CCMtg05-02-11Min Longwood City Commission Chambers
1175 West Warren Avenue
]Longwood, Florida
MINUTES
S
MAY 2, 2011
700® P.M.
Present: Mayor John C. Maingot
Deputy Mayor Bob tCortes
Commissioner Joe Durso
Commissioner H.G. "Butch" Bundy
Commissioner Brian Sackett
Dan Langley, City Attorney
Jon Williams, Acting City Administrator
Sarah M. Mirus, City Clerk
Bob Pike, Building Official
Troy Hickson, Police Chief
Michelle Longo, Executive Assistant to City Administrator
Fran Meli, Director of Leisure Services
Patrice Murphy, Assistant to the City Adm- inistrator
Sheryl Bower, Director of.Communnity Development Services
Chris Kintner, Pllangner /Stormwater
John Peters, Director of Public Works /City Engineer
1. CALL TO ORDER, Mayor Maingot called the meeting to order at 7:00
p.m.
2. A moment of SILENT MEDITATION was followed byf the PLEDGE
OF ALLEGIANCE.
A. Election of Mayor.
Mayor Maingot turned the gavel over to the City Attorney' conduct the
Election of Mayor.
Mr. Langley opened the floor for nominations of Mayor.
Commissioner Bundy nominated Commissioner Durso as Mayor.
Seconded by Deputy Mayor Cortes.
Mr. Langley closed the floor for nominations.
Nomination carried by a unanimous roll call vote.
CC 05- 02- 11/127
The Commission recessed at 7:03 p.m. and reconvened at 7:05 p.m.
�. COMMUNITY ANNOUNCEMEI N T S. None.
4. RECOGNITIONS/PROCLAMATIONS.
A. District 92 Nomination of the Business Person of the Month
Award for May 2011.
Mayor Durso nominated Mr. Leonard Nolan, Owner of Connolly's
Pub at 323 North Ronald Reagan Boulevard for the Business
Person of the Month Award for May 2011. Nomination carried by
a unanimous voice vote.
5. BOARD APPOINTMENTS.
A. Appointment of a Citizen Representative to the Metro Plan
Or lando, Citizens Advisory Committee.
The Commission deferred the nomination to the next Commission
meeting.
B. Commission nomination of a resident to the Board of Trustees
for the Police Officers' and Firefighters' Pension Trust Fund.
Commissioner Sackett nominated Mr. Peter Katauskas, 1401 South
Grant.Street, to the Board of Trustees for the Police Officers' and
Firefighters' Pension Trust Fund. Seconded by Deputy Mayor
Cortes and carried by a unanimous voice vote.
6. PUBLIC INPUT.
A. Presentations. The Information Technology Manager, Mr.
Craig Dunn will give a presentation on Citizen Request
Management (CRM) System.
Mr. Williams requested the presentation be deferred to the May 16,
2011 City Commission Meeting.
B. Public Participation. None.
7. MAYOR AND COMMISSIONERS' REPORT.
District #1. Commissioner Maingot said that on April 14 he was in
Tallahassee, and met with Lieutenant Governor Jennifer Carroll and the
topics of discussion were TABOR and SunRail. He said he asked
Lieutenant Governor Carroll to give him the actual questions that were
brought up with her discussion with Governor Rick Scott regarding the
areas of concern. He said she subsequently sent them to him by electronic
mail and he passed them on to the five (5) people who were paying the
bill. He said he was hoping to get some word back from them and received
an acknowledgement from Mayor Teresa Jacobs of Orange County. He .�
CC 05- 02- 11/125
noted that he will follow -up witli the others. He said in regards to the
fundraising for Longwood Elementary school, he intends to follow -up and
did not have the details since it was in the initial stage of trying to put it
together. He congratulated Mayor Durso on his appointment and stated he
knows he would do a super job.
District 92. Mayor Durso thanked the Commission for electing him as
Mayor and said he appreciated the opportunity to serve.
