Loading...
CCMtg10-03-11Min LONGWOOD CITY COMMISSION (Longwood City Commission Chambers 175 West Warren Avenue (Longwood, Florida MINUTES OCTOBER 3, 2011 7.00 P.M. )Present; Mayor Joe Durso Deputy Mayor Bob Cortes Commissioner Johan C. Mainngot Commissioner H.G. "Butch" Bundy Commissioner Brian Sackett Dan ]Langley, City Attorney Jon Williams, Acting City Administrator Sarah.M. Miruus, City Clerk Bill Gurlbrandsen, Fire Chief Sergeant Tim Cooper, Police Department Fran Meli, Director of Leisure Services Craig Dunn, Information Technology Manager Sheryl Bower, )(Director of Community Development Services ]Patrice Murphy, Assistant to City Administrator Michelle (Longo, Executive Assistant to City Administrator 1. CALL TO ORDER. Mayor Durso called the meeting to order at 7:00 p.m. 2. A moment of SILENT MEDITATION was followed by the PLEDGE OF ALLEGIANCE. 3. COMMUNITY ANNOUNCEMENTS. Ms. Mirus read the following announcements: A. The ")(Downtown ]Longwood Cruise )In" Car Shoe will be held on Saturday, October 8, 2011 from 5:00 p.m. until 8:00 pair. in the Historic )(District of (Longwood located off of Church Avenue. B. ]Elope Hike for Breast Cancer Awareness will beheld on )Friday, October 7, 2011L will be proclaimed as "Pink October Breast Cancer Awareness Day" and the announcement of the Women's Breast Care Center at South Seminole Hospital. The event will begin at 9:00 a.m. in front of the Longwood Community Building located at 200 West Warren Avenue. Mayor Joe Durso and County Chairman Brenda Carey will each have (Proclamations. Mr. Bob Snyder, President of South CC 10 -03- 11/267 Seminole Hospital and Vice President of Orlando Health, will be speaking along with Dr. Asad Sheikh from the MD Anderson Cancer Center. After the Proclamations, there will be a walk, Hope Hike for Breast Cancer Awareness, from the Longwood Community Building to South Seminole Hospital. A reception with refreshments will be held at the end of the walk at the Hospital. The route is west on West Warren Avenue and south on Milwee Street into the parking lot at the Hospital. 4. RECOGNITIONS/PROCLAMATIONS. A. Presentation of the Beautification Award to the Serenades by Sonata located at 425 South Ronald Reagan Boulevard. The presentation was deferred to the next Commission meeting. B. Recognizing Lieutenant Paul Ross for his dedicated service to the City as the Acting Fire Chief from February 2011 to September 2011. The Commission presented Lieutenant Paul Ross with a framed certificate recognizing his service to the City as the Acting Fire Chief from February 2011 to September 2011. Photographs were then taken. C. Proclaiming the week of October 9 -15, 2011 as "Fire Prevention Week ". Mayor Durso read a Proclamation proclaiming the week of October 9 -15, 2011 as "Fire Prevention Week". He presented Chief Gulbrandsen with the Proclamation. Photographs were then taken. 5. BOARD APPOINTMENTS. A. District #4 Nomination to the Parks and Recreation Advisory Board. Commissioner Bundy nominated Ms. Judi Coad, 1695 Grange Circle, for appointment to the Parks and Recreation Advisory Board. Nomination carried by a unanimous roll call vote. 6. PUBLIC INPUT. A. Public Participation. None. CC 10- 03- 11/269 / e MAYOR ®R c`9.1V D C®1tlll1V'J ISSIO ERS Il@E POR JL e District #5e Commissioner Sackett said at the last meeting, Rangeline Road was brought up but he did see the Police Chief in attendance and asked for an update from the Acting City Administrator. He said they talked about it at the last meeting because there was a property looking like a parking lot for trailers and other vehicles. He said there was a property across the street from this one and it was in Seminole County and it had a blue tarp and other things in the yard. He asked what was being done over in that area. Mr. Williams deferred those questions to Sergeant Cooper. Sergeant Cooper stated the people had just moved in. Commissioner Sackett asked for an update about the Barrington subdivision. Mr. Williams said pursuant to the direction that was received approximately two (2) meetings ago; they had thirty (30) days to hold a community meeting. He said Mr. Peters has been advised to coordinate and hold a community meeting by October 19 He said he would report back to the Commission what those results were. He said staff did go out and do some work, but since then with the impending meeting, there has not been any progress. Commissioner Sackett asked Commissioner Bundy if he would be attending the community meeting. Commissioner Bundy responded in the affirmative and stated to date, the meeting has not been held and no contact has been made with the residents of Barrington. Commissioner Sackett said he was looking at the stormwater map and looked up Chelsea Road located in the Devonshire subdivision, and the water was over a foot deep. He said he couldn't see where water runs in that cul -de -sac on Chelsea Road and stated it was basically a domed road with no outlets for any of the water to go along -side the resident's driveways. He asked to look at that under the stormwater map. Mayor Durso asked if the cul-de-sac looked like a bowl. Commissioner Sackett said it was a dome in the middle with nowhere for the water to go, except onto the resident's property. He said it looks like there's no outlet there. He said something would have to be done, if one of the families were willing to let the City do something through that way, as the City has an