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CCMtg06-20-11Min LONGW ®OD CITY COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES JUNE 20 2011 7:00 P.M. Present: Mayor doe Durso Deputy Mayor Bob Cortes Commissioner John C. Maingot Commissioner H.G. "Dutch" Bundy 'Commissioner Brian Sackett Dan Langley, City Attorney Jon Williams, Acting City Administrator Sarah M. Mirus, City Clerk Troy Hickson, Police Chief John Ilambley, Planner John Peters, Director of Public Works /City Engineer Patrice C. Murphy, Assistant to City Administrator ]Fran MMeli, Director of Leisure Services Sheryl Dower, Director of Community Development Services 1. CALL TO ORDER. Mayor Durso called the meeting to order at 7:00 p.m. 2. A moment of SILENT MEDITATION was followed by the PLEDGE OF ALLEGIANCE. 3. COMMUNITY ANNOUNCEMENTS. Ms. Mirus read the following announcements: A. Family Movie Night will be held on Wednesday, June 22, 2011 beginning at 7:00 p.m. in the Longwood Community Building, 200 West Warren Avenue. This month's feature is The Ant Bully. D. Family Movie Night will be held on Wednesday, June 29, 2011 beginning at 7:00 p.m. in the Longwood Community Building, 200 West Warren Avenue. This month's feature is Charlotte's Web. 4. RECOGNITIONS/PROCLAMATIONS. A. District #3 Nomination of the ]business Pei of the Mouth Award for July 2011. CC 06 -20- 11/169 Deputy Mayor Cortes nominated Mr. Jesse. Gonzalez, President and Chief Executive Officer (CEO) of Comelco, Inc. located at 410 North Street for the Business Person of the Month Award for July 2011. Nomination carried by a unanimous voice vote. B. Nomination of the Beautification Award. Commissioner Bundy nominated the Longwood Office Park, formerly the Progress Energy Building located at 587 East State Road 434. Nomination carried by a unanimous voice vote. Commissioner Maingot suggested placing the Beautification Award signs where people can see it and not buried in the bushes. 5. BOARD APPOIN'T'MENTS. A. Appointment of a Citizen Representative to the MetroPlan Orlando, Citizens Advisory Committee. The Commission deferred "the nomination to the next Commission meeting. B. District #5 Nomination to the Board of Adjustment. Commissioner Sackett nominated Mr. Scott L. Beavis, 523 Freeman Street, to the Board of Adjustment. Nomination carried by a unanimous voice vote. 6. PUBLIC INPUT. A. Public Participation. None.. 7. MAYOR AND COMMISSIONERS' REPORT. District #4. Commissioner Bundy said that his daughter, Emily got married last Thursday, on June 16 and thanked everyone for attending. He stated it was a special day for him and his family, and everyone in the community had watched her grow up. He thanked Commissioner Sackett for performing the ceremony and said he received a lot of comments stating the ceremony was done very well. He thanked the staff at the Community Building for going above and beyond in helping out. District 05. Commissioner Sackett noted that he just returned from a trip where he celebrated his thirty fifth (35 wedding anniversary. He said they had a City garbage truck on the first (1 day of Summer School back into a full bus of children. He said thankfully no one was hurt and Waste Pro of Florida, Inc. handled the matter well. He noted the School District was there and there was no time to transfer the children to a different bus. He said things worked out well. He said he went to Sarasota to watch the Regional T -Ball Tournament for Team A. He said thankfully they had a 2 -2 record and they will be appearing in the State's T -Ball Finals. He said CC 06- 20- 11/170 Longwood did very well, and they were the ages of 4, 5, and 6 years old. He inquired about the plantings around the City. Mr. Williams said that certainly was something they would contemplate in the annual budget for the remainder of this year, or depending on the discussions with staff, they would incorporate it into next year's fiscal budget. He said it should be something they could address for this fiscal year and bring back a solution for the Commission. Commissioner Sackett stated if the City had a nickel or dime left; it might be a good thing to do before the Fall Festival.. Commissioner Maingot said he felt the matter could be dealt with expeditiously and economically. He said he can look at it and know what needs to be completed. He then provided some examples, and said the matter could be dealt with and he can work with the Acting City Administrator on the matter. Mayor Durso said at the next Commission meeting they will ask for an update regarding the matter. District #g. Commissioner Maingot said at the Longwood Area Chamber of Conunerce Meeting held on June 13 many things were discussed. He took the opportunity to speak with Mr. Frank Hale with the Seminole County Regional Chamber of Commerce, who has always been