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CCMtg02-07-11Min LONGWOO 1 CITY COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES FE 'JAZZY 7, 2011 7:00 P.M. Present: Mayor John C. Maingot Commissioner Joe Durso Commissioner H.G. "Butch" Bundy Commissioner Brian Sackett tan Langley, City Attorney Kurt Ardaman, City Attorney Katrina Powell, City Administrator Sarah M. Mirus, City Clerk Troy Hickson, Police Chief Sheryl Bower, Director of Community Development Services Patrice C. Murphy, Assistant to City Administrator Michelle Longo, Executive Assistant to City Administrator John Peters, Director of Public Works /City Engineer Fran Meli, Director of Leisure Services Absent: Deputy Mayor Bob Cortes (Excused) 1. CALL TO ORDER. Mayor Maingot called the meeting to order at 7:00 p.m. 2. A moment of SILENT MEDITATION was followed by the PLEDGE OF ALLEGIANCE. 3. COMMUNITY ANNOUNCEMENTS. Ms. Millis read the following announcement: A. Senior Matinee will be held on February 16, 2011 from 1:30 p.m. until3:30 p.m., Longwood Community Building, 200 West Warren Avenue. This month's feature is Red. 4. RECOGNITIONS/PROCLAMATIONS. A. Presentation of the 31 Annual JOY (Juvenile of the Year) Awards. Mayor Maingot read the history on the JOY Awards. Mayor Maingot, Commissioners Durso, Bundy and Sackett rotated in CC 02-07-11/21 reading a biography on each student and presented each student with a framed certificate. Photographs were then taken. Kechaundra Washington Altamonte Elementary School Iysha Butler Choices In Learning Charter School Genesis Arancibia Greenwood Lakes Middle School Valentina Valencia Highlands Elementary School Gianna Milian Longwood Elementary School Taylor oImes Lyman High School Kelly Svendsen Lyman High School Devonte Dotson Milwee Middle School Brandon Fuston Rock Lake Middle School Antonio Stevens Woodlands Elementary School The Commission recessed at 7:27 p.m. and reconvened at 7:32 p.m. 5. OARD APPOINTMENTS. A. Appointment of a Citizen Representative to the MetroPlan Orlando, Citizens Advisory Committee. The Commission deferred the nomination to the next Commission meeting. B. Endorse the Seminole County Council of Local Governments (CALNO's) recommendation that Sanford City Commissioner Patty Mahany be appointed to the Seminole County Expressway Authority (SCEA). By a unanimous voice vote with Deputy Mayor Cortes absent, the Commission endorsed CALNO's recommendation by placing Sanford City Commissioner Patty Mahany to the SCEA. 6. PUBLIC INPUT. A. Public Participation. Kay and Burt Stelling, are representatives of Genius Advertising and Marketing, 864 Little Bend Road, Altamonte Springs, Florida 32714, Ms. Stelling said Mr. Stelling has been an independent contractor for several businesses around Central Florida for the last fifteen (15) years. She said basically he was a roadside commercial for businesses that can't afford traditional advertising, and performs on the road commercials. She said he dresses in multiple outfits and was here tonight to ask the Commission to grant an exception/variance to appear at Kerryman Irish Pub on March 17 She said she presented a DVD to the City Clerk and would like for her to play the DVD to give the Commission an idea of what Mr. Stelling does. CC 02-07-11/22 Commissioner Durso inquired if he was the leprechaun at Kerryman's. Ms. Stelling responded in the affirmative. Ms. Mirus played the DVD that was provided by Ms. Stelling for the City Commission. Ms. Stelling said Mr. Stelling has been recognized by several media outlets and then provided examples. She said he was a personality in Central Florida and offers businesses a service that cannot afford traditional advertising. She requested for the Commission to grant him a variance and allow him to perform on March 17 at Kerryman Irish Pub. Commissioner Bundy moved to allow Mr. Burt Stelling to perform on St. Patrick's Day. Seconded by Commissioner Durso and carried by a unanimous voice vote with Deputy Mayor Cortes absent. 