothing had been submitted to the City. Commissioner Bundy noted the bulk of it was going to be within the foot print. !District #1. Mayor Maingot said on October 5 the Wekiva River System Advisory Management Committee met at Lake Sylvan Park and they were proceeding to finalize the projects for approval by various agencies in Washington and were moving in the right direction. He said on October 10 at Mt. Olive Missionary Baptist Church, he attended the 127 Anniversary Prayer Service. He said Chief Hickson and his family attended the Service and he presented the Church with a Proclamation. He said he met with the City Administrator and City Clerk and spent two and a half (2 ' /z) hours with them. He thanked them both for their forthrightness and honest discussion that was entered into. He noted there would be a follow -up session tomorrow and would have a final review session on January 11, 2011. He said you will see progress manifested in it without him adding any additional words to his commentary other than to thank them both. He said on October 14t he participated in the 50th Anniversary celebration for Longwood Elementary School, and presented a Proclamation. He noted Commissioner Cortes and Chief Hickson were in attendance and said the City was well represented. :District #2. Absent. • )District #3. Commissioner Cortes noted he also attended the 50 • Anniversary for Longwood Elementary School and it was a well attended event. He said he did some follow -up on the history of Longwood and the date was November 13, 1878 and this was the actual homesteading of the Hartley Family at Fairy Lake. He said they still have some more research to do as far as the history and the dates. He said they have narrowed down the establishment of 1878 and where it comes from, and Ms. Mirus provided some other pertinent dates. He said they would still continue to conduct some more research and come up with a final date to be able to celebrate every year as a Founder's Day. He said in the closet located at City Hall there were some historic books that need their attention. He said some of the books he thinks were of the heritage and history of the City, and need better attention and preservation. He said he would like to move forward in preserving these books. Commissioner Cortes moved to instruct the Clerk and the Administrator to find someplace to either curate or something thing to do with these books. Seconded by Commissioner Bundy. Commissioner Cortes noted the records were scanned but he would not like to see the actual books themselves destroyed or get wet. CC 10 -18- 10/353 Motion carried by a unanimous voice vote with Deputy Mayor Durso absent. Commissioner Cortes then discussed Amendment No. 4 and the half cent (' /z¢) sales tax. He then inquired about bringing forward an Animal Control Ordinance for the City and asked the Administrator about its progress. 12. CITY ATTORNEY'S REPORT. Mr. Langley said there were two (2) appeals in the Roger Runge case that went to the. Fifth District Court of Appeal and they have been denied by the Fifth District Court of Appeal. He said hopefully the Roger Runge Codes Enforcement appeals were over and the matter concluded. He said there was a fifteen (15) day period for Mr. Runge to ask for a reconsideration from the Fifth District Court of Appeal and noted it was extremely rare for the panel to grant such a thing. He stated the matter had gone through the second level of appeal. He said the first time it went to the Codes Enforcement Board, then the Special Magistrate took over and then went to the Circuit Court on two (2) different cases and then those two (2) cases were appealed to the Fifth District Court of Appeal. He noted the City had prevailed on all of those cases. 13. CITY CLERK'S REPORT. No report. 14. ADJOURN. Mayor Maingot adjourned the meeting at 9:52 p.m. P rL v _ r John C. M ingo or ATTES;, • Sarah M. Mirus, MMC, MBA, City Clerk CC 10 -18- 10/354 •