CCMtg04-18-11Min Th4ON LJJ ♦ V OOD CIET 1i COMMISSION
Longwood City Commission Chambers
175 West Warren Avenue
Longwood, Florida
MINUTES
APRIL 18
7:00 P.M.
Present: Mayor John C. Mai ,I got
Deputy Mayor I olb Cortes
Commissioner Joe Durso
Commissioner H.G. "]witch" I.: undy
Commissioner I. rian Sackett
Dan Langley, City Attorney
Jon Williams, Acting City Administrator
Sarah M. Mirus, City Clerk
Sheryl 3 ower, Director of Community Development Services
Fran Meli, Director of Leisure Services
Troy Hickson, Police Chief
Patrice C. Murphy, Assistant to City Administrator
Michelle Longo, Executive Assistant to City Administrator
1. CALL TO 0I '11ER. Mayor Maingot called the meeting to order at 7:00
p.m.
2. A moment of SILENT MEDITATION was followed by the PLEDGE
OF ALLEGIANCE.
3. COMMUNITY ANNOUNCEMENTS. Ms. Mirus read the following
announcements:
A. Senior Matinee will be held on Wednesday, April 20, 2011
from 1:30 p.m. u I til 3:30 p.m., Longwood Community
Building, 200 West Warren Avenue. This month's feature is
Secretariat.
' .. The 2011 Magic 107.7 Easter Egg Hunt will be held on
Saturday, April 23, 2011 from 9:30 a.m. until 12:30 p.m.,
Reiter Park, 311 West Warren Aven e.
4. RE COGNITIONS/]PI':OCLAMATI
A. District #2 Nomination of the I:.usiness Person of the Month
Award for May 2011.
Commissioner Durso deferred the nomination to the next
Commission meeting.
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B. Nomination of the ILeautification Award.
The Commission deferred the nomination to the next quarter.
5. I.OAR]D APPOIINTMENTS.
A. Appointment of a Citizen Representative to the MetroPlan
Orlando, Citizens Advisory Committee.
The Commission deferred the nomination to the next Commission
meeting.
6. PUI:.LIfC INPUT.
A. Presentations. The Community Development Director, Ms.
Sheryl I..ower will provide an update on I rownfields,
Community Redevelopment Agency (CRA) and Mobility Plan.
Ms. Bower gave an update on the status of the designation of
Brownfield Areas within the City, the designation of a Community
Redevelopment Area (CRA), the Mobility Plan and the
ONESolution training. Throughout the presentation, she answered
questions from the Commission.
Commissioner Bundy left the meeting at 7:33 p.m. and returned at
7:34 p.m.
The Public Works Director /City Engineer, M1 r. John Peters
will give a presentation on the Stormwater Master Plan.
Mr. Peters gave a PowerPoint presentation that outlined the status
of the Stormwater Master Plan. He noted Mr. Greg A. Teague,
P.E. with Pegasus Engineering had assisted with Stormwater
Master Plan and noted he was in the audience. Mr. Peters then
answered questions from the Commission.
I:. Public Participation.
Cathy Ross, said she was a parent of children who attended
Longwood Elementary School and heard this evening, the
Seminole County School Board had on their Special Meeting
Agenda for tomorrow night, they plan to close the Longwood
Elementary School at the end of the school year. She said the
letter stated their intention was to suspend operations at Longwood
Elementary School and to remove all of the equipment and
belongings to the School by June 30 She stated she was looking
for any assistance from any Commissioners who would be
available to attend the School Board Meeting tomorrow evening.
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Commissioner Sackett noted that he was a school teacher and City
Commissioner. He stated at 3:50 p.m. today, they held a Joint
Meeting with Woodlands Elementary School and Longwood
Elementary School and were told the suspension of operations
would be happening. He said he did report this to the City
Administrator this afternoon and said Longwood Elementary
School had between four hundred and thirty (430) to four hundred
and fifty (450) students. He noted no one could tell him the exact
number of students. He said his understanding was the School was
an old facility and that was part of the problem. He said there was
a $2.6 million reduction coming to the School Board's budget and
understands all the budget cuts coming from the State. He said
Woodlands Elementary School would be receiving approximately
twenty -seven (27) to thirty (30) of the students. He said the rest of
the students would be attending Layer Elementary School and
Highlands Elementary School. He noted the continuing contracted
teachers would all be placed and the annual contracted teachers
would not be placed. He stated that he would be attending
tomorrow night's meeting and does not agree with it.
