CCMtg01-17-11Min LONGWOOD CITY COMMISSI SN
Longwood City Commission Chambers
175 West W. rren Avenue
Longwood, Florida .
MINUTES
JANUARY 17 2011 .
7 :00 P.M.
Present: Mayor John C. Maingot
Deputy Mayor Bob Cortes
Commissioner Joe Durso
Commissioner H.G. "Butch" Bundy
Commissioner 1 rian Sackett
Dan Langley, City Attorney
Katrina Powell, City Admi istrator
Sarah M. Mirus, City Clerk
Sheryl Bower,, irector of Community Development Services
Patrice C. Murphy, Assistant to City Administrator
Sergeant Tim Hockenberry, Police it epartment
Michelle Longo, Executive Assistant to City Administrator
John Peters, Director of Public Works /City Engineer
Fran Meli, Director of Leisure Services
1. CALL TO ORDER. Mayor Maingot called the meeting to order at 7:00
p.m.
2. A moment of SILENT MEDITATION was followed by the PLEDGE
OF ALLEGIANCE.
3. COMMUNITY ANNOUNCEMENTS. Ms. Mirus read the following
announcement:
A. Senior Matinee will be held on Wednesday, January 19, 2011
from 1:30 p.m. until 3 :30 p.m., Longwood City Commission
Chambers, 175 West Warren Avenue. This month's feature is
The American.
4. RECOGNITIONS/PROCLAMATIONS.
A. District #5 Presentation of the Business Person of the Month
Award for January 2011to Duke Edmonds, Owner/President
of Duke's, located at 565 North US Highway 17/92.
Commissioner Sackett read a brief biography on Mr. Duke
Edmonds, Owner /President and presented him with the Business
Person of the Month Award. Photographs were then taken.
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Presentation of the Martin Luther King, Jr. Good Citizenship
Award to The Honorable Jennifer Carroll
Mayor Maingot read a Proclamation recognizing The Honorable
Jennifer Carroll. He stated she was unable to attend tonight's
presentation and he would present her with the Martin Luther
King, Jr. Good Citizenship Award at a later date.
C. Presentation of the Martin Luther King, Jr. Good Citizenship
Award to The Honorable Michael Ertel.
Commissioner Durso read a Proclamation recognizing The
Honorable Michael Ertel and presented him with the Martin Luther
King, Jr. Good Citizenship Award. Photographs were then taken.
D. Presentation of the Martin Luther King, Jr. Good Citizenship
Award to Mr. Ernest Hamilton.
Commissioner Sackett and Commissioner Bundy read a
Proclamation recognizing Mr. Ernest Hamilton and presented him
with the Martin Luther King, Jr. Good Citizenship Award.
Photographs were then taken.
5. BOARD APPOINTMENTS. None.
6. PUBLIC INPUT.
A. Public Participation. None.
7. CONSENT AGENDA.
A. Approve Minutes of the November 30, 2010 Work Session,
Minutes of the December 1, 2010 Work Session and Minutes of
the 'I! ecember 6, 2010 Regular Meeting.
B. Approval of the January 2011 Expenditures.
C. Approval of the Monthly Financial Report for December 2010.
D. Approval of an Interlocal Agreement between the City of
Longwood and the Orlando Utilities Commission (OUC).
Mayor Maingot announced Item 7 D was being pulled from the
Agenda.
Commissioner Durso moved to approve the Consent
Agenda as submitted with the exception of Item 7 D.
Seconded by Commissioner Sackett and carried by a
unanimous roll call vote.
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8. PUBLIC HEARINGS. None.
9. REGULAR !: :USINESS.
A. Presentatio c on the 2011 Legislative Priorities.
Ms. Murphy presented a PowerPoint presentation that outlined the
2011 Legislative Priorities.
Mayor Maingot asked each Commissioner to identify what would
be priorities to the Commission. Each Commissioner identified
their Legislative Priorities and it was determined, to utilize the
information that was provided from the Florida League of Cities
regarding the Legislative Priorities.
Request Commission's Approval to Prepare/Disseminate a
Request for Proposal (RFP) for the Heritage Village
Redevelopment Strategy and Community Redevelopment
Agency (CRA).
Commissioner Durso moved to allow staff to
prepare /disseminate an RFP of qualified consultant teams
for the Heritage Village Redevelopment Strategy and the
CRA. Seconded by Commissioner Sackett.
Commissioner Bundy recommended having them submit the
proposals in both hard copies and in an electronic format, and then
forward the information to the Commission. He said once staff had
evaluated and ranked them, then to have the top consultant teams
make a presentation to the Commission.
It was a consensus of the Commission to concur with
Commissioner Bundy's recommendation.
Motion carried by a unanimous roll call vote.
C. Read by title only and adopt Resolution No. 10 -1262 which
amends the City Commission's Rules and Procedures.
Mr. Langley read Resolution No. 10 -1262 by title only.
Mayor Maingot said the Commission had ample opportunity to
review the information and noted there were two (2) versions of
the City Commission Rules and Procedures. He said the first was
the existing version with amendments and the second version was
submitted by Commissioner Durso for consideration by the
Commission.