7. MAYOR AND CO1VMM1[SSIONERS' REPORT. District #5. Commissioner Sackett said after the presentation on Brownfield's, what the next steps were. He stated he did not want to have a presentation and just sit on it; but did not want to invest whole - heartedly into something and the first site they might be talking about, there was not an interest. He asked what their plan was. Commissioner Durso moved to direct the City Administrator and the appropriate staff to research not only the Brownfield policy but projects within the City that would fall under it, and to report back to the Commission within six (6) weeks. Seconded by Commissioner Sackett and carried by a unanimous roll call vote with Deputy Mayor Cortes absent. Ms. Powell requested the time be extended from six (6) weeks to eight (8) weeks due to the following: Longwood Development Code (LDC) changes they were going through, in the process of putting out the request for proposal (RFP) for the Community Redevelopment Agency (CRA) and there was a staff of three (3) within that particular Department. She said that was a lot for them to do in six (6) weeks. Commissioner Bundy moved to rescind the previously passed motion and change it to eight (8) weeks. Seconded by Commissioner Sackett and carried by a three /one /zero roll call vote with Commissioner Durso voting nay, and Deputy Mayor Cortes absent. Commissioner Sackett stated on that issue, he would like updates as it was progressing along to make sure it was moving forward, every two (2) weeks. He said they need to move on some of these sites in the City. CC 02 -07 -11/23 Ms. Powell responded in the affirmative. Commissioner Sackett thanked Mr. Jack Caldwell and said he was now receiving telephone calls from the Devonshire subdivision asking for a red flashing light at the intersection of Devonshire Boulevard and Rangeline Road stop signs. He said he stopped by there a few times and it was problematic as well, with the stop signs being run. He said they received a formal request from someone who was the spokesperson for the Devonshire area. It was noted in a letter from the City Administrator that it was a one (1) person request. He said this was a one (1) person request, and they needed to do something with it. Mayor Maingot requested the City Administrator look into that matter. Ms. Powell responded that she would look into the matter. Commissioner Sackett said at the next meeting, he would like to see some costs, what would be involved and accident reports. He said that was a school crossing for children earlier in the day and it was a busy area. Commissioner Sackett said that prior to this Commission Meeting, there was a meeting regarding the "no parking" signs. He said he never saw the study and did receive the letter stating the word "study" wasn't used. He said it was his understanding those "no parking" signs were coming down and would be pulled from Devonshire. He asked Mayor Maingot if that was correct. Mayor Maingot stated that he did not participate in the meeting and that the meeting was held late this afternoon, while he was meeting with the City Administrator. He said he did not have an update on it and asked if the City Administrator had an update. Ms. Powell stated she did not have an update on the meeting and the meeting was concluded when she saw the Public Works Director /City Engineer, Mr. John Peters come into the Commission Meeting after the JOY Awards presentation. She said she would get an update from him and send it to the Commission, as to what was happening in Devonshire. Commissioner Sackett said he was told specifically the "no parking" signs were being removed. Ms. Powell said she had not heard that and did not have an opportunity to speak with her staff about it. She said as soon as she speaks with Mr. Peters, she would get the information out to the Commission. Commissioner Sackett stated driving -up on Rangeline Road, he's aware this was not City property, but at the end there was a continual drop in the CC 02 -07 -11/24 road. He said there was another hole in the road and the road belonged to the County. He said the road needed patching again and inquired if the County could do something about it. Ms. Powell said she would check into that and knows exactly the area he was speaking about. Commissioner Sackett noted within the past two (2) years, it's been patched four (4) times. Commissioner Sackett said his daughter attended the Public Meeting that was held for Reiter Park. He said she heard one thing and he heard a different thing. He said at the meeting he attended, it was stated the dirt would be gone before the Easter Egg Hunt and at the prior meeting, it was stated it would probably not be gone. He inquired what was happening with the dirt. Ms. Powell said it was in her City Administrator's Report and would go over it tonight. Commissioner Sackett asked if he could hear an answer now and noted he heard two (2) different things within an hour of each other. Ms. Powell stated Reiter Park would be graded and sodded in time for the Easter Egg Hunt. Commissioner Sackett said therefore, the Easter Egg Hunt that he has heard reported was the one with the Church that was held last year recognizing about 10,000 people at the Easter Egg Hunt and inquired if that was the same group. Ms. Powell responded in the affirmative. District #1. Mayor Maingot stated on January 18 he attended the Mayors and Managers Meeting. He said he attended the Tri- County League of Cities Meeting held on January 20 and at this Meeting, Commissioner Durso was installed as an Executive of the Tri- County League of Cities. He said on January 27 he participated in the Chamber of Commerce Board Meeting. He said on February 3 he thanked Deputy Mayor Cortes who stood in for him and unfortunately, he had been called away on some urgent family matters in Trinidad and was hopeful it would have a good ending. He said at this point in time, it was not very good. He said prior to his departure, he met twice with the City Administrator and reviewed the elements that were going to be included in the presentation. He said he understands Deputy Mayor Cortes did a very fine job. CC 02 -07 -11/25 District #2. Commissioner Durso inquired about the status of the grant writing contract. Ms. Powell responded stating it was on tonight's Agenda. She said that was the last step that was needed in order to submit the grant application. Commissioner Durso asked with regards to stormwater, if there would be an opportunity sometime within the next few meetings to get an update on where the City was with the Stormwater Master Plan. Ms. Powell responded in the affirmative. Commissioner Durso said with regards to the Tri- County League of Cities, they had their first official board meeting this morning. He said there would be several different dates coming out for trips to Tallahassee with regards to all different types of policies they were working on as a League. He stated he was going to send an electronic mail to the City Administrator tomorrow for distribution to the Commission that provided all the dates, times, and information that he was provided this morning. He said they were planning a year and a half out and Longwood would be hosting the Tri - County League of Cities Luncheon in June. District #3. Absent. District #4. Commissioner Bundy said he thinks that if they continue the method of responses on traffic issues or traffic devices whether it's lights or parking signs, etc., they may end -up spending a half million dollars around the City because everyone was going to want one. He suggested the Commission direct the City Administrator to have the City Engineer and the Police Chief to come -up with some type of policy and there needed to be some criteria. He said it was the same thing the City ran into a few years ago with the traffic tables. He said, rather than reacting to each one on an individual basis, they needed to have the City Engineer and the Police Chief, who were the two (2) people responsible for the public safety on the City's streets and roads, and to have them come -up with a workable policy and present it to the Commission. He said the Commission can approve the policy and then when someone makes that request, they can see if it meets the criteria for the policy and if it does, then it would get implemented and if it doesn't, it won't get implemented. He said for the traffic tables, there was a policy set -up and they won't have to deal with them on an individual basis. Commissioner Bundy moved for the City Administrator to have City staff come -up and present the Commission with a recommended policy for the Commission to adopt that would include the process and procedures for traffic devices, signage, CC 02 -07 -11/26 traffic tables or speed bumps, etc. in residential areas. Seconded by Commissioner Sackett. Mayor Maingot noted he would like to see the costs involved included in the policy. He noted the installation of the lights at the intersection Rangeline Road and Loch Lomond Avenue cost over $2,500. Discussion ensued regarding what needed to be included in the policy. Motion carried by a unanimous roll call vote with Deputy Mayor Cortes absent. 8. ANY ADDITIONS OR DELETIONS TO THE AGENDA. Ms. Powell said she needed to pull Items 9 H and 12 A from the Commission Agenda. Commissioner Bundy stated since. Deputy Mayor Cortes was not in attendance at tonight's Commission Meeting and Commissioner Durso was not going to be at the next Meeting, he requested Item 11 E be tabled to the March 7 City Commission Meeting. He said it was important for everyone to be in attendance, and to be there for the discussion and get input from all the Commissioners. Commissioner Sackett inquired as to why the Items were being pulled from the Agenda by the City Administrator and Ms. Powell provided a response to Commissioner Sackett's inquiry. 