CCMtg06-06-11Min LONGWOOD CITY COMMISSIO N
Longwood City Commission Chambers
175 West Marren Avenue
Longwood, Florida
MINUTES
JUNE UJNE 69 2011
7 :00 P.M.
Present- Mayor Joe Durso
Deputy Mayor Kolb Cortes
Commissioner John Maingot
Commissioner H.G. "Butch" Bundy
Darn Langley, City Attorney
Troy Hickson, Temporary City Administrator/Police Chief
Sarah M. Mirus, City Clerk
Patrice Murphy, Assistant to the City Administrator
Fran Meli, Director of Leisure Services
John ]Peters, Director of ]Public Works/City Engineer
Michelle ]Longo, Executive Assistant to City Administrator
Absent: Commissioner Brian Sackett (Excused)
Jon Williams, Acting City Administrator (Excused)
1. CALL TO ORDER. Mayor Durso called the meeting to order at 7:00
p.m.
2. A moment of SILENT MEDITATION was followed by the FLEDGE
OF ALLEGIANCE.
3. COMMUNITY ANNOUNCEMENTS. Ms. Mirus read the following
announcements:
A. Family Movie ]Night will be held on Wednesday June 8, 2011
beginning at 7 :00 p.m. in the Longwood Community Building,
200 West Warren Avenue. This month's feature is Tangled
B. Senior Matinee will be held on Wednesday, June 15, 2011 from
1 :30 p.m. until 3 :30 p.m., ]Longwood Community Building,
200 West Warren Avenue. This month's feature is Rabbit
Hole.
C. 4th Annual Father and Daughter Dance will be held on
Wednesday, June 15, 2011 from 7 :00 p.m. until 9 :00 p.m.,
Longwood Community Building, 200 West Warren Avenue.
The cost is $5 per couple and $2.50 for each additional person.
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4. RECOGNITIONS/PROCLAMATIONS. None.
5. BOARD APPOINTMENTS.
A. Appointment of a Citizen Representative to the Metro Plan
Orlando, Citizens Advisory Committee.
The Commission deferred the nomination to the next Commission
Meeting.
6. PUBLIC INPUT.
A. Public Participation.
Gayle Coutant 908 Parson Brown Way, said last week there was a
tragic accident in Arizona. She stated a thirteen (13) year old died
with a compression to the heart with a baseball. She stated, had
that park had a difibulator, she feels the child would still be alive
today. She stated she just came from Candyland Park and asked
that the Commission consider putting some type of equipment
there and to have the proper. training.
Mayor Durso referred her to speak to the Acting City
Administrator and the Director of Leisure Services.
7. MAYOR AND COMMISSIONERS' REPORT.
Distract 0. Deputy Mayor Cortes wished his wife, Virginia, a happy
birthday and asked that everyone keep his father -in -law in their prayers as
he was in the hospital.
District ##4o Commissioner Bundy said he met about a week ago with a
gentleman representing SunTrust Bank who had taken ownership /title of
property immediately north of Brentwood Club on Lake Emma Road,
which was annexed in 2007. He said the property owner at that time had a
deal with a developer and they went through the site plan process to build
a twelve (12) unit subdivision. He said then the fell out of the
market, so they backed away from it and the property subsequently went
into foreclosure. He stated originally it was run as a horse farm and the
operation ceased. He said the realtor for SunTrust received an offer to
start another horse farm, but was told livestock was not allowed in the
City. He said he requested a meeting with him and he had discussed this
with the City Attorney and the Acting City Administrator. He said he
talked it over with him and explained to him the many myriad of problems
that they would have in granting a waiver or variance to allow that. He
stated that he talked it over with the Attorney, including the potential
impact on enforcement of the Ordinance elsewhere in the City. He stated
that he had staff from the Planning Division compile information for him
and they looked at the site plan that was approved in 2007. He noted the
Development Order had expired and they looked at the site plan in view of
the City's present Development Code as it stands. He said they have come
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to the conclusion that there would be no reason that the proj ect, if they re-
submitted would receive approval. He said any changes they have made
in the past four (4) years have not impacted what would be necessary for
that approval. He said the realtor insisted he be allowed to sell it as a
horse farm and Commissioner Bundy said he would bring up the matter to
see if anyone would be interested in comprehensive land changes, land -
use changes, variances, etc. He stated if so, then he would put it on the
agenda for potential discussion. He said the City Attorney and the Acting
City Administrator feel strongly that he could develop it as a subdivision,
but not as a horse farm. He said he would inform him that. there was not a
consensus to bring it forward. He noted that his son -in -law was now in
Germany, left Afghanistan approximately five (5) days ago, and would be
home this weekend. He thanked everyone for their prayers for his son -in-
law.
