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CCMtg07-18-11Min(WS) 11ongwoed OiL -- CoL1S! rnf1aCFaTo U ha- KialiheI 1 %5 ' osi! W r rren Aveni no Longwood, Roir AN1, WORK SE SEffON I0/1II1IK T ES �LJLY 11 200 5o3©P.M. L c�seiIlto Mayor Joe Durso Deputy Mayor Bob Coll tes COMEnissioney John C. Maingot (Conin-itssioneli II. G. "Butch Buudy tComi nafssionere BRian Sackett Jon Willianm Acting City Adniinistli atoti Sgrah M. Mirus Ci,ty Clerk Troy Hickson, Police Chie Mar il<yn D ouglas purchasing Manages Patrice Murrphy Assistant to the City Adrninisirgtor 4 CALL TO ORDER. Mayor Durso called the meeting to order at 5:30 p.m. 2. PRE SENTATHONS FROM THE FOLLOWING FILMS R E cGARDING THE ' A QUEST FOR QUA LI)i IcCATi I ®NS (RFQ ;+02- 11) FOR THE AGENT OF RECORD FOR TIE E 1 I LOYEE BENEFIT PROGRAMS. Mayor Durso turned over the meeting to Ms. Douglas. Ms. Douglas said they were here for the Commission evaluation and ranking, which was the second phase of the evaluations for the Request for Qualifications (RFQ) No. 02 -11, Agent of Record for the Employee Benefit Programs. She summarized the services the Agent of Record would provide and stated the RFQ was issued with the intent to engage the firm that was most qualified to provide these and other related services to the City. She said the RFQ outlined the services and the qualifications that were expected by the City. She said the RFQ had been evaluated and was ranked by selected City staff, resulting in the top five (5) out of the seven (7) moving forward to the Commission evaluation phase. She said there were several forms in front of them to assist the Commission during the process and then explained each form. She stated the scoring process to be utilized was in accordance with the Purchasing Policy and then outlined the scoring process. She requested they sign their CC 07 -110- 1.1/179 score sheet where indicated at the bottom and once they were finished; she would collect all the sheets. She said she would calculate the total score average and that average score would determine the final ranking. She stated the first firm that would be presenting would be The Crowne Group, Inc. The (Crowne G or p, Line. (5.30 p.nn.) The following represented The Crowne Group, Inc.: Darrell McClain President of McClain, Pierce & Associates, 720 South Park Avenue, Sanford, 32772, he. stated that his Company has been in business for thirty -one (3 1) years in Sanford, and they have been involved heavily in the health care business by providing insurance for his clients. He then outlined his clientele and then introduced Mackie Branham, Chief Executive Officer (CEO) with The Crowne Group, Inc. and said they were located in Ocoee and outlined their clientele in the Central Florida Area. He then outlined their purpose and how they would manage the Program. Mackie Branham CEO of The Crowne Group, Inc., 2710 Rew Circle, Suite 200, Ocoee, 34761, he 'explained how their firm was very different in their approach to the health care industry and stated they specialize in the public sector. He stated they have between twenty five (25) to thirty (30) public sectors they handle, with approximately 100,000 employees. He then summarized their approach in controlling costs and provided specific examples of municipalities that they were able to reduce their costs. Mr. McClain said this was a rocess that would not happen overnight. He p Pp g stated it would take a lot of hard work with staff and educatiiig the employees. He said working as a team you would find many tools beneficial to the City, and would be able to maintain the City's costs at a reasonable level and improve the health dramatically of your employees. The key is to identify the people who have potential exposure for major illnesses. Members from the Commission asked specific questions regarding the programs they offered and Mr. McClain and Mr. Branham responded to those questions. Commissioner Maingot inquired about the scoring sheet. Ms. Douglas explained the scoring sheet and the process for the RFQ. Commissioner Bundy left the meeting at 5:48 p.m. and returned at 5:49 p.m. CC 07 -100- 11/1000 Based on the Commission's discussion, Members of the Commission were assigned specific criteria to which they would ask specific questions of the fnms being represented. Commissioner Bundy left the meeting at 5:53 p.m. and returned at :5:55 p.m. Lassiter Ware Ins u ance Agency (5.40 pa nna.), 2701 Maitland Center Parkway, Suite 125, Maitland, 32751 and the following were present who represented Lassiter Ware Insurance Agency: Eric Hendrickson, Employee Benefits Agent Laurie Anderson, Senior Account Executive Scott bowers; SPHR, Vice President of Employee Benefits and Human Resource Consultant Mr. Hendrickson introduced those in attendance and outlined their backgrounds and experiences. He then provided a brief' background on Lassiter Ware Insurance Agency. The representatives from Lassiter Ware Insurance Agency then answered questions from the City Commission. Commissioner Maingot noted that was a considerable improvement. Commissioner Bundy said they needed a better system. Gallagher Benefit SeMces, Inc. (5.50 p.na.), 200 South Orange Avenue, Suite 1350, Orlando, 32 8 001 and the following were present who represented Gallagher Benefit Services, Inc,.: Joshua Rubich, Account Executive Felicia Slattery, Account Manager Charlotte Bone, Senior Account Mianager Tom McGaffic, Area Mice :President Mr. Rubich introduced those in attendance and outlined their backgrounds and experiences. He then provided a brief background on Gallagher Benefit Services, Inc. The representatives from Gallagher Benefit Services, Inc. then answered questions from the City Commission. Insurance Office of Anaeiricn (6:00 p.nn.), 1055 West State Road 434, Longwood, 32750 and the following were present who represented Insurance Office of America: CC 07 -18-11 /181 Miguel Gonzalez, Portfolio Lead, Enhanced Client Services Mr. Gonzalez provided a brief background on Insurance Office of America. He then answered questions from the City Commission. Brown ' I li owu Insurance (6010 220 South Ridgewood Avenue, Daytona Beach, 32114 and the following were present who represented Brown & Drown Insurance: Jennifer Rotting, Vice President Alan Florez, Executive Mice President Ms. Bolting introduced those in attendance and outlined their backgrounds and experiences. She then provided a brief background on Brown & Brown Insurance. The representatives from Brown & Brown Insurance then answered questions from the City Commission. Mayor Durso said after the first presentation it was determined they needed a little more time to ask some questions and gave the other firms a few more minutes. FIe stated the Commission wanted to bring them back and give them equal time. He thanked them for their presentation and said the Commission had a series of questions to ask them. The Crowne Group, Inc. (5:30 puns), 2710 Rew Circle, Suite 200, Ocoee, 34761, and the address for McClain, Fierce & Associates, 720 South Park Avenue, Sanford, 32772 and the following were present who represented The Crowne Group, Inc.: Mackie Branham, CEO of The Crowne Group, Inc. Darrell McClain, President of McClain, Pierce & Associates Mr. Branham and Mr. McClain answered questions from the City Commission. Mayor Durso asked the Commissioners to complete their score sheets. The Commission recessed at 6:59 p.m. and reconvened at 7:03 p.m. 3. AWOURNe Mayor Durso adjourns t 'ng at 7::04 p.m. Mayor° (A'T111 e Sar aiR M. Mims,10LMC, I"RI A, City CCeL k CC 07 -10- 11/1002