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CCMtg07-18-11Min LONGWOOD CITY COMMISSION Longwood (City Commission Ch, aniabews 175 West WaErren Avenue Longwood, Tl+`Ilor id a I 7 ��i1�l�UTES J 118 2011 7000 P.M. Present: Mayor Jloe. Durso Deputy Mayor bold Cortes Commissioner John C. Maingot Commissioner H.G. "Butch" Bundy Commissioner Brian Sackett Ban Langley, City Attorney Jon Williams, Acting (City Administrator Sarah M. Miruns, City Clerk Troy IH[iclson, Police Chief Marilyn Douglas, Purchasing Manager Patrice C. Murphy, Assistant to City Administrator Sheryl bower. Director of Community Development Services Fran Meli, Director of Leisure Services John Peters, Director of Public Works/City Engineer Michelle Longo, Executive Assistant to City Administrator 1. CALL TO ORDER. Mayor Durso called the meeting to order at 7 :05 p.m. 2. A moment of SILENT MEDITATION was followed by the PLEDGE O F ALLEGIANCE. 3. COMMUNITY ANNOUNCEMENTS. NTS. Ms. Minis read the following annowicement: A. Senior Matinee wile he held on Wednesday, July 20, 20111 from 1.30 p.m. until 3.30 p.m., Longwood Community Building, 200 West Warren Avenue. This month's feature is The Company Men. 4. RECOGNITIONS/PROCLAMATIONS. A. District 93, Deputy. Mayor Cortes made a Presentation of the Business ]person of the Month Award for July 2011 to Jesse Gonzalez, President and Chief Executive Officer (CEO) of Comelco, Inc. located at 410 forth Street. Deputy Mayor Cortes read a brief biography on Mr. Jesse Gonzalez, President and Chief Executive Officer (CEO) of CC 07- 100- 11/183 Comelco, hie. and presented him with the Business Person of the Month Award. Photographs were then taken. Bo Presentation of the Beautification Award to Longwood Office Parry located at 587 Last Mate Road 434. Commissioner Bundy read the Beautification Award to Longwood Office Park and stated that he would make sure they received the Award. C. Proclaiming the month of July as G 6 PaLrks and ]recreation Month". Mayor Durso read a Proclamation proclaiming July 2011 as "Parks and Recreation Month ". He presented Ms. Fran Meli, Leisure Services Director, with the Proclamation. Photographs were then taken. So BOARD APPOINTMENTS. A. Appointment of a Citizen Representative to the Metro Plan Orlando, Citizens Advisory Committee. Commissioner Maingot nominated Mr. Mark Weller, 112 Citrus Tree Lane, for appointment to the Citizen Representative to the Metro Plan Orlando, Citizens Advisory Committee. Nomination carried by a unanimous roll call vote. 6< PUBLIC INPUT. A. Public Participation. Tim Ferullo 606 Pheasant Avenue, spoke in regards to the City adding a Skate Park at Candyland Park. He said in 2008, Gatorade did a survey and found there were more skateboarders than baseball players and football players. He said they also found that skateboarding was safer than basketball or baseball. He stated he was the President of the Skateboarders for Christ, which was a non - profit organization, and has seen great strides in the youth that have participated in skateboarding. He said if you provide a positive environinent for the children, they would flourish. He said skateboarding has a wide variety of children that it reaches from the ages of six (6) years old to eighteen (18) years old. He noted there were also the rollerbladers, BMX'ers and now the scooters that children were riding. He said if the City did approve a Skate Park in that area that it would be a great addition to the community. He said he would be more than willing to volunteer his time to help in getting the process moving and taking care of the Park. CC 07 -18- 11/184 Chad DeGroot 950 West State Road 434, spoke on behalf of the Skate Park at Candyland Park. He said he feels the community needs a Skate Park and it would give families a chance to come together, and to support and grow the community. He said they have events, clinics, camps and overall have a clean and exciting time with this new Skate Park. He noted he personally spoke with many parents who would donate their time to keep it safe and clean. He said the support and excitement was amazing. He said that ensures the Skate Park would be a success in Longwood. He noted that skaters and bikers have been begging for this for over live (5) years now and hopefully it will be a reality soon. 7. MAYOR AND C®MMI1SSION ERS' H PORT. District 1, 5o Commissioner Sackett stated all of them were engaged in a phenomenal presentation this afternoon with the SunRail signing and the handing over the millions of dollars fiom the Federal to the State Department of Transportation. He said SunRail has become a reality and the rally support that was down there was overwhelmini. He said he had questions on the 9 -11 Program and noted September 11" was on a Sunday. He stated that he would like to see a different type of ceremony since it was the tenth (10 anniversary and he did not know what the Police Chief