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CCMtg12-06-10Min LONGWOOD CITY CCIMM SSION Longwood City (Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES DIE(C ]EM]3IE i°' 6, 2010 7:00 P.M. Present: Mayor John C. Maingot Deputy Mayor ::ob Cortes Commissioner Joe !Durso Commissioner t.G. 6 ! utch Lundy Commissioner t Tian Sackett Dan Langley, City Attorney Katrina Powell, City Administrator Sarah M. Mirus, City Clerk Fran Meli, Director of Leisure Services John Peters, II irector of Public Works/City Engineer Craig unn, Information Technology Manager Michelle Longo, Executive Assistant to City Administrator Patrice C. Murphy, Assistant to City Administrator Sheryl Bower, Director of Community development Services Anthony Stravii' o, Fire Chief Jon Williams, Director of Financial Services Troy Hickson, Police Chief fl. CALL TO ORDER. Mayor Maingot called the meeting to order at 7:00 p.m. 2. A moment of SILENT MEDITATION was followed by the PLEDGE OF ALLEGIANCE. 3. COMMUN ][TY ANNOUNCEMENTS Ms. Mirus read the following announcements: A. Senior Matinee will be held on Wednesday, !liecember 15, 2010 from 1:30 p.m. until 3 :30 p.m., Longwood City Commission Chambers, 175 West Warren Avenue. This is month's feature is It's a Wonderful Life. . Movie in the Park will be held on Friday, December 17, 2010 beginning at 7 :00 p. Iv. at Candyland Park, 599 Longdale Avenue. This month's feature is The Polar Expresso 4. RECOGNITIONS/PROCLAMATIONS. A. District #4 Presentation of the ! :;usiness Person of the Month Award for December 2010 to 4. arry Revels, Owner of Discount Carpet Cleaning, located at 1085 Foggy I: ;rook Place. CC 12- 06- 10/399 Commissioner Bundy read a brief biography on Mr. Barry Revels, Owner of Discount Carpet Cleaning and presented him with the Business Person of the Month Award. Photographs were then taken. B. Presentation of Certificate of Completion to be awarded to Deputy Mayor Lob Cortes for the completion of the 2010 Institute for Elected Municipal! Officials trains g. Mayor Maingot read a letter from the Executive Director with the Florida Institute of Government, Mr. Jeff Hendry that congratulated Deputy Mayor Cortes on his completion of the 2010 Institute for Elected Municipal Officials training. He presented him with a Certificate of Completion and photographs were then taken. 5. ®AR D APPOINTMENTS. None. 6. PU ILIAC INPUT. A. Public Participation Jack Caldwell, 319 Bonnie Trail, said it was his pleasure to again appear before the Board and stated the subject tonight was illumination on Rangeline Road. He said at the corner of Rangeline Road and Loch Lomond Avenue, there was an addition. He said he had already spoken to Mr. Peters, and he agreed with him that the lights were overwhelming and when they were attached to the signs, they had to be seen from twelve (12') feet away. He said it was a serious matter and wanted to mention it. He inquired why the lights were located on the bottom of the signs instead of the top of the signs as previously discussed. Alton Williams, representative of Mt. Olive Missionary Baptist Church, 480 West State Road 434, stated that Ms. Bower was doing a fabulous job and they have been having nice discussions about what has been going on at the Church. He said he was in favor of the adoption of Ordinance No. 10-1952 and inquired about the appeal processes regarding a temporary use pernlit. is e Presentation on a Citizen ' equest Manageme r System by the I , formation Technology Manager, Mr, Craig Dunn. Mr. Dunn presented a PowerPoint Presentation that provided an introduction and overview of a Citizen Request Management System. He reviewed the options the software offered in detail, and answered questions and concerns from Members of the Commission. Commissioner Durso moved to give the City Administrator our consensus agreement to move forward with this project. Seconded by Commissioner Sackett and carried by a unanimous voice vote. CC 12- 06- 10/400 7. CONSENT AGENDA. A. Approve Minutes of the November 1, 2010 Regular Meeting. Approval of the December 2010 Expenditures. C. Acceptance of Federal Fiscal Year (FFY) 2010 Edward :Lyme Memorial Justice Assistaice Grant (JAG) Program. Commissioner Durso moved to approve the Consent Agenda as submitted. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. 8. PU ELIC HEARINGS. A. Read by title only and adopt Ordinance No. 104916; Agreement between the City of Longwood and T- Mobile for construction of a cell tower located at Fire Station 17. Mr. Langley announced having proof of publication for this and all Public Hearings listed on the Agenda. He then read Ordinance No. 10 -1916 by title only. Mayor Maingot opened the public hearing. No one spoke in favor or in opposition to the Ordinance. Commissioner Sackett moved to close the public hearing. Seconded by Deputy Mayor Cortes and carried by a unanimous voice vote. Commissioner Sackett moved to approve Ordinance No. 10 -1916, an Agreement between the City of Longwood and T- Mobile for construction of a cell tower located at Fire Station 17, Agenda Item 8 A. Seconded by Deputy Mayor Cortes. Mayor Maingot stated the cell phone business was a very profitable business, and he resisted approving and agreeing with this from the beginning. He then outlined the terms of the Agreement and said they could do a lot better from his perspective for the residents of Longwood. Motion carried by a three /two roll call vote with Mayor Maingot and Commissioner Durso voting nay. IL. I! ead by title only and adopt • rdina ce No. 104951; Temporary Moratorium on Pail, Clinics, Pain Manageme nt Clinics, Urgent Care Clinics and /or Cash -Only Pharmacies. 