easement there, so we could move the water out of there. He said it seems to have been a problem long enough. CC 10 -03- 11/269 Commissioner Sackett congratulated the Woodland Elementary School Chorus. He said this past Saturday, he went to the Hard Rock Cafe's 40 anniversary, and the Chorus from Woodlands was the top winner of a song promoting 1971. He said they sang Coca Cola's original theme song and won $10,000. He said ten (10) of the twenty (20) students were his students and he was proud of them. District #1. Commissioner Maingot stated since the widening of Lake Emma Road it has become a speedway. He said he observed in the evening, the City's dull silver painted police vehicles going up and down there quite often. He said there was no "Welcome to Longwood" sign. He noted it had been taken down and has not been replaced after the widening of the road. He suggested getting it replaced soon, so when the officers pull anyone over, they know they are within the jurisdiction of Longwood as opposed to Seminole County or Lake Mary. He also suggested, as there was a pending, new, planned subdivision right after Saint Stephan's Church that would be the appropriate place for the replacement sign. He said the sooner the sign gets re- established, the better it would be. District #2. Mayor Durso said he received a letter from the United States Department of Commerce regarding the United States Census and noted during the week of October 11"', the City would be receiving a government survey, and wants the Acting City Administrator to get it completed when it comes in. He then asked for an update on Longwood Elementary School. He stated he had received some telephone calls and attended a few meetings recently where Longwood Elementary has become an issue. He said he wanted to know where the City was in conversations with the School Board. Mr. Williams said they had a draft Lease Agreement that staff was working on. He stated before he brought it to the Commission, he asked the Leisure Services Department to prepare a list of what type of programs would be offered out of the School, what type of savings and possible new revenue opportunities the City may get from reprioritizing some of the programs the City currently holds in the Community Building, to the School. He said as soon as he receives the information, he would bring it forward for action before the Commission. He stated he was hoping to have it for the second meeting in October. Mayor Durso stated the Supervisor of Elections was requesting permission to use the Community Building as a polling place for the 2012 Elections. He said the way the Church was set -up, it was very difficult, and with the expected turnout being higher, he was concerned it would be more difficult. Commissioner Bundy said he had no problem, but suggested the Supervisor of Elections coordinate with Chief Hickson regarding traffic CC 10- 03- 11/270 control because it would be early morning voters who would coincide with the rush hour and people cutting through to avoid lights. Mayor Durso moved to allow the Supervisor of Elections to use the Community Building for the 2012 Elections and that he coordinate with the Police Chief with regard to the traffic control and parking. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. District 93. Deputy Mayor Cortes said today was the funeral for Sergeant Andy Caraballo Morales and it was very private because of family wishes. He said tomorrow they were having a candlelight memorial at Heroes Memorial Park and they will be unveiling his name on the Array stone for Sergeant Morales at 7:00 p.m. He encouraged those who wanted to participate to be present and Ms. Meli was setting everything up for them. He thanked staff for taking care of the repair work for 1 st Place. He said he was looking forward to this Saturday's event, "Downtown Longwood Cruise In ", and thanked staff for their efforts. He said he received a video that he would give to Ms. Mirus that she can pass to the Commission and it's from a resident that shows some of the good things in Longwood, and some of the not -so -good things, especially on the east side. He said the Acting City Administrator knows about it, and staff was already working on it. He said some of the residents on Talmo Street called him with some issues, although the road was completed, there were still some drainage issues which he has passed on to the Acting City Administrator. District #4. Commissioner Bundy had some suggestions to make on Lake Emma Road. He said it was a left turn -right turn, but it was four (4) lanes all the way up and he thinks they should move the turn signs back a couple of hundred feet because people have to change lanes at the last minute and it creates confusion. He said in going back to the flooding that Commissioner Sackett saw on his way here, he saw children swimming on the sidewalk on Grant Street. He said those were issues, in addition to the major things like the Longwood Canal; those were the spot issues. He said the whole system was designed on a twenty -four (24) hour storm and they don't have storms that come here and stay for 24 hours. He stated we have storms that come in fifteen (15) minutes and drop four (4 ") inches of rain. He feels they needed to look at the areas that were impacted by that. 8. ANY ADDITIONS OR DELETIONS TO THE AGENDA. None. 9. CONSENT AGENDA. A. Approve Minutes of the,Jluly 18, 2011 Work Session and the Minutes of the July 18, 2011 Regular Meeting. B. Approve the Monthly Expenditures for September 2011. CC 10 -03- 1.1/271 C. Approve a Letter of Commitment to Support a Housing and Urban Development (HUD) Sustainable Communities Regional Grant Application. D. Approve a purchase order to Sungard Public Sector for year two (2) of a multi -year contract. E. Approve a purchase order to SHI International Corporation for year two (2) of a Microsoft Enterprise Agreement. F. Approve a purchase order to Nexus IS for an Information Technology Managed Services Agreement. O. Approve purchase orders to Ricoh Business Solutions (RBS) for the leases on various printers, copiers and scanners throughout the City. H. Approve a purchase order to Thompson Well and Pump, Inc. for Well 5A Construction and Well 5 Abandonment. 