had done. Mayor Durso requested that be a discussion on the next agenda. Commissioner Sackett said the City did some agreements with the State Road 434 widening for the signage and stated he did not see any businesses do anything on the signage. He inquired if there was a time frame in which they needed to get that done. Ms. Bower said each of the cure plans did have a time period attached to it. She stated she would have to go back and look at the individual agreement to tell him exactly when the time period had ended. She said she didn't think any of them had ended and noted they were tied to the actual work being done. Commissioner Sackett stated there were a couple of businesses that he did not see anything moving on signage and provided specific examples. He asked they be kept up to date. He said he received a telephone call with a concern regarding Sun State Trees and noted the piles have moved off of Ronald Reagan Boulevard (County Road 427) and have moved onto Longwood Hills Road. He inquired how were they addressing the issue, and stated they had some concerns, with this company and during the hurricane season they had some dealings with them because of the equipment. He stated they moved the mountain of mulch to another mountain on Longwood Hills Road and it was a problem due to reaching into City properties. CC 07- 18- 11/185 Commissioner Bundy said that he had some information on that issue, and it was in unincorporated Seminole County, and was outside the City limits. He said years ago when they were originally there, they got it shut down with some pressure put on the fact that they had contracts with the City and were working in conjunction with the County. He stated that he talked with County Commissioner, Carlton Henley, who has been very helpful when it was there and also when it was located at Ronald Reagan Boulevard (County Road 427) and back again. He said St. Johns River Water Management District has been very reluctant to do any investigation on anything and doesn't know why. He said Department of Environmental Protection (DEP) has indicated they have a problem with it because of contamination. He stated that he has had staff and he had a couple conversations with him about it and DEP has expressed an interest in it. He suggested they voice their concern with St. Johns River Water Management District and ask them to look into it because it was more wetlands encroachment than environmental pollution. He said because every time they bring a load in, and push it back, it gets a little further and further back in. He said it was his understanding that DEP was going to have an investigator out either this week or next week. Deputy Mayor Coi-tes said that he had spoken to Mr. Williams regarding this matter and he thought there was a Court Order on this property that barred him from dumping on this or anywhere in the County. He said Mr. Williams was looking into that matter. Commissioner Bundy noted that he was operating without a Certificate of Need, which any recycling firm has to have. He stated the County withdrew the one for Ronald Reagan Boulevard (County Road427) and has not approved the other location. Commissioner Sackett asked Commissioner Bundy to contact the President at the Hidden Oaks subdivision and to provide them with an update. Commissioner Bundy acknowledged that he would take care of it. Commissioner Sackett thanked the Acting City Administrator, and Progress Energy for fixing the issues in the Tiberon subdivision with the repetitive outages and they found a faulty transformer. He said T -Ball Southeast Regional Tournament for six (6) years old and under took place this past weekend. He said Mr. Warren Brown and City staff did a phenomenal job again. He congratulated the nine (9) years old and under team who represented the City in Sarasota. He said they elevated themselves, and were the only Central Florida team going to Nationals and were leaving tomorrow. He then wished them well. He thanked the Acting City Administrator for putting in some new plants on Warren Avenue. CC 07 -18- 11/186 District 91. Commissioner Maingot said we can look forward to tremendous things for our City due to SunRall. He said with regard to that problem on Longwood Hills Load and Sun Mate Trees he understands from the County they've been asked to appear before their Code Enforcement Board. He said it would appear there was not going to be much that they can do even at this point in time. He said the fines would continue to grow. He said they have dumped their stuff right up to the entry on both gates and was really atrocious. He noted it looked worse than some land fills and something needed to be done. He said with regards to the Golden Grove subdivision, it has been a couple of months since that entire road has been completed and the residents were still waiting for the fence to be replaced. He stated it looked absolutely