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Deputy Mayor Cortes moved to read by title only and adopt
Resolution No. 10 -1262 which amends the City
Commission's Rules and Procedures, as presented Item 9
C, the original Rules and Procedures. Seconded by Mayor
Maingot.
The Commission reviewed both versions of the Commission Rules
and Procedures and requested the following changes be made to
the Commission Rules and Procedures:
Insert Delete
Rule 3.3 INTRODUCTION OF ITEMS
3.3.1 Items may be placed on a regular meeting agenda by the
Mayor, any Commission member, the City Administrator, the City
Clerk and or the City Attorney. Boards and committees may place
items on the agenda through the City Administrator. Commission
members may not utilize administrative staff for the preparation of
an item for the agenda, with the exception of the City
Administrator without direction by the City Commission.
Rule 4.6 SPEAKING iJ URING COMMISSION MEETING
All of Rule 4.6, Speaking During Commission Meeting be moved
under Rule 4.3, Public Participation.
Rule 4.7 VOTING
4.7.5 A Commissioner may only abstain from voting when
allowed by Section 286.012 Florida Statute when-he-or—she-has-
r,-
; : :,:. j:...: : :. : u.: '.,ii t • ■ • ;I ; ;
meeting.
Rule 4.2 ORDER OF BUSINESS
In 4.2.1, item number 7 of the agenda would be the Mayor and
Commissioner's Reports.
Rule 4.3 PUBLIC PARTICIPATION
4.3.4 There shall be a total of three (3) minutes permitted for each
participant, ' .1. '. 1.-a1
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Insert ate
Rule 4.7 VOTING
4.7.4 The City Attorney, Mr. Langley would draft language for this
particular Section that would be in line with the City Charter.
Rule 3.5 DISTRIBUTION OF AGEN!I A AND PACKET
3.5.1 The City Clerk will distribute copies of the agenda together
with copies of reports, explanations, (agenda packets) etc., that
relate to the business matters coming before the Commission no
later than 5:00 PM the close of business on the Wednesday
preceding the next regularly scheduled meeting. The City Clerk
will send a copy of the agenda to every person having an item on
the agenda by &:0 the close of business on the Wednesday
preceding the next regularly scheduled meeting by electronic mail
if possible; otherwise a copy will be mailed by first class mail.
Additional copies of the agenda will be available to the public
upon request and will also be placed in the City Commission
Chambers for persons attending the meeting.
Deputy Mayor Cortes noted Section B, Attendance at
Conventions /Conferences was not included in Commissioner
Durso's Rules and Procedures and the information needed to be
added into the Rules and Procedures.
Rule 3.4 AGENDA DEADLINES
3.4.1 Any Commissioner who wishes to place an
item on the agenda shall notify the City Clerk and the City
Administrator of such item NO LATER THAN 12:00 PM on the
Tuesday preceding the next regularly scheduled meeting and the
. : . : 3 1 provide the City
Administrator and /or Ci Clerk with the relevant information
to be placed on that agenda.
Rule 3.5 DISTRIBUTION OF AGENDA AN i1 PACKET
3.5.2 Notice of every meeting shall be given in writing to every
local news media representatives who have on file with the City
Clerk a request for such notices. The notice shall be delivered
electronically, , by facsimile or otherwise, so as to be
received at least 24 hours before the meeting. The notice shall
state the place and time of the meeting and the business to be
conducted. The Commission shall not make final disposition of
any matter not included in the notice.
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Insert Delete
1 ule 4.2 ORDER OF BUSINESS
4.2.1 Item Number 2 in the agenda would be changed to the
following:
A moment of silent meditation followed by the Pledge of
Allegiance shall rotate among the five
Commissioners in an ascending numerical order.
Deputy Mayor Cortes withdrew his motion and Mayor
Maingot withdrew his second to the motion.
Deputy Mayor Cortes moved to approve to read by title
only and adopt Resolution No. 10 -1262, which amends the
City Commission Rules and Procedures and adopting
Commissioner Durso's Rules and Procedures with the
amendments that the Commission set forward. Seconded
by Commissioner Durso.
It was noted all the changes would be made to the Commission
Rules and Procedures and brought forward at the next Commission
meeting.
Motion carried by a unanimous roll call vote.
Commissioner Durso moved to allow the City Attorney and
the City Administrator to correct any scriveners' errors and
ensure that the changes they made were in line with the
City Charter. Seconded by Commissioner Sackett and
carried by a unanimous roll call vote.
Commissioner Durso left the meeting at 8:45 p.m. and retuned at
8:46 p.m.
10. CITY ADMINISTRATOR'S REPORT.
Ms. Powell apologized for the closing of Candyland Park over the
holidays. She stated that she met with the Director of Leisure Services,
Ms. Meli to discuss the issue and to consider options for the future, so the
residents have access to something their taxes pay for yearly. She said
from that meeting day forward, the Park has been opened twenty -four (24)
hours a day and will continue to be open 365 days a year, so it would not
be an issue in the future.
