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CCmtg05-16-11Min I LONGWOOD CITY COMMISSIO N Longwood City Commission Chamher s 175 Nest Warren Avenue Longwood, Florida MENUTES MAY 169 2011 7:00 P.M. Present: Mayor .Yoe Durso Deputy Mayor Bob Cortes Commissioner John Maingot Commissioner H.G. "Butch" Bundy Commissioner Brian Sackett Dan Langley, City Attorney .Yon Williams, Acting City Administrator Patrice C. Murphy, Recording Secretary Sheryl Bower, Director of Community Development Services Chris Kintner, Planner /Stormwater Commander David YDowda, Police Department ]Fran Meli,lDirector of ]Leisure Services Michelle Longo, Executive Assistant to City Administrator; John Peters, Director of Public Works /City Engineer Absent: Sarah M. Mirus, City Clerk (Excused) 1. CALL TO ORDER. Mayor Durso called the meeting to order at 7:00 p.m. 2. A moment of Silent Meditation was followed by the Pledges, of Allegiance. 3. COMMUNITY ANNOUNCEMENTS. Ms. Murphy read the following announcements: A. Senior Matinee will be held Wednesday, May 18, 2011 from 1:30 p.m. until 3:30p,m., Longwood Community Building, 200 West Warren Avenue. This month's Feature is Conviction. B. The Longwood Art Show will be held on Wednesday, May 25, 2011 from 12:00 p.m. until 7:00 p.m., Longwood Community Building, 200 West Warren { Avenue. Admission is free and the theme of the show is "Mother ]Mature ". CC 05- 02- 11/139 4. RECOGNITIONS/PROCLAMATIONS. A. District-#2 Presentation of the Business Person of the Month Award for May 2011 to Leonard Dolan, Owner of Connolly's Pub located at 323 North Ronald Regan Boulevard. Mayor Durso read a brief biography on Mr. Leonard Nolan, Owner of Connolly's Pub and presented him with the Business Person of the Month Award. Photographs were then taken. B. Proclaiming the week of May 16 -20, 2011 as "National Small Business Week ". Ms. Murphy read a Proclamation proclaiming May 16 -20, 2011 as "National Small Business Week" in the City of Longwood. Mayor Durso presented Mr. Frank S. Hale, President/CEO of the Seminole County Regional Chamber of Commerce with the Proclamation. Photographs were then taken. C. Proclaiming the day of May 15, 2011 as "Peace Officers' Memorial Bay" and the week of May 15, 2011 as "National Police Officer Weep ". Ms. Murphy read a Proclamation proclaiming May 15, 2011 as "Peace Officers' Memorial Day" and the week of May 15, 20 11 as "National Police Officer Week ". Mayor Durso presented Commander Dowda with the Proclamation. Photographs were then taken. D. Recognizing Commissioner John C. Maingot for his dedicated service to the City as Mayor, November 2009 to May 2011. Mayor Durso recognized Commissioner John C. Maingot for his service to the City as Mayor. He then presented him with a plaque and photographs were taken. 5. BOARD APPOINTMENT'S. A. Appointment of a Citizen representative to the MetroPlan Orlando, Citizens Advisory Committee. The Commission deferred the nomination to the next Commission meeting. B. District 42 Nomination to the ]Land Planning Agency. CC 05- 02- 11/140 Mayor Durso nominated. Mr. Bruce Noyes, 301 Ferdinand Drive, to the �• Land Planning Agency. Seconded by Commissioner Maingot and carried by a unanimous roll call vote. 6. PUBLIC INPUT. A. Presentations. The Communications Co- Chair, Ms., Lynn Whitcomb for the Children's Cabinet of Seminole County will do a presentation on behalf of their efforts for the children in Seminole County. Michael Bra, Principal Investigator for Community Based Care (CBC) of Central Florida, presented a Power Point presentation that was entitled "Advocating for Seminole County's Children 201.1." He outlined the following for the Children's Cabinet of Seminole County: vision, guiding principles, members, what they have done, current priorities, background, roles, goals, how they will do this, funding, how they can help, etc. He then answered questions from the City Commission. The Information Technology Manager, Mr. Craig Bunn will give a presentation on Citizen Request Management (CRM) System. Mr. Dunn presented a PowerPoint presentation that provided an overview of the Citizen Request Management (CRM) System. He then answered questions and concerns from the City Commission. B. Public Participation. Steve Semonich 2816 South MacDill