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CCMtg12-19-11Min L ONGWOOD CITY COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida, idla, MINUTES DECEMBER 19 2011 1 7:00 P.M. Present: Mayor Joe Durso Deputy Mayor H.G. "Butch" Bundy Commissioner John C. Maingot Commissioner Bob Cog tes Commissioner Brian Sackett Dan Langley, City Attorney Jon Williams, City Administrator Sarah M. Minus, City Clerk Troy Hickson, Police Chief Bill Gulbrandsen, Pere Chief Lillian Sexton, Fire Marshal Fran Meli, Director of Leisure Services i Sheryl Bower, ]Director of Community Development Services Chris 1Untner, Planner /Stormwater John Peters, Director of Public Works /City Engineer Patrice Murphy, ]Economic Development/Special Projects Manager Michelle ]Longo, Executive Assistant to City Administrator 1. CALL TO ORDER. Mayor Durso called the meeting to order at 7:00 p.m. 2. A moment of SILENT MEDITATION was followed by the PLEDGE OF ALLEGIANCE. 3. COMMUNITY ANNOUNCEMENTS. Ms. Minus read the following announcement: A. Senior Matinee will be held on Wednesday, ]December 21, 2011 from 1:30 p.m. until 3:30 p.m., Longwood Commission Chambers, 175' West Warren Avenue. This month's feature is Crazy, Stupid, Love. 4. RECOGNITIONS/PROCLAMATIONS. A. Nomination and selection of the recipient of the Martin Luther King Good Citizenship Award (Presentation scheduled for January 16, 2012). CC 12- 19- 11/341 Commissioner Maingot nominated Pastor Norweida Maxwell with Mount Olive Missionary Baptist Church for the Martin Luther King Good Citizenship Award. Commissioner Sackett.moved to close the nominations. Seconded by Commissioner Maingot and carried by a unanimous voice vote. Nomination for Pastor Norweida Maxwell to receive the Martin Luther King Good Citizenship Award carried by a. unanimous voice vote. B. District 41 Nomination of the Business Person of the Month Award for January 2012. Commissioner Maingot nominated Mr. John Rivers, Chef /Owner of 4Rivers Smokehouse located at 1 v69 Nest State Road 434, Suite 230 for the Business Person of the Month Award for January 2012. . Nomination carried by a unanimous voice vote. C. Nomination of the Beautification Award. The Commission deferred the nomination to the next Commission meeting. S. BOARD APPOINTMENTS. NTi S. None. 6. PUBLIC INPUT. A. Public Participation. John Simmons 817 Oxford Street, stated he lives on the east side of Lake Wildmere. He said they have been having trouble with weeds for the last two (2) or three (3) years, which have completely gotten out of hand. He said about twenty (20) to thirty (30) years ago, they put some weed fish in there to clean -up the hydrilla and it has been beautiful until the last two (2) or three (3) years. He said there were weeds that are seven (7) to nine (9) feet tall, and two (2) or three (3) feet down there were massive clouds of weeds. He stated in the summer, these weeds come to the surface and die off from the sun. He said all around the perimeter of the Lake, some places thirty (30) to forty (40) feet out, it's solid and nasty, and the Lake cannot be used. He said on April 14, 2011, they had a meeting with the City, and they said they would spray around the perimeter of the Lake to kill the weeds. After the poison died down; they would put the weed fish in to take care of it. He said for the first week or two there was some action taken, but he hasn't seen anything since. He said he does not want to go through another year because the Lake would be dying if CC 12- 19- 11/342 something was not done soon. He said he would like to have a meeting with the residents around the Lake and with the staff that was responsible.. He said he doesn't know if it was financial or enough staff, and stated they were more than happy to pitch in and help. Mayor Durso thanked Mr. Simmons and asked him to stay to hear his Commissioner's Report, which would be about the lakes. He said he was going to talk to Mr. Peters about the lakes because he wasn't the first person to call him about it, so if he could wait, he could get some answers. Judy Coad 1695 Grange Circle, said she wanted to let the Conunission know that she was very'appreciative about the entrance to the Markham Hills Subdivision and the reflective sidewalks. Yellow reflective banding and reflectors have greatly increased the safety of entering the subdivision at night. She stated that she wanted to thank Commissioner Maingot, the Horticulture Specialist, Ms. Debbie Renfro and staff, for their hard work on the rftoni entrance of the Barrington Subdivision. She stated they have put lots of hours 'in, trying to restore their front entrance back to what it was before the road construction. She said there continues to be a large problem with the wing wall