Dist, rrict #3. Deputy Mayor Cor tes congratulated and thanked the Leisure
Services Department and the sponsors for the outstanding Easter Egg
Hunt. He said there was great weather for the event and hopefully, they
will have many more events in the future. He said this past Friday and
Saturday, he attended the Advanced Institute for Elected Municipal
Officials (IEMO) that was given by the Florida League of Cities (FLC).
He said it was very informative and the speakers were great. He said he
came out much more informed. and thanked the FLC for giving him the
opportunity. He said he wrote an article in the La Prensa regarding
,Longwood Elementary School and said it was in this week's edition of La
Prensa. He said his son, Randy, leaves next week for the Navy and he
could not be any more proud at this time for him in taking,the big step to
serve our Country. He noted that he would be taking him to Jacksonville
next week. He then thanked Commissioner Maingot for his, service in the
past year as Mayor.
District #4. Commissioner Bundy said he had been working with the
Acting City Administrator, Mr. Williams and the Director of Public
Works /City Engineer, Mr. Peters regarding the Barrington subdivision
entrance and wall. He said that at the next meeting, he would have a little
more information to pass along on that aspect. He said he knows eves one
.has heard the great news of the elimination of Osama bin Laden, and said
he was really thrilled with that and it was a great day. He said they needed
to keep their fingers crossed because his son -in -law was in Afghanistan
with Special Forces. He said at times like this when something like this
occurs; many of the people who were followers of someone; like him have
a tendency to commit acts of retribution. He said to keep the military
; personnel who in harm's way in our thoughts and prayers.
:District #5: Commissioner Sackett said he wished him well because in a
month he would be performing the civil ceremony for him and his
daughter, Emily. He thanked. Commissioner Maingot for doing a fantastic
job as Mayor and said he was proud for what he stood for and for the fire
in his belly. He said it was well honored and well done within the City
; and he applauded him for that. He extended congratulations to Mayor
;Durso, and said to do everything that was a mission for the City and they
would be on the straight and narrow for good things. He said he wanted to
applaud and likes what was happening with the Acting City Administrator,
,Mr. Williams and noted he was keeping them informed and noted the level
CC 05 -02- 11/129
of communication that was coming out of the departments was
phenomenal. He said sometimes it seems minuscule, but said it was
appreciated and noted it was a step in the right direction. He then
discussed judging the Easter egg baskets at the Easter Egg Hunt and said it
was nice to see all that attended the event. He thanked Ms. Meli and staff
for making the event successful and wished them well in hosting the T-
ball Tournament that would be held this summer.
8. ANY ADDITIONS OR DELETIONS TO THE AGENDA.
Mayor Durso requested to add the information that was received from the
parents of Longwood Elementary School to Regular Business Item 11 E to
the discussion.
Discussion was held regarding the legalities of adding the information to
Regular Business Item 11 E.
Mayor Durso moved to add the information that was
received from the parents of Longwood Elementary School
to Regular Business Item 11 E. Seconded by
Commissioner Sackett and carried by a unanimous voice
vote.
9. CONSENT AGENDA.
A. Approve Minutes of the March 7, 2011 Regular Meeting. �
B. Approval of the April 2011 Expenditures.
C. Approval of Waiver of Sewer Connection Requirements for
201 East State Road 434.
Commissioner Maingot moved to approve the Consent
Agenda. Seconded by Commissioner Bundy.
Discussion was held regarding Item 9 C.
Motion carried by a unanimous roll call vote.
10. PUBLIC HEARINGS.
A. Read by title only and adopt Ordinance No. 111 -1963, which
revises Section 62 -62 of the Longwood City Code to provide for
a minimum bidding process of twenty -one (21) days for
projects funded either partially or in full with State or Federal
Funds.
Mr. Langley announced having proof of publication for this and all
Public Hearings listed on the Agenda. He then read Ordinance Igo.
11 -1963 by title only.