Ms. Powell said since the Commission's approval of the Solid Waste
Management Agreement, the City's first recycling share check for the
period of December 14 through the 31 was $2,693. 41. She said this
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was revenue that was not budgeted or anticipated, so thanks to her
Executive Assistant, Ms. Longo, for pursuing it. She stated that was more
than her salary for two (2) weeks.
Ms. Powell stated on January 7 the entire executive staff, including the
City Clerk and the Information Technology Manager, Mr. Craig Dunn
attended a Retreat at the Hilton in Altamonte Springs. She said during the
Retreat, staff prepared a Strengths, Weaknesses, Opportunities and Threats
(SWOT) Analysis and identified quite a few problems for solutions. She
said if you would like to see the Analysis, it was in her office. She said it
was extremely beneficial to all that attended and would be addressing the
problems identified in very short order.
Ms. Powell stated that one of the problems identified during the Retreat
was a lack of marketing and overcoming past reputations. She said
beginning in February, the executive staff, including the. City Clerk, would
be taking an infoitiiational show on the road to the residents. She said
these events would be titled, "We are Longwood and We are Here for
You!" She said initially, we would be using the Neighborhood Watch
Meeting dates, since these were already set -up, and it would give the
residents a chance to meet and greet us. She said they would be providing
information about what they do for them and the City, and would answer
any questions they may have about the City and its operations. She said
future dates and locations would be provided on the City's website and in
the Longwood Lore. She said since budget funds were limited, staff felt
this was the most effective and efficient way to market the City's services.
She said they would be doing electronic mail blasts instead of printing
them for distribution.
Ms. Powell stated for the past two (2) years, staff has been working on
decreasing the City's expenses for the good of the City. She stated one of
the many ways staff had been able to do that was with the cell phone bills.
She said they were continually decreasing the costs, and the latest round of
changes, which includes the City using three (3) vendors instead of one (1)
vendor and with a projected savings of $13,815 per year. She said they
have eliminated Blackberry's and it will save the City an additional $2,500
per year in Blackberry server maintenance costs. She said the Information
Technology Manager, Mr. Craig Dunn has been ferocious with the City's
vendors and extremely helpful to the employees to insuring the City has
the best possible service for the best possible price. She said he does an
outstanding job in saving the City money and providing the City with a
one -man show with excellent customer service.
Ms. Powell stated staff approached MetroPlan about helping the City to
fund a /Pedestrian Master Plan. She stated historically, the City had
not served on MetroPlan boards for trails, bikes or pedestrians, and have
not received any help. She said the Community Development Director,
Ms. Bower, who is an avid bike rider, now attends the MetroPlan meetings
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and hopefully the City would start seeing the fruits of our labor. She said
this was the first of many requests that the City would be moving forward
with MetroPlan and Florida Department of Transportation (FDOT).
Ms. Powell said the new Public Works Facility was moving along quite
nicely. She said the foundation work was completed and stem walls were
nearing completion. She stated the fencing contractor had completed 2/3
of the permanent fencing and entrance gates. She said the under slab
utility work would begin this week and the site grading had begun. She
stated they anticipated laying block for the walls would begin next week.
She said they were still moving dirt from the site to Reiter Park, and when
all of the dirt was in place, they would begin the grading and sodding of
the Park.
Ms. Powell said the Ridge, Oak and Talmo paving projects were
progressing well and remains ahead of schedule. She said all of the
concrete work was completed on Oak and Ridge. She said for the
remaining six (6) unpaved roads, the plans have been completed and the
applications have been submitted to St. Johns Water Management District
for permitting. She said they hoped to bring the contracts forward for
approval by the Commission in early February.
Ms. Powell said Dix.Lathrop and Associates, Inc. would hopefully have a
proposal for the construction plans for Reiter Park and to submit to the
Commission in February for approval. She said they were moving
forward with the Land and Water Preservation Grant for $100,000 and the
application was due February 15 She said if approved, they would have
$200,000 for construction, instead of the $100,0.00 and it would be used as
the City's match amount. She said on February 1 there would be a
public meeting about Reiter Park, in the. Commission Chambers, as
required by the grant application and the meeting was posted on the front
page of the City's website. She said she will keep everyone infoimed on
the progress of the grant.
Ms. Powell said the Customer Response Management (CRM) that was
discussed at the December 6, 2010 Commission Meeting was in process.
She stated they were working with the City's current website vendor to
package a website redesign and for less than what the City would pay
CRM, over the initial five (5) year term. She said the functionality of the
website redesign was to attain the look and functionality of the City of
Miami Beach's website, which was much easier to navigate and provides
more information.
Ms. Powell said the data center virtualization project was in progress, and
the equipment had been received and staged. She said a software
inventory request had been sent to each department and was awaiting the
responses by the close of business on Wednesday. She said the inventory
would be used to support the desktop virtualization portion of the project.
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She said the project kickoff meeting took place last week with Presidio
and agreed to designate February 28t1 as the goal date to complete the
project.
Ms. Powell said a business analyst from SunGard will be onsite from
Wednesday through Friday of this week to complete a business process
analysis for Planning, Engineering, Building and Business Tax Receipts to
support the ongoing OneSolution software project. She said user training
would be coordinated following the business process analysis.