1Vir. Langley read Ordinance No. 10 -1951 by title only. CC 12 -06- 10/401 Mayor Maingot opened the public hearing. No one spoke in favor or in opposition to the Ordinance. Commissioner Sackett moved to close the public hearing. Seconded by Deputy Mayor Cortes and carried by a unanimous voice vote. Commissioner Sackett moved to adopt Ordinance No. 10 -1951, a temporary moratorium on pain clinics, pain management clinics, urgent care clinics and /or cash -only pharmacies, presented 8 B. Seconded by Deputy Mayor Cortes and carried by a unanimous roll call vote. C. P: ead by title only and adopt Ordina m, ee No. 10-1952; Temporary Use Permits. Mr. Langley read Ordinance No. 10 -1952 by title only. Mayor Maingot opened the public hearing. No one spoke in favor or in opposition to the Ordinance. Commissioner Sackett moved to close the public hearing. Seconded by Deputy Mayor Cortes and carried by a unanimous voice vote. Commissioner Sackett moved to adopt Ordinance No. 10 -1952, Temporary Use Permit, Item 8 C. Seconded by Deputy Mayor Cortes. Commissioner Sackett inquired about the banners the telephone company's use, and asked if the City was going to have proliferation of banners. He stated they were everywhere and noted one (1) telephone company was approved to have those banners and now those banners were looking weathered. He said there were two (2) other telephone companies that had the banners up. Ms. Bower said this would be addressed in the Temporary Sign Section of the Code and noted Casselberry had recently banned them. She said at some point in the future, they will bring this matter to the Commission and the Commission can decide whether or not to have them. Ms. Powell requested Ms. Bower to address Mr. Williams concern that was brought up at Public Participation. Ms. Bower stated they got rid of the appeal to the Board of Adjustment and now requires the appeal from the Planning Division's determination to go before the City Commission. She said there was no route for an appeal of the City Commission's determination. CC 12 -06- 10/402 Discussion was held regarding appealing the Commission's decision through the judicial system. Commissioner Durso moved to reopen the public hearing. Seconded by Commissioner Sackett and carried by a four /one voice vote with Commissioner Bundy voting nay. Alton Williams, representative of Mt. Olive Missionary Baptist Church, 480 West State Road 434, inquired about the appeal process of the Commission's decision. Mayor Maingot asked Mr. Williams if he got that clarified through the Commission's discussion on the matter. Mr. Williams responded in the affirmative. Commissioner Durso moved to close the public hearing. Seconded by Deputy Mayor Cortes and carried by a unanimous voice vote. Motion carried by a unanimous roll call vote. D. Read by title only and adopt Ordinance No. 104953; Amending the Master Lease Agreement between SunTrust Equip iii ennt Finance & Leasing Corporation and Equipment Schedule No. 3> Mr. Langley read Ordinance No. 10 -1953 by title only. Mayor Maingot opened the public hearing. No one spoke in favor or in opposition to the Ordinance. Deputy Mayor Cortes moved to close the public hearing. Seconded by Commissioner Sackett and carried by a unanimous voice vote. Commissioner Sackett moved to adopt Ordinance No. 10 -1953, amending the Master Lease Agreement between SunTrust Equipment Finance & Leasing Corporation and Equipment Schedule No. 3, presented Item 8 D. Seconded by Deputy Mayor Cortes and carried by a unanimous roll call vote. 9. REGULAR ':: USINESS. A. Approval of two (2) purchase orders for the replacement Fire E m gine and Rescue Ambulance to Hall -Mark Apparatus and Wheeled Coach Industries. Deputy Mayor Cortes moved to approve Item 9 A as presented. Seconded by Commissioner Durso and carried by a unanimous roll call vote. CC 12 -06- 10/403 I,.. Approval of purchase order to Presidio Networked Solutions for the data center virtualization project. Deputy Mayor Cortes moved to approve Item 9 B as presented. Seconded by Commissioner Durso and carried by a unanimous roll call vote. C. Approval of Connolly's Pub located at 323 North Ronald Reagan i.;oulevard; allowing for a !. rew Pub designation u!. der the Historic District Guidelines and allow on- premises consumption of alcoholic beverages. Commissioner Bundy moved to approve the waiver submitted by Connolly's Pub, both parts. Seconded by Commissioner Durso and carried by a unanimous roll call vote. D. Read by title only and adopt Resolution No. 104263 which amends the ]Fiscal Year 2010/2011 uudget and establishes a new Capital Projects