District 95. Absent.
District #L Cornrnissioner 1Vlaingot said he attended the Seminole
County Council of Local Governments (CALNO's) Meeting on Tune 1st
He said it was sponsored by the Orlando Sanford International Airport,
and stated the Airport was rated 96 out of 539 airports nationwide, based
on operational and passenger volume. He noted Sanford handles 1.8
million passengers and Orlando International Airport handles 3 8 million
passengers. He said it was created in 1971, and they operate on a
combination of Federal, State, local taxes, grants and other income sources
from rentals. He said it covers $25 million of the operating expenses. He
said the City of Sanford was extending their runway from 9,000 feet to
11,000 feet, which would allow them to accornrnodate larger aircrafts. He
said the City of Sanford had already gone to a four -day work week, 7:30
a.m. to 5:30 p.m. He noted Casselberry was also going to a four -day work
week, and Oviedo was starting a Farmer's Market. He said the Local
Option Gas Tax distribution for 2012 had some changes and noted he had
the information with him. He said for Longwood, the City was going
-
from % to 2.9 % and noted others have gone up marginally. He said
the County continues to enjoy 63.6% and said he questioned that. He said
the only way they would change was they would have to have a super -
majority vote and it was something other Commissioners had brought up
as well. He said with regard to the Local Option Gas Tax distribution for
2012, the 40 of the 60 expires in 2013, which was adopted in 1983. He
said the additional 20 was adopted in 1985, which would expire in 2015.
District 42. No report.
�.
ANY ADDITIONS OR DELETIONS TO THE AGENDA.
Mayor Durso said there was one (1) deletion from the Agenda, which was
Public I -learing'Item 10 A, due to the Public Notice.
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Mr. Langley stated that they needed a motion to continue to a time certain
of June 20, 2011..
Commissioner Bundy moved to continue Public Hearing
Item 10 A to the June 20, 2011 . Meeting. Seconded by
Deputy Mayor Cortes and carried by a unanimous voice
vote with Commissioner Sackett absent.
9. CONSENT AGENDA.
A. Approve Minutes of the March 25, 2011 Special Meeting and
the Minutes of the April 4, 2011 Regular Meeting.
B. Approval of the May 2011 Expenditures.
C. Approval of a $1,000 donation from the Police Confiscation
Funds to SafeHouse of Seminole.
Commissioner Maingot moved to approve the Consent
Agenda. Seconded by Deputy Mayor Cortes and carried by
a unanimous roll call vote with Commissioner Sackett
absent.
10. PUBLIC HEARINGS.
GS.
A. Bead by title only and adopt Ordinance No. 11 -1966,
continuance of a Temporary Moratorium for Pain Clinics,
Pain Management Clinics, Urgent Care Clinics and /or Cash -
Only Pharmacies.
This Item was approved to continue the public hearing to the June
20, 2011 Commission Meeting under Item 8, Any Additions or
Deletions to the Agenda.
11. REGULAR BUSINESS.
A. Dead by title only, set the. public-hearing date for Dunne 20, 2011
and approve the first reading of Ordinance No. 11-1967,
approving the contract with Sensys America for flied ]Light
Photo Enforcement.
Mr. Langley read Ordinance No. 11 -1967 by title only.
Commissioner Maingot moved to approve at first reading
Ordinance No. 11 -1967 and set June 20, 2011 as the public
hearing date. Seconded by Deputy Mayor Cortes.