planning. She said as �. discussed at meetings with staff, where the palms removed due to Progress Energy,restrictions, the residents wanted as much a similar look as they could have. She stated it had always been agreed and understood that the trees would be planted between the columns and the signage. She said the four (4) holly trees planting areas were carefully measured by Ms. Renfro and Commissioner Maingot, and subsequently planted in the agreed location. She said she saw the trees before they were planted, but when she returned home to look at the final product, to her dismay they were planted in front of the columns totally hiding them from view. She said in addition, there was a large approximately four (4) foot gap where they were supposed to stand, with nothing there. She stated she immediately called Ms. Renfro and she informed her that trees were planted where they all agreed. She said until Mr. Peters came out and decided that from the turn lane on Lake Emma Road, you could fully read the signage and wanted them moved. She said the trees were then removed and planted in front of the columns. She asked why she or Ms. Hoffman were not called, who have been active in this decision. She said Ms. Renfro stated she was told to move them. She said she later spoke with Connnissioner Maingot concerning the situation and received the same story from him, saying Mr. Peters made "an executive decision ". She said this was not his to make without consulting the residents or herself, as their representative. She said they were the ones paying for this, and the residents who live there have to deal with the outcome. She said CC 12 -19- 11/343 upon spealcing with the City Administrator, Mr. Williams, he informed her that Mr. Peters made a decision now based on the drawings /conceptual that was approved by the residents. She said if you look at both the original landscape drawings and the second one mailed to the residents, the columns were not even shown. She said the discussion of this was approved and was ineffective. She said in fact, the final approved drawings shows the trees located between the signage and before the bend in the wall, where the columns were located. She said the current location changed the layout of the front bed to an S- curve, and it was to be an arch. She said it was not aesthetically appealing at all. She said her proposal to them was the trees were to be relocated at City cost, to where they were originally supposed to be, and guarantee their survival for two (2) years. She asked for the beds to be redone, or that there be no cost at all to the Barrington residents for the total cost of the rehab of the front entrance. She said they have done everything asked of them, but the issues that have arisen from day one were City staff issues, for which the residents were asked to pay the price. She reviewed the handouts that she distributed to the Commission. She said in speaking to the residents, they were all upset. She said she finds dealing over and over with the lack of communication from City staff and decisions being made on their behalf with their agreement with them, was unacceptable and then in turn, asked to pay for it. She said this should have not been a_ big issue and was now a twenty -two (22) month issue that they have been dealing with, just the part due to the road construction. She said she would like to get this resolved and move on to other things. She said she hopes the Commission feels the same way. Commissioner Maingot stated this matter would be discussed later on in the Meeting. 7, MAYOR AND C®MMISSlION ERS' RIEP®R` . District 91, Commissioner Maingot said on December 12"' was the opening of the 4Rivers Smokehouse at the Longwood Village Plaza, and was a welcome addition to the community. He said on December 13 t1 ' , Mr. Charles Lee, Director of Advocacy with the Florida Audubon Society and himself, who were Members of the Wekiva Diver System Management Advisory Committee for the Federal Wekiva Wild and Scenic Management Committee, met with Ms. Noranne Downs, District 5 Secretary and with her Florida Department of Transportation (FD ®T) Team in DeLand to review the design, wording and locations of general advisory and tourism promotional signs for the wild and scenic Wekiva River. He said on December 13 Chief Hickson, Sergeant Tim Cooper and himself delivered to the pantry at Nativity Catholic Church fourteen (14) boxes of packaged food to help them continue to support the many Seminole families who were out of work and struggling to put food on the —J table. He stated the pantry, a couple of days before they got there, was CC 12- 19- 11/344 completely bare and a week before that, it was overflowing. He said help was provided