Fund (Public Works Facility). Mr. Langley read Resolution No. 10 -1263 by title only. Deputy Mayor Cortes moved to read by title only and adopt Resolution 10 -1263 as presented. Seconded by Commissioner Durso. Mayor Maingot said he already mentioned this to the City Administrator and asked that the City keep a very tight hand on all the funds associated with the project. Motion carried by a unanimous roll call vote. E. Approval of a Community Il eauutification Award Program. Commissioner Bundy moved to approve the Community Beautification Award Program. Seconded by Commissioner Sackett. Mayor Maingot inquired how the City was going to promote this Program on an ongoing basis, and what was the incentive over and above recognition that would be considered. He said he was able to discuss this with the City Administrator before the Commission Meeting. He stated he sees this as a matter that was going to develop and be encouraged, and for the Commission to actively participate. He said it was a move in the right direction. Motion carried by a unanimous roll call vote. CC 12- 06- 10/404 F. Read by title only and adopt Resolution No 104262 which amends the City Commission's Rules and Procedures, Mr. Langley read Resolution No. 10 -1262 by title only. Commissioner Sackett moved to adopt Resolution No. 10=1262, amending the City Commission Rules and Procedures, Item 9 F. Seconded by Deputy Mayor Cortes. Commissioner Durso said he had a few concerns about the Rules and said there was a lack of deadlines and requirements that he would like to see placed in the Rules and Procedures. He then provided specific examples of items he would like to see included in the Rules and Procedures. He respectfully requested the Commission to table the Item until the next Commission meeting. He said in speaking with Ms. Mirus, this Resolution would not need to be advertised and it wouldn't cost the City anything to postpone the Item to the next meeting. He said he would like the opportunity to bring additional information to the City Administrator and discuss some changes he would like made. Commissioner Durso moved to table the Item to the December 20, 2010 City Commission Meeting. Seconded by Commissioner • Bundy. Deputy Mayor Cortes asked for clarification on the particular item(s) Commissioner Durso wanted changed. Commissioner Durso responded stating the whole thing and said it wasn't numbered properly. He stated he did not see the whole final document, and there were things that were deleted that he did not necessarily agree with and provided specific examples. He said the. City Administrator needed to have the teeth behind her to be able to enforce some of the Rules. He stated he would like the opportunity to revamp them a little bit and put more action into them, so they become a more effective tool. Commissioner Bundy said he had no problem with postponing the Rules and Procedures to the next Commission meeting. Mayor. Maingot stated if any of the Commissioners had any other recommendations or thoughts on the matter during the interim process, they should seize the opportunity to discuss it with the City Administrator. • He said when they next get together, which would be on December 20 they would be prepared. Commissioner Durso stated this was not brought about by a lack of communication or willingness to talk on the part of staff. He said he would like to have a little more time to work on this. CC 12 -06- 10/405 Motion carried by a unanimous roll call vote. G. Request to extend the Temporary Use Permit (g'UP 1340 - 480 -434W) for Mount Olive Missionary Baptist Church located at 480 West State oad 434. Deputy Mayor Cortes moved to approve 9 G as presented. Seconded by Commissioner Durso. Commissioner Bundy said he understands why they were doing this, due to the overlap in changing the rules and procedures on the temporary use permit. He asked if this, in effect, gives them a thirty (30) day use permit to allow them to continue through the holiday season. Ms. Powell responded in the affirmative. Motion carried by a unanimous roll call vote. H. Approval of purchase order and contract to C.W. ! "oberts Contracting, Inc. for the Public Works Facility- Site Work Commissioner Sackett moved to approve the purchase order and contract to C.W. Contracting, Inc. for the Public Works Facility - Site Work, Item 9 H. Seconded by Commissioner Durso. Discussion was held regarding the progression the City was making regarding the permits from St. Johns Water Management. Motion carried by a unanimous roll call vote. �. Approval of purchase order and contract to Johnson-Laux Construction for the Public Works Facility- !. >uildi g Construction. Commissioner Sackett moved to approve the purchase order and contract to Johnson -Laux Construction for the Public Works Facility- Building Construction, Item 9 I. Seconded by Commissioner Durso. Mayor Maingot expressed his concern on keeping a close eye on the costs for the Public Works Facility and discussed the matter with the City Administrator this afternoon. He said he wanted to make sure the City extended every effort to make sure there were no overages, and