Ms. Powell said the City and R &S Integrated Products and Services, Inc.
was working together to rollout a comprehensive scanning solution at the
Police Department. She stated the process involves four multi- function
copiers with scanning, nine (9) unique functional area folders, twenty-
seven (27) security groups and fifty -three (53) potential application users.
She said considering the sensitive nature of the data that shall be stored,
they have created detailed documentation outlining security rights and
storage' locations.
Ms. Powell stated the Information Technology Division and the Financial
Services Department were working together to allow Amscot to receive
utility payments on behalf of the City. She stated they were currently
awaiting responses from the technical staff at the City of Sanford in teHns
of the technical aspects of the project. She said upon the project
completion, the City's utility customers would be able to pay their utility
bill from any Amscot location. She stated they were also investigating the
possibility of Amscot collecting Summer Camp fees, instead of the City
paying an employee to sit in the Chambers for several days collecting the
fees.
Ms. Powell said the City had completed a printer and copier change out.
She said over the last few years, the City had moved towards addressing
the printing and copying needs by leasing instead of purchasing the
equipment. At the end of a lease period, the City engages the vendor to
obtain new equipment and secure the lowest costs by pooling print counts
across all of our copiers and printers. She said the latest round of changes
would save the City $7,063.80 per year.
Ms. Powell said beginning with the first pay period in February; the City
will implement a new software program called Click2Gov PR Employee
Self- Serve, which would eliminate the need for printing pay stubs and
checks. She said this program would allow access to the employees and
the Commission's personal payroll information, plus view leave accruals,
and test different taxing and insurance possibilities. She stated the plan
was to make everything as easy and accessible as possible for everyone
and allow for additional cost savings for the City by eliminating the
additional work and costs associated with the printing of checks and
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payroll. She said as an added bonus, the City was moving closer to a
greener workforce environment.
Ms. Powell said the Leisure Services Department held a photography
seminar last Wednesday, January 12 and there was over forty (40) people
in attendance. She said there was great interest in additional photography
seminars and the seminars were being arranged. She said Image
Essentials, located in Longwood had provided the speaker and was also
sponsoring a weight loss seminar on Wednesday, January 26
Ms. Powell stated Jazzercise Lite for seniors was discontinued and a new
instructor had been contracted. She said they would begin a brand new
class for seniors called "Seniorcise" and the class would be held on
Monday and Thursday mornings beginning February 7 She stated a new
fitness class started last Thursday called "Zumba ". She said basketball
clinics would begin at Candyland Park in February.
Ms. Powell said they were firming up bids on the Heroes Memorial
granite pedestals and bronze medallions. She said these would be in place
well before the ten (10) year anniversary of September 11 She said the
Confiscation money will be used to purchase these items.
Ms. Powell said the rubber microphone base mounts in your microphones
have been replaced for all users and this issue was brought up by
Commissioner Sackett at the December 6, 2010 City Commission
Meeting. The total cost for the project was $194.80.
11. MAYORS AND COMMISSIONERS' REPORT.
District #4. Commissioner Bundy said he had talked with a constituent
and was advised that it would be better for her to come to a Commission
meeting. He said she was unable to attend the next two Commission
meetings and sent him an electronic mail instead. He said she lived
around Lake Wayman, and walks her dog around there and was
conscientious about picking -up after her dog. He said she sees a lot of
people who were not so conscientious about cleaning up after their pets
when being walked. He said in their conversation, it was noted a lot of
people would pick -up after their pet but would not want to carry the debris
from that area to their house. He said that it might be a good idea that
more trash cans be in other areas around the lake. He said perhaps they
need to look at their trash can policy around the City and the maintenance
of the trash cans. He asked the costs be looked into providing a pet station
at some of the parks and to see if there was sponsorship for the trash
reciprocals. He said with the concurrence of the Commission, he wanted
the City Administrator to look into that matter.
Commissioner Bundy said he would like to discuss the letter that Mayor
Maingot presented to the Lt. Governor Jennifer Carroll. He said he
thought they had decided they were not going to take that approach and
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were going to wait to see what the Florida League of Cities (FLC) carne
out with and utilize that approach. He said in reading the letter, it was a
great policy statement but was not a policy statement that they had come
up with and it was presented that way. He said he took a little bit of an
issue with that.