9. CONSENT AGENDA. A. Approve Minutes of the December 20, 2010 . Regular Meeting. B. Approval of the February 2011 Expenditures. C. Approval of the Purchase Order to Tradewinds Power Corporation for an Emergency Generator and Automatic Transfer Switch. D. Approval of the Purchase Order to ACTS Construction, Inc. for the Fuel Tank Relocation. E. Approval of the Purchase Order to Oldcastle Precast for Sanitary Sewer Structures and Cisterns. F. Approval of the Purchase Order to Florida Business Interiors ( ]FBI) for Office Partitions and Furnishings for the Field Operations Center. CC 02 -07- 1.1/27 G. Approval of the. Purchase Order-to HD Supply and Ferguso u Waterworks for Water and Sewer Materials. H. Approval of Resolution No. 11 -1267 and the Purchase Order to Barnes, Ferland and Associates (BFA), Inc. for the Florida Department of Transportation (F i1 OT) Utility Work and Professional Engineering for the State Road 434 Widening Project. Commissioner Durso moved to approve the Consent Agenda, Items 9 A -G. Seconded by Commissioner Sackett and carried by a unanimous roll call vote with Deputy Mayor Cortes absent. 10. PUBLIC HEARINGS. None. 11. REGULAR C USINESS. A. Presentation on Brownfields by Mr. John M. Jones, AICP, an Economic Development Planner with Land Design Innovations, Inc. Mayor Maingot read the biography of Mr. John M. Jones, AICP. John M. Jones, AICP, Senior Redevelopment Planner with Land Design Innovations, Inc., presented a PowerPoint presentation that was a briefing about Brownfields. He then answered questions from the City Commission. B. Approval of Resolution No. 11 -1266 the Inclusion of Capital Improvements to Reiter Park within Fiscal Years 2012 -2016 Adopted Capital Improvement Plan (CIP). Mr. Langley read Resolution No. 11 -1266 by title only. Commissioner Durso moved to approve Resolution No. 11- 1266, as Item 11 B. Seconded Commissioner Bundy. Discussion was held• regarding the current budget for Reiter Park, if the City received the grant what the money was going to be spent on and where the funds were coming from to pay for the grading and sodding at Reiter Park. Motion carried by a unanimous roll call vote with Deputy Mayor Cortes absent. C. A request to consider a waiver of the Longwood Development Code, Section 5.3.3 as it relates to the Field Operations Center. CC 02 -07 -11/28 Commissioner Durso moved to approve Item 11 C as presented. Seconded by Commissioner Bundy. Discussion was held regarding the use of chain link fence since it was a prohibited fence material rather than what was required in the Longwood Development. Code (LDC), and the points being awarded for the installation of the chain link fence for the City's Leadership in Energy and Environmental Design (LEED) Certification. Motion carried by a three /one /zero roll call vote with Commissioner Sackett voting nay and Deputy Mayor Cortes absent. Commissioner Bundy said he would like for staff to come -up with criteria for approval for this or set standards. He stated he did not want someone to come in and request to put a chain -link fence up because they want the LEED points and for him not be able to respond to the requestor. Commissioner Bundy moved to have staff put together criteria for the LEED points. Seconded by Commissioner Durso. Discussion was held regarding the need for establishing the standards the City was going to impose and were the same standards being utilized on the Public Works Facility. Motion carried by a unanimous roll call vote with Deputy Mayor Cortes absent. D. A request to consider a Temporary Sign Waiver by Scott Singer Installations Inc. located at 2300 South US Highway 17- 92. Commissioner Durso moved to approve the Temporary Sign Waiver for Scott Singer Installations, Inc. located at 2300 South US Highway 17 -92. Seconded by Commissioner Sackett. Commissioner Bundy requested staff address the matter. Ms. Bower stated staff's recommendation was to deny the request because they were talking about the slippery slope again. She said that if the Commission was going to approve the 180 day temporary sign, the Commission would instruct staff to come back CC 02-07-11/29 and change the Code so that any business that wants a temporary sign could leave it up for 180 days instead of the Commission being bombarded with requests to do likewise for other businesses. She said that was why they recommended to the Commission to deny the request, give them a small extension and to direct staff to change the Code to provide for a time period the Commission would be more comfortable with for anyone who comes in. Commissioner Bundy inquired why they have sign regulations. He said it seems to him that every other month, the Commission was waiving the sign regulations for someone. He said a temporary sign was temporary, and if