Discussion was held in regards to the possible redistricting of the
students and the schools they would be possibly attending.
Mayor Maingot stated they understand Ms. Ross' concern and
appreciate her bringing the matter to the Commission's attention.
7. MAYOR AND COMMISSION] I" S' REPORT.
'District #S. Commissioner Sackett wished everyone a Happy Easter. He
inquired about the one (1 ¢) cent sales tax projects. He said thank you for
sending him the list of projects and inquired if the listing was sent to the
County.
Mr. Williams said it was his understanding the project listing was sent to
the County. He noted the Commission had not taken any formal action in
terms of adopting a Resolution, which will be presented in the future. He
said that he would provide the listing to the Commission before the
Budget Work Session.
Commissioner Sackett noted that he met today with his contact person
regarding Pic 'n Save, and said the owner of the company had a huge debt
and the movement of the building was a lower priority. He said he spoke
with the Acting City Administrator, Mr. Williams and asked to look at
other things to bring in. He said they needed to get active in bringing
someone into that location.
Commissioner Sackett said he had requested a listing of cellular towers
located within the City and requested the listing from the City
Administrator.
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Commissioner Sackett noted the T -Ball National Championship would be
held this summer and inquired where they were all going to park for the
event.
Commissioner Bundy suggested the bus drivers to park in a remote area.
Commissioner Sackett said Commissioner Bundy and him attended the
City of Casselberry's Commission Meeting and learned that consolidation
efforts were being made by the previous Administration and were in place.
He said it was stated that it was reported to the Commission and with the
approval of the Commission for consolidation of Fire Departments. He
said every proposal should be looked at and inquired at what point where
they in engaging a conversation with Casselberry.
Mr. Williams said based on his conversation with the Commission, the
Commission was aware of the discussion but no specific details. He said
based on his discussion with International Association of Fire Fighters
(IAFF), Lieutenant David Martin, that the numbers were pretty good in the
proposal.
Discussion was held regarding having a discussion with the City of
Casselberry about the consolidation 6f Fire Departments that was being
proposed.
It was the consensus of the Commission to have the Acting City
Administrator research the matter and report something back to the
Commission.
Commissioner Sackett inquired about the fire and police obelisks for
Heroes Memorial Park.
Chief Hickson responded stating they have been ordered and the Public
Works Department would be pouring the pads for them and they should be
installed within next month, to month and a half. He noted they would be
ready for the event.
� istrict #1. Mayor Maingot said on April 5 he attended the Seminole
County Regional Chamber Economic Development Committee Meeting
and Ms. Marianne Gurnee with Florida Department of Transportation
(FDOT) gave an update on SunRail. Mayor Maingot said on April 6 the
City hosted the Council of Local Governments in Seminole County
(CALNO) Meeting and invited Ms. Gurnee and Mr. Todd Hammerle,
P.E., SunRail Project Manager with the State of Florida, Department of
Transportation to give a presentation on SunRail. He noted on April 13
he traveled to Tallahassee to participate in the Florida League of Mayors
for the Mayors Mean Business Meetings that were held with State
Representatives and noted some of the attendees from the area. He
outlined his meeting schedule when he was in Tallahassee and said he
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provided information to them about TABOR and TABOR Light. He said
he did the presentation of the Martin Luther King, Jr. Good Citizen Award
to Lieutenant Governor Jennifer Carroll. He stated she was not a rubber
stamp and she was actively involved. He noted that he also provided
information about SunRail and discussed what needed to get done so that
SunRail can become a reality. He noted the funding would be limited for
the next three (3) years and discussed the marketing for SunRail to
promote ridership. He said he attended a SunRail Meeting today and
Mayor Buddy Dyer spoke of local and widespread support for SunRail. He
said that SunRail was going to be a reality, and he would do his part and
noted June 30 was the deadline for approval of SunRail. He noted that
he may be going to a Trade Mission in September and was in the process
of making those arrangements.