Avenue, Tampa, Florida, 33629, declined to speak regarding Regular Business Item 11D. 7. MAYOR AND C®1VII�[i ISSIONERS' R- EP®RT. District #2. No report. District #3. Deputy Mayor Cortes said he spent today doing jury duty. He expressed concern regarding the closing of Longwood Elementary School and noted the School Board voted to close the School. He noted that he had been doing some research and was looking into other options. He requested to have the Acting City Administrator, Mr. Williams, put together a work session to discuss what their options wore and to bring someone in to discuss a municipal charter school, the costs, timelines, etc. Deputy Mayor Cortes moved to have the Acting City Administrator put together a work session to discuss what their options were for Longwood Elementary School Seconded by Commissioner Maingot. CC 05 -0241/141 Commissioner Sacket suggested extending the discussion at the work session to not only a municipal charter school, but would encompass other dialogues. Commissioner Bundy said he was approached by a few Members of the School Board to look into getting some of the parents involved in starting a charter school. He noted he was meeting with a small group of them tomorrow evening to gage the true level of commitment. He stated it was a lot of work and it took two (2) years to put together Choices in Learning Elementary Charter School. He then listed other municipal charter schools and detailed how it would be a huge commitment on the part of the City and staff. He stated that he would bring back information to the Commission on his matter. Commissioner Sackett noted it was a suspension of operations and not a closing of Longwood Elementary School. Discussion was held regarding the funding for the charter school. Commissioner Bundy requested the Deputy Superintendent of Operations, Mr. George Kosmac, attend the work session. Motion carried by a four -to -one (4 -1) roll call vote with Commissioner Sackett voting nay. Deputy Mayor Cortes said the weekend of June 6 the Wrecker Association was picking -up a flatbed in New York City and stated several municipalities and Pinellas County had requested from the Port Authority pieces of the steel from the World Trade Center. He said the Wrecker Association has a flatbed, and they would be driving back to Central Florida and offered to bring these pieces back at no cost to the cities. He said he asked the Acting City Administrator and the Police Chief if they wanted apiece and they had a great idea of putting a piece in the Cemetery as a memorial. He said the Mayor would need to write a letter to the Port Authority requesting a piece and noted it would be at no cost to the City. Mayor Durso asked the Acting City Administrator to move forward on this item. District #4. Commissioner Bundy said he wanted to stress better communication with the School Board. District 95. Commissioner Sackett stated he has been attending most of the homeowner's association meetings and the Parks and Recreation Advisory Board meetings. He noted it sounded like they were doing a lot CC 05- 02- 11/142 of good things. He commended Waste Pro for taking care of a curb issue in one of the subdivisions and noted Waste Pro was a good partner in our City. He said lie has looked around the City and noted there were flowers missing and provided specific examples. He stated can the City make the Historic District pretty again and inquired where those flowers were. Commissioner Maingot stated those flowers were tropical and cannot take the cold for any length of time. Commissioner Sackett stated they needed to beautify those sections with the flowers that used to be there if money was available. He noted that Mount Longwood located in Reiter Park has made a house that he has recently purchased difficult to see. He reported the house was totally vandalized this past week and stated that was a problem. He said the same vandalization that occurred in the house also occurred on the fence that borders Reiter Park. He said he reported it to the Acting City Administrator today. He said he did not want to see graffiti in our City. He said he appreciated meeting with the Acting City Administrator today, and the parking lot at Pic'n Save was becoming a parking lot for trucks and tractor