Mayor Durso .stated there needed to be a change to the Section 4,
Fees and Payment, Sub- section 4.1 (a), Paragraph (1) and the last
sentence of the paragraph to read:
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"For purposes of this Agreement, "Commencement of
Operations" shall mean the first full day that the System captures
events for processing and insurance of notices of violation o-f
99
Mr. Hickson said there was a thirty (3 0) day introductory period,
which warnings will be sent out instead of violations. He said
although this was a cost neutral Agreement, Mr. Brian Haskell was
present on behalf of Sensys America, Inc. He said he had spoken
with him and Mr. Todd Eikinas and due to the introductory period
there was going to be no fines coming in and had asked they strike
"or warnings ", and the City would not have to pay, whatever the
fees were for the cameras during that introductory period.
Commissioner Bundy moved to amend the contract to
strike the words "or warnings" from the contract.
Seconded by Deputy Mayor Cortes and carried by a
unanimous roll call vote with Commissioner Sackett
absent.
Main motion carried, as amended by a unanimous roll call
vote with Commissioner Sackett absent.
B. Read by title only, set the public hearing date for, June 20, 2011
and approve the first reading of Ordinance No. 111- 1968,
repealing Article IV, Chapter 86 (Traffic Light Safety Act) and
adding new Article IV, Chapter 86 Implementing the City's
Automated ')Traffic Infraction Detection and Enforcement
System in Accordance with the Florida Mary Wandall 'Traffic
Safety Act.
Mr. Langley read Ordinance No. 11 -1968 by title only.
Commissioner Maingot moved to approve at first reading
Ordinance No. 11 -1968 and set June 20, 2011 as a public
hearing date. Seconded by Commissioner Bundy and
carried by a unanimous roll call vote with Connnissioner
Sackett absent.
C. Read by title only and adopt Resolution No. 11 -1286, which
amends the Fiscal Year 2010/20111 Capital Projects Fund
Budget.
Mr. Langley read. Resolution No. 11 -1286 by title only.
Deputy Mayor Cortes moved to read by title only and adopt
Resolution No. 11 -1286 as presented, Item 11 C. Seconded
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by Commissioner Maingot and carried by a unanimous roll
call vote with Commissioner Sackett absent.
D. Approval to waive the formal bid process for the landscape
material related to the new Public Works Facility.
Deputy Mayor Cortes moved to approve the waiver for the
formal bid process for Item 11 D. Seconded by
Commissioner Maingot.
Commissioner Bundy inquired about what the cost of the labor
would be for the installation and stated he knew they were
planning to do this in- house.
Mr. Peters said they would be installing the irrigation, landscaping
and mulch with the City crews.
Commissioner Bundy asked if they would be volunteering on the
weekends or were we going to be paying them.
Mr. Peters stated they would be working during the week and in
some cases, overtime on the weekends. He said they have
overtime built into the budget.
Commissioner Bundy asked for an estimate on the labor cost for
this Project.
Mr. Peters responded. in the negative.
Commissioner Maingot said in regards to the materials, he stated
that he spent some time with Mr. Peters and the Acting City
Administrator, Mr. Williams; and the request being made would
enable the City to accrue some considerable savings. He said
rather than relying upon. one (1) person to put it together, it goes up
automatically to 2.3 through 2.5 from the original cost. He said
there was a tremendous savings there and this would be the
requirement for the individual identification of the supply source.
He said the City gets good quality material at the best possible
price. He said he offered to help in any way he possibly can.
Mayor Durso asked Mr. Peters to provide a range on the overtime
that he was expected to use on this Project.
Mr. Peters stated he thought he would be using between twenty
percent (20 %) to thirty percent (30 %) of the labor in overtime. He
said seventy percent (70 %) would be the actual, regular hours. He
said they were going to adjust the mowing schedule to where staff
was freed -up to work during the regular work week.
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Commissioner Bundy said this was what got aprevious City
Administrator in trouble several years ago with using City staff on
contracted projects. He said they never had a good read on the
actual /true costs of those projects from using City staff. He said
that's why he was asking about it. He said he would like a ball
park figure.
Mr. Peters said the estimate came from Dix.Lathrop and the labor
cost was essentially equal to the material costs in their estimate.