atrocious and was wondering when it would get done. He said the signage going in has been impacted and was broken, as well as the brick work due to the impaction and it needed to be fixed. He said the people there have been waiting long enough. Mr. Williams said he did have a draft agreement between the property owner at Golden Grove, who has the actual damaged fence, and the City on his desk for review. He said he would review it this week and would bring back a recommendation to the Commission for approval. Commissioner Maingot inquired if this would include the signage. Mr. Williams responded in the affirmative. Commissioner Maingot said he, Mr. Peters, Ms. Meli and Mr. Williams met ii the parking area to by to come up with a solution. IIe said Mr. Peters was going to come back with some figures and some ideas and was notfalling on the side without some attention to it. He said there was some additional stuff that needed to be done that included the retention area. District 92. Mayor Durso said, at the last meeting, he brought up trying to give Parks and Recreation Advisory Board some more teeth in some of the decisions. He said ultimately, the final decision rests with the Commission, but have an active group of volunteers who want to participate. He said he talked with the Acting City Administrator and became very concerned because of the large amount of monies that have been spent on park planning, re- planning, re- engineering and engineering again. He said it was something that happened over the course of time and he would ask staff to be more deliberative in their planning. He said he was not inclined in.any way shape or form to support any more requests for any more planning or any fancy watercolors -that would show him what a park was going to look like. He said the next vote that he makes needs to have something going into the ground and that people can actually use. District 43. Deputy Mayor Coi°tes thanked the Comiission for showing force that they did today in support of SunRail and they continue to make CC 07 -18- 11/187 an impact every time they make an appearance. He encouraged everyone to continue to do the same for the future. He said with SunRail coming to the City, it's very important to continue to show the force they have been showing and it has been noticed by others. He said last week, he was in Chicago and attended his son's Navy Boot Camp Graduation and it was a very proud moment for him as a Dad. District 94. Commissioner Bundy said he and Commissioner Maingot have been on the Commission for twelve (12) years and remembers when there were no plans. He said they did an overall comprehensive park master plan and .it included a plan for Reiter Park. He said it was determined that some things they wanted to do in Reiter Park couldn't be done, but instead of tweaking it and doing the things the City could, they threw it out and brought in a new plan. He said that was thrown out and brought in a new plan again. He stated some of the things we've done with the Longwood Development Code, whether staff changes or Commission changes, everybody wants to put their imprint on it, but so far all they do was put a stamp on a bunch of new plans. He said ultimately, the Commission and staff, was judged on what they have accomplished. He stated they have accomplished some things over the years, but for the most part, they've kept a lot of consultants in business. He said he does not want to participate in another "visioning" process because someone does not understand what the vision of the Commission was. He stated they have brought the public into it and other boards have been involved. He said the Parks and Recreation Advisory Board had input into the Master Plan and into the first plan for Reiter Park, but not so much for the last couple of plans. He said he lost interest in the last two (2) plans because he was "planned out ". I-Ie stated that he wanted things done and brought forward. He said you can plan things to death. He stated they know the vision and all they needed were the details on the vision. He said that had been done through multiple work sessions and community meetings in establishing the vision. He recommended taking a plan,, tweaking it, and bringing it forward with an action plan for everything, not just for the parks and recreation and provided additional examples of specific projects. He stated he wanted a game plan on how to get it done. 8. ANY ADDITIONS OR DELETIONS TO THE AGENDA. Mayor Durso stated the Acting City Administrator requested the deletion of Item 9 F and adds Items 9 L and 11 C. He requested to pull Item 9 I for further discussion. Commissioner Sackett requested to pull Items 9 C, 9 D, 9 E, 9 I and 9 L for further discussion. Commissioner Maingot expressed some concern regarding some charges that were listed in Item 9 B and stated that he would discuss the matter with the Acting City