Mayor Maingot said the opportunity presented itself, which arose from
Ms. Bower and him attending the Issues and Government Affairs Meeting
on December 17 He said arising from what they heard both for and
against; they certainly were in total agreement that something had to be
done to present as early as possible, their concerns. He said at the
December 20 City Commission Meeting, Commissioner Bundy made his
comment in terms of leaving it up to the FLC and was not an item that
was brought to concurrence and there was voting. He said he did actually
state that at the actual presentation on December 17 and again at the
December 20 City Commission Meeting, that it was his intention to
follow it up and that was exactly what he did on December 21 and 22
He said he attempted to have the New Year's Greeting and that did not
materialize and he could not get concurrence on it. He said then it was the
Christmas holiday and there was no time there in bringing the matter
before the Commission. He said on December 27 and 28th, he met with
Ms. Bower for an hour and reviewed their notes and information that was
provided at the meeting. He said on December 29 they spent forty five
(45) minutes reviewing the information that was put together and made
some changes to it. He said from December 30 through January 2" a , the
City was closed and he left for Tallahassee on the morning of January 3`
He said you might recall with the help of the Historic Preservation Board
and himself and through the initial introduction of Deputy Mayor Cortes
to Jennifer Carroll that he invited her to come here for a meet and greet. -
He stated he did not do it for himself and did it to put the City in close
relationship with this good lady, who he has a lot of respect for and
appreciation. He said by his going to Tallahassee at her invitation, gave
him the opportunity to present to her the concerns of the City. He said
with all due respect to the FLC and endorsed what they have done and
what they were going to do, but as already indicated, repetition of a
situation in actual fact was what brings home the bacon. He said therefore
not only did he go to Tallahassee, but he made sure at his expense he
stayed at the hotel where she stayed, and presented to her the letter which
sets forth their concerns. He said he did not have an opportunity, as he
would normally do, and hopes his fellow colleagues would understand and
appreciate that everything he does and has done for the past eleven (11)
years was never "I" but always been "we ". He said it was never to put
him forward but more importantly wanting to seize the opportunity to
convey to the person that he has established a relationship with their
concerns. He said the interest of the City and the interest of all the stuff
that they have discussed this evening and have been presented with
regards to the redevelopment process and everything else with regarding
to funding would come to naught total stagnation, if they had TABOR
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enacted. He said he felt his responsibility to bring it to the highest possible
level and if he had the opportunity, he would have handed him a copy of
the letter himself. He said to forgive him if you anticipated or thought that
he wanted to preempt the authorization of his fellow Commissioners on
the contrary. He said time did not permit itself and time gave him a
unique and very short period in which to bring forth the interest of our
people, the City, and of his fellow Commissioners. He said that was the
total intention and still remains the total intention of that documentation.
He said in terms of staff time, Ms. Bower was present and could tell you
how much time was devoted to the preparation of the documentation.
Commissioner Bundy said he appreciated the response and that Mayor
Maingot was speaking on behalf of the City of Longwood, and would like
at least some input into what's going to be said in that respect, when
you're issuing what basically was a policy statement and time being of the
essence. He stated he wanted to correct one thing; the Central Florida
Society for Historic Preservation had nothing to do with Jennifer Carroll
coming in. He said it was the Ronald Reagan Republican Assemblies who
hosted the event, and it took place in their building. He said this was a
policy statement paper, and it should have had input before being
presented and that was his concern.
Mayor Maingot said he trusts the Commission knew that he tried,
endeavoring to explain the circumstances and the timeframe for which he
did not have the privilege or the opportunity of doing that. He said he
certainly did not want to be able to lose out on the opportunity of bringing
the matter forth.
District #5. Commissioner Sackett said hopefully everyone had a
wonderful Christmas and New Year. He said at their December meeting,
Commissioner Durso said there seemed to be a lack of direction in a lot of
things in the City, and it hit him enough that he went back to look at the
mission statement. He said the mission statement used to be on the
website and now it was gone, and he would like to see it again on the
website. He then read the mission statement and commended the City
Administrator on her report. He said he would like to see the SWOT
Analysis and would like it sent to him via electronic mail. He said he
agreed with Commissioner Durso of where the City was going and the
idea of informing the citizens of what was happening as a positive. He
said over the past few months, he has had the biggest diversion and thinks
with some of the meetings that go on within Administration, that
sometimes it could have the look of not being transparent. He said he
guarantees no businesses dealt within our Administrator's Office that they
were talking about things that would be coming up, concerns, etc. He
stated he tends to not want to be in a meeting where we get to see or we
have a discussion that was an uncomfortable one. He said one meeting he
had recently, and hopes things have been resolved because he brought it
up with the Attorney, was about the Attorney's bills. He said the
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Administrator had a stack of bills and when he asked the Attorney about it,
he seemed to be unaware of the situation and mentioned they needed
communication happening. He said he did not know the process and said
there was a concern with our Administrator, City Clerk or City Attorney;
and the way our government works was the Commission was upfront. He
said in a case like that, discussing the billing from the Attorney; how could
they deal with that without violating any Sunshine Laws. He said he did
not know how many of the Commissioners had a meeting where they were
discussing the Attorney's bills. It got to a point of where, the City
Administrator said she can't call the Attorney because she's afraid he's
going to bill us for things and the City can't afford these bills. He asked
what the next step was, and we needed to have an Administrator and
Attorney dialogue that was back and forth. He said previously there were
some issues with the City Clerk, and it seems to be working its way out,
and inquired what they do.
Mayor Maingot said short of bringing it up at a Commission Meeting on
the dais, the only alternative was for the City Administrator to proceed
along the lines that she has done in the immediate past. He said
ultimately, they were the ones who make the decisions.
Commissioner Sackett said they could bring it under a report to discuss it
and was told during that meeting, they could come with their second
choice of Attorney. He said they could replace the Attorney; and to him it
was an uncomfortable situation. He said "no" that we don't do that and
they need to have this dialogue with the Attorney to see what is happening
with billing and where they stand with billing.