you keep extending it and extending it, then it becomes -a permanent sign. He said he would not support any extension and if they wanted to address the Code, then to address the whole Temporary Sign section that they completed a couple, months ago and eliminate it. He said all they were doing was setting it up for all these temporary signs to be basically permanent signs because if they do it this time, they have done it before and have done it other times, most of the times those have been in conjunction with either the Lake Enuna Road Widening Project and the State Road 434 Widening Project. He said about a year and half ago, they waived portions of it because the economy was bad, and the economy was still bad and those who requested the waivers were out of business. He said the Commission was doing these temporary waivers and extensions, and he wanted to know why they even bother setting up a sign code if they were going to do this and would oppose any changing. Mayor Maingot said he would not consider five (5) months but feels that if someone was endeavoring to continue on to survive, to put themselves in their position and notwithstanding the very valuable comments made by Commissioner Bundy. He said they - ought to try to see if they can possibly reach out to accommodate them and not only to them, but to anyone else within this period of time. He said even if they approve this, that does not preclude the Commission from readdressing this at a later date and bring it back to conformity when normalcy returns. He said if they continue to not to want to support people who want to endeavor to continue to want to do business within the City, he thinks they were not wanting to position themselves and wanting to help the business people to succeed. He said the points made by Commissioner Bundy were very valid in terms on why they have a sign ordinance, and the sign ordinance was put together, drafted and discussed at length under completely different times and circumstances. He said he would ask the Commission to bear those considerations on this matter when making their recommendations one way or the other. He said no doubt, they CC 02 -07 -11/30 would have some more come before the Commission and how could they sit there and say they were business friendly, if they do not extend a helping hand to them in the time of the need. He said this gentleman pays over $12,000 a month in rent and Highway 17 -92 was becoming a desert of businesses as not existing anymore. He said if it were in a situation where by it might have an adverse effect on other businesses who were doing very good business, he said it would really be extending the point of it but in this particular application, the City was.trying to see if they can save their ever increasing unpleasant situation along Highwayl7- 92 for those who were aware of it, and see the number of businesses whose doors were no longer opened. He said he would urge his fellow Commissioners to think about this request and with regard to revisiting the ordinance and making changes, he was not entirely in favor of that because that would open the door. He said each and every request like this should be considered on its merits. He said this was why they have elected officials up here that were truly dedicated to doing what's best for our people, at times not always agreeing with them. He said in this instance, he certainly supports the request for consideration, while he does not support an extension of five (5) months. Commissioner Durso said he agrees with him on ninety (90 %) percent of what he talked about and for him it was a simple concept. He said they were hemorrhaging business in the City along State Road 434 and Highway 17 -92 and he would do whatever was within reason, if a business owner asks the Commission to waive in situations like this. He would continue to support things like this until they have a more thorough economic development plan that was actually in place, and can no longer justify these type of things. He said at this point, this was justified and if you drive up and down Highway 17 -92 or State Road 434, they were losing businesses and was inno hurry to help anyone else to the door. He said he plans to fully support the Item as it was presented. Commissioner Sackett said it was about four (4) to five (5) months ago or even longer that the phone company came in and asked for banners to be put out and asked the Administrator what was the timeframe for the banners. Ms. Powell responded stating for Verizon Wireless, it was ninety (90) days. Commissioner Sackett said they have been up for approximately half of a year. He said they just came down and