Administrator. CC 07 -18- 11/188 9. CONSENT AGENDA. A. Approve the Minutes of the April 20, 209 f Work Session. Bo Approval of the Monthly Expenditures for June /July. 2011. C. Approval of the Monthly Financial Report for June 2011. D. Approve an increase to purchase Order Igo. 1418 to Ferguson Enterprises, line. for pipes and related materials to be com at the new Public Works Facility. E. Approve an increase to Purchase Order No. 14037 to Action Gatorr Tire Company #4 for tires, related materials and service for City vehicles. F. Approve a Purchase Order to The Gordian Group for Roadways Paving Projects- Evergreen.Avenue, Hardy Street, Overstreet Avenue, Oxford] Street, Tullis Avenue and Woodcocks Street. Co Approve a purchase Order to SeRninole Counter for the Annual Traffic Signal Maintenance. H. Approve the distribution of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program for use by all units of government within Seminole Country (Federal Fiscal Year 2011). 1. Approve two (2) ]purchase Orders for the constriction/ installation of a Spate Park at Candyh%ndl Park. J. Approve a Memorandum of ]Understanding (IV O U) Agreement between the City of Longwood and Seminole County ]Regional Chamber of C for ribbon cutting and grand opening events for new businesses opening in (Longwood. K. Approve a ]Letter of Understanding with Seminole Country for Ambient Environmental Monitoring related] to the basin Management Action ]plan (BM AP) for Lake Jessup. L. Approve a General ]Release and Settlement Agreement for 117 IH[offa Ways for stormmater related] events that resulted] in flooding and damage to meal property, improvements and personal property. Commissioner Sackett moved to accept the Consent Agenda Items 9 A, 9 B, 9 C 9 H, 9 J and 9 K as presented. CC 07 -10- 11/159 Seconded by Deputy Mayor Cortes and carried by a unanimous roll call vote. Discussion was held regarding Item 9 C. Commissioner Sackett moved to approve Item 9 C as presented. Seconded by Deputy Mayor Cortes and carried by a unanimous roll call vote. Discussion was .held regarding Item 9 D. Commissioner Sackett moved to approve Agenda Item 9 D as presented. Seconded by Commissioner Maingot and carried by a unanimous roll call vote. Discussion was held regarding Item 9 E. Commissioner Sackett moved to approve Item 9 E as presented. Seconded by Commissioner Maingot and carried by a unanimous roll call vote. Discussion was held regarding Item 9 I in regards to the City's liability and regulations for the Skate Park. Mayor Durso moved to refer it back to the Parks and Recreation Advisory Board for some new due diligence and to have staff bring it back at the first appropriate meeting after the next Parks and Recreation Advisory Board meeting. Seconded by Commissioner Maingot and carried by a three -two (3 -2) roll call vote with Commissioners Bundy and Sackett voting nay. Discussion was held regarding Item 9 L. Commissioner Sackett moved to approve 9 L as presented. Seconded by Commissioner Maingot and carried by a unanimous roll call vote. 10. PUBLIC HEARINGS. A. Read by title only and adopt Ordinance No. 11 -1966, providing a continuance to the temporary moratorium for the review and issuance of permits for Pain Clinics, Pain Management Clinics, Urgent Cane Clinics and /or Cash -Only Pharmacies. Mr. Langley announced having proof of publication for this and all Public Hearings listed on the Agenda. He then read Ordinance No. I I -1966 by title only. CC 07- 18- 11/190 Mayor Durso opened the public hearing. No one spoke in favor or in opposition to the Ordinance. Commissioner Sackett moved to close the public hearing. Seconded by Deputy Mayor Comes and carried by a unanimous voice vote. Commissioner Sackett moved to adopt Ordinance No. 11- 1966 as presented, Agenda Item 10 A. Seconded by Commissioner Maingot and carried by a unanimous roll call vote. B. Real by title only and adopt Ordinance N ©e 11- 11967, approving the contract with Sensys Arnewica for Iced Light Photo Enforcement. The Commission decided to hear Item 10 C before Item 10 B. Mayor Durso said since Item 10 C failed to pass, at this point the discussion on the Agreement would be moot. Mayor Durso moved to withdraw Item 10 B. Seconded by Commissioner Sackett and carried by a unanimous voice vote. Co Read by title only and adopt Ordinance No. 11 -1968, rcp�aling Article IV, Chapter 86 (Traffic Light Safety Act) and adding new Article IV9 Chapter 861 Implementing the City's Automated Traffic Infraction Defection and Enforcement System in Accordance with the Florida PUTali k WaBndall Traffic Safety Act. The Commission decided to hear Itefn 10 C before Item 10 B. Mr. Langley read Ordinance No. 11 - 19 6 9 by title only. Mayor Durso opened the public hearing. The following spoke in favor to the Ordinance: Brian Haskell Principal at Sensys America, 80 South West 8 Street, 20 Floor, Miami, 33130, said he was in favor of the