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CCMtg11-01-10Min ILONGWOO it CITY COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES NIVEMBER 1, 2010 7:00 P.M. Present: Mayor John C. Maingot Deputy Mayor Joe Durso Commissioner Bob Cortes Commissioner H.G. " utch" !: undy Commissioner Brian Sackett Dan Langley, City Attorney Katrina Powell, City Administrator Sarah M. Mirus, City Clerk John Peters, !1 irector of Public Works /City Engineer Patrice C. Murphy, Assistant to City Administrator Troy Hickson, Police Chief Sheryl Bower, Director of Community Development Services Anthony Stravino, Fire Chief Jon Williams, Director of Financial Services Michelle Longo, Executive Assistant to City Admi listrator Fran Meli, Director of Leisure Services 1. CALL TO ORDER. Mayor Maingot called the meeting to order at 7:00 pan. 2. A moment of SILENT MEDITATION was followed by the PLEDGE OF ALLEGIANCE. 3. COMMUNITY ANNOUNCEMENTS. None. 4. RECOGNITIONS/PROCLAMATIONS. A. District #3 Presentation of the Business Person of the Month Award for November 2010 to Ms. Silvia McLain, Executive Director of Seminole County Bar Association Legal Aid Society, Inc. located at 101 West Palmetto Avenue. Commissioner Cortes read a brief biography on Ms. Silvia McLain, Executive Director of Seminole County Bar Association Legal Aid Society, Inc. and presented her with the Business Person of the Month Award. Photographs were then taken. CC 11- 01- 10/355 Presentation of Certificates of Appreciation to the following students from Lyman High School: Ryan Kazazis, Emily Pease, and Collin Kazazis for their participation in the Heroes Remembrance Ceremony on September 11, 2010. Deputy Mayor Durso, Commissioner Cortes and Commissioner Bundy presented the Certificates of Appreciation to Mr. Ryan Kazazis, Ms. Emily Pease and Mr. Collin Kazazis for their participation in the Heroes Remembrance Ceremony on September 11, 2010. Photographs were then taken. C. Presentation of Certificate of Appreciation to the Lyman High School Advanced Women's Ensemble "Calliope" for their participation in the Heroes Remembrance Ceremony on September 11, 2010. Mayor Maingot presented the Certificate of Appreciation to Lyman's High School Chorus Director, Ms. Lynn Taylor for the Advanced Women's Ensemble "Calliope" for their participation in the Heroes Remembrance Ceremony on September 11, 2010. Photographs were then taken. D. Presentation of Certificate of Appreciation to the Lyman High School Drumline. Band for their participation in the Opening Ceremony for Babe Ruth Baseball on September 11, 2010. Commissioner Sackett presented the Certificate of Appreciation to the Lyman High School Drumline Band for their participation in the Opening Ceremony for Babe Ruth Baseball on September 11, 2010. Photographs were then taken. 5. BOARD APPOINTMENTS. None. 6. PUBLIC INPUT. A. Public Participation. Jack Caldwell,, 319 Bonnie Trail, said he wanted to bring two (2) matters to the Commission's attention. He said the first item had to do with the trash pickup and commended the company who had the contract for the trash pickup because they do a fine job. He stated when they pickup the recycling items, it was very neat and done professionally. He said the containers were placed in the areas where they came from, which was either the driveway or the grass. He said those who pickup the trash in the larger containers, they find that ninety -nine percent (99 %) of the containers in his neighborhood were left in the street and became a traffic hazard. He noted this had been going on for several weeks and asked that someone address the problem. He said the second item was relative to safety and stated his entire life was dedicated to safety. CC 11- 01- 10/356 He discussed the three -way stop at Rangeline Road and Loch Lomand Avenue, and stated drivers were not stopping as they proceed either north or south on Rangeline Road, and provided examples. He said the solution to the problem was there needed to be a visual that commands a complete stop and provided examples of his experiences with the intersection. He noted there was no loss of life at this point that he was aware of, and did not want the City to wait until there was a tragedy. He said on May 3rd, he had a quick meeting with one of the Commissioners and that meeting subsequently led to a meeting with the Police Chief. He said at the meeting with the Police Chief, it was discussed to have a flashing red light at the corners and the current availability of such traffic devices would be checked out at both the City and County. He said the quest for safety was interrupted with the replacement as Troy Hickson became the Police Chief. He said there were several discussions on the three -way stop that were held with Chief Hickson. He stated the unsafe traffic condition was brought to the attention of Ms. Powell who directed Chief Hickson to be proactive about the intersection which resulted in the County conducting a study. He stated the County