would like to see everything under and not over. Motion carried by a unanimous roll call vote. CC 12 -06- 10/406 10. CITY ADMINISTRATOR'S REPORT. Ms. Powell thanked the City Commission for allowing her to attend the Academy for Strategic Management at Florida International University. She said this past Saturday, she graduated from the program. She stated this was quite a sacrifice from the Commission, staff and for herself, but she was hopeful she could apply what she has learned in order to assist the Commission and the executive staff in creating a strategic and business plan for the City in the very near future. Ms. Powell thanked Ms. Meli and her team for a fabulous Celebrate the Season • and said the buildings look great lit up. She noted they have a very nice Christmas tree this year. Ms. Powell said after tomorrow, staff would be contacting each Member of the Commission to set -up a meeting regarding the Community Redevelopment Agency (CRA) later this week. She noted staff needed to meet with Members of the Commission soon due to Ms. Bower being on vacation after December 21 She said they should be ready for the telephone call. . Ms. Powell said the grant writing contract would be on the next Commission meeting agenda and to please contact Ms. Murphy with any questions or concerns, prior to the meeting. Ms. Powell stated to address Mr. Jack Caldwell's comments during Public Participation regarding the temporary lighting at Rangeline Road and Loch Lomond Avenue, the lights were too dim in their opinion to provide the level of warning they were looking for. She said new lights were ordered the week of November 29 and installation was scheduled for December 7h. Ms. Powell said the City would be hosting a training course on December 9 111 at the Longwood Community Building and it would be put on by the Florida City and County Management Association (FCCMA) and the topic was "Financial Forecasting for Florida and Local Governments ". She noted they were expecting quite a few city and county managers from around the State to attend this event and were excited about them coming here. She said it was a chance for Longwood to be showcased to other cities and their managers; and was honored to be chosen for this event. Commissioner Sackett asked that the Pic'n Save building have no graffiti. Ms. Powell responded in the affirmative. IL MAYO AND COMMISSIONERS' REPO T. District #2. Commissioner Durso thanked City staff for putting together the holiday event this weekend. He said it was well done and for some reason the turnout across the board had not been what it had been in the past. He stated it was still a very nice event and thanked the staff for all of their hard work. CC 12-06-10/407 Commissioner Durso said there was an issue that he wanted to bring forward that relates to the employees in general and to the Commission. He said he did not want to do it too far into the month of December that it wouldn't have time to take before people start taking their vacations and the holidays were coming upon us. He said he thinks with the New Year coming, this was a good opportunity for department heads, employees, and Commission to do a little soul searching and to renew our spirit towards improving the City of Longwood. He said he had been thinking about this all day and said one of the things that concerned him about the Rules and Procedures was there seemed to be a lack of direction in a lot of the things they have been doing. He said a lot of the things they have been doing were happen stance, and a lot of things being done were completed after the fact and not in a timely manner. He said often it seems the tail is wagging the dog, so to speak. He said in the New Year, what he was suggesting /proposing was, they haven't had a chance to, or we haven't gotten to that yet, or we were not sure the direction was the way the City would like to go, would no longer be acceptable answers in his eyes. He said when he came into Office in 2008; there were significant issues in the City and staff. He stated spending was somewhat out of control and said they have been able to arrest some of those things by lowering budgets and renovated the City's staff look. He said the New Year was an opportunity for all of that to finally pay off for the City and if it doesn't pay off, he would be exceptionally disappointed. He said on more than one occasion, he has heard City staff say they have not brought very worthy ideas to the forefront because they were afraid of a certain Commissioner or another Commissioner or a group of Commissioners shooting them down. He said respectively, to staff and the Administrator, that was their job. He said if staff gets shot down, then to bring forward a new idea until they get everyone from the Commission to agree. He stated he could solve Reiter Park right now and stated not everyone was going to be happy. He said there would most likely be Commissioners on the dais that would vote for it and vote against whatever plans comes before the City. He said the same things go for the. CRA and a business development plan. He said they have goals for the City. He said they