supportive of SunRail. He said he asked Mr. Hale to send out another follow -up electronic mail to everyone on their contact list asking them to send another letter of support for SunRail to Tallahassee. He said on June 15 th , he attended the Central Florida Coalition for Growth & Prosperity. He said the heading of it was "Open for Business ". He said there were six (6) speakers and the main things that he took down were primarily for the revitalization of business as follows: access to capital, expeditious handling of required permits, fees associated with development and redevelopment being kept reasonable and keeping taxes low. He said those were the major components they brought forth and the main focus was on the Interstate -4 corridor.. District #2. Mayor Durso extended his congratulations to Commissioner Bundy for the marriage of his daughter, Emily. He said in regards to the Beautification Award the signs should be well presented and designed. He said that staff should make every effort to make sure the signs were presented well. He said right now those two (2) signs were buried in the bushes. He commended the Community Building staff when his company had an event there. He stated they do go above and beyond and did a remarkable job. He said with regard to SunRail, on June 28th the Secretary of the Department of Transportation will be in town. He stated they would like a packed house for those in favor of SunRail and were trying to coordinate speakers for this event. He said the mayors from each of the CC 06 -20- 11/171 cities would be speaking and the Chairman of the County Commission would also be speaking. He invited the Commissioners to participate and members of the audience to attend this critical meeting. He noted there would be a series of six (6), meetings over the course of the day and they would be one (1) hour each. He stated our meeting starts at 8:30 a.m. to 9:30 a.m. District #3. Deputy Mayor Cortes said that he wanted staff to be cognizant of the excessive heat and asked for extra precautions to be taken for them. He said the heat wave was hitting everyone hard and wants to be make sure the City was prepared. He stated there was a fire recently and said the fireman could get a heat stroke very quickly. He said that he was very pleased with the Citizen Request Management (CRM) System and was pleased with the reports they were getting and the way the System was working. He then provided an example of him utilizing the System and the matter handled very expeditiously. He suggested promoting it more through the homeowners associations. He thanked the Acting City Administrator and Ms. Meli for taking care of the defibulator located at Candyland Park. He requested Governor Rick Scott to approve SunRail. 8. ANY ADDI'T'IONS OIL DELE'T'IONS TO THE AGENDA. Mayor Durso stated the Acting City Administrator asked Items 10 B, 10 C, and 10 D be continued to the next meeting. Mr. Langley recommended a motion to continue on each of these items separate from each other and to specify in the motion that the Ordinances were being continued to a date certain, which would be July 18, 2011. Commissioner Bundy moved to continue Item 10 B to July 18 Seconded by Deputy Mayor Cortes and carried by a unanimous roll call vote. Commissioner Bundy moved to continue Item 10 C until July 18 Seconded by Commissioner Maingot and carried by a unanimous roll call vote. Commissioner Bundy moved to continue Item 10 D until the July 18 Commission Meeting. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. Ms. Mirus stated that she submitted an additional Agenda Item, 11 D, for approval to attend the Annual Florida League of Cities Conference for those who wanted to attend. CC 06- 20- 11/172 Commissioner Sackett moved to add Item 11 D to the Agenda. Seconded by Commissioner Maingot and carried by a unanimous voice vote. 9. CONSENT AGENDA. A. Approve the Minutes of the April 18, 2011 Regular Meeting. B. Approval of the Monthly Expenditures for .Lune 2011. C. Approval of the Monthly Financial Report for May 2011. . D. Approve a Combined Voluntary Cooperation and Operational Assistance Mutual Aid Agreement between the Longwood Police Department and the Orange County Sheriffs Office. E. Approve the donation of sick leave to Ms. Collina Gast for medical leave. F. Approve a purchase order to Network Cabling Services, Inc. (NCIS) for wiring and network facilities for the new Public Works Facility and Water Plant No. 1. G. Approve the transfer of the Florida Department of Transportation's (IFDO'T) portion of Jessup Avenue back to the City of Longwood. Commissioner Bundy moved to accept the Consent Agenda as submitted. Seconded by Deputy Mayor Cortes and carried by a unanimous roll call vote: 10. PUBLIC HEARINGS. A. Read by title only and adopt Ordinance No. 11 -1955, amending