trailers these past few weekends and that was not what it was supposed to be used for. He said at 11:30 p.m. tonight, Winn Dixie was breaking ground, and breaking through all the walls and beginning their new entrance to their Store with a $5 million renovation. He said he would like to volunteer and be the City's representative at The Children's Cabinet of Seminole County meetings. District #1. Commissioner Maingot said when he reviewed the Expenditures and looked at Blue Cross /Blue Shield and was costing the City under $89,000 per month for the insurance coverage. He said they have discussed the question of trying to get a health clinic up and operational. He said that has been long talked about and requested the Acting City Administrator to accelerate that discussion: He said they know there were other cities that have these clinics in effect and provide a better level of service to the employees with a considerable reduction in costs. Mayor Durso said the Commission at one point authorized him and Ms. Murphy to go to Ocoee. He stated they did some investigating and received some numbers. He said now would be an appropriate time to have staff start putting together that information and bring back some formal conversational starter to possibly approach other cities with no commitments. He said they can start researching it and get more information. Commissioner Maingot said that he informed the Acting City Administrator that he would bring this matter up tonight and on Thursday, CC 05- 02- 11/143 April 28 a draft letter to Governor Rick Scott with regards to SunRail was sent to him for his review and comments. He said to date; the letter �J with its attachment has not been sent to Governor Scott and requested the letter be completed. Mayor Durso said it was brought to his attention by the Acting City Administrator; the Commission had addressed the clinic issue during the budget. 8. ANY ADDDITIONS OR DELETIONS TO THE AGENDA. Mayor Durso announced the Acting City Administrator requested Regular Business Item 11 F be withdrawn from the Agenda. 9. CONSENT AGENDA A. Approval Minutes of the March 21, 2011 Regular Meeting. B. Approval of the May 2011 Expenditures. C. Approval of the Monthly Financial Report for April 2011. D. Approval of the U. S. Department of Energy (DOE) Grant, administered through Coulomb Technologies' ChargePoint America Program for the. installation of two (2) electric vehicle - charging stations. E. Approval of the Florida Department of 'transportation (FDOT) State Highway Lighting, Maintenance and Compensations Agreement Work Order (SHLMCA) for Fiscal Year 2011/2012 that begins on July 1, 2011. F. Approval of $3,000 donation from the Police Confiscation Funds to Seminole Youth Build Inc. to help purchase a van that will provide transportation for the youth participants in the program. G. Approval/Issuance of the purchase order and Release and Settlement for 805 Raven Avenue that has stormwater related structural damage. Deputy Mayor Cortes moved to approve the Consent Agenda as presented. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. 10. PUBLIC HEADINGS. A. Read by title only and adopt Ordinance No. 11 -1961, CC 05 -02- 11/144 amending the Longwood Development Code Article II �-' General Provisions, Article 1.1 Land Use and Overlay Districts, Article ]III Development Design Standards, Article V Supplemental Standards, Article VI Signs, Article IX Hardship Relief, Article X Administration, the Longwood Design Guidebook, and the Historic District Code Book. Mr. Langley announced having proof of publication for this and all Public Hearings listed on the Agenda. He then read Ordinance No. 11 -1961 by title only. Mayor Durso opened the public hearing. No one spoke in favor or in opposition to the Ordinance. Commissioner Maingot moved to close the public hearing. Seconded by Deputy Mayor Cortes and carried by a unanimous voice vote. Conunissioner Maingot moved to approve at first reading Ordinance No. 11 -1961, as presented Item 10 A. Seconded. by Deputy Mayor Cortes. Commissioner Sackett said he had questions on the signs and noted specific businesses having three (3) places where they can see signs. He then provided examples of those businesses and noted he did not want to have signage to get