1. Approve a Class A Special Event Permit from the Central Florida Society for Historic Preservation (CFSHP) for the 35 Annual Arts and Craft ]Festival. J. Approve the disposal of and to declare surplus the 2 nd Peterhilt Fire Engine. Commissioner Bundy moved to accept the Consent Agenda as submitted. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. 10. PUBLIC HEARINGS. A. Read by title only and adopt Ordinance No. 11 -1975, approving the extension of the Non- Exclusive Franchises for the Collection of Commercial Solid Waste and /or Recovered Materials for an additional twelve (12) months. Mr. Langley announced having proof of publication for this item. He then read Ordinance No. 11 -1975 by title only. Mayor Durso opened the public hearing. No one spoke in favor or in opposition to the Ordinance. Commissioner Maingot moved to close the public hearing. Seconded by Commissioner Sackett and carried by a unanimous voice vote. CC 10- 03- 11/272 Commissioner Maingot moved to adopt Ordinance No. 11- 1975 as presented Item 10 A. Seconded by Commissioner Sackett Discussion was held regarding the status of the research to be completed for an exclusive commercial solid waste and recycling haulers. Motion carried by a unanimous roll call vote. REGULAR BUSINESS. A. Deputy Mayor Bob Cortes requests the City Commission discuss dedicating a section in Longwood Memorial Gardens for the interment of Veterans and landscaping options. Deputy Mayor Cortes stated that he visited the Cemetery recently and had a couple of things to bring up. He said the family of Sergeant Andy Caraballo Morales inquired about having a Veterans Only Section, and he responded in the negative. He noted the Cemetery needed some attention and suggested adding some landscaping. He stated that he asked Ms. Mirus to bring forward the Master Plan. He said right now there was an area that was completely empty that has not been sold. He said there were some trees there and noted they have some fiends ul the Cemetery Fund. Deputy Mayor Cortes moved to see if the Acting City Administrator could come up with a landscaping improvement plan to improve the Cemetery. Mayor Durso asked Deputy Mayor Cortes for clarification on the pending motion. Deputy Mayor Cortes said through the Acting City Administrator what would be the course of action here to improve the landscaping and zero scaping of the Cemetery to improve the looks of it and to have some privacy. Mayor Durso stated the Deputy Mayor's motion was to have the Acting City Administrator bring back a proposal to beautify the Cemetery. Deputy Mayor Cortes responded in the affirmative. Commissioner Bundy seconded the motion. Commissioner Bundy stated the City had a consultant that helped with a Master Plan on the Cemetery, and he suggested having the CC 10- 03- 11/273 Acting City Administrator and Ms. Mirus reach out to them and bring them in. He stated there would be a fee involved to explore what the City's options were. He said one of the things they did was keeping the planning isolated because trees would do the same thing to grave sites that they do to sidewalks and infrastructure and they have to watch out for that. He asked that they bring back some options. Discussion was held regarding having a designated area for veterans and landscaping options for the Cemetery. Motion carried by a unanimous roll call vote. 12. ACTING CITY ADMINISTRATOR'S REPORT. Mr. Williams stated Happy New Fiscal Year! He stated he had discussions with each of the Commissioners individually about evaluating the cost of performing mowing services within house labor versus contract. He said if there were no objections from the Commission, he was going to direct staff to prepare a Scope of Services to begin the analysis. He said on a follow -up item from the last meeting, he reported on an overall percentage rate reduction for medical, dental and ancillary benefit renewals and advised he would report back with a dollar amount of that reduction. He said in terms of budget dollars, it was estimated the City pay about $130,000 less than it was estimated. He said it was good news and was a very conservative estimate. He stated that he would like to request an Executive Session for Wednesday, October 12, 2011, at 5:00 for collective bargaining negotiations if the Commission was available. Mayor Durso asked Ms. Mirus to get with the Members of the Commission as to their availability for the Executive Session. 13. CITY ATTORNEY'S REPORT. No report. 14. CITY CLERK'S REPORT. No report. 15. ADJOURN. Mayor Durso adjourned the meeting at 7:34 p.m. J r o ayor° ATTEST: Sarah M. Mirus, MMC, YfBA, City Clerk CC 10- 03- 11/274