to all regardless of their denomination. He said on December 13 Christmas in Old Longwood, which was organized by the Central Florida Society for Historic Preservation, was well patronized. He said it was an excellent presentation, and has now become a tradition. He said on December 15 the Christmas Show performance hosted by the Northland, A Church Distributed, was an excellent complement to the Christmas Season. He said he brought up House Bill 365 and Senate Bill 910 this afternoon with.the City' Administrator, and he would be pursuing the matter further between now and the next Commission meeting. District 42. Mayor Durso said with regard to the lakes, he asked Mr. Peters what was going on and inquired why people were calling him. Mr. Peters said in June, they made application for specific chemicals they needed to treat the weeds in question in Lake Wildmere and in Lake Winsor. He said the Florida Department of Environmental Protection (DEP) responded back in the first week of August with a Request for Additional Information (RAI). He said they provided that within twenty - four (24) hours and to date, they still have not received the permit. He said they have been calling them on a weekly basis trying to get it moving. To date, they have not received the permit. Mayor Durso inquired, what was the City doing before when everyone was happy. Mr. Peters said it was his understanding this weed was a fairly new phenomenon and was not something they have been dealing with in the past. He said they have never had a permit, either through the contractors or the City to have the particular chemical they need for this particular weed. I-Ie said they explained to the people when they met with them back in April or May, the timeframe on these lakes and worked with the City's consultant on what they needed, to deal with that weed. He said he told the people that evening, this particular product was very toxic, and that if they put the grass carp in at that point, the chemical would kill the grass carp. He reiterated they made the application in June and it has been very frustrating. Mayor Durso asked if DEP was holding up the permit. Mr. Peters responded in the affirmative. Commissioner Maingot noted they had representatives located in Altamonte Springs. Mayor Durso said it may be time for the Commission to individually, if they were willing, to reach out to the DEP or to the Governor's Office, and say they were having an issue and would appreciate moving this along. CC 12 -19- 11/345 Deputy Mayor Bundy recommended either the Governor's Office or the Legislative Delegation and noted they would probably have more impact on this. Commissioner Sackett said he was also at that April meeting. He said when he brought it up as to what was going on in October, only one (1) spraying had been done in Harbor Isle. Mayor Durso stated they needed communication to go both ways from Mr. Peters. He said it needs to come to the Commission when he needs help like this and to get it to the Legislative Delegation. He said it needs to go back to the people, so they know what was going on. He said they had a meeting in April and they can't go six (6) months without telling people what they were doing. He said it causes blowback for them because they start getting the telephone calls because people think they promised them something, and were not doing anything on the back end to follow -up. He said even if it was so much as a letter or some kind of message on the Internet stating they were waiting on DEP to approve a permit, and this was the City's long -term plan to treat this problem. He said communication had to be better on both ends. Commissioner Maingot asked who the people were at DEP that Mr. Peters had been dealing with. Mayor Durso said he thinks Deputy Mayor Bundy's suggestion was the best and to make telephone calls to the Legislative Delegation and the Governor's Office. Cominissioner' Maingot stated he would contact the Lieutenant Governor, Jennifer Carroll. It was a consensus of the Commission to let the people know what was going on and the information to be placed on the City's website. Mayor Durso said the second item he had was the Florida Department of Transportation (FDOT), and said he received.a letter from FDOT commending Ms. Bower and her staff for hosting in the Longwood Community Building the Federal Highway Association's Pedestrian Safety Course. Mayor Durso requested an update on the Community Garden. Ms. Meli stated she, Ms. Bower and Mr. Peters met with Mr. Williams last week on this and stated she was working on the Lease Agreement. She said she would get it to the City Attorney as soon as it was done. She described the parking, fencing, water and conditional -use permit