out of control. Ms. Bower said they could up the allowable sign per square footage to allow for more signage based on the actual size of the facade. She stated they put the language into the Ordinance and noted they needed to look at the whole Sectiowof the Code that deals with signs. Discussion ensued regarding signage and a formal process. Commissioner Bundy moved to amend and give staff the authority to exceed the maximum total square footage by 100 square feet, based on linear footage; Seconded by Commissioner Maingot and motion to amend carried by a unanimous roll call vote. Main motion carried, as amended by a unanimous roll call vote. CC 05- 02- 11/145 B. Read by title only and adopt Ordinance loo. 11-1965, a request of the American Muslim Community to vacate and abandon the southernmost portion of � Wilma Street to accommodate the proposed redevelopment of Parcel No. 06-21-30- 502 -OROD- 0000 for a Community Center. Mr. Langley read Ordinance No. 11 -1965 by title only. Mayor Durso opened the public hearing. No one spoke in favor or opposition to the Ordinance. Commissioner Sackett moved to close the public hearing. Seconded by Commissioner Maingot and carried by a unanimous voice vote. Commissioner Maingot moved to approve at second reading Ordinance No. 11 -1965 as presented Item 10 B. Seconded by Sackett and carried by a unanimous roll call vote. 11. REGULAR BUSINESS. A. Read by title only and adopt Resolution No. 11 -1270, establishing an International City /County Management Association (ICMA) Corporation 401 (a) Governmental Money Purchase Plan /Trust as required by the former City Administrator's Separation Agreement. Mr. Langley read Resolution No 11 -1279 by title only. Commissioner Maingot moved to approve Resolution No. 11 -1279, as presented Item 11 A. Seconded by Deputy Mayor Cortes. Discussion was held regarding the pending motion. Commissioner Bundy asked Mr. Williams if the former City Administrator had met all the Terms outlined in the Agreement. Mr. Williams responded in the affirmative. Motion carried by a unanimous roll call vote. B. Read by title only, set dune 6, 2011 as the public hearing date and approve the first reading of Ordinance loo. 11- 1966, providing a continuance to the temporary CC 05 -02- 11/146 moratorium for the review and issuance of Hermits for Pain Clinics, Pain Management Clinics, Urgent Care Clinics and /or Cash -Only Pharmacies. Mr. Langley read Ordinance No. 11 -1966 by title only. Commissioner Maingot moved to approve Item 11 B as presented, Ordinance No. 11-1966 and set June 6, 2011 as the second reading. Seconded by Deputy Mayor Cortes and carried by a unanimous roll call vote. C. Read by title only and adopt Resolution No. 11 -1282, which amends the Public Facilities Improvement Fund for Fiscal Year 2010/2011 Budget. Mr. Langley read Resolution No. 11 -1282 by title only. Commissioner Sackett moved to adopt Resolution No. 11- 1282 presented as Agenda.Item 11 C. Seconded by Commissioner Maingot and carried by d unanimous roll call vote. D. Approval of a Waiver Modification Related to Sign Copy Area for Longwood Professional Center located at 1250 West State Road 434. Ms. Bower said this was for a Waiver Modification related to the sign copy area for the Longwood Professional Center. She said they were previously approved through the Cure Plan Process and they were approved for two (2) signs and the first sign was approved with a height of 17.6 feet with 94 square feet of copy area and the second sign was approved with a height of 20.5 feet with 70 square feet of copy area. She said the Applicant was requesting to amend the Cure approval and to allow them to put in one sign at 152 square feet of copy area with a Height of 20 feet, which was currently 5 feet above what was allowed pursuant to Code. Discussion was held regarding the height and copy area of the proposed signs. Steve Semonich 2816 South MaeDill Avenue, Tampa, Florida, 33629, said he was representing the Longwood Professional Center and outlined the signage that was approved in the Cure approval. He said they were trying to use the 20 feet that was already approved as part of the Cure as the maximum sign height. He said CC 05- 02- 11/147 the only thing they were changing was going from 164 square feet to 