were up a long time, well beyond what they should have been. He said he was CC 02 -07 -11/31 right where Commissioner Durso was and does not want to see another door locked and another window empty. He inquired as to what has been previously approved to the requestor and inquired about the type of signs. He said he drove by the business, and didn't know what the business was and those signs helped and were attention grabbers. He said they need to not bleed the businesses so much. Discussion ensued regarding what the economy has had on small businesses and not having criteria for granting a temporary sign waiver. Motion carried by a three /one /zero roll call vote with Commissioner Bundy voting nay and Deputy Mayor Cortes absent. Commissioner Bundy moved to adopt a policy with criteria for waiving the temporary sign permits. Seconded by Commissioner Durso. Commissioner Bundy said he did not want to force this on staff alone, he stated they could coordinate it and in this situation, staff gets specific input from the Commission. He said he has some specific ideas in mind that he would forward to Ms. Bower and would recommend everyone do that and was not going to place a deadline on it. He said he would make sure it would not fall by the wayside and would come back at a reasonable time. Motion carried by a unanimous roll call vote with Deputy Mayor Cortes absent. E. Commissioner Bundy requests the City Commission discuss the relationship between the City Administrator and the City Attorney. This Item was deferred to the March 7, 2011 City Commission Meeting. 12. CITY ADMINISTRATOR'S REPORT. A. Discussion on the City Attorney's charges. This Item was deferred to the March 7, 2011 City Commission Meeting. Ms. Powell said the State of the County Luncheon would be held on February 18 at the Westin in Lake Mary and outlined the costs. She inquired who'would like to attend and how the CC 02 -07 -11/32 Commission would like for it be paid. She said there was money in the Commission's budget that can be used to pay for this event. The Members of the Commission said they would attend the event and would personally pay to attend the event. Ms. Powell said the recycling share check for the period of January 1 thru January 31 was $5,146.16 and this was revenue that wasn't budgeted or anticipated. She said she would like to set this money aside for marketing as they do not have a budget for marketing. One of the issues brought up by staff at the retreat was the lack of marketing. She said they would like to use the money to welcome new businesses with a welcome packet, ribbon cuttings, etc. and inquired as to what they thought of the idea. Ms. Powell said from the Community Development Department, they collected $60,000 more in permit fees during the month of January 2011 than in January 2010: She said they had twenty (20) more permits pulled last month than the City of Lake Mary. Ms. Powell said as she had mentioned at the last meeting, "We are Longwood and We are Here for You" meetings have kicked off and the first one was with Longwood Plantation Homeowners Association and was a great meeting with a lot of questions asked and incredible feedback given by the residents. She said they look forward to many more in the future. Ms. Powell stated they have finalized the transition of the Business Tax Receipt function into Utilities /Customer Service so there would be coverage in both areas all the time. Ms. Powell said as she stated at the last meeting, staff approached MetroPlan about helping to fund a Bicycle /Pedestrian Master Plan, and they have been told they may be able to fund a portion of the Plan but would let the City know in the very near future. Ms. Powell said the Public Works Facility was about a third of the way up with block walls, storm drains were completed, retention pond was about half of the total volume of retention, and the project was really cooking. Ms. Powell said the Ridge, Oak and Talmo Paving Projects were progressing well and remains ahead of schedule. She said all the concrete work was complete on Ridge and Oak, and lime rock on Oak and Ridge were complete. She said the asphalt work should begin very soon. She said for the six (6) remaining unpaved roads, plans have been completed and applications were submitted to the CC 02 -07 -11/33 St. Johns Water Management District for permitting. She stated they've now received three (3) minor comments from them and they would be submitting to them by the end of the week. Ms. Powell said that the Data Center Virtualization Project was in progress and the final implementation would be at the end of this month. She said ONESolution has completed the