that was needed for the Commodity Garden. CC 12- 19- 11/34.6 Mayor Durso inquired about the timeline for completion on the Community Garden. Ms. Meli responded stating that was an unknown at the moment. She stated she was thinking it would take a couple of months to get everything in place and described the items needed to be completed. Mayor Durso said at the next Commission Meeting, at the end of January, he wanted to see a timeline to include the estimated tinges of completion for parking, permitting, etc. He stated he wanted to stop receiving electronic mails about it. Ms. Meli responded in the affirmative. Discussion was held in regards to the fencvng around the proposed Community Garden. Mayor Durso said the Florida League of Cities recently hired Commissioner Kathy Till from the City of Apopka. He said she sent him a request for the Commission to discuss a pension reform resolution. He said it was short notice, so he was not able to get it on this Agenda per the City's rules, but would like to test the water and see if the Commission was interested in wading into that fight. He said he would distribute it to the Commission through the Administrator to all of them through electronic mail. He said if there's any feedback, they can coordinate through Mr. Williams, and can get a message back to Commissioner Till to let her know what they were doing. Commissioner Maingot said, in speaking with the Administrator this afternoon, he noted he's on top of it but had certain things within the City's system that was a little different. Mayor Durso then wished everyone a Merry Christmas. District 93. Commissioner Cortes said there was another great showing for the Car Show and he was looking forward to another great show on January 14, 2012. He asked for prayers for the Oliveras- Padilla family. He said the Father, Francisco Oliveras- Padilla was awarded his medals and had passed away last Wednesday. He stated Senator Marco Rubio's Office had contacted the City to hold aMobile Office in Longwood. He said it was scheduled for January 10, 2012 from 4:00 p.m. to 6:00 p.m. in the Longwood Community Building. He said this was something Senator Rubio was going to be doing throughout the State. He said he heard recently at MetroPlam that the City's SunRail sign was a hit and was better than all the other stations. He thanked everyone for a great year and wished everyone a Merry Christmas and Happy New Year. CC 12-19-41/347 District 44. Deputy Mayor Bundy said he met with Mr. Williams, Mr. Peters, Ms. Bower, and with the representatives from United Trust Fund from South Florida and with their local representative. He said they were a company that does sales and lease agreements for major properties, and they do funding and finance on construction properties with a minimum of $5 million. He said Mr. Dick Harkey from Congressman John Mica's Office introduced him to them and was also. in attendance at the meeting. He said he thought it was a very good first meeting. He said if SunRail had been approved ten (10) years ago, it would not have been a problem doing what they were going to need to do. He stated there were things that were going to have to be put into place, not just required infrastructure, but in order to enhance and encourage development in the area. He said the first was stormwater and the other was parking. He said those were non - revenue generating for the developers, but they were things they have to have. He said Mr. Peters was working on some basic floor plans for parking structures, and Ms. Bower was pushing for AECOM to do their market study. He said it was a good first meeting, and they took away information they needed to do some preliminary work and they provided the City with some information on items they would need from the City to get into further discussions. He said staff has already identified in their submittals to Senator David Simmons between five (5) to six (6) million dollars. He said by the time they were done, you were probably looking at ten (10) million dollars, and the City has a twenty -eight (20) million dollar budget. He said United Trust Fund was one of the preeminent private /public partnership purveyors in the Country and has been involved in it for a very long time. He said he has a copy and will leave information with the City Clerk. Deputy Mayor Bundy said, in regards to the Skate Park, he does not know if they have anyone on staff that can handle construction projects and that bothers him. He said the City has. Reiter Park major renovations coming up and has projects at the Train Station that the City was going to have to do. He said it was not just a matter of being capable; it was a matter of being able to dedicate the time to stay