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CCMtg12-20-10Min I ONGWOOD CITY COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES ES DECEMBER 20, 2010 7:00 P.M. Present: Mayor John C. Maingot 1' eputy Mayor 1 ob Cortes Commissioner Joe lurso Commissioner II.G. "::' utch" Bundy Commissioner rian Sackett Dan Langley, City Attorney Katrina Powell, City Administrator Sarah M. Minus, City Clerk Commander Dave Dowda, Police Department Jon Williams, Director of Financial Services Patrice C. Murphy, Assistant to City Administrator Michelle Longo, Executive Assistant to City Administrator Sheryl I. over, Director of Community I evelopment Services 1. CALL TO ORDER. Mayor Maingot called the meeting to order at 7:00 p.m. 2. A moment of SILENT MEIDITATION was followed by the PLEDGE OF ALLEGIANCE. 3. COMMUNITY ANNOUNCEMENTS. None. 4. RECOGNITIONS /PROCLAMATIONS. A. Nomination and selection of the recipient of the Martin Luther King Good Citize ' ship Award (Presentation scheduled for January 17, 2011). Commissioner Sackett nominated the Executive Director, Mr. Ernest J. Hamilton with Rescue Outreach Mission of Sanford for the Martin Luther King Good Citizenship Award. Commissioner Bundy said he also wanted to nominate Mr. • Hamilton for the Martin Luther King Good Citizenship Award. Commissioner Durso nominated the Seminole County Supervisor of Elections, Mr. Michael Ertel for the Martin Luther King Good Citizenship Award. CC 12- 20- 10/415 Mayor Maingot nominated Lt. Governor -Elect of Florida, Jennifer Carroll for the Martin Luther King Good Citizenship Award. Commissioner Bundy moved to accept all three (3) nominees and get the information to Ms. Mirus for the presentation on January 17 Seconded by Commissioner Durso and carried by a unanimous voice vote. B. District #5 Nomination of the Business Person of the Month Award for January 2011. Commissioner Sackett nominated Mr. Duke Edmondson, Owner /President of Duke's at 535 North US Highway 17/92 for the Business Person of the Month Award for January 2011. Nomination carried by a unanimous voice vote. 5. I:,OARD APPOINTMENTS. None. 6. PUJ I: LIC INPUT. A. Public Participation. None. 7. CONSENT AGENDA. A. Approve Minutes of the November 15, 2010 Regular Meeting. B. Approval of the December 2010 Expenditures. C. Approval of the Monthly Fi ' ancial Report for November 2010. D. Approval of Resolution No. 10 -1264; Updating Police Service Fees for Fingerprinting of Residents and Non - Residents. E. Approval of the Assistant to City Administrator's Appointment to the Public Risk Ma r, agement I oard. Discussion was held regarding Item 7 D. Commissioner Durso moved to approve the Consent Agenda as submitted. Seconded by Deputy Mayor Cortes and carried by a unanimous roll call vote. 8. PUBLIC HEARINGS. A. Read by title only and adopt Resolution No. 10 -1265 establishing the City's notice of intent to use the uniform, method for collecting non -ad valorem assessments in 2011. Mr. Langley announced having proof of publication and then read Resolution No. 10 -1265 by title only. CC 12- 20- 10/416 Mayor Maingot opened the public hearing. No one spoke in favor or in opposition to the Resolution. Commissioner Durso moved to close the public hearing. Seconded by Deputy Mayor Cortes and carried by a unanimous voice vote. Commissioner Sackett moved to adopt Resolution No. 10- 1265, establishing the City's Notice of Intent to use the Uniform Method for Collecting Non. -Ad Valorem Assessments in 2011, presented as Item 8 A. Seconded by Deputy Mayor Cortes and carried by a unanimous roll call vote. 9. REGULAR 1 : USINESS. A. Approval of a Historic District Matching Grant Application from Mr. Ron McElmurry for 228 West Warren Avenue to re- roof a supporting structure. Commissioner Sackett moved to approve the Historic District Matching Grant Application from Mr. Ron McElmurry for 228 West Warren Avenue to re -roof a supporting structure in the amount of $2,737.50. Seconded by Commissioner Durso. Mayor Maingot noted the proposal from Collins Roofing was not attached to the board item. He said in the board item it noted the cost would be $5,475. Ms. Powell said as per the application, Mr: McElmurry said he would need to submit the bill prior to receiving reimbursement. Mayor Maingot said he wanted to make sure it was for the re- roofing and nothing else. Motion carried by a unanimous roll call vote. B. Approval of Grant Writing Services - RIV1PK Funding, Inc. Commissioner Sackett moved to approve the grant writing services for RMPK Funding, Inc. Seconded by Commissioner Durso. Commissioner Bundy said he wanted to make sure this was a non- exclusive agreement with RMPK Funding, Inc. He said the City has a grant writer already in the Police Department and the Fire Chief wanted to do some things in the Fire Department. He said he wanted to make sure they were not excluded from seeking grants CC 12 -20- 10/417 outside of this and wanted to make sure that was part of the contract. Ms. Powell responded in the negative and said this was on a work order basis. She said whatever grant the City would want to go after, the City would pay him to go after the grant. Mayor Maingot said the Administrator would present the Commission with the information and the Commission would identify which grants they wanted to go after. Ms. Powell responded in the affirmative. Motion carried by a unanimous roll call vote. C. 1' ead by title only and adopt Resolution