want to see the Historic District redone, wants to focus on a CRA and Transit Oriented Development (TOD), wants to focus on redeveloping State Road 434; and it seems there was a lack of urgency on the part of staff to recognize that these things were not only being requested by the Commission, they were not getting done. He said he very much views his role as a Commissioner to support staff and to provide guidance in helping execute whatever plans staff develops, and put forth and to achieve the goals that were set. He said he feels we were spinning our wheels in a lot of cases and in the New Year this would no longer be acceptable. He said he would hope staff gets with the Administrator and heeds her warnings exceptionally close and really puts their best foot forward in the New Year to accomplish some of these things. He stated not everyone was going to be happy, but the lack of progress because people were not willing to commit to a certain direction would not be very fruitful anymore. District #3. Deputy Mayor Cortes said he got back from National Association of Latino Elected and Appointed Officials (NAELO) Conference that was held in Washington, DC two (2) weekends ago and it was an experience that was outstanding. He said he attended the IEMO training in October that was very CC 12 -06- 10/408 helpful for municipal government. He said the NAELO Conference was a big eye opener and was a fantastic opportunity. He thanked NAELO and the City for giving him the opportunity to do that. He said he would attend the Advance Class of IEMO that will be held in Lake Mary in April. Commissioner Durso left the meeting at 8:14 p.m. and returned at 8:14 p.m. Deputy Mayor Cortes said he wanted to thank the Commission from the bottom of his heart because everyone has made his time, so far, to where the Commission has created a unique cohesion that has been very rewarding. He said they were starting to see the rewards paying off, and it has been the key to the success of the City, the way they have been working together, and hopes it continues doing this as a team. He said it's so impressive what's been happening that he received praises from other cities and other city officials. He then provided an example of the compliments he had received. He said it was great to hear that because it shows they were a team and thanked everyone for allowing him to be part of the team. He said the holiday season was corning, and wanted to remind everyone to get into the holiday spirit and to help those in need during these tough times. Deputy Mayor Cortes suggested utilizing the utility mail out to inform everyone about the Beautification Award Program. He also noted on page 13 of La Prensa there was an article entitled, "Hispanic Vice Mayor Looking for Progress in. Longwood." )[District #. Commissioner Bundy thanked staff for all of their hard work that went into the Arts & Crafts Festival that was held the weekend before Thanksgiving. He said staff did a real good job, and they had very minor issues that came up and they were all resolved pretty quickly. He said last year the vendors were down and this year, they were down seven (7) or eight (8) fewer vendors. He said the attendance was up and they actually made a little more money this year because of the percentage of revenues received from the food vendors. He said they had compressed it a little bit and made it a little easier to handle from his aspect and the logistics of it. He stated everyone had a good time and most of the vendors were sold out or substantially low on their inventory. He noted they had a higher percentage than normal of renewals for next year's Arts and Crafts Festival. He said he appreciated all the hard work.from staff and it • made his weekend a lot smoother for the event. He said he talked with the Administrator about things coming up; and while. the City has the vision of where they want to be, they don't have the plan. He said he knows the Administrator wants to have a planning retreat for her department heads and said ahead of that, they need to have, a strategic planning session with the Commission. He said they can decide what they want to do with big picture items and even in some specificity. He said when the Administrator holds her strategic planning session with the department heads, then they would be aware of what the Commission wants and can make plans knowing what the Commission goals were. He said they can come up with great plans, but if they don't know what the Commission wants to achieve, then they were just spinning their wheels. He said they have done a very good job with visioning sessions in the past and said it's not CC 12 -06- 10/409 something that would cost a lot of money to do a strategic plan for the City. He said they have the staff that was capable and would need to have a facilitator. He said that way it give the staff a way to go into their strategic planning session. He stressed on the importance of the buy -in from the department heads, Administrator, and Commission. Commissioner Bundy reminded everyone that next Tuesday was Christmas in Old Longwood and it begins at 7:00 p.m. He then