Mayor Maingot said that they operate within the Sunshine Laws and that
was an area that needed to be addressed in an open forum. He said even
though at times, it could be problematic and somewhat embarrassing, the
concern needs to be addressed, and that was the only alternative they have
in dealing with this matter.
Commissioner Sackett said it was the only way to address the matter. He
then inquired if the bills had been paid and if there was any dialogue on
the bills.
Ms. Powell responded stating they always paid the bills.
Mr. Langley said when Commissioner Sackett informed him that the City
Administrator had an issue with some of his bills, he was shocked because
she did not pick up the telephone or communicate with him, that issue. He
said there was a bill that was not paid for that was approximately eighty
dollars ($80), and it was his understanding that this bill was one of the
issues the City Administrator had, and now the bill has been paid. He said
he looked at the bill again and cannot understand what the issue was, and
it was under the Commuter Rail invoice. He then described the charges
CC 01 -17 -11/13
for that particular bill and stated he would be happy to meet with the
Administrator on any comments or concerns that she has on any bill. He
said if she has a problem or comment to address it with him and he would
be happy to look at the invoices. He said if she had a legitimate issue,
then adjustments would be made if warranted, but if not, he would express
that to her. He said if she believes that it should be further addressed with
the Commission, then that, should be the next stage. He said he was
surprised, since they were well within budget this year and can look at the
budget statement that was prepared for tonight's Consent Agenda and it
was below budget. He said they have represented the City very well, and
to the best of their abilities and disposed of a lot of litigation, which was
going to pay dividends. He said he was a professional and can work with
the City Administrator to deal with these issues.
Commissioner Bundy said he has had the discussion with both the
Administrator and the Attorney on this. He suggested having this issue as
an agenda item for the next meeting. He said the Administrator can
identify the issues with the Commission and the Attorney can address
those issues and move on. He said as stated, there were issues between the
Administrator and the City Clerk, and those have been resolved. He said
they were working hand -in -hand to move the City forward, and have heard
it from the staff and seen evidence of it. He said perhaps they need to
address this issue because it's not just from Administrator and has heard it
also from other, staff and they need to get to the bottom of this. He said
they have a City Attorney for a reason and it's to give us legal advice, to
keep the City from getting sued, and to handle the legal affairs of the City.
He said he does not want the City to utilize the City Attorney's position
because we're worried what the bills were going to be. He said they have
a budget for it and they need to address it now since it's still early in the
budget year. He said let's put all the cards on the table and then they don't
end up with this issue. He said these were not things they enjoy
discussing but have a responsibility to discuss it and work it out.
Commissioner Bundy moved to bring the discussion forward
regarding the City Attorney and City Administrator relationship.
Seconded by Commissioner Sackett and carried by a unanimous
voice vote.
Commissioner Sackett inquired about the parks being closed during the
holidays and asked about the changes that were recently made to keep the
parks opened all year around.
Ms. Powell said the gates have been opened and the residents should have
access to the parks at all times. She said the Police Department had issues
with the gates being closed also because they were unable to patrol the
parks. She stated the issue had been resolved.
Commissioner Sackett inquired about the community garage sale.
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Ms. Powell responded stating they could not do anything in Reiter Park
due to the mounds of dirt.
Commissioner Sackett inquired about the penny sales tax and the status of
the collection of money. He then discussed the roads that were budgeted
to be paved this year.
Ms. Powell said they were collecting money as it comes in and was
collecting money all the time.
Commissioner Sackett asked about the status of the Stormwater Master
Plan and when would it be completed.
Ms. Powell stated it was not completed.
Mr. Peters said all of the mapping work had been completed and the field
work had been completed on the inventory. He said they had a little bit of
a struggle with the northeast area of the City with some of the piping, and
it was completed last Friday; and they had a meeting with the consultant.
He said they were beginning the design modeling phase and said they
would see the information later on this year.
Commissioner Sackett inquired about the dirt at Reiter Park. He said at
the November meeting, it was mentioned the grading would be done along
the way and said the Park would not be impacted, but the dirt piles were
still sitting there.
Ms. Powell said if Mr. Peters did say that, it was a miss speak. She said
they could not grade that until all of the dirt was there.
Discussion ensued regarding the grading plan for Reiter Park.
Commissioner Sackett said he received several telephone calls regarding
the "No Parking" signs located in the Devonshire subdivision and said
they seemed kind of random where they were sitting. He said there were
six (6) signs and he drove into the subdivision to look at them. He said the
residents were told they could park in the grass, which he did not think
was allowed because of the swell system. He then inquired as to where
those people should park.
Ms. Powell responded stating they could park where there were "No
Parking" signs. She said they had a request come in for a "Blind
Driveway" sign, and engineering went out to evaluate the situation. She
said once he was out there, he realized it wasn't a blind driveway issue; it
was a blind curve issue. She said based on the Codes for traffic, the
determination was made there needed to be "No Parking" signs in various
locations within that blind curve in order to keep safe the children,
residents, and motorized traffic that goes through that subdivision. She
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said it was a very dangerous area and that was determined by the City's
professional engineer for the safety of all involved.