would not authorize or pay for the flashing red lights because there had been no loss of life. He said then it was agreed that something had to be done; and after the completion of Lake Emma Road, it was going to make it worse. He said a purchase order was issued for signs and paint, and he could not tell if the signs had been installed or painted. He said he spoke with the Division Manager of Streets /Fleet, Mr. Tom Smith, and Mr. Smith stated the new signs had been installed and, been painted. He noted Mr. Smith stated he was not satisfied with the paint. He requested action be taken on the matter now and said that something needed to be done. Judi Coad, 1695 Grange Circle, thanked Commissioners Sackett and Cortes who helped implement the school bus stop for the children and getting the children picked -up within their subdivision. She said she passed out a list of questions for the Longwood City Commission dated November 1, 2010 and reviewed those questions. She requested feedback from the Commission and said it was costing both the City and residents. She said they feel no resolve and stagnated, and it was a real sad situation. She said there needed to be more activity in order to resolve these problems. Mayor Maingot said there were two (2) lights at the corner but the power had not been connected. Deputy Mayor Durso noted the lights were going to be connected once the construction was completed. CC 11 -01- 10/357 • Mayor Maingot stated the power was on for the traffic signal and there was no reason why they could not turn on the lights. Ms. Coad said the lights were on the same pole as the traffic signals and they do not have it working. She noted this was a very serious issue and darkness falls a lot sooner this time of year. She asked where the City was being proactive. Ms. Powell said the first question regarding the status of the four (4) queen palm trees, and was unaware Progress Energy was going to pay the City for the trees. She stated they were replacing them with something that would be more accommodating for that area. Ms. Coad said it was agreed it could be either or and had not heard anything back, and the trees were removed by the City. She said the City should be contacting Progress Energy as to the status. Ms. Powell said she would check into the funding or what would be done with the trees. She stated she would assume nothing would happen out there until the construction was completed. She said Progress Energy would not place anything out there with construction going on, and continue to have issues. Ms. Coad said they have to totally redesign the area due to the new requirements that were in place when the City approved what was planted there. She noted the palms should have never been planted to begin with. Ms. Powell said she would check with Progress Energy and stated she did not know anything about that. She said when leaving the subdivision, regarding the designated stop sign area, Mr. Peters was out there today looking into the matter. She said regarding the flooding issue, they did speak to the County before about their issues and she was sure they had not fixed those issues. She said temporarily, they were able to give it a quick -fix so the water could at least move out somewhat. Ms. Coad noted the Division Manager of Streets /Fleet, Mr. Tom Smith was going to come by with someone from the County to do a quick -fix and with the very next rain it flooded worse than the first rain. Ms. Powell said it was going to be an overhaul to completely rectify the problem. Commissioner Bundy inquired if they had recognized the fact and had they taken the necessary steps. He asked if they had come -up CC 11-01-10/358 with a fix for the design flaw. He noted the water did not go into the stormwater system; it went into a French drain. Mr. Peters said a telephone call was made and thought the County was correcting it. He said he was told by the, County, the storm drain system had a gap in it because a utility line needed to be adjusted. He said it was his understanding the utility line had been adjusted and the system had been put together. He said during the period of flooding, the drainage was actually bucking grade from the subdivision to get to the retention area. He said there was an area where the line wasn't together. Commissioner Bundy noted water doesn't run uphill, it runs downhill. He said this was not the first time they had this situation and gave an example. Mr. Peters said the City originally closed the entrance from Barrington onto Lake. Emma Road. He said, at that time they said they were going to leave it closed until the construction was completed because there was too much activity occurring at the entrance. He said a number of people from the subdivision called and complained, and insisted they opened it back up. He said it was opened at that point and he wished he had left it closed. Commissioner Bundy asked Mr. Peters and the Police Chief, if in their opinion, if it was unsafe as it exists