traffic infraction detector Ordinance that was being proposed. He said the LD fact was red light cameras reduce dangerous intersection collisions and reduce deaths. He stated last year there were seventy -six (76) red light running deaths in the State of Florida and thousands of injuries. He said another very important issue was officer safety. He said the single most dangerous activity for a police officer was routine traffic stops and stated more officers die nationwide in CC 07 -100- 11/191 accordance with Federal Bureau of Investigation (FBI) statistics. He said more officers die nationwide pulling people over for speeding and red light running than any other single activity. He said the City can protect the lives of its citizens with absolutely no risk. No one spoke in opposition to the Ordinance. Commissioner Maingot moved to close the public hearing. Seconded by Deputy Mayor Cortes and carried by a unanimous voice vote. Commissioner Bundy moved to adopt Ordinance No. 11- 1968. Seconded by Commissioner Maingot. Commissioner Sackett inquired if they can have the Code and not have the cameras. Mr. Langley responded in the affirmative. He said it provides for the mechanism and procedure for implementing the cameras. He said in order to put in the cameras; they were going to need to select a vendor who can supply those cameras to the City, which was a separate item. Mr. Williams said it was not tied or intended to be tied to the Sensys America Agreement. He said it was a matter of semantics on behalf of developing the Agenda Memo. He said they can recommend that language specifically be stricken from the Memo and the Commission was not adopting the Memo itself, but the Ordinance. Mr. Langley said the Ordinance does not require the Commission to approve, nor the City to sign the Sensys America Agreement. He noted there was a provision on the books in the City's Code that was not entirely consistent with State law. He said it further explained that the Ordinance was repealing, the existing Code provision and replacing it with a new provision that was consistent with State law. Commissioner Bundy said without the contract, there was no need for the Ordinance because there was no way of enforcing it. He said the vote on this Item and Item 10 B can make a difference in the safety and wellbeing of the residents of the City of Longwood, the police officers, and the people who drive through the City. He said he feels this was a mechanism to make our people safer and will deal with whatever the Legislature does. Deputy Mayor Cortes inquired what they were doing right now. CC 07- 18- 11/192 Mayor Durso said they were on the Ordinance that would bring it in line with current State law. Commissioner Maingot stated he concurred with Commissioner Bundy. Mayor Durso said he concurred with Commissioner Bundy, but stated he was going to vote nay on this Item.. He then explained his reasons for why he was voting nay. Deputy Mayor Cortes stated he had been researching this issue, especially down in South Florida, and noted a lot of cities have been having problems with the program itself. He further explained the problems and the legalities. Motion failed to carry by a three -two (3 -2) roll call vote with Mayor Durso, Deputy Mayor Cortes, Commissioner Sackett voting nay and Commissioners Maingot and Bundy voting aye. D. Read by title only and adopt Resolution No. 11-1295, designating the areas outlined on the map as the Longwood Economic Enhancement Program (iLEEP) areas and designating the Longwood Economic Enhancement Programs (L1EEP) area as a brownfielld area for the purpose of economic development and environmental remnedlialtion and rehabilitation. Mr. Langley read Resolution No. 11 -1285 by title only. Mayor Durso opened the public hearing. No one spoke in favor or in opposition to the Resolution. Commissioner Sackett moved to close the public hearing. Seconded by Commissioner Maingot and carried by a unanimous voice vote. Mayor Durso noted staff had a clarification. to present. Ms. Bower stated on the Resolution there needed to be a change. She said it was their intent to create a yearly amendment cycle that would be fee -free, and the way the Resolution reads it did not say that. She recommended malting a change to be made on page 3 of the Resolution and at the end of paragraph d to read as follows: "After adoption of this Resolution, property owners may request inclusion into or to opt out of the LEEP CC 07 -10- 11/193 by submitting an application and any additional required information for the annual LEEP amendment cycle to the Community Development Services Director by July 1 St of each year. There is no charge for applications submitted for the annual LEEP amendment cycle." Deputy Mayor Comes moved to approve the Resolution to include the amendment as suggested by staff. Seconded by Commissioner Bundy and carried by a unanimous roll call