Commissioner Sackett said for all those years the Devonshire subdivision
had been built, there was now "No Parking" signs and those residents
were furious because of those signs. He said the only place the residents
can park, now, for a get together was in their driveway. He said
otherwise, they were going to have to walk a block or two. He said he will
tell the residents to visit the City Administrator.
Discussion was held regarding if this was being done in every subdivision
in Longwood.
Commissioner Sackett stated April was the new start date for Winn Dixie
instead of January 10 He said they came down, and said the project
would be $4 million and was still on track.
Commissioner Sackett said he talked with some people regarding Pic'n
Save and there were plans between three (3) developers with some
financing work being completed. He said there was a request to back -off a
little bit to give them some weeks to put something together and then they
would be coming to the City. He said he would be backing -off, but would
like a report every two (2) weeks and said he would get one. He said Mr.
Steve Moreira said things were falling into place, and he asked to keep
them informed every two (2) weeks to know what was going on.
Commissioner Sackett said he researched Brownfield's and how it works
through the State. He then provided an example of a gas station that was
contaminated, and inquired if that applies as a Brownfield and asked how
they could make life better and something be up in June.
Commissioner Durso said the problem with Brownfield's was they carry
with them a negative stigma, so a lot of cities were reluctant to embrace
the title of Brownfield. He said the problem or the benefit towards
declaring a piece of property a Brownfield was it opens it up to significant
funding streams from the Federal and State Governments. He said it
would be his position that if they had a developer who was willing to do
something with a piece of property and if the City was able to declare a
piece of property a Brownfield and have access to funding they would not
otherwise have access to, then they should embrace it. He said what's
worse than the property being declared a Brownfield, and people saying
Longwood has a Brownfield and the lot will be empty forever unless
something was done.
Commissioner Sackett asked if the City Administrator knew the process
and would encourage the City to do that because we would see something
being added to the environment here instead of detracting.
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Discussion ensued regarding Brownfield's and costs.
Commissioner Sackett said Burger King had left the City, and Island Lake
Business Center had placed their monument "sign in that shopping plaza
and said it was beautiful. He said he would not be able to attend the
March 7 Commission Meeting due to having surgery and noted Relay for
Life would not be happening in Longwood this year.
District #L Mayor Maingot said on. January 4 he said after the
Inaugural Ball, he had the opportunity to meet with State Representatives
Chris Dorworth and Jason Brodeur and discussed TABOR with them and
their concerns. He said they actually indicated their full support on our
position and appreciated it. He said he determined there was an actual
need for follow -up and based on what had been discussed this evening,
there will be follow -up. He said he would indicate that one subject was
spoken with Representative Dorworth was in actual fact an exception
granted for Community Redevelopment Agencies (CRA). He said time did
not permit an opportunity to go any further, but CRA's was one
component of the many areas that would have a tremendous impact on the
City and throughout the State. He said that Ms. Susie Dolan, who
represented the City for many years on the MetroPlan Citizens Advisory
Committee and due to a change in her commercial activities, she no longer
would be able to fulfill that position. He thanked her for the years she
spent on the Committee and represented the City. He thanked
Commissioner Durso for attending the CALNO Meeting on January 5th
He said on January 7 the Economic Development Committee of the
Seminole County Regional Chamber of Commerce participated in a
briefing on the economic impact of the Orlando Sanford International
Airport. He said the Airport serves thirty (30) destinations and contributes
$2.8 billion to the Central Florida economy. He then outlined future
changes that would be happening at the Airport. He said on January 14
he received a telephone call from WESH Channel 2 News in regards to the
opening of a pawn shop and gun store along State Road 434 and adjacent
to a day care center. He said he called Ms. Powell and she stated the City
was unable to block those businesses and spoke to staff to obtain the
information needed. He said there was no Statute that prohibited a
Business Tax Receipt (BTR) to be issued for the opening of the pawn shop
with a gun store. He said this was an issue that he's sure they would share
concern about in terms of the proximity of the gun store adjacent to a day
care facility. He said he was advised that the best way in dealing with this
issue was with the land -use designations. He asked the Administrator to
explore the opportunity and to bring something back to the Commission so
they can consider it.
It was a consensus of the Commission to review and bring forth a
recommendation on this matter.
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Commissioner Bundy said an issue they might run into was 2nd
Amendment rights.
Mayor Maingot said on January 14 - he had a privilege of attending a
program at Northland Church Distributed featuring the Toronto Symphony
Orchestra. He said he had the opportunity and privilege of meeting
Canadian Minister of International Trade, the Honourable Peter Van Loan.
He thanked Commissioner Durso for bridging the gap there and it was
very nice meeting him and was a tremendous experience.