now with the construction going, on. He asked if it presented a pretty clear safety hazard. Mr. Peters said anytime construction was going on there would be unsafe conditions that would occur periodically. He said if people were following the speed limit properly it would be safe. He described the design of the road the way it would look after completion. He said had they left the intersection closed until the construction was completed, they would not be having this conversation. Commissioner Bundy asked Mr. Peters if the intersection should be closed. Mr. Peters responded in the affirmative. - Commissioner Bundy recommended closing the intersection, if it was a safety issue. He stated if any complaints were received from the residents, to refer them to him and he would deal it. He said he was not willing to risk the general safety of the public because a few people complained. CC 11 -01- 10/359 Mr. Peters noted there was a safe entrance over on Longwood Hills Road and that was his preference in the beginning. Commissioner Bundy said they would be better off erring on the side of caution when it comes to protecting the people. He inquired what would that do to the bus stop. Commissioner Sackett responded stating it would decimate it. He said it took him a while to coordinate that and finally they have a bus going into Barrington subdivision and Danbury Mill subdivision. He provided another example of an alternative for the bus stop. Mr. Peters said they would advise the School Board of the change and then they notify the school bus driver. Ms. Coad said she was thrilled with the busses, and fought that deal years ago and got nowhere. She explained problems with the wall and not being able to see. Deputy Mayor Durso asked if there had been any consideration by the County to put light in the area to breakup the flow of traffic and maybe solve the access problem. Commissioner Sackett said when the project was first originally decided upon; they met at Greenwood Lakes Middle School and said the City would be interested in putting a traffic light at the two (2) subdivisions. Deputy Mayor Durso said if they could get the County to agree, he would be supportive of that. Mr. Peters said after the construction was completed, the County would complete two (2) traffic analysis and they would evaluate the intersections. He said if they make a complaint, they will evaluate it for the justification for a traffic light signal. He noted the problem would be the closeness of Barrington subdivision and Danbury Mill subdivision to Lake Emma Road. He said when they are that close together, it's very difficult to get one justified. Deputy Mayor Durso said the City needed to be more aggressive with the County in dealing with the light issue in general. Ms. Coad noted this had been ongoing and the whole area had been destroyed. She said she was told by a City employee that Cathcart Contracting Company wanted to rebuild out there. CC 11 -01- 10/360 Commissioner Cortes said he was a Member of the Community Traffic Safety Team and took part in assessing many of the intersections Countywide. He said there was a Team called the Roadway Assessment Safety Team and when a road was completed, they would send out an Assessment Safety Team to go out and look at an intersection to determine if traffic lights were needed or if there were any safety issues. He asked the Police Chief to put it in his agenda for the Longwood Member, at the next meeting this month, to bring those intersections under Problems and Solutions. He said Problems and Solutions meant a member would bring a matter forth and it would be investigated. He stated this was very effective for solutions. Mayor Maingot said Ms. Coad had a number of very valid issues that he did not think would be resolved this evening. He suggested Ms. Coad meet with Ms. Powell, Mr. Peters, and Commissioner Bundy to address her concerns. Alton Williams, representative of Mt. Olive Missionary Baptist Church, 480 West State Road 434, said they had been having yard sales on Fridays and doesn't know if someone complained about the yard sales. He said the Church was very small and they were trying to survive. He said he had spoken with the City Clerk, Ms. Sarah Mirus who was very nice in moving expediently to address the problem and they needed the sale in order for the Church to survive. He said Codes Enforcement stopped by, and the sale was once a week and feel they should be able to have the yard sale. He said they were following Chapter 66 of the City Code which applied to the homeowners. Ms. Powell said she had sent an electronic mail to the Commission yesterday that addressed Mr. Williams concerns and the fact the Code did not address Churches and weekly garage sales. She said he was correct that the Code addressed residential garage sales and did not,address businesses, commercial or Churches. She said since the electronic mail was sent yesterday, the Director of Community Development, Ms. Sheryl Bower brought to