provided additional details for the. event. Ms. Powell thanked Commissioner Bundy for bringing up the idea of a strategic plan and said as you know she just went through a whole course on that. She said it's imperative as a City to have one and said the retreat that the department heads would be doing, they would be coming up with a business plan looking at the processes that were in place at the City that may or may not be working. She said this would be a better streamline on how things were being done and ties into what Commissioner Durso was saying earlier. She then requested a consensus from the Commission to have her pursue getting a facilitator to come in and start the strategic planning process. Commissioner Durso said he would be supportive of that and would insist that they do it as quickly as possible as the New Year starts. Mayor Maingot moved for a consensus of approval for the Administrator to move forward. Seconded by Commissioner Durso and carried by a unanimous voice vote. District ##5 Commissioner Sackett said he had contact with the owner of Dave and Buster's Restaurant and they were not interested in the Pic'n Save site. He said they were more interested in opening up their International Drive site and see how that does before they expand in the City. He requested an update regarding Pic'n Save and at the last meeting, a network of people was going to work together to do something. Ms. Powell said they met last Thursday and there was an update regarding the Pic'n Save building. She said. Ms. Bonnie Howington from the Codes Enforcement Division spoke with one of the people that she deals with in regards to maintaining it. She said Ms. Howington asked them to paint the building, to spruce it up, and to do quite a few other things. She said Ms. Howington did infonn her that Mr. White was still involved and Mr. Steve Moreira would be reaching out to him. She said Ms. Howington was trying to get them to do something to the building. She said they have kicked around a few ideas for the building, none of which she could share right now and there were a lot of things they had to question first. Discussion was held regarding skateboarding being done at Pic'n Save. Commissioner Sackett said a few months back Ray's Construction had called him and requested an update with regards to the septic and sewer. CC 12 -06- 10/410 Ms. Powell responded stating they already worked out a deal with him. She said he was supposed to bring something to the City and he had not brought it in. She stated that was five (5) months ago and said it was fine to speak with Ms. Bower regarding the matter. Commissioner Sackett said he did meet with the Longwood Club Homeowners Association and they were quite an active organization. He said they were concerned when the Winn Dixie area starts to grow and change their look. He said they requested to be informed when Winn Dixie was going to start their regeneration. He said Celebrate the Season was wonderful and suggested shortening it by half an hour. He said the tree looks like a beautiful tree and likes the decorations around the placement of the stage. He then discussed the attendance of the event and having to compete with other events. Commissioner Bundy said a lot of the crowd that comes was relatives and parents of the children that were involved in the event. He suggested scheduling the large groups of small children later on in the event and closer to the tree lighting. He said then they would come and stay. District #)l. Mayor Maingot said the overall layout for Celebrate the Season was certainly much better than they had in ,the past. He noted that it was a very good suggestion made by Commissioner Bundy, and said they tried to have the Choir from Lyman High School sing before the lighting of the tree and noted the timing was a little off. He said they could consider having there sing just before the lighting of the tree and could continue with the rest of their performance. He agreed they needed to have the event no later than 6:30 p.m., maybe a little before that and thanked everyone who was involved in the event. Mayor Maingot said last evening he had the pleasure of being at Disney and witnessing their performance. He said it was absolutely fantastic, and unbelievable, and continued describing the event at Disney. Mayor Maingot said with regards to the comments made by Deputy Mayor Cortes, he said this past, Thanksgiving weekend, he was in Savannah, Georgia and described a Savannah Council Meeting and noted it was a very far cry from Longwood's meetings and how the Commission conducts business. He said they were blessed to have very dedicated Commissioners who work well together and they might not always agree and encouraged everyone to continue serving the needs of the people at large. Mayor Maingot noted this year would be the 1 l year; the Longwood Carolers would be performing. He said this week, he visited all the healthcare facilities and Orlando South Seminole Hospital, and finalized everything for Saturday, . December 18 He asked that everyone come join him and meet in the Chambers at 12:30 p.m. and it would be a joy for