vote. )11Lo RE GULAR BUSINESS. A. Approve the ranking and award the Request for Qualifications (RFQ 902 -]11) for the Agent of Record Services for the Employee Benefits Programs. Ms. Douglas stated she had calculated each of the Commissioner's score sheets and read the final ranking as follows: 1. Brown & Brown Insurance 2. Gallagher Benefits Services, Inc. 3. The Crowne Group, Inc. 4. Lassiter -Ware Insurance Agency and Insurance Office of America. (It was noted by Ms. Douglas both firins were tied.). Mr. Williams said based upon the Purchasing Manager's final tallying of the Commission's ranking of the firms submitting for the RFQ, it would be his recommendation that the Commission approve the final ranking as submitted by the Purchasing Manager and authorize him to execute the contract with Brown & Brown Insurance upon final review and approval by the City Attorney. Commissioner Maingot moved to approve the final ranking as submitted by the Purchasing Manager and authorize the Acting City Administrator to execute the contract with Brown & Brown Insurance upon final review and approval by the City Attorney. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. Be The Acting City Administrator requests the City Commission discuss the procedures for selecting a permanent City Administrator and discuss the term and reappointment of the Acting (City Administrator. Mayor Durso stated they were at the end of the time allotted in the Charter, so they have to make a decision about reappointment with CC 07 -18- 11/194 regard to the next 120 day period. He said they needed to start moving towards the final process for selecting a City Administrator. He stated they needed to address this in two (2) separate categories. He said first, they needed to reappoint Mr. Williams for an additional 120 day period to allow for his continued employment and maintain stability in the Office of the Administrator, and the next discussion would decide what the next steps were in choosing the next Administrator. Commissioner Maingot asked the City Attorney if they could proceed with an extension for another 120 days per the City Chaucer. Mr. Langley said it would be a reappointment to a new 120 day term. Mr. Williams said if it was the desire of the Commission to reappointment him for an additional 120 days, he would gladly accept. Commissioner Bundy moved to appoint Jon Williams to the position of Acting City Administrator for a term of 120 days effective at July 30` 5:00 p.m. and per the terms of the original Agreement. Seconded by Commissioner Maingot. Mr. Langley stated there was an amendment which he submitted, which provides for an Amendment to the existing Jon C. Williams and City of Longwood Memorandum of Agreement that provides for the reappointment, and provides the reappointment would be subject to the same terms and conditions of the Memorandum of Agreement that the Commission already had approved. Motion carried by a unanimous roll call vote. Commissioner Bundy moved to instruct the Human Resource staff to set in motion the advertising for the position of City Administrator per terms of the Charter. Mayor Durso asked Mr. Langley how this worked with the conflict of interest with the Administrator. He inquired if this should go through the City Attorney and the City Clerk. Mr. Langley stated the Acting City Administrator was still the ZD Chief Operating Officer (COO), so the motion would be to direct the Administrator to direct Human Resource staff to do what needs to be done. CC 07-18- 11/195 Commissioner Bundy stated his motion still stands. The motion was seconded by Commissioner Sackett. Discussion was held regarding the process for the City Administrator position and the applications being reviewed and shortlisted by the Range Riders who were associated with the International City /County Management Association (ICMA). Motion carried by a unanimous roll call vote. C. The Acting City Administrator requests the Commission discuss the utilization of self-performing work for the co mpletion of the new Public Works Facility. Mr. Williams stated he was bringing Item 11 C forward as a result of Governor Rick Scott signing of SunRail and the final execution of the Federal Funding Agreement today. He said they have been in the process of building a new Public Works Facility for some time and since the inception of the project they have been utilizing staff to do various portions of the project. He said since his appointment as the Acting City Administrator, he has had several discussions with the Commission and has addressed some concerns over the utilization of City staff in the performance of work at the new Facility. He said it was not a reflection of the quality of work that staff has done or their abilities to do the work. He said it was a matter of whether or not the timing was appropriate to continue to use self- performing staff to complete the project. He