No. 10- 1262, which amends the City Commission's Rules and Procedures. Mayor Maingot said at the last Commission Meeting, the Commission tabled this Item to give the Commission sufficient time to go through it and to come up with their recommendations. He said at that time, Commissioner Durso requested and indicated that he would prepare his version of the Rules and Procedures. He said that had been completed but the City Administrator received the information this afternoon and then made copies of it at 5:44 p.m. He said it was a lot more in depth then what they had already been dealing with and therefore it was not appropriate for them to entertain and go through the document. He said he would like to request to further table this to the next Commission meeting. Commissioner Durso said he couldn't agree more and went back and looked at the overall Rules and Procedures. He noted there had been twenty -two (22) different resolutions, over the past two (2) decades that revised the Rules. He said over time, they begin to resemble a Swiss cheese rather than anything that was really useable. He said you'll find in the Rules, the vast majority of the information was similar, and it was cleaned up and reorganized in a way that was a cleaner format so the Commission can work off of it. He said it was not set in stone, and his intention was to get it done as quickly as possible, and it did amount to a complete rewrite. He apologized for it being late and agreed with Mayor Maingot to have the Commission go through it, review it, and revise as they see fit. He said he feels more comfortable looking at one solid document that's in order and addresses all of things that were in the previous Rules. Mayor Maingot said these Rules and Procedures had a most lasting affect into how business was conducted and said it would not be CC 12- 20- 10/418 right to move forward without them doing their due diligence, and it would give them sufficient time to consider unintended consequences and other recommendations as well. Discussion was held regarding the January 3rd City Commission Meeting. Commissioner Sackett moved to table the Resolution to the January 17 City Commission Meeting. Seconded by Commissioner Durso and carried by a unanimous roll call vote. Commissioner Bundy moved to cancel the January 3 City Commission Meeting and have the Administrator schedule any business that needs to be addressed by the Commission to the January 17 City Commission Meeting or at a later date, and if anything comes up she can request to have the Mayor call a Special Meeting. Seconded by Deputy Mayor Cortes and carried by a unanimous roll call vote. 10. CITY ADMINISTRATOR'S REPORT. Ms. Powell said a couple of the Commissioners had mentioned to her that they would like to do Business Person of the Month quarterly instead of monthly. She said the cost of the plaques that were given out were thirty - nine dollars ($39), plus the c o s t of staff, and she would like to know if it's the consensus of the Commission to award it quarterly instead of doing it monthly. She said a couple of the Commissioners had talked to her about it. Discussion ensued regarding awarding the Business Person of the Month quarterly or every other month instead of monthly and the criteria for the award. Deputy Mayor Cortes moved to do it every other month with the criteria set forth. Seconded by Mayor Maingot and carried by a unanimous roll call vote. Ms. Powell said the ground breaking for the Public Works Facility was amazing and was covered by WESH Channel 2 News. She stated that she had sent the story to the Commission via electronic mail and hoped they had an opportunity to view the coverage. Ms. Powell said she had spoken to each one of the Commissioners since Friday about something that was close to heart, and was not that costly and shows the employees that the City cares about them this Christmas season. She said it was a twenty five dollar ($25) gift card from the City's Winn Dixie and would hopefully help the employees purchase a turkey or ham for their family this year. She said she spoke to the Store Director, Mr. CC 12- 20- 10/419 Eric Dichtas to see if the Winn Dixie was willing to donate a portion to the purchase. She said they cannot donate to the card but will offer a discount of fifty dollars ($50) due to the number of cards being purchased. She said they were looking to purchase approximately 149 gift cards and this excludes the Directors for a total cost of $3,675. She asked the Commission if this would be something they would be on board with since it would be coming from the Commission, Administration and the Directors. She inquired how they would feel about it. Each Member of the City Commission provided their opinion to the idea and they also made their suggestions and provided alternatives. After each Member of the Commission provided their opinion, Ms. Powell withdrew her request. 