District #2, Commissioner Durso said he would like to readdress the
paper on the TABOR issue. He said he appreciated Mayor Maingot's
response to Commissioner Bundy's concerns. He said the only thing he
would urge the Commissioners to remember was they were an
individually proactive group and urged everyone to remember to be
cognitive of when they were talking that they stress whether or not it's
their individual opinion or the opinion of the body as a whole. He stated
that's a fine line sometimes, especially when speaking to people like the
Governor, President of the Senate or Speaker of the House. He said it's
important the integrity of the body and the rules be maintained. He said
while he appreciates Mayor Maingot's explanation of how all of this went
down, he would like to go a step further in the conversation and stated
they should only have to talk about this once. He said in the future, they
should all be very cognitive of the fact they were a City Administrator
driven form of government and should be mindful when talking with other
people, especially elected officials that they were not representing the
body without the body's permission. He said this was a good instance for
all of them to check themselves and to make sure they were not going too
far in what they were doing.
Commissioner Durso inquired about the fence around Public Works and
what was going on with Progress Energy dropping things on it.
Mr. Peters said they observed the damage that was done, and documented
it with photographs and contacted Progress Energy. He said they were
going to pay for the repairs and the fence contractor was due to come back
to put in the last segment of the fencing along the eastern property line;
and when he comes back at that time, he will do the repair work, and they
will forward the bill to Progress Energy.
Commissioner Durso inquired if this was the black powder coated chain
.. - - . ... ... .
Mr. Peters responded in the affirmative and stated it was vinyl coated.
Commissioner Durso said there were some concerns with regards to the
Code. He asked if that particular fence was part of the Code or does the
CC 01 -17 -11/18
City have some type of exemption. He said he understands there was
concern it might set -off some chain reaction with some other people.
Mr. Peters said he found out the fence did not meet the Code and when he
researched it, he had the opportunity to go with the vinyl coated fence,
which was actually more secure and less expensive. He said when he went
online to look at the Code, it made reference to chain link and
unfortunately, the online version of the Code was out of date. He said in
the green building ordinance there was a provision that if doing something
for the purposes of Leadership in Energy and Environmental Design
(LEED), you could request a waiver and that would be coming forward
because the chain link fence uses more recycled material, which actually
helps with the LEED points. He said this would be coming at the next
meeting in making that request and bringing it forward.
Commissioner Durso inquired if the Code had been updated online and
said it should be fixed.
Ms. Mirus responded stating the Code was updated every three (3) months
with a supplement.
Discussion ensued regarding the damage that was done to the fencing by
Progress Energy.
Commissioner Durso inquired where the funds were going, from the
recycling program.
Ms. Powell said currently it was going into the General Fund. She said
amongst the staff, they were talking about earmarking those funds for
something. She said because it wasn't budgeted there was no where to
actually put the funds.
Conunissioner Durso said he would like to look into options with regards
to both the green building fund and the historic fund for those funds.
Mayor Maingot asked Commissioner Durso to give staff the opportunity
of coming back to them with a recommendation.
Commissioner Durso inquired about the status of the marketing plan for
the City's services.
Ms. Powell said Commissioner Durso must have stepped out during that
portion of the meeting where she discussed that under her report, and
provided him with the information.
Mayor Maingot said he copied Mr. Frank Hale with the letter to
Lieutenant- Governor Jennifer Carroll and Mr. Hale sent a. letter stating the
CC 01 -17 -11/19
matter had been forwarded to the Chambers Issues Committee for
determination.
District #3. Deputy Mayor Cortes congratulated all the recipients of the
Martin Luther King Good Citizenship Award and said they were all well
deserved. He said he, spoke to Commissioner Sarah Reece from Altamonte
Springs recently and they had something coming up on January 29 that
was called Buddy Ball. Banquet. He stated Longwood Babe Ruth was a
huge supporter and was bringing it forward to advise everyone. He said
Commissioner Reece was very supportive of it and said it was
handicapped children playing baseball. He said he needs to be excused
from the February 7 Commission Meeting because he was invited to go
to Washington D.C. for the Institute on Redistricting and thinks its an
opportunity that he must take advantage of with the redistricting coming
into our area. He said this would be something that would help the City
and the community. He said when Commissioner Sackett brought it
forward about the "No Parking" signs on Preston Road; he asked if any
official traffic studies were done. He said on the Community Traffic
Safety Team, they conduct roadway assessments and a report was
completed. He inquired about the accident history around the curve, and
would like to see the code studies and any pertinent information that lead
to the installation of these signs. He said the residents should be notified
on something like this.
12. CITY ATTORNEY'S REPORT.
Mr. Langley said in between Christmas and New Year's, he sent the
Commission an electronic mail notifying in the Gamble case, the
Defendant, Ms. Mary Gamble filed a Notice of Appeal to the 5 District
Court of Appeal to challenge Judge Allan Dickey's Order Denying a
Motion for Rehearing. He said the brief will be filed within seventy (70)
days from the notice unless there was an extension or there was an Order
of Mediation, which could delay it as well. He said at this time, he did not
have the specifics for them because there hasn't been a brief filed on the
allegations for the appeal.
13. CITY CLERK'S REPORT. No report.
14. A I JOUR N. Mayor Maingot adjourned the meeting at 9:56 p. / .
John C. MIA
ATTEST: J
V ,/
Sarah M1. Mirus, MMC, MI A, City Clerk
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