on top of it. He said that he's been in construction all his life and knows what it takes to get a job done. He said he knows the Commission approved the Skate Park in August and it was not done. He said he was looking at it as a fifty (50) by one hundred (100) square foot concrete pad with some erector set toys on it. He said he understands there were some things that were missing and those should have been identified very early on. He said the contractor supposedly inspected the equipment, and the rust issues on some of the equipment have been more extensive than was previously indicated to them. He stated at previous meetings they have all said, and that the Administrator was on top of this, changing the way the City's contractual language was set -up. He said he wants to let staff know that he was not going to vote in favor of any construction projects without the following informmation. He said he wanted to know the contractor, qualifications on similar projects, a timeline on it, a hard completion date and their manning documents as to CC 12- 19- 11/3400 how they were going to man the project. He said when he goes past the Skate Park and there were only two people working sometimes. He said he wanted to see the qualifications of the people who were going to be working on the project. He said it doesn't have to be in the package that the Commission was going to vote on when these things come forward, but this was for everybody on staff, any project that comes to him without that information, he was going to vote no. Mayor Durso stated that needed to be in the package and needed to be part of the standard report whenever the Commission was about to approve something. He said they should get a comprehensive story about what was going to happen and that way, staff was telling theirs everything and they were getting the information they needed, there were no misunderstandings, no question about who was doing what, when, and how, and it was an easier way to hold people accountable. He said it was all about making sure they all have information, so it was a great idea. He suggested having staff go back and listen to everything Deputy Mayor Bundy just said along those line items for construction projects. Deputy Mayor Bundy stated he has to provide that information on every major project that he does. Mayor Durso said has generally had issues with the packets anyway because of the recommendations portion of it. He said has been really irritated by the fact that in some cases, staff just says to tell them what the Commission wants them to do. He stated they slake $400 a month, and staff makes a lot more than that. He said to tell the Commission what they think the Commission should do, that's why they were paying staff. Commissioner Sackett said concerning the Public Works Facility construction, they never seemed to have a Plan B due to unforeseen problems or issues that come up. Mayor Durso said there needed to be contingencies worked in, so that when problems do come, there was a reaction time that was reasonable and everybody was at least aware of what was going on. He noted the information flow was the issue. Commissioner Maingot said in the contractual documentation as they have it, the City was at a disadvantage. He said if they have to terminate someone, they have to put it back out to bid. He said they want to be in a position that the second person they have in line, they can go straight to. Mayor Durso said they had discussed this at a previous meeting. Commissioner Maingot said they needed to have this done legally, so it would be in the City's future documentation. CC 12- 19- 11/349 Mr. Williams said this was a project that was approved. Mayor Durso said this was a goal for the future. Commissioner Maingot said what Deputy Mayor Bundy was saying ties right in to protecting the City and how they spend the taxpayer's money. He said if they promise something, they need to make sure they can deliver. Discussion was held in regards to the work being completed at the Skate Park. Deputy Mayor Bundy requested information on the front entrance of the Barrington Subdivision. Mr. Peters reviewed a PowerPoint presentation entitled "Barrington Subdivision Entrance" and discussed in detail the relocation of the trees and outlined the costs for the proposed changes. Ms. Coad thanked Mr. Peters for doing this presentation and reviewed the Conceptual Plan that was the final one in detail. She said in addition, if the trees were put where they currently were, they would not have picked that type of tree. She said that was thoroughly discussed, that they wanted a pyramidal tall effect because they lost the palms due to Progress Energy not being able to replant them. She said if they