11. MAYOR AND COMMISS1®NE' S' REPORT. !District #3. Deputy Mayor Cortes said it has been an up and down week for him. He said his son graduated from the University of Central Florida (UCF) this week and he was very proud. He said they had graduation ceremonies on Friday and to see him go down there was a special moment for him. He said there were approximately 1,800 other students graduating and thinking they are going to walk back into this world and they may have no place to go because jobs were so scarce. He stated it's kind of scary and wished all the graduates the best. He said it is a very important step in their lives to be able to graduate, and as a parent, he was very proud of his son and what he has achieved. Deputy Mayor Cortes wished everyone a Merry Christmas and safe Holidays. District #4. Commissioner Bundy wished everyone a Merry Christmas and Happy Holiday. He said anyone who was driving to please drive carefully and said he was heading north to spend Christmas with his older daughter in Alabama. He said he was at a local business establishment today and was asked a question about something they were informed of and that the City of Longwood was proposing. He said they inquired about it and said he looked at them and was puzzled a bit. He said they had gotten the information at the Longwood Area Chamber of Commerce • meeting that was held the previous week and although his wife sits on the Board, she had not informed him about what had been said. He said it appears and doesn't know who was behind it; the City was coming up with a plan to propose to Fifth Third Bank a flea market and as it was stated at the Board meeting it would be an upscale flea market at the Pic'n Save. He said he knew the gentleman who presented it, and was having issues that he was speaking in the way that the person who was talking to him about it was, that the City knew all about it and everyone knew about it. He said he certainly didn't know about it, and when he talked about it with the Administrator this morning, she indicated that was the first she had heard about it. He noted Mayor Maingot attended the meeting, and CC 12 -20- 10/420 said he would fight any proposal to bring any flea market into the City of Longwood. He said there is no such thing as an upscale flea market and he knows the one referred to was located in Palm Beach, and it is still a flea market. He said that's not the image they want to present to the public, and he would rather see that building empty for another twenty (20) years than to have a flea market. He said if they have issues with the parking lot maintenance and those types of things, they have Codes Enforcement that can address those issues, and they have to be in compliance with whatever site -plan they had submitted at the time the building was constructed. He said they can impose the new site plan requirements or the new design standards on them, and they can enforce the ones that were in effect and submitted on their site plan. He said the roof at the establishment he was at, was probably six inches (6 ") higher than when he walked in. He said anything like this, before the City had a private citizen going around and representing himself as speaking for the City of Longwood when that person had not been empowered by this Commission to do so, was wrong. He said it needs to be stopped and needed to be stopped now. He stated he was still upset about it. He said they have worked too long and hard on the image of Longwood and would be hard pressed to allow a flea market to be built here, much less having someone out and encouraging a flea market to be established here. Mayor Maingot said to Commissioner Bundy that his points were well made and those would be communicated to the gentleman as of tomorrow morning. District #5e Commissioner Sackett stated they have been bringing up Pic'n Save for many years and said thank you. He said he "Googled" Pic'n Save, and said the first hit states it's a wonderful place for skateboarders and stated that had to stop. He said he was disappointed after having a happy meeting with them this morning,, he said Winn Dixie had changed their plans from their $2 million renovation to a $4 million restoration. He said the President came and said he expected to meet with the City around January 10 He said the renovation/restoration was going to be a $5.2 million renovation that would be coming up and they were excited about it. He said he enjoyed the Ground Breaking Ceremony for the Public Works Facility and noted the golden shovel was being used by elementary students. He inquired to the City Administrator about the lights on the Christmas tree and asked what was wrong with them. Ms. Powell said it was not the lights but was the internal wiring due to an older fuse box located in City Hall. She said they had the electrician out numerous times and it would need to be upgraded. Commissioner Sackett requested an update regarding the lights at the intersection of Loch Lomond Avenue and Rangeline Road and asked if that was the new lights. CC 12 -20- 10/421 Ms. Powell responded in the affirmative. She stated that was where Mr. Jack Caldwell requested the lights be placed was on top of the signs. Commissioner Sackett inquired when the lights were on. Ms. Powell said the lights were on all the time. Mayor Maingot said the lights were not on during the day. Commissioner Sackett thanked staff for the Movie in the Park and said approximately thirty (30) people had attended the event. He wished everyone Happy Holidays and Merry Christmas. He said he hopes it's safe and wished Commissioner Bundy a safe trip. District #1. Mayor Maingot passed out a handout and said he just distributed something that had never been completed and thought it was a good idea to attempt to do this. He said with kind assistance, they were able to put this together and said at the bottom it states, "This document was not, paid for at taxpayer expense ". He said a lot of