District #2. Commissioner Durso thanked the Acting City Administrator
and staff for the presentations and said it was very well done. He said
there were residents from his District that attended and they were very
happy. He said he appreciated all the work that was put into the
presentation. He said that he was looking forward to the upcoming
Budget Work Session on Wednesday. He discussed Senate Bill 1514 and
said it was aimed at increasing the consumptive -use permits (CUP) to
twenty (20) years. He said under special circumstances; it had the ability
to get a CUP for fifty (50) years. He encouraged everyone to follow this
bill and said it would benefit the City with its redevelopment.
District #3. Deputy Mayor Cortes thanked staff and Mr. Williams for
getting his questions answered very quickly. He said the issues were being
dealt with very quickly and it was much appreciated. He noted that he
would be attending on April 29 and 30 the Advanced Institute for
Elected Municipal Officials (IEMO) that was being hosted by the Florida
League of Cities and was held in Lake Mary.
District #4. Commissioner Bundy said he attended the walk -thru with
Mr. Peters and some of the residents from the Barrington subdivision
regarding the issues of the entranceway and wall. He said the contractor
and the County were going to repair the damages to the wall during
construction and were not going to entertain any type of replacement. He
said Mr. Peters and Ms. Debbie Renfro were working to get the pricing
together for the damages done to the front entranceway. He said he thinks
an agreement had been reached with the residents to satisfy the problems
on the front entranceway. He said regarding the issues on the wall and
stated once the contractor makes the repairs, they need to look at it again
and make sure the repairs that were made would bring it back to the status
of when they arrived. He said they don't have an obligation of making a
brand new wall and they do have an obligation to bring that wall back to
the standards that existed during the time they came in. He said they
understand once it is put into those terms. He said he was not sure if the
repairs they will make would bring it back to that standard as feeble as that
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standard was. He said they have to allow the contractor the opportunity to
correct their deficiencies and then look at it; and to make a determination
on it. He asked that staff make a public records request and to request the
conflict report on the wall. He said the County admitted they had a video
and tape of the whole wall. He said this was going to be a long, drawn out
process, and the County was ultimately responsible due to the road
widening.
Commissioner Bundy said with the project list they needed to be aware of
the workload that they place on staff and the need to prioritize their
requests.
8. ANY ADDITIONS 0 I': DELETIONS TO THE AGENDA. None.
9, CONSENT AGENDA.
A. Approve Minutes of the ]February 219 2011.
Approval of the April 2011 Expenditures.
C. Approval of the Monthly Financial Report for March 2011.
D. Approval of the change order to increase Purchase Order No.
13609 to arnes, IFerlland and Associates, Inc. in the amount of
$12,257.04 and authorize the Acting City Administrator to sign
the purchase order.
E. Approval of the change order to increase Purchase Order No.
13877 to I Dix.Lathrop and Associates, Inca in the amount of
$1,277.50 and authorize the Acting City Administrator to sign
the purchase order.
F. Approval of the change order to increase Purchase Order No.
14192 to Hydra Services, Inc. in the amount of 515,000 and
authorize the Acting City Administrator to sign the purchase
order.
G. Approval of the change order to increase Purchase Order No.
14216 to Cloud] 9 Services, Inc. in the amount of 520,000 and
authorize the Acting City Administrator to sign the purchase
order.
Commissioner Durso moved to approve the Consent
Agenda as submitted. Seconded by Deputy Mayor Cortes.
Discussion was held regarding Item 9 E.
Motion carried by a unanimous roll call vote.
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10. ]PUBLIC HE >RINGS. None.
11. REGULAR 3USINESS.
A. Read by title o m ly and adopt Resolution No 11 -1275, providing
for the transfer of responsibility for the Safe Kids Seminole
County Coalition.
Mr. Langley read Resolution No. 11 -1275 by title only.
Commissioner Durso moved to approve Resolution No. 11-
1275. Seconded by Commissioner Sackett and carried by a
unanimous roll call vote.
ead by title only a adopt ':esollution No. 11 -1276, providing
for continued support of the National Night Out evert.
Mr. Langley read Resolution No. 11 -1276 by title only.
Commissioner Durso moved to approve Resolution No. 11-
1276. Seconded by Commissioner Sackett.
Mayor Maingot suggested there be a screen that shows home
safety or home security to be at this event to demonstrate what
National Night is all about.
Commissioner Sackett suggested pamphlets be handed out also.
Chief Hickson said they can be and the supply was limited.
Motion carried by a unanimous roll call vote.
C. I' ead by title only and adopt Resolution No. 11 -1277,
supporting SunRail, Central Florida's first passenger rail
project.