light some of the temporary -uses and asked Ms. Bower to briefly discuss if the Church could continue to have the sales or if there were any concerns they needed to look into. Mr. Williams said they were controlling the traffic. Ms. Bower said this could be covered under the Temporary -Use Permit Section of the Code. She said it did not specifically address Churches but talked about any kind of use in a commercial district. She said the temporary -use was restricted to thirty (30) days with ninety (90) days between. She said they have been allowing people CC 11- 01- 10/361 to have longer temporary -use permits on the weekends and provided an example. Ms. Powell said they were in favor of the Church having the sales and were trying to figure out how they could allow it. Discussion was held regarding the sale being held in the back of the Church and having signage in the front of the Church. Mr. Williams said he would appreciate it if the City would allow them to have the sale. Commissioner Cortes recommended. City staff and Mr. Williams meet and layout some ground rules to make it work for everyone. Commissioner Sackett said he would like to see the sale in the back of the Church. He inquired what specifically would stop other places that could put up a tent and have a garage sale. He asked about the image the City wanted going down the road. He said he understands Churches were having difficult times and they need to survive but this becomes a fundraiser for the Church. He stated he did not feel comfortable with having it on State Road 434. Commissioner Bundy said Commissioner Sackett's concern was with this individual event occurring, what kind of precedence would they be setting for another business along State Road 434 to do the same thing and how would they be able to say no to them. He said they were trying to give staff direction to work with Mr.. Williams that would set a precedent for something that was going to have unintended consequences down the road with another entity. Mayor Maingot asked Ms. Bower to meet with Mr. Williams and bring back their recommendations at the next Commission meeting. He said they do understand the particular situation of the Church and they want to be able to work with him, at the same time they have to be cautious of setting precedence. 7. CONSENT AGENDA. A. Approve Minutes of the October 4, 2010 Regular Meeting. B. Approval of the November 2010 Expenditures. C. Approval of the Purchase Order to Advanced Data Processing, Inc. CC 11 -01- 10/362 D. Approval of the Purchase Order to Emergency Vehicle Repair, Inc. E. Approval of the Purchase Order to HD Supply Inc. and Ferguson Waterworks. F. Approval of the Purchase Order to Concrete Modular Systems, Inc. Deputy Mayor Durso moved to approve the Consent Agenda as submitted. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. 8. PU is LIC HEARINGS. A. Read by title only and adopt Ordi r ante No. 104946; Small Scale Comprehensive Plan Amendment (SPA 0240) and Longwood Design Guidebook Map Amendment, and changing the land -use designation on the Future Land Use Map of the Comprehensive Plan from County Mixed Development to City Infill and Mixed -Use and assigning the East End Planning District. Mr. Langley read Ordinance No. 10 -1946 by title only and then announced having proof of publication for this and all public hearings listed on the Agenda. Mayor Maingot opened the public hearing. No one spoke in favor or in opposition to the Ordinance. Deputy Mayor Durso moved to close the public hearing. Seconded by Commissioner Sackett and carried by a unanimous voice vote. Commissioner Sackett moved to approve Ordinance No. 10 -1946; repealing Ordinance No. 10 -1931 for Small Scale Comprehensive Plan Amendment (SPA 02 -10) and Longwood Design Guidebook Map Amendment, proposed as Item 8 A. Seconded by Deputy Mayor Durso and carried by a unanimous roll call vote. :.. Read by title only and adopt Ordinance No. 10 -1947, amending the Longwood Ievelopment Code, Article VI, Section 6.6.0, entitled "Temporary Signs ". Mr. Langley read Ordinance No. 10 -1947 by title only. Mayor Maingot opened the public hearing. No one spoke in favor or opposition to the. Ordinance. CC 11 -01- 10/363 Commissioner Cortes moved to close the public hearing. Seconded by Commissioner Sackett and carried by a unanimous voice vote. Commissioner Cortes moved to approve Item 8 B, Ordinance No. 10 -1947, amending the Longwood Development Code, Article VI, Section 6.6.0 entitled "Temporary Signs ". Seconded by Deputy Mayor Durso. Deputy Mayor Durso said regarding "...the written consent of the property owner..." in the Ordinance, he would like to see the word "written" stricken from the Ordinance and provided several reasons why it should be stricken. Deputy Mayor Durso moved to withdraw the word "written" from the requirement for permission and just require they have permission to place signs on the property. Seconded by Mayor Maingot. Mr. Langley clarified the proposed amendment