CC 05- 02- 11/130
�. Mayor Durso opened the public hearing. No one spoke in favor or
in opposition to the Ordinance.
Commissioner Maingot moved to close the public hearing.
Seconded by Commissioner Sackett and carried by a
unanimous voice vote.
Commmissioner Sackett moved to approve and adopt
Ordinance No. 11 -1963 as proposed as Item i0 A.
Seconded by Commissioner Maingot and carried by a
unanimous roll call vote.
)�. Read by title only and adopt Ordinance No. 11 -1964, which
amends Chapter 50, Parks and Recreation, Article IH, Section
:51 -61 of the Longwood City Code, to update and to establish
reserving the third weekend for the Community Building for
City functions until ninety (90) days prior to the date.
Mr. Langley read Ordinance No. 11 -1964 by title only.
i
Mayor Durso opened the public hearing. No one spoke in
favor or in opposition to the Ordinance.
Commissioner Maingot moved to close the public hearing.
Seconded by Commissioner Sackett and carried by a
unanimous voice vote.
Commissioner Sackett moved to adopt Ordinance No. 11-
1964 as presented Agenda Item 1013. Seconded by Deputy
Mayor Cortes and carried by a unanimous roll call vote.
C. Read by title only, set May 16, 2011 as the ' public
hearing date and approve the first reading of Ordinance
No. 711 - 11961, amending the Longwood Development
Code Article I General Provisions, Article 11 Land Use
and Overlay Districts, Article M Development Design
Standards, Article V Supplemental Standards, Article
VI Signs, Article IX hardship Relief, Article X
Administration, the ]Longwood Design Guidebook, and
the Historic District Code ]hook, to Streamline and
Clarify Existing Development Processes, use Tables and
Design. Standards, to Clarify Parking Standards
regarding Fleet Vehicle Parking and ADA Compliance,
to allows for 'Sidewalk Cafes in the historic District, to
amend the Table of Allowable arses Related to! Auto -
Oriented Uses, amend Standards regarding, Non-
Conforming Uses; and establish a Certificate ;of Use
CC 05- 02- 11/131
Program; providing for conflicts, codification, �J
severabiiity and effective date.
Mr. Langley read Ordinance No. 11 -1961 by title only.
Mayor Durso opened the public hearing. No one spoke in
favor or in opposition to the Ordinance.
Commissioner Maingot moved to close the public hearing.
Seconded by Deputy Mayor Cortes and carried by a
unanimous voice vote.
Commissioner Maingot moved to approve at first reading
Ordinance No. 11 -1961 and set May 16, 2011 as the second
public hearing. Seconded by Deputy Mayor Cortes.
Discussion was held regarding Section 6.4.4., entitled "Specifically
Regulated Signs" that was included in Ordinance No. 11 -1961 and
the amount of window coverage the businesses in the City were
layering with advertisements or tint.
It was the consensus of the Commission to have the Commission
meet with staff and to recommend language for Section 6.4.4.,
entitled "Specifically Regulated Signs ".
It was the consensus of the Commission to discuss with staff the
recommendations from the Land Planning Agency (LPA) that were
to be incorporated into Ordinance No. 11 -1961.
Motion carried by a unanimous roll call vote.
1L REGULAR BUSINESS.
A. Approval of a Right -of -Entry and R eimbursement/Lien ,
Agreement for the Purpose of Securing the Acorn
Terrace Townhom2es at 281 -301 Oak Street.
Commissioner Sackett moved to approve the Right -
of -Entry and Reimbursement/Lien Agreement.
Seconded by Deputy Mayor Coates.
Discussion was held regarding the Building Official, Mr.
Bob Pike and the Public Works Director /City Engineer, Mr.
Peters to look at the buildings structural integrity while
they had access to the property.
Deputy Mayor Cortes requested that there be "No
Trespassing" signage placed on the property, so that it
gives the Police Department enforcement.
CC 05- 02- 11/132
i
Mayor Durso requested the Acting City Administrator, Mr.