152 square feet into one sign. He said they were merging the two (2) signs into one at 152 square feet, but at a height of 20 feet as approved per the Cure. He noted the total square footage was smaller and it was only one (1) sign. Commissioner Bundy moved to approve the request for Waiver to eliminate the two (2) signs as the original Waiver Cure Plan called for down to one (1) sign with a maximum height of 20 feet and a maximum square footage of 152 square feet. Seconded by Deputy Mayor Cortes. Discussion ensued regarding the size of the sign. Motion carried by a unanimous roll call vote. E. Read by title only and adopt Resolution loo. 11-1284, which formalizes the Florida Department of Transportation (FIDOT) Local Agency planning (LAP) for the contribution of $100,000 to the City of Longwood Bicycle-Pedestrian Master plan. Mr. Langley read Resolution No. 11-1284 by title only. Commissioner Maingot moved to approve Resolution No. 11- 1284, as presented Item 11 E. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. F. Approval of the Collective bargaining Agreement between the City and the International Union of Operating Engineers (AFL -CIO) Local 673 for the period of October 1, 2010 through September 30, 2012. Item 11 F had been withdrawn from the Agenda. G. head by title only and adopt Resolution loo. 11 -1283, which designates a depository, designates authorized Signers and facsimile signatures for the City. Mr. Langley read Resolution No. 11 -1283 by title only. Commissioner Maingot moved to approve Resolution No. 11- 12 8 03, as presented Item 11 G. Seconded by CC 05- 02- 11/148 Commissioner Sackett and carried by a;unanimous roll call vote. H. Review the recommendations for the City Cfiarter and take the action the Commission deems apprropriate. Mr. Williams expressed his concern regarding the Fire Chief's recommendation for the ability to respond to emergency calls within, six (6) minutes or less. He said he had some conversations with the Acting Fire Chief, Mr. Paul Ross. He stated that would turn into some form of obligations in the very near future and from a long -term perspective regardless of what was the economic condition of the City. He outlined the Fire Department's response times in detail. Mr. Langley said there was some discussion by the Commission to when considering the Charter Advisory Committee recommendation, whether or not change the terns of office of Connnission members from three (3) years to four (4) years. He noted the item was tabled and the City Clerk, Ms. Mirus placed it on the Agenda for the Commission to'discuss. The Commission reviewed the recommendations for the City Charter and decided not to move forward with the recommendations for the November 8, 2011 General Election and stated they wanted to postpone the recommendations for a future election. 12. ACTING CITY ADMINISTRATOR'S REPORT. Mr. Williams announced $92,400 would be coming to the City through the Florida League of Cities (FLC). He said they administer the City's defined contribution and lie reached out to them, specifically related to some forfeited funds that were being held in an account that has been accumulating as a result of the City's defined contribution and was advised the City had $92,400 in that account. He said he has directed staff to go ahead and start accessing those funds. He said he tried on multiple occasions to obtain a check back to the City for that full amount, but unfortunately the Internal Revenue Service (IRS) Code; prohibits the City from doing that and they will take advantage of that amount. He said those funds in that forfeited account would off -set City contributions. Mr. Williams said his vacation was coming -up, and he would be out of the office beginning June 6t" and would be returning for the next Commission Meeting on June 20 tf ' CC 05 -02- 11/149 13. CITE' ATTORNEY'S REPORT. Mr. Langley stated he was going to be on vacation later on this week and would be returning on Tuesday of next week. He stated that he can be reached by cell phone and Mr. Kurt Ardaman would be available. 14. CITY CLERK'S REPORT. No report. 15. ADJOURN. Mayor Durso adjourned the meeting at 8:50 p.m. P U6D, Mayor P�a�r�c Murphy, -e or,, g S retary ATTEST: Saran M. Mirus, MMC, MBA, City Clerk CC 05 -02 -11 /150