would apply to Article 6.6.3, Section E, Subsection 1, Provision b. Commissioner Bundy recommended the provision state: "Shall obtain consent of the property owner." Deputy Mayor Durso amended his motion to state: "Shall obtain consent of the property owner." Seconded by Mayor Maingot and carried by a unanimous roll call vote. Deputy Mayor Durso said the Ordinance specifically addressed the primaries and the City Commission did not face primaries. He said this was limiting their ability in the placement of the signs to a very strict timeframe. He requested to work it out that if a candidate did not face a primary, the signs could be placed upon qualifying as it had been and if not, to allow the signs to be up after the primary. Commissioner Bundy noted the primaries were held right before the City Commission's qualifying. He said it did need to reflect "...thirty (30) days in years in which there was no primary, but upon qualifying where there is no primary." Deputy Mayor Durso stated for City candidates, it was short changing them. Commissioner Bundy recommended the provision to state: "...shall place no signs earlier than thirty (30) days before a CC 11- 01- 10/364 primary election or upon qualifying when no primary election is required." Deputy . Mayor Durso recommended the provision state: "...no more than thirty (30) days prior to the primary election or if there is no primary election, then no sooner upon qualifying." Commissioner Bundy said it would take care of the situation when there were candidates who qualify in State races, but had no opposition in the primary election; and would not be able to place their signs until they qualify for the general election. He then suggested September 1 and said it would be date specific. Discussion ensued regarding the proposed language for the timeframe for the placement of political signs. Commissioner Bundy said under Article 6.6.3, Section E, Subsection 1, Provision a, he had no problem with the $400 deposit. He suggested $100 of the $400 deposit should be non- refundable since the City had to administer the policy and have Codes Enforcement checking on the signs for being in compliance. He said if the signs have to be removed; the City has to spend several thousand dollars in staff's time and return the deposit. He said at the County, you do not get all of your money back because there was an administrative fee that would apply. Commissioner Bundy moved to have Article 6.6.3, Section E, Subsection 1, Provision a to state: "Shall place a deposit in the sum of $400 with the City Clerk." "At the termination of the campaign, $300 will be refunded upon verification that all candidate or committee's signs..." Seconded by Commissioner Sackett and carried by a unanimous roll call vote. Deputy Mayor Durso proposed the following language for Article 6.6.3, Section E, Subsection 1, Provision c to state: "Upon qualifying, if there was no primary opponent, signs cannot be placed until the City's qualifying." Discussion ensued regarding the proposed language and the timeframe for candidates of Federal and State races to place their political signs. Mr. Langley proposed the following language for Article 6.6.3, Section E, Subsection 1, Provision c to state: "...shall place signs after the candidate qualifies for an election, however, no earlier than x number of days before an election." He said it's capped and CC 11 -01- 10/365 candidates cannot place signs before they qualify, but in no event before so many days before the election occurs. Commissioner Bundy proposed the following language for Article 6.6.3, Section E, Subsection 1, Provision c to state: "...no signs can be placed earlier than thirty (30) days prior to a primary, if they were participating in that primary. Otherwise, they couldn't place signs until the City qualifying period." He said the thirty (30) days would only apply to the primary. Commissioner Bundy moved to amend Section E, Subsection 1, Provision c to state: "No political signs shall be placed earlier than thirty (30) days before the primary if the candidate is participating in the primary or no sooner than the first date of qualifying for City races." Seconded by Deputy Mayor Durso and carried by a unanimous roll call vote. Mayor Maingot said he would like to discuss the proposed language in Provision d: "...in residential districts are limited to a maximum of six (6) square feet..." He said he had been looking at all the different sizes of political signs for candidates and suggested a maximum of twelve (12) square feet and for non - residential, a maximum of sixteen (16) square feet. Commissioner Bundy suggested sixteen (16) square feet for non- residential and six (6) square feet for residential areas. He suggested eliminating the sign sizes listed in parenthesis in the Ordinance. Discussion ensued regarding the sizes of political signs. Commissioner Bundy moved to eliminate the size designation included in the parenthesis and go with six (6) square feet in residential and sixteen (16) square feet in non - residential per face. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. Deputy Mayor Durso left the meeting at 8:50 p.m. and returned at 8 :51 p.m. Commissioner Bundy proposed an addition to Section E, Subsection 1, a Provision g which would state for commercial areas that each candidate be limited to one (1) sign per parcel, except in the case of a corner lot or a multi -face lot and be allowed one (1) sign per street frontage or per street exposure. He said if they had a comer lot, they could have two (2) signs and provided examples. He then proposed having two (2) sign faces per parcel CC 11- 01- 10/366 or in the case of a corner lot, four (4) sign faces. He said each candidate would be limited to one (1) sign on most parcels or two (2) at maximum on corner lots. Discussion ensued regarding the amount of sign faces per parcel and corner lots. Commissioner Bundy moved that in non - residential areas only, you were limited to one (1) sign per parcel up to two (2) faces per sign, and on a corner lot situation, you were allowed two (2) signs per parcel up to four (4) faces and the two (2) faces must be attached. Seconded by Commissioner Cortes. Commissioner Bundy then provided examples and said this would apply per candidate and committee. Motion carried by a unanimous roll call vote. Main motion as amended carried by a unanimous roll call vote. C. "ead by title only and adopt Ordinance No. 104949 which grants a Non- Exclusive Franchise for the collection of Commercial Solid Waste to Waste Works of Florida, Inc. Mr. Langley read Ordinance No. 10 -1949 by title only. Mayor Maingot opened the public hearing. No one spoke in favor or opposition to the Ordinance. Deputy Mayor Durso moved to close the public hearing. Seconded by Commissioner Cortes and carried by a unanimous voice vote. Commissioner Sackett moved to adopt Ordinance No. 10- 1949 granting a Non - Exclusive Franchise for the collection of Commercial Solid Waste to Waste Works of Florida, Inc., Item 8 C. Seconded by Deputy Mayor Durso and carried by a unanimous roll call vote. D. Read by title only and adopt Ordinance No. 10 -1944; a Letter of Understanding between the City of Longwood and Seminole County for ambient environmental monitoring. Mr. Langley read Ordinance No. 10 -1944 by title only. Mayor Maingot opened the public hearing. No one spoke in favor or opposition to the Ordinance. CC 11 -01- 10/367 Deputy Mayor Durso moved to close the public hearing. Seconded by Commissioner Cortes and carried by a unanimous voice vote. Commissioner Sackett moved to approve the second reading of Ordinance No. 10 -1944; which provides for a contract between the City and Seminole County to perform an environmental monitoring program, Item 8 D. Seconded by Commissioner Cortes and carried by a unanimous roll call vote. 9. REGULAR BUSINESS. A. Read by title only, set November 15, 2010 as the public hearing date, and approve the first reading of Ordinance No. 10 -1948 which amends the Fiscal Year 2009/2010 Budget. Mr. Langley read Ordinance No. 10 -1948 by title only. Commissioner Sackett moved to approve to read by title only, set November 15, 2010 as the public hearing date, and approve the first reading of Ordinance No. 10- 1948, Agenda Item 9A. Seconded by Commissioner Cortes and carried by a unanimous roll call vote. B. Read by title only, set November 15, 2010 as the public hearing date and approve the first reading of Ordinance No. 10 -1950; Agreement for Solid Waste Management between the City of Longwood and Seminole County. Mr. Langley read Ordinance No. 10 -1950 by title only. Deputy Mayor Durso moved to approve Ordinance No. 10- 1950, Seminole County and City of Longwood Solid Waste Management Agreement. Seconded by Commissioner Cortes. Discussion was held regarding Waste Pro being required to use Seminole County's designated site and Waste Pro approving this change. Commissioner Bundy noted there was no provision in the Agreement for the residents to utilize the transfer station free of charge. Johnny Edwards, Solid Waste Manager for Seminole County Government, reviewed the obligations for the City and County that were outlined in the Agreement. CC 11 -01- 10/368 Discussion was held regarding the residents being charged to utilize the transfer station. Ms. Powell noted the City would have received $5,949.85 in the past three (3) months, had the City been participating in the recycling program with Seminole County. She said back to October 2007, the possible recycling revenue share the City could have potentially received totals $76,631.50. Commissioner Bundy said if the City signs the Agreement, the City would receive no benefit other than the revenue. Deputy Mayor Durso stated the City was making revenue that we weren't making before and if a problem did arise, there was a termination clause in the Agreement. Motion carried by a four -to -one (4 -1) roll call vote with Commissioner Bundy voting nay. 10. CITY ADMINISTRATOR'S