Williams to get with Chief Hickson regarding the signage
for the property.
Motion carried by a unanimous roll call vote.
1 Approval of a Memorandum of Understandinig with
Seminole County to establish common expectati®ns and
mutual aid for the completion of damage assessment in
a post disaster environment.
Deputy Mayor Cortes moved to approve Item 11 B
as presented. Seconded by Commissioner Maingot
and carried by a unanimous roll call vote.
C. Approval of the Florida Department of Transportation
(F DOT) Local Agency Program (LAP) Agreem aent for
the contribution of $100,000 to the City of Loi3pvood
Bicycle- Pedestrian Faster Plan.
Commissioner Maingot moved to approve Item 11
C as presented. Seconded by Commissioner Sackett
and carried by a unanimous roll call vote.
D. Read by title only, set May 16, 2011 as the public
hearing date an approve the first reading of Ordinance
No. 11 -1965, a' request of the American Muslim
Community to vacate and abandon the southernmost
portion of Wilma Street to accommodate the proposed
redevelopment of Parcel No. 06- 21- 30- 502 -ORdD -0000
for a Muslim Community Center.
Mr. Langley read Ordinance No. 11 -1965 by title only.
Commissioner Maingot moved to approve at first reading
Ordinance No. 11 -1965 and set May 16, 20 1,1 as the public
hearing. Seconded by Commissioner Sackett.
Discussion was held regarding the maintenance of the light poles.
Motion carried by a unanimous roll call vote.
Le Approval of Resolution No. 11-1280, Requesting the
Seminole County School Board to keep Longwood
Elementary School open and operational during the
201111 -2012 school year in order to explore alternative
solutions to suspending operations and to build
partnerships with the City of Longwood and the
CC 05- 02- 11/133
t
community to address continued operations and �
enhancement of Longwood Elementary School.
Mr. Langley read Resolution No. 11 -1280 by title only.
Commissioner Maingot moved to adopt Resolution
No. 11 -1280 as presented, Item 11 E. Seconded by
Deputy Mayor Cortes.
Commissioner Bundy moved to amend and change
the second sentence in Section I of Resolution No.
11 -1280 to read the following: "The City of
Longwood is wholly committed to assisting in
efforts to continue operations of, and enhance,
Longwood Elementary School..." Seconded by
Commissioner Sackett and motion to amend carried
by a unanimous roll call vote.
Commissioner Sackett moved to amend and transfer
the fourth "WBEREAS" paragraph in Resolution
No. 11 -1280 to the second "WBEREAS"
paragraph. Seconded by Commissioner Maingot
and motion to amend carried by a unanimous roll
call vote.
Mayor Durso moved to amend the Resolution to
include the information and to also include a letter
from the Longwood City Commission asking the
School Board to recognize this information and to
work in good faith with the parents and teachers at
Longwood Elementary School towards
implementing some of these solutions or finding
alternative solutions that will help Longwood
Elementary stay open. Seconded by Commissioner
Sackett.
.Discussion was held regarding the letter to be sent to the
Seminole County School Board.
Mayor Durso withdrew the motion to amend.
Second was withdrawn by Commissioner Sackett.
Commissioner Sackett moved to amend and add to
Section 1 of the Resolution another sentence that
would include the recommendations submitted by
the parents and friends of Longwood Elementary
School. Seconded by Commissioner Bundy and
CC 05- 02- 11/134
�. motion to amend carried by a unanimous rol.l call
vote.
Main motion carried, as amended, by a unanimous
roll call vote.
F. Read by title only and adopt Resolution No. 1
adopting new Exhibits A and B to the Intrerlocal
Agreement with the Supervisor of Elections by
providing early voting services and materials fo;r the
20171 Municipal Election by the Supervisor of Elections.
Mr. Langley read Resolution No. 11 -1281 by title only.
Commissioner Sackett moved to adopt Resolution
No. 11 -1281 as presented Agenda_ Item 11 F.