had to be moved over time, they would have picked a tree more like a Ligustrum, a big mushroom tree where they could trim underneath and as they grew they would see their columns. She continued to review the drawings that were provided by Mr. Peters. She noted when he moved the trees again, they had to redo irrigation. She stated what was also discussed with Ms. Renfro was Progress Energy wanted them to keep the trees very tight and very short because they have a twelve (12) foot requirement that nothing can get bigger there. She noted she met out there with Ms. Renfro and they discussed options of what to fill in this four (4) foot gap that was in there. She said if this was a problem, the Landscaping Plan was presented to them by City staff of what could be put there, and fit the criteria that was asked. She said if they felt at the time from lack of communication, it wasn't going to work, then that's what should have been presented, with the options given to the residents. She said she was even more disturbed because it has been time again, time again, time again, every time there was an issue, she was not having communication back and nothing she can take back to the residents. She stated she was willing to walk around and get their signatures again or whatever was requested, but there was a total lack of communication. She said that was why they were twenty -two (22) months down the road with this whole problem. She said she's seen the Comimission communicate to the staff about actions to be taken, but actions do not happen, and she has to come back and communication again. She said she just wanted to get this resolved. She stated the trees CC 12 -19- 11/350 were dug up and planted twice. She said moving the trees again would \�. probably kill them, but that was not their fault. She discussed the history of the Subdivision with the entrance and the problems with the safety of the wall. She said Ms. Renfro had spent a lot of time with her and the residents. She said Commissioner Maingot came out and spent a lot of hours and a lot of hard, free work there. She said to he right back to having something that looks half thrown together was unacceptable and should not have to be this way. Deputy Mayor Bundy said he had received a lot of telephone calls from the, residents and had many discussions with the residents, and thinks what they needed to do was to look at the first or second week in January to arrange a meeting with the community in City Hall or in the Community Building. He said he would meet with Mr. Peters and Ms. Renfro to look at possible alternatives, present something, get feedback from the community, and have the staff empowered by the Commission within reason that the residents want to achieve, that's what they needed to do, and they can have some closure with the residents. He said this way they empower the residents to get what they wanted with the recommendations of what they can do. He said with everything that has happened, he thinks at this point that was what to do and will go a long way toward calming everybody down. Commissioner Maingot said if he were brought on board when they selected the material in the beginning, he would not have recommended those trees that were out there. He outlined the maintenance required for the trees and noted it would be costly to replace those trees, but felt moving them could be done. He said they would need equipmens that had a boom on it instead of a bucket, so they won't damage some of the limbs. IIe noted those trees were very heavy and said he would make himself available to help. Deputy Mayor Bundy moved to schedule a meeting with the residents either the first or second week in January, and would also like Commissioner Maingot to get with staff and make his recormmendations. Seconded by Commissioner Cortes. Commissioner Cortes stated he had a boom truck. Motion carried by a unanimous roll call vote. District P,5e Commissioner Sackett noted they had a wonderful year and can't wait to see where they grow and go in 2012 with the very effective new City Administrator. He said. he has every faith in him that he would carry out the Mission and Vision of the City that was prescribed, and the people would understand that and celebrate the City. He stated the City does a lot of good things.. He wished everyone a Happy New Year and Merry Christmas. CC 12- 19- 11/351 8. ANY ADDITIONS OR DELETIONS TO THE AGENDA. Commissioner Maingot said he received a note from Mr. Mark Weller, who was appointed to MetroPlan Orlando, and he expressed there was a conflict with him. He said he was a contractor on the construction of the Expressway Authority and this would jeopardize his relationship with them, so he cannot continue to