Mr. Langley read Resolution No. 11 -1277 by title only.
Commissioner Durso moved to approve Resolution No. 11-
1277. Seconded by Commissioner Sackett and carried by a
unanimous roll call vote.
D. Read by title o;riy and adopt esolution No. 11 -1278,
approving two (2) separate agreements with the Florida
Department of Transportation in conjunction with the
uupcomi:n g S I" 434 widening from Interstate -4 to 1" angeline
Road.
Mr. Langley read Resolution No. 11 -1278 by title only.
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Commissioner Durso moved to approve Item 11 D as
presented. Seconded by Commissioner Sackett and carried
by a unanimous roll call vote.
E. Approval of the purchase order in the amount of $70,732 to
I. arnes, Ferland and Associates, ff,tc. for Professional
Engineering Services for Florida Department of
Transportation (FDOT) Utility Work in connection with the
State Road 434 Widening Project.
Deputy Mayor Cortes moved to approve Item 11 E as
presented. Seconded by Commissioner Sackett and carried
by a unanimous roll call vote.
F. Approval of the purchase order in the amount of $60,756.11 to
The Gordian. Group for Professional Services relating to Job
Order Contracting (JOC) PROGEN bid pricing.
Deputy Mayor Cortes moved to approve Item 11 F as
presented. Seconded by Commissioner Durso and carried
by a unanimous roll call vote.
G. Approval of the Florida tepartment of ')]Transportation
(FDOT) Local Agency Program (LAP) Certification form
which allows the City of Longwood to administer projects
utilizing State and Federal funding sources for various
projects.
Deputy Mayor Cortes moved to approve Item 11 G as
presented. Seconded by Commissioner Sackett and carried
by a unanimous roll call vote.
]HL Read by title only and set May 2, 2011 as the public hearing
date and approve the first reading of Ordinance No. 114963,
which revises Section 62 -62 of the Longwood City Code to
provide for a minimum bidding process of twenty -one (21)
days for projects funded either partially or in full with State or
Federal Funds. - -
Mr. Langley read Ordinance No. 11-1963 by title only.
Commissioner Durso moved to approve the first reading of
Ordinance No. 11 -1963 and set May 2, 2011 as the public
hearing date. Seconded by Commissioner Sackett and
carried by a unanimous roll call vote.
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>[. Approval of a final plat for a subdivisio (SD 01 -09) which
includes a lot and an existing structure located at 402 South
Wilma Avenue along with three (3) additional lots for dwelling
units and common area.
Commissioner Durso moved to approve Item 11 I as
presented. Seconded by Deputy Mayor Cortes and carried
by a unanimous roll call vote.
J. Read by title only and set May 2, 2011 as the public hearing
date and approve the first reading of Ordinance No. 11 -1964,
which amends Chapter 50, Parks and I' ecreatioIln, Article 111,
Section 51 -61 of the Longwood City Code, to update and to
establish reserving the third weekend for the Community
uilding for City functions until ninety (90) days prior to the
date.
Mr. Langley read Ordinance No. 11 -1964 by title only.
Commissioner Durso moved to approve the first reading of
Ordinance No. 11 -1964 and set May 2, 2011 as the public
hearing date. Seconded by Commissioner Sackett and
carried by a unanimous roll call vote
12. ACTING CITY ADM1 IINIISTRATO ''S REPORT.
Mr. Williams said he wanted to provide an update regarding the Citizens
Request Management (CRM) that the Commission approved and staff
moved forward with the implementation of the Management system. He
said on April 7th, they held training for forty (40) staff members and since
then they've had a soft launch. He said this was done to resolve any issues
and the soft launch would be until the remainder of this week. He said
they would go live the first week of May. He said the Information
Technology Manager would conduct a demonstration at the first
Commission meeting in May. He noted that he was looking forward to
doing the Budget Work Session that would establish the priorities for next
year. He said he sees a lot of value in that approach. He then provided an
update on the remodel of Winn - Dixie and updated the Commission on the
status of the project.
13. CITY ATTORNEY'S REPORT. No report.
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14. CITY CLERK'S REPORT. No report.
15. ADJOURN, Mayor Maingot adjourned the meeting at 9:04 p.m.
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i ATT ES
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Sarah M. Mirrus MMC, MI: A, City Clerk
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