Seconded by Commissioner Maingot and carried by
a unanimous roll call vote.
Il2. ACTING CITY ADMINISTRATOR'S REPORT.
Mr. Williams provided an update regarding the Request for (Qualifications
(RFQ) for the Agent of Record for the benefit services. He stated staff has
prepared the RFQ and it was going to be advertised in the newspaper on
May 8 He noted the tentative closing for the RFQ was May 25
Mr. Williams said there were some job vacancies that were recently
advertised, and they were the Human Resources Manager and the Fire
Marshal positions. He said they would be advertised for less than thirty
(30) days and they have received five (5) applications for the Human
Resources Manager position and for the Fire Chief position i they've
received forty-eight (48) applications. He said they would be identifying a
selection committee, and internally they've put together a selection
committee and were waiting for one (1) member of the committee to
commit from Seminole County.
Mr. Williams said they've completed the first.round of training for the
ONESolution software and was advised it went very well. He noted there
was a lot of homework that had to take place between now and the next
visit that would most likely generate some overtime. He said the next
scheduled training was being held on May 17�'.
Mr. Williams noted that he had a meeting last week with Commissioner
Maingot and with the Seminole County Regional Chamber of Commerce
President/CE0. He said they discussed some of the items they had
identified as ongoing projects in the budget priority session.', He stated
specifically the Beautification Program along State Road 434 and the
ribbon ceremonies. He said the Chamber would be providing the City with
CC 05- 02- 11/135
a Memorandum of Understanding (NI ®U) outlining what was required of
the Chamber and what was required of the City for the ribbon ceremonies.
He said with respect to the Beautification Program, they were going to
have to develop that Program a little bit more and bring it back to the
Commission for discussion.
Commissioner Bundy thanked staff for the quick turnaround in the RFQ
for the Agent of Record and thanked the Information Technology
Manager, Mr. Craig Dunn, for the job he had done over the last four (4)-
to -five (5) days due to a woim/virus getting into the computer system; and
has been diligently working.
13. CITY ATTORNEY'S REPORT. No report.
14. CITY CLERK'S REPORT.
Ms. Mirus said in the vault they found some old documents and they go
back to 1922. She noted the records had no value and they can be
destroyed. She said however, the records have historical purpose and she
would like to transfer the records to the Central Florida Society for
Historical Preservation, Inc. if it's the will of the Commission.
Commissioner Sackett moved to have the records
transferred to the Central Florida Society for Historical
Preservation, Inc. Seconded by Commission Bundy.
Commissioner Bundy stated he discussed this with Ms. Mirus a few weeks
ago and the Society was in the process of digitizing a lot of the paperwork,
old newspapers, records, etc. He said he spoke with the Museum
Committee and they would welcome this with open arms.
Deputy Mayor Cortes said this goes back to when he opened the closet,
found all those books and brought it before the Commission that they
needed to treat the documents a little better. He said he was glad they
were going to a place that's going to safe -keep them for the future.
Commissioner Bundy said depending on the records they would be in the
appropriate containers to keep them safe and they would be scanning them
and digitizing them so they would be available for the school children or
for anyone who wants to review the records.
Motion carried by a unanimous roll call vote.
Commissioner Maingot discussed trying to get some funding for
Longwood Elementary School and the time element given to them to raise
the money for the School. He then discussed possible sponsorships for the
School, and asked for everyone's assistance and support.
CC 05 -02- 11/136
Mayor Durso asked for Commissioner Maingot to meet with the Acting
City Administrator to get the information they heeded regarding
Longwood Elementary School, so the Commission can speak as one
unified voice.
15. ADJOURN. Mayor Durso adjourned the meeting at 8:04 p.m.
Tp Durso, Mayo
ATTEST:
Sarah Al. Mirru s, MMC, MBA, City Clerk
CC 05- 02- 11/137
This Page Left Blank Intentionally.
CC 05- 02- 11/138