REPORT. A. discussion /presentation on an in -house vs. a contracted Grants Writer. Ms. Powell announced the City closed on the Public Works Facility today and received two (2) checks totaling $2.05 million. She thanked Mr. Peters and his staff for their assistance in the closing of the property. She said on October 25 she sent an electronic mail to the Acting County Manager relating to the proposed compromise in the transport fees and received the Commission's approval before the Fire Chief and she proceeded. She said they would be bringing forward at the next Commission meeting, a resolution with those changes. She said the Beautification Award procedures and artwork would be brought forward at the next Commission meeting. She said the artwork was still being tweaked or else it would have been placed on this Agenda. She then discussed the curbing of dogs around Longwood Elementary School and said the Police Chief sent letters to the residents around Longwood Elementary School asking them to curb their dogs. She stated signs were being placed around the area and another letter was being sent in the utility bills. Ms. Powell distributed a Memo dated October 26, 2010 regarding the review of grant writing and grant writing consulting services. She then reviewed ethical guidelines, scope of grant writing services -City employee, scope of grant writing services- hybrid services, examples of grant activities, and conclusions and considerations that were outlined in the Memo. She stated staff was recommending hiring a contracted grants writer for an CC 11 -01- 10/369 estimated $35,000 to $50,000 a year for an aggressive grants schedule. She said no additional employees would be needed at this time but the budget would need to be amended to accommodate this expenditure. She said the City could have a writer on board in a couple of weeks if the City piggyback's on an existing contract in another City. Discussion was held regarding whom the contracted grants writer would report to and who would be their point of contact. Commissioner Sackett said he would like to see this as an agenda item at the next Commission meeting and said he received the memo this evening, even though it was dated last week. He said he did not like to see things handed out on the dais, especially when it was written a week ago. Deputy Mayor Durso said he would like to see a formal proposal at the Commission meeting, if possible. Commissioner Bundy said he would like to have a presentation by the proposed contractor and was concerned with the matching funds portion. He said the City did not have any money and was not going to take money from Reserves. Commissioner Cortes stated he had the same concerns as Commissioner Bundy and wanted to see examples of grants the City may be getting. Ms. Powell said she could ask the proposed contractor to come in, and conduct a presentation and provide the information being requested. Mayor Maingot said he would not support any further withdrawals from Reserves. He said he wanted to see what the possibilities were before committing and wanted to see what the return on the investment was. Ms. Powell stated there was no guarantee in getting a grant. She said this was a start and it behooves us to look into this now in preparation for next year's budget. Discussion was held regarding the funding and where it would be coming from. Ms. Powell said they would prepare a presentation for the next Commission meeting. CC 11 -01- 10/370 B. Discussion /presentation on creating a Community Redevelopment Agency (CRA). Ms. Powell distributed a handout entitled, "Spurring Redevelopment in Longwood- Developing a Redevelopment Strategy and Community Redevelopment Agency ". She stated they did not take a position on the CRA and in the handout it laid out what a CRA was, how it would be beneficial, what areas would be most effective, and the process it would take to get there. She said the first thing the City would need to do was to come up with a redevelopment strategy and noted this was a critical component to the CRA. She stated now was the time to do this prior to the discussion on the CRA, and there were a lot of areas that could benefit from the redevelopment and provided specific examples of the areas. She said it was imperative they have a well thought out strategy and vision for the areas. She reviewed the items needed to be prepared before implementing a CRA. Commissioner Cortes moved to extend the meeting past 10:00 p.m. Seconded by Commissioner Bundy and carried by a four -to -one (4 -1) voice vote with Deputy Mayor Durso voting nay. Ms. Powell continued to review the handout that was provided to the Commission. She then recommended the Commission hold a Work Session and have the Florida Redevelopment Agency (FRA) make a presentation. Deputy Mayor Durso said he viewed these changes as the future of the City and they can't have the same old mentality. He said so many people were doing it and it was working for a lot of people. He said he would appreciate a presentation for discussion and said it was time for the City to do things for itself and the residents. He said in the proposal he noticed State Road 434 was not included and would like to see it included. Ms. Powell said it was not in the City's best interest to pursue that particular area because of the property values. Discussion was held regarding State Road 434 being included in the presentation. Commissioner Bundy recommended any presentation being made needed to include representation from Seminole County and asked the invitation be sent to the County Commission. 