folks out there would like to know exactly what was happening in the City. He said this was an attempt to give them New Year Greetings and provide a brief overview of what was happening in the City. He said at the bottom of it, his intention was to have each Member of the Commission sign their name at the bottom of it in the final version. He said he thought he would bring it forth and it would go out in the water bills and he went to Royal Press to get a price on 6,200 flyers to be printed. He said his initial quotation was $620.14, and he spoke with him today and got the price lowered to $428, including tax. He said this price included printing and folding of the flyers. He said he asked the Administrator to get a price from Access and their price was ten dollars ($10) per 1,000 to be inserted into the water bills and was approximately sixty dollars ($60), and to post it electronically to those who do not receive it by mail would be seventy five dollars ($75). He said the total amount that would come from each individual Commissioner would be $115.60 to get this out the second mailing in January. He said he would offer to pay for it up front and would not move forward with it unless he had the assurance of his fellow Commissioners that they would be participating in it. Discussion was held regarding the changes that needed to be made to the handout prior to its distribution. Mr. Langley stated to avoid any appearance of possibly violating the Sunshine Law; he recommended conducting the edits through the City Administrator's Office. Ms. Powell reviewed the changes to be made to the flyer. CC 12- 20- 10/422 Mayor Maingot said he received something from Ms. Yvonne Vasil, State Director of the Coalition against Bigger Trucks and provided the information to the Administrator and asked her to forward the in formation to the Commission. He said on December7 Seminole County Regional Chamber of Commerce, Economic Development Committee was working on developing targeted opportunities and he would report the progress at the next meeting. He said on December 8 he attended the Wekiva River Management Advisory Committee and finalized the report that would be sent to the Secretary of the Interior (Federal) that was relative to all aspects of the river and areas impacted both environmental and ecological. He said they stepped up enforcement with off -duty police officers on the river and provided signage to educate the public of an awful lot dumping and to protect the Wekiva and its surrounding areas. He said December 10 he met with the President of the Islamic Group in dealing with an introduction of a cultural activity and prayer center in one of the City's industrial parks in an existing building he had purchased. He noted Commissioner Durso had met with the gentleman and he met with him regarding his concerns for parking and other things that were relative to the City's Code. He said he informed him that while he had listened to his concerns, he assured him that staff would assist him but would not entertain bending or changing the codes to accommodate their _. requirements. He said on December 10 he also attended the opening of an upscale jewelry and watch business at Colonial Town Center and there was neither Seminole County nor Lake Mary representation. Mayor Maingot said on December 17 the Seminole County Regional Chamber of Commerce, Issues and Government Affairs Committee had a presentation for and against TABOR, which was now called Smart Cap and noted the Community Redevelopment Agency's (CRA) would not be permitted under TABOR or Smart Cap. He said voter approval would be required in every instance and would stifle any new development. He continued to discuss the details of the presentation. He said he intended to prepare a position paper in collaboration with others who have a little more knowledge of it and to present it to the Lt. Governor -Elect Carroll as to the City's position and to ensure that he gets her support and make sure the message was sent to the Governor -Elect Rick Scott. He then outlined the negative impacts it would have on the City, and urged the Commission to learn more about it and to preserve the best interests of the City. Commissioner Bundy suggested rather having staff go through the trouble and expense, and have time taken away, he would defer to the Florida League of Cities (FLC) to take the point and for the City to offer its assistance. He said the FLC had previously created numerous position papers and every time it has come up to assist and the City utilizes that information. Mayor Maingot said he appreciated Commissioner Bundy's comments, and would contact the FLC and see what they have produced. He said it CC 12 -20- 10/423 was not his intentions to burden the staff or reinventing the wheel, but at the same time, he would like to get every bit of support rather than leaving it up to just one particular avenue. Commissioner Sackett said he could provide the information to Mayor Maingot. District #2. No report. 12. CITY ATTORNEY'S REPO I' T. Mr. Langley said he would be traveling during the holiday beginning tomorrow through Tuesday of next week. He said if you need him to contact him on his cell phone and whished everyone a Merry Christmas and safe New Year. 13. CITY CLERK'S REPORT. No report. 14. ADJOURN. Mayor Maingot adjourned the meeting at 8:20 p.m. V ` r �,� .►' or ATTEST: Sarah M. Mirus, MMC, MBA, City Clerk • CC 12 -20- 10/424