He said the cost of labor would be $54,000 roughly. He said they
planned to use as much of the City labor as possible during regular
business hours.
Commissioner Bundy said lie wanted to get a handle on what the
landscaping, package was going to cost because he did not want
someone coming to him six (6) months from now asking if he was
aware of something. He said they've had too many projects in the
past where that has happened, and he wants a number whether it is
overtime or regular time.
Mr. Peters said $54,000 was the estimate of what the labor would
be to install all the material.
Mayor Durso asked Mr. Peters if he agreed with that estimate.
Mr. Peters responded in the affirmative. He then explained the
pricing for the installation of the material.
Mayor Durso stated they would be looking at $16,000 in overtime
costs. He asked Mr. Peters how confident he was with the
$16,000.
Mr. Peters responded stating he thought that it was an upper -end
amount and if they do it right, they would do it all during the
normal work week and they wouldn't have any overtime.
Mayor Durso stated that he would vote for this, but would not vote
for any more extensions on any of this Project. He said please
understand the numbers they were seeing, now were the last
numbers he would vote "yes" for.
Commissioner Bundy said the labor cost was approximately
$54,000.
Mr. Peters responded in the affnmative. He said the actual labor
cost was based on the estimate should be about $54,000.
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Commissioner Bundy inquired if the cost was installing the
landscape material, the irrigation system and all of that.
Mr. Peters responded in the affirmative.
Commissioner Bundy said he would have to take it at face value,
but was not happy with that because he could pull any slumber out
of the hat and justify it. He said that waiving the bid process was
not going to have an impact on the City's labor costs and he felt it
was appropriate to bring the matter up for discussion.
Motion carried by a unanimous roll call vote with
Commissioner Sackett absent.
E. Approval for a variance from the City Code for the landscape
material related to the now Public Works ]Facility.
Deputy Mayor Comes moved to approve a variance as
presented, Item 11 E. Seconded by Commissioner
Maingot.
Commissioner Bundy requested an overview and said he was
looking at the site plan and had a discussion with Mr. Peters and
the Acting City Administrator, Mr. Williams. He said he was
looking at the landscape package the City was putting out there
and if this was a type of landscape package they were requiring for
a normal property, they have. a problem with the Code. He asked
for a breakdown for what was required for Leadership in Energy
and Environmental Design (LEER) and what was required to meet
the actual Code.
Mayor Durso stated that he agreed and said they needed to take a
close look at what they're doing to their constituents. He suggested
this should be an agenda item at the next meeting or two and have
the matter added to the agenda.
Commissioner Bundy agreed and.said the July meeting may be
more appropriate. He requested getting with the LEED's
consultant and the landscape consultant to bring them in on the
discussion and to find out what the cost differential would be for
the LEED's Certification versus what would have been the project
cost to the City otherwise.
Discussion ensued regarding the discussion that was held on the
payback time for making the Public Works Facility LEED's
certified.
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Commissioner Maingot noted the caliber of trees would assist the
City in cost savings.
It was a consensus of the Commission to have the information
brought back to the City Commission at the July 18 Meeting.
Motion carried by a unanimous roll call vote with
Commissioner Sackett absent..
12. TEMPORARY CITY ADMINISTRATOR'S REPORT.
Mr. Hickson said on March 7 th , the City Commission approved a process
for reviewing traffic issues that citizens' complain about signage, etc. He
said they had an issue brought forward regarding the stop sign at
Rangeline Road and Devonshire Boulevard. He stated he sent it over to
the Community Traffic Safety Team and they assigned a Roadway
Assessment Safety Team to go out to the site and in conjunction, he has
asked them to review the whole corridor of Rangeline Road. He said they
have proposed some recommendations, which he passed along to Mr.
Peters and has asked Mr. Peters to bring a cost analysis of those
recommendations to the June 20` City Commission Meeting.
13. CITE' ATTORNEY'S REPORT. No report.
14. CITE' CLERKS REPORT. No report.
15. ADJOURN. Mayor Durso adjourned the meeting at 7:33 p.m.
s ur , ayor
ATTEST:
Sarah M. Mirus, MMC, MBA, City Clerk
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This ]gage Left Blank Intentionally.
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