stated they have received a definitive date for vacating the City's current Facility as August 15 t1i from the Florida Department of Transportation (FDOT). He said they've drafted a letter that Mr. Peters sent today requesting another extension until September 1St He stated they do not have any confirmation from FDOT on whether or not that would be approved. He said for the purposes of this discussion, they were operating under the pretense they do have a definitive date of August 15 to vacate the current Facility. He said taking that into consideration they were at the height of the growing season in terms of maintaining the medians, parks, stoimwater assessment areas, etc.; and more importantly, just about to head into the peak of the hurricane season. He said the question comes up whether or not it makes sense to continue to use staff to self - perform and complete the project. He said in the packet of information, Mr. Peters provided a calendar that outlined what the responsibilities of staff would be at various points of times. He said if it was the decision of the Commission to continue to use the self - performing staff; the Commission has to be fully aware that they would be shifting to a modified mowing schedule, approximately nine (9) days per month. He said whereas CC 07 -10- 11/196 they have staff dedicated to continue to mow on a weekly basis. He said as time permitted they would have staff assigned to other areas such as fixing sidewalks, addressing stormwater issues, maintaining those systems to verifying they're clean and the City was ready and anticipative for a hurricane or a major rain event. He said they solicited quotes to compare the staff doing the work as opposed to contracting it out with C.W. Roberts Contracting, Inc. and Johnson Laux Construction. He said there was an estimate for the Commission of what they believe the quote to be. He outlined the information that was included in the Memorandum and highlighted other work that needed to be completed at the new Facility. He said that would total about $165,000, which was not originally contemplated when the project was brought forth. He asked for Commission discussion and direction on whether the Commission wanted him to proceed with the modified calendar and mowing schedules and continue to use self performing staff, or if they want him to pursue finalizing this project via Johilson Laux Construction. The Commission discussed the work being performed by City staff versus the work being performed by a contractor, the overall costs and inquired about Plan B if the Facility was not completed. by September I" Commissioner Bundy moved to instruct the Acting City Administrator to move forward using contract labor to get the job completed and authorize the Acting City Administrator to issue the purchase order. Seconded by Deputy Mayor Cortes. Mr. Langley asked the Acting City Administrator if the pending motion was clear because there maybe some self-performing work. Mr. Williams said he was pretty clear that all self.- performing work would cease and desist. Motion carried by a unanimous roll call vote. 12. ACTING CITY ADMINISTRATOR'S OR' S REPOR . Mr. Williams thanked everyone for their confidence in him and in his abilities to be the Acting City Administrator for another reappointment of 120 days. He said he hopes upon the conclusion and final selection that he remains to be their selected candidate. He provided an update on the position of the Fire Chief position and the filling of the vacancy. He outlined who was on the Selection Committee and said they met and reviewed fifty (50) applicants. He stated the top six (6) were scheduled for interviews, which would take place on July 28"', and out of the top six CC 07 -18- 11/197 (6), the Cominittee would refer the top three ,(3) to him for final selection and ultimately confirmation by the Commission. He said by the end of August or the first of September, they would have a new Fire Chief in place. He said there was a Budget Work Session scheduled for July 27"' and his goal was to have the Budget distributed to the Commission by Monday. Discussion was held regarding the status of the new fire equipment and the status of the grant for Reiter Park. 13. CITY ATTORN E YS REPORT. Mr. Langley said he was a Member of the Florida Municipal Attorney's Association (FMAA) and attends the annual conference. He stated this week he would be going to South Florida to attend a seminar and would be out of town from Wednesday until Monday. He said he can be reached on his cell phone. He said regarding the advertisement of the City Administrator position, he inquired about the salary range. It was the consensus of the Commission to state "salary to be determined ". ]too CITY CLERK'S REPORT. No report. 15. ADJOURN. Mayor Durso adjourned the meeting at 8:53 p.m. ® U S ayorr O ,z Sarah T�I1 e Mii us, MM(C, MBA, City Clei°k CC 07- 18- 11/198