all involved. Mayor Maingot said at the last Council of Local Governments (CALNO) that was hosted in Winter Springs, they brought up a topic called "Operation Medicine CC 12- 06- 10/411 Cabinet ", which was rooted in all the excessive abuse of drugs. He said their Police Chief gave the presentation and he brought back copies of the presentation. He noted Chief Hickson was actively involved with the other Chief's in the County to see how they can best implement this and said there was a lot of action being taken in a short amount of time. 12, CITY ATTORNEY'S REP RT. Mr. Langley said on the Allied Veterans of the World, Inc., Affiliate 66 versus the City of Longwood, after the last Commission meeting, he received notice that Allied Veterans decided to dismiss its lawsuit against the City after Judge Alan Dickey ordered them to turn over the discovery that they requested many months ago. He said they requested their financial documents and some other very specific details of the nature in regards to their operation. He said the dismissal was without prejudice meaning there was a possibility Allied Veterans could re- file a complaint against the City concerning the same facts. He said if that happens, he would let them know. Mr. Langley said in regards to the, Mary Gamble case, he said the case proceeded to a hearing on November 29t on Ms. Gamble's Motion for a Rehearing. He said Judge Dickey denied Ms. Gamble's Motion for a Rehearing on the basis that her Motion was untimely and the court lacked jurisdiction to rule on that Motion. He said the judgment the City received in July 2009, provided Tor the Clerk of the Court to issue a Certificate of Title granting the City ownership of the property. He said during the hearing, the attorney for Ms. Gamble argued and noted that he believed there was a pre- existing mortgage that was on Ms. Gamble's property that predated the City's lawsuit. He stated after hearing that, he ordered a title • search report and in the title search report, there appears to be a mortgage that was recorded by Mary Ann Gamble and. Mary Gamble, husband and wife, in 1987. He said it was a thirty (30) year mortgage and the original principle amount was $81,000 and the mortgage was assigned to State Street. Bank and Trust Company as Trustee in 1997. He stated it does not appear to be from their title search report that was ordered from Steward Title, a Satisfaction recorded in the public records of that particular mortgage. He said it does not necessarily mean there was a mortgage, it just means that there was no public record indicating the mortgage had been satisfied. He said unfortunately, the amount of mortgage that was left unpaid were not a matter of public record. He said there may be a problem or difficulty in him obtaining the information, but he will attempt to do so. He said there was an insinuation that further action would be taken by Ms. Gamble and he has not heard one way or another on the matter since the hearing. He said pursuant to the judgment, the City has against Ms. Gamble, the City would be awarded title of the property. He said if there was a mortgage that predates the Lis Pendens or the initial commencement of the litigation the City had against Ms. Gamble, that mortgage would survive the judgment as the mortgage company with a superior lien and was not named as a party in the proceeding. He said they were not required to be noticed if they were superior to the City's, they are not a necessary party. He said that leaves the City in a situation where we may be taking title of this property, subject to a pre- existing mortgage. However, he said CC 12 -06- 10/412 he was unsure of the amount of the mortgage, according to the terms of recorded mortgage document. Since the mortgage was initiated in 1987 and was a thirty (30) year mortgage. He said it appears there was likely only seven (7) years left on the mortgage. He said that you can do a guestimate on what was left on the mortgage, however at this time, the City has no way from the public record to confirm what amount exists or does not exist. He said it was very possible, the mortgage has been paid off just through the process of paperwork. Maybe there not a satisfaction recorded in the public records. He said he wanted to provide the information to the Commission and will attempt to try and obtain the amount on the mortgage that is due on it. He said the Clerk of the Court may issue the Certificate of Title at this point without further action by the City. He stated, given the time this case has been pending, the Clerk may not take any action • without the City asking, them to do so. IIe stated in between this meeting or at the next meeting, he can provide additional information. Commissioner Bundy thanked Mr. Langley for his representation on this case. 113. CITY CLERK'S REPOT. No report. Commissioner Bundy thanked everyone for approving the process to move forward with the strategic planning. 14. ADJOURN. Mayor Maingot adjourned the meeting at 8:50 p.ir . P / ATTEST: dir Sarah M. Mirrus, MMC, MLA, City Clerk CC 1206- 10/413 This Page Left I. lank Intentionally. CC 12 -06- 10/414