represent the City on that Board. Mayor Durso told Commissioner Maingot to get with the Clerk and she would place that on the Agenda for appointment. Mayor Durso said there are two (2) changes recommended by the City Administrator. He said the first was to withdraw Item 10 A from the Agenda. By a unanimous voice vote, the Commission approved withdrawing Item 10A from the Agenda. Mayor Durso said the second change was to continue Item 10B to the January 16 Commission Meeting. Commissioner Sackett moved to continue Item 10 B to the January 16"' Commission Meeting. Seconded by Commissioner Maingot and carried by a unanimous roll call vote. 9. CONSENT AGENDA. A. Approve Minutes of the November 7 2011 Regular Meeting. B. Approve the Monthly Expenditures for December 2011. C. Approve the Monthly Financial Report for November 2011. D. Approve a purchase order in the amount of $324,828 to Hall - Mark Fire Apparatus for the purchase of the second. E-One Fire Engine as new Engine 17. E. Acceptance of the Federal Fiscal Year (IFFY) 2011 Homeland Security Grant Program for the Community Emergency _ Response Team (CERT) Program for $9 distributed by the Florida Division of Emergency Management. E. Approve a purchase order in the amount of $43 to Advanced Data Processing, Inc. for medical transport billing services. Deputy Mayor Bundy moved to approve Consent Agenda as submitted. Seconded by Commissioner Maingot and �J carried by a unanimous roll call vote. CC 12 -19- 11/352 10. PUBLIC HEARINGS. A. Read by title only and adopt Ordinance No. 11 -1977, implementing changes to the Peddlers and Solicitors Section of the City Code. , Under Item 8, Any Additions or Deletions to the Agenda Item 10 A was approved by the Commission to be withdrawn from the Agenda. B. Read by title only and adopt Ordinance No. 11 -1981, which amends the Solid Waste and Recycling Collection Ser=vices contract. Under Item S, Any Additions or Deletions to the Agenda Item 10 B was approved by the Commission to be continued to the January 16"' Commission Meeting due to The Sanford Herald not publishing the ad correctly. C. Read by title only and adopt Resolution No. 11 -1300, establishing the City's notice of intent to use the uniform method for collecting non valorem assessments in 2012. lvh Langley announced having proof of publication for this Public Hearing and then read Resolution No. 11 -1300 by title only. Mayor Durso opened the public hearing. No one spoke in favor or in opposition to the Resolution. Commissioner Maingot moved to close the public hearing. Seconded by Conunissioner Sackett and carried by a unanimous voice vote. Commissioner Sackett moved to adopt Resolution No. 11 1300 as presented Agenda Item 10 C. Seconded by Commissioner Maingot and carried by a unanimous roll call vote. 11. REGULAR BUSINESS. A. Review the. proposal for Longwood Memorial Gardens. Ms. Mirus stated at the last Commission Meeting, she brought this matter under her report and the Commission had requested for her to bring this forward as an agenda item. Deputy Mayor Bundy moved to approve staff's recommendation with Dix.Lathrop ar�d Associates, Inc. and to approve the contract to move forward. Seconded by Commissioner Cortes. CC 12-19- 11/353 Commissioner Maingot said in principal he agrees with it, but feels before they enter into contractual obligation with Dix.Lathrop, there were certain things they have to determiner how many burial spaces were being envisioned for this particular project, who pays for the burial spot when being used and what control would the Military have over the veterans interment area. He said with a Military cemetery existing in Palatka, who would determine the criteria for interment at Longwood veteran's burial area and how many spots do they have left in the Cemetery. He stated they needed to do their homework. He stated he agrees with it in principal, but to commit to Dix.Lathrop to come up with a plan that just might not fit. Deputy Mayor Bundy said that was what this was all about and this was part of their homework. He said they Have to see what was potentially available and they were going to come up with a landscaping and layout plan to perhaps modify it. He said he doesn't think there's anyone sitting up here that was capable of coming up with a game plan to do this and what they were doing was their homework. He said they were going to see what was potentially capable. He said nobody has said they were going to do a Veteran's area, and he has not said he was in favor of doing a Veteran's area but they have a contractual arrangement already with Dix.Lathrop. He said they will meet with each of the Commission to get input from them in the preparation of it, but this .