11. MAYOR AND COMMISSIONERS' REPORT. istrict #5. Congratulations to Habitat for Humanity for being the recipient of the monies received from the Haunted House and he volunteered to help build those homes. He noted the Haunted House was a safe place, but was very scary. He said he was proud of City staff and the CC 11- 01- 10/371 National Honors Society from Lyman High School who assisted in Booville and said they did a wonderful job. He requested those students be recognized for doing something wonderful. He said he was hoping to hear an update on the Pic'n Save property and noted it was turning into a skate park. Ms. Powell said she had not heard anything from Pic'n Save and it had been three (3) weeks. Discussion was held regarding the possible infractions on the Pic'n Save property. Mayor Maingot said he was going to meet with Ms. Powell and come up with an aggressive plan of action for Pic'n Save. Deputy Mayor Durso left the meeting at 10:18 p.m. and returned at 10 :19 p.m. Discussion was held regarding Ms. Powell's work schedule due to attending school on Friday's and Saturday's until December 3rd District #1. Mayor Maingot said on October 19 he attended the Mayors and Managers Meeting, which was hosted by the City of Winter Springs and noted it was Mayor John Bush's last meeting. He said he was a wonderful person and hoped to continue to stay in touch with him. He said on October 19 he had a follow -up meeting with Ms. Powell and Ms. Mirus and their final meeting would be held on January 11, 2011. He then discussed the cleaning along the right -of -way of Rangeline Road and said it was started but noted a specific area that needed to be addressed. He said they needed to do the job right and then the maintenance would be a lot easier. He said he noticed two (2) charges in the Police Monthly Report for parking illegally in the handicap, and thanked the Police Chief and said it was a start. He said he received a letter from Ms. Pamela Hughes from the Tiberon subdivision and stated their front entrance was atrocious. He then described his conversation with her regarding getting the neighborhood on the maintenance assessment plan. He said that he would provide his services for free and asked for any assistance from the Commission. Discussion ensued regarding the history of the front entrance of the Tiberon subdivision. District #2. Deputy Mayor Durso thanked City staff for the event at the Police Department. He thanked Chief Hickson for sending cruisers to make sure his neighborhood was safe for the families who were walking up and down the streets for Halloween. He then discussed the waiver of the transport fees to those who cannot afford to pay or they don't have insurance. CC 11 -01- 10/372 Discussion ensued regarding the language in the proposed resolution for the transport fees. Deputy Mayor Durso said at the next Commission meeting, he would like to see on the Agenda, the Commission Rules & Procedures and a constituent service for problems. He said he was very pleased with the relationship that had been built with Lyman High School. 1 istrict #3. Commissioner Cortes apologized for not being able to attend the Halloween Event due to becoming ill and said it sounded like it was a great event. He then discussed the issues brought up at his last County Traffic Safety Team Meeting with regards to the Department of Transportation (DOT) re- striking from Bay Avenue to State Road 434. He said he appreciated the solution for people to curb their dogs around Longwood Elementary School because he did receive a couple of complaints on the matter. He inquired who the owner was of the green fence around the retention ponds along Ronald Reagan Boulevard and inquired about the growth along the fencing. Ms. Powell discussed the possibility of the City maintaining those ponds for the County. District #4. Commissioner Bundy apologized for not being able to attend the City's Halloween event. He noted that $50,000 was raised for Habitat for Humanity from the Haunted House and said that it was successful. He said he had a couple of suggestions and would meet with Ms. Powell. 12. CITY ATTORNEY'S REPO" T. No report. 13. CITY CLERK'S REPORT. No report. 14. ADJOURN. Mayor Maingot adjourned the meeting at 10:37 p.m. ;/ � Johnngot, Mayor ATTEST: Sarah M. Mirus, MMC, MBA, City Clerk CC 11- 01- 10/373 This Page Left Blank Intentionally. CC 11 -01- 10/374