business process analysis for planning, engineering, building, and business tax receipts to support the ongoing ONESolution Software Project. She said they were currently going through the Geographic Information Systems (GIS) Analysis for Mapping. Ms. Powell said she signed the agreement for the website and Customer Relationship Management (CRM) and that would go into the development phase at this point. Ms. Powell said Leisure Services was holding a Stop Smoking Clinic on February 14 that would be held in Longwood Community Building. She said a basketball clinic begins on February 8 and would be held on Tuesday's and Thursday's at 6:45 p.m. and 7:30 p.m. Ms. Powell reported the Community Development Department has been working on an amendment to the Longwood Development Code (LDC) that would change the locational requirement for tattoo shops, pawn shops, and massage therapy establishments. She said the amended Code was scheduled to be reviewed by the Land Planning Agency (LPA) on February 9 and brought before the Commission consideration on February 21 and March 7th She said staff would like to know if the Commission wishes to approve a stay on the issuance of permits for those facilities until which time, the ordinance was passed and thus, invoking its right to issue zoning in progress. This carried by a unanimous voice vote with Deputy Mayor Cortes absent. Ms. Powell said they've received the City's projected 2011 values from the Property Appraiser and it looks better than last year. She said he was still estimating a decline of seven to nine percent (7% to 9 %). She said last year, it was over eleven percent (11 %) and would prepare the budget based on the conservative nine percent (9 %) unless they hear something before the budget workshops from the Property Appraiser. Discussion was held regarding purchases being made that were only mission essential. CC 02 -07 -11/34 • 13. CITY ATTORNEY'S REPORT. Mr. Langley said the Fifth District Court of Appeal in the Mary Gamble case has ordered for the parties to attend mediation and the mediation must occur by Friday, March. 4th. He said in order to prepare for the possibility of going to mediation as ordered by the Court, he would ask that the City Commission appoint a representative of the City to have the full authority to negotiate for the City and to make a recommendation for settlement,, if one was discussed, and tentatively came to a conclusion at mediation to the City Commission. He said that because we were a government body bound by the Sunshine Laws, the person who attends the mediation would only have the authority to negotiate and make a recommendation to this Board. He said the recommendation would come before the Commission after the mediation in the form of whatever document was drafted at the mediation. He said the mediation costs were to be split in half by both parties, and at this time he would ask that the Commission appoint a representative for the City to attend mediation and it would have to be before March 4 unless the Court extends that deadline. Discussion was held regarding the representative to attend the mediation. Commissioner Durso moved to nominate Commissioner Bundy to serve on their stead. Seconded by Mayor Maingot and carried by a unanimous roll call vote with Deputy Mayor Cortes absent. 14. CITY CLERK'S RIEPORT. Ms. Mirus said currently she was serving as the Central East District Director for the Florida Association of City Clerks (FACC) and her term will be coming -up in June 2011. She said since she has served two (2) years as the Director and has been approached by some of her peers to seek the position of 2 Vice President for FACC. She said she spoke to her family this weekend about it, and has the support of her family and her peers. She said this would need the Commission's approval and would need a letter stating the Commission approved the item and signed by the Mayor. Commissioner Bundy moved to approve the nomination for 2nd Vice President of FACC. Seconded by Commissioner Durso and carried by a unanimous voice vote with Deputy Mayor Cortes absent. Mayor Maingot said Chief Hickson has stepped -up to the plate to take over from Seminole County the Safe Kids - Seminole County Coalition, and on behalf of his fellow Commissioners congratulated him in stepping forward and making us proud. CC 02 -07 -11/35 • Commissioners Sackett and Bundy thanked Chief Hickson for handling the events of the last week very professionally and was very proud the way it was handled. 15. ADJOURN. Mayor Maingot adjourned the meeting at 9:16 p.m. INN John Co Ma. 1 , a . or ATTEST: ✓ :o Sarah M. Minas, MMC MBA, City Clerk CC 02 -07 -11/36