the City's Comprehensive Plan, Goals, Objectives and Policies of the City, as they relate to the future land -use element, the transportation element, and the conservation element, the public facilities and services element to adopt land -use and transportation strategies to support and fund mobility consistent with State requirements. Mr. Langley announced having proof of publication. He then read Ordinance No. 11 -1955 by title only. Mayor Durso opened the public hearing. No one spoke in favor or in opposition to the Ordinance. Commissioner Bundy moved to close the public hearing. Seconded by Commissioner Sackett and carried by a unanimous voice vote. CC 06 -20- 11/173 Commissioner Sackett moved to read by title and adopt Ordinance No. 11- 195'5, presented as Agenda Item 10 A. Seconded by Deputy Mayor Cortes and carried by a unanimous roll call vote. D. Read by title only and adopt Ordinance No. 11 -1966, providing a continuance to the temporary moratorium for the review and issuance of permits for Pain Clinics, Pain Management Clinics, Urgent Care Clinics and /or Cash -Only Pharmacies. This Item was continued to the July 18 City Commission Meeting. C. Read by title only and adopt Ordinance No. 11 -1967, approving the contract with Sensys America for Red Light Photo Enforcement. This Item was continued to the July 18 City Commission Meeting. D. Read by title only and adopt Ordinance No. 11 -1968, repealing Article IV, Chapter 86 (Traffic Light Safety Act) and adding new Article IV, Chapter 86 Implementing the City's Automated Traffic Infraction Detection and Enforcement System in Accordance with the Florida Mark Wandall Traffic Safety Act. This Item was continued to the July 18t City Commission Meeting. E. Read by title only and adopt Resolution No. 11 -1285, designating the areas outlined on the map as the Longwood Economic Enhancement Program (LEEP) areas and designating the Longwood Economic Enhancement Program (LEEP) area as a brownfield area for the purpose of economic development and environmental remediation and rehabilitation. Mr. Langley read Resolution No. 11 -1285 by title only. Mayor Durso opened the public hearing. No one spoke in favor or in opposition to the Resolution. Deputy Mayor Cortes moved to close the public hearing. Seconded by Commissioner Sackett and carried by a unanimous voice vote. CC 06 -20- 11/174 Commissioner Sackett moved to adopt Resolution No. 11- 1285, presented as Agenda Item 10 E. Seconded by Commissioner Maingot. Commissioner Bundy asked if they had addressed his concerns regarding people wanting to opt out of it or do they need to make those changes now. Ms. Bower stated they could opt out of it, but they would have to do it before the next Commission Meeting. Commissioner Bundy asked if they had to do two (2) public hearings on this Item. He outlined the changes he would like to be made in the Resolution, and suggested. making an annual date for when they can either opt in or out of the Program. He stated they would be responsible for the fees. Discussion ensued regarding people wanting to opt in or out of the Program, and at the next meeting staff could take the comments made this evening and incorporate them into the Resolution. Ms. Mirus restated the current motion and stated this was the first reading. Discussion ensued regarding the pending motion. Mr. Langley said they could restate the motion and include the second public hearing date for July 18 Commissioner Sackett restated the motion to approve Item 10 E as the first reading and setting the second reading for July 18 Commissioner Maingot confirmed the second still stood and the motion carried by a unanimous roll call vote. 11. REGULAR BUSINESS. A.__ Approve Seminole County's Community 'Trafflac Safety Team (CrST) recommendations for Rangeline Road. Mr. Peters said they have a specific recommendation with regards to the signage along the roadway and it was too low of an elevation and the standard was seven (7') feet. He noted there was a washout area school crossing zone and crosswalk that needed to be updated. He said they were recommending they proceed with those improvements as outlined in the report. CC 06 -20- 11/175 Commissioner Bundy moved to approve the recommendations of the Traffic Safety Team. Seconded by Commissioner Maingot. Discussion was held regarding the cost of the recommendations and if the Devonshire Homeowners Association was notified and involved in the process. Commissioner Sackett requested that when they do this in the future that a representative of the homeowners association be included in the initial discussion. Motion carried by a unanimous roll call vote. B. Approve the scheduling of Tuesday, September 6, 2011 and Monday, September 19, 2011 as the regular City Commission Meeting dates and public hearing dates for the adoption of the Fiscal Year 2011/2012 Budget. Deputy Mayor Cortes moved to approve Item 11 B as presented. 