� was their homework. Discussion was held in regards to the proposed Scope of Services for the Cemetery. Commissioner Cortes said he was the one who brought this proposal forward, and the reason for it was a soldier killed in Iraq, he went with the family out there and felt bad. He said there was definitely a need to improve the Cemetery. He said they owe it not only to the residents, but to the people that were buried there. He said the idea of the Veteran's was an upgrade and the last he heard, the City was not selling many plots there. He said maybe that's a good thing because people were not dying, but if people in the City have a place to bury their loved ones and they were going someplace else because the Cemetery was not well kept, looks ugly or the layout was not proper, then he has a problem with that, and that was why he brought this forward. He said it does need some improvements. Commissioner Sackett said he was to the point where he did not feel the need for a military one yet, but what he does understand listed as Task 1, collect available plans and aerials, visit the site, prepare hand drawings, meet with the client, prepare a Conceptual CC 12- 19- 11/ '354 Plan was exactly what Comnssioner Cortes was talking about. He said it was talking about an overall improvement of what that Cemetery would look like and if it becomes a military Cemetery, he would vote no. He said he drives by it and has a home that backs up to it, and said it was pathetic with its greenery and shrubbery and places to pay respect. He said it needs more to be reflective and to give that space for people. He said it was not doing that right now. He said for $3,50, he was willing to see what Dix.Lathrop, who was already under contract, what their concept would be and then discuss it further. Mayor Durso said he tends to agree with Commissioner Sackett's point of view on this. He said if it becomes a military issue, then it would influence his vote a little differently, simply because, and this was always a difficult subject for any elected official to talk about. He said clearly they all support the Armed Forces and they all appreciate the sacrifice of our servicemen; but also, they were conceptually thinking about spending what could turn into tens of thousands of dollars to upgrade the Cemetery and were not sure about many of those questions Commission Maingot brought forward. He said they were not sure about who was malting those judgment calls and what the potential demand would be. �,. Discussion ensued regarding the landscaping improvements at Longwood Memorial Gardens and the development of a Veterans Memorial Garden area. Mayor Durso said each Commissioner made their concerns and/or desires clear to staff, so if staff could be mindful of some of those things and make sure that whatever direction it goes, they get the information and their questions were being answered as comprehensively as possible. Motion carried by a unanimous roll call vote. B. lead by title only, set January 116, 2012 as the public hearing date and approve the first reading of Ordinance floe 11-1982 implementing revised regulations for solicitors, peddlers and charitable solicitation in the nights -of -way. Mr. Langley read Ordinance No. 11 -1982 by title only. Coinrnissioner Maingot moved to approve at first reading Ordinance No. 11 -1982 and set January 16, 2012 as the public Bearing date. Seconded by Commissioner Cortes. Commissioner Cortes said after reading the Ordinance, he saw no mention of a homeowners association and consulted with the City CC 12 -19- 11/355 Attorney and the police Chief, he said some of the homeowners associations do go door -to -door, and he was told as long as there's no sales involved, it would not affect it. Discussion was held in regards to the children who were in the medians holding up signs for "car washes" and the responsibility of their safety would be on the adults that were there. Motion carried by a unanimous roll call vote. 12. CITY ADMINISTRATOR'S REPORT. Mr. Williams said tomorrow morning at 8:30 a.m., they will be hosting a Holiday Breakfast and wanted to extend the Commission an invitation to join staff for breakfast. He said he and the Directors would be in charge of the cooking. He then wished everyone a very Merry Christmas and Happy New Year. 13. CITY ATTORNEY'S REPORT. Mr. Langley wished ,a Merry Christmas to the Commission, City Administrator, City Cleric, City staff and the residents of Longwood. He said it has been a pleasure working with everyone this year. 14. CITY CLERK'S REPORT. � Ms. Mirus wished everyone a Merry Christmas and a Happy New Year. 15. ADJOURN. Mayor Durso adjourned the meeting at 8:15 p.m. -�7 ®s Ta rrs ayo ATTEST: Basin M. Minus, MMC, MICA, City Clerk CC 12 -19- 11/356