'Seconded by Commissioner Maingot and carried by a unanimous roll call vote. C. Mayor Joe Durso requests the City Commission discuss the Parks Programs and the Parks and Recreation Advisory Board. Mayor Durso stated the reason why he had asked for this was due to a number of citizens that have spoken with him in reference to the parks and what they would like to see happen. He said they have a very committed group of individuals that serve on the Parks and Recreation Advisory Board. He noted that many of them have been there for many years and some of them were in the audience this evening. He said there was a level of frustration on both the part of staff and the citizens who volunteer that the Board was not able to accomplish much and didn't have a focus. He said he wanted to start the discussion on having the Board working with staff to develop a strategic plan for parks every year. He said everything that's done by the Boar&would have to come before the Commission for final approval, so they wouldn't be able to commit the City to spending money or any specific designs. He said he certainly believes that the Board in conjunction with City staff would have a good idea of what's going on in the City and what the citizens want in their parks. He stated he envisions a closed calendar where they start a process in April and get it to the City Commission and Acting City Administrator in time for the budget cycle. Then that following year from October 1" thru September 30 would be their work product. He said that would give us a CC 06 -20- 11/176 tool to measure what they were doing on parks and whether or not they've made any progress. He stated certainly it was not a perfect design but was worth the conversation. Commissioner Bundy said that it was a good idea and suggested moving the timeline up. He said they were going to .require several meetings to come up with that, and in April staff was already into the budget process for the next year. He suggested starting the process in January and that would give them three (3) months and staff would be working with them. He stated it was going to be a little more involved than what they can discuss at one (1) meeting. Mayor Durso stated that it was his intention to give the Parks and Recreation Advisory Board more teeth and to have a work product that they can institute to hold people accountable for work, and to see if things were moving. He said it gives them a good timeline to follow and if things were not being done, then they need to la why and they could adjust things accordingly. Commissioner Sackett said that he has gone to a few Parks and Recreation Advisory Board meetings and stated that he has been ,a little frustrated at the meetings because you have dedicated people, who just sit there and listen to a report fromMs. Meli of what was going on in the parks. He said you hear on Ms. Meli's telephone message that it all begins in parks. He then provided a few examples of the programs and parks that were going well. Commissioner Maingot said, prior to the Board coming before the Commission with some quantification, they should meet with the Acting City Administrator so they can be guided with some terms in relation to the budget. He said they needed to come up with something that was reasonable and something they can live with. Deputy Mayor Cortes said none of this would be possible, if they don't give them 100% of their support. He said when they come up with ideas and suggestions that they try to make these things happen. He said he would like to see something that would have long -term type of projections for the parks. Discussion was held regarding the Board meeting more often. Mayor Durso moved for the Chair of the Board to work with Ms. Meli to bring back at the next meeting a calendar of items, when they will meet, what they plan on doing during those meetings, then they can go from there. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. CC 06- 20- 11/177 B. Approve a request by the Mayor and Commissioners to attend the annual ]Florida League of Cities Conference in Orlando. Commissioner Maingot moved for approval to participate at the Annual Florida League of Conference with the funds coming out of the designated City Commission Development account. Seconded by Commissioner Bundy. Deputy Mayor Cortes noted that he would not be able to attend due to prior conflicting dates and prior commitments. Motion carried by a unanimous roll call vote. 12. ACTING CITY ADMINISTRATOR'S REPORT. No report. 13. CITY ATTORNEY'S REPORT. No report. 14. CITY CLERK'S REPORT. No report. 15. ADJOURN. Mayor Durso adjourned the meeting at 7:43 p.m. o ur ayor ATTEST: Sarah Me Mirus, MMC, MBA, City Clerk CC 06- 20- 11/178