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CCMtg01-16-12Min LONGWOOD CITY COMMISSION( Longwood City Commission Chambers 175 West Warren .Avenue Longwood, Florida MINUTES JANUARY 16, 2012 7:00 P.M. Present: Mayor Joe Durso Deputy Mayor H.G. "Butch" Bundy Commissioner John C. Maingot Commissioner Bob C ®rtes Commissioner Brian Sackett Dan Langley, City Attorney Jon Williams, City Administrator Sarah M. Mirus, City Clerk Troy Hickson, Police Chief Bill Gulbrandsen, Eire Chiefs Sheryl Bower, Director of Community Development Services Chris Kintner, Manner /Stormwater Fran Meli, Director of Leisure Services John Peters, Director of Public Works /City Engineer Patrice Murphy, Economic Development /Special Projects Manager Michelle Longo, Executive Assistant to City Administrator 1. CALL TO OR-DER. Mayor Durso called the meeting to order at 7:02 p.m. 2. A moment of SILENT' MEDITATION was followed by the PLEDGE OF ALLEGIANCE. 3. COMMUNITY ANNOUNCEMENTS. Ms. Mirus read the following announcement: A. Senior Matinee' will be held on Wednesday, January 18, 2012 from 1 :30 p.m. until 3 :30 p.m., ]Longwood City Commission Chambers, 175 West Warren Avenue. This month's feature is The Debt. 4. RECOGNITIONS/PROCLAMATIONS. A. District 91 Presentation of the Business Person of the Month Award for January 2012 to John Rivers, Chef /Owner of 4Rivers Smokehouse, located at 1869 West State Road 434, Suite 230. Commissioner Maingot read a brief biography on Mr. Jahn Rivers, Chef /Owner of 4Rivers Smokehouse and presented him with the CC 01 -16 -12/1 Business Person of the Month Award for January 2012. Photographs were then taken. B. Presentation of the Martin Luther Ding, Jr. Good Citizenship Award of 2012 to Pastor Norweida Maxwell. Commissioner Maingot read a Proclamation recognizing Pastor Norweida Maxwell and presented her with the Martin Luther King, Jr. Good Citizenship Award. Photographs were then taken. C. Recognition of Professional Achievement for Completion of the Paramedic Program at Seminole State College to the following Members of the ]Longwood Fire Department: Firefighter Brian Amberg, II, Firefighter Ian Wooldridge and Firefighter Troy Feist. Firefighter Feist was presented with a Special Recognition, from the Instructional Staff for achieving the highest lab grade average. Mayor Durso thanked Chief Gulbrandsen on behalf of the Commission for enacting one of their highest goals of providing the citizens with the highest level of service. He said part of that was to make sure staff was achieving new heights academically and professionally, and appreciates his support of this endeavor. He presented the Professional Achievement to the Firefighters that were present. Photographs were then taken. Chief Gulbrandsen distributed Mayor Durso and the City Commission with calendars that featured the new Rescue 15. D. Nomination of the Beautification Award. Commissioner Sackett nominated Judy's Dolls located at 280 West Warren for the Beautification Award. Seconded by Commissioner. Comes. Nomination carried by a unanimous voice vote. �. BOARD APPOINTMENTS. A. Commission nomination of a resident to the board of Trustees for the Police Officers' and Firefighters' Pension Trust Fund. Commissioner Sackett moved to nominate Mr. Robert Redditt, 835 Maraval Court, for reappointment to the Board of Trustees for the Police Officers' and Firefighters' Pension Trust Fund. Seconded by Deputy Mayor Bundy and carried by a unanimous voice vote. B. Appointment of a Citizen Representative to the Metro Plan Orlando, Citizens Advisory Committee. CC 01 -16 -12/2 The Cornmissioq deferred the appointment to the next Commission meeting. 6. PUBLIC INPUT. A. Public Participation r James Futch 211 West State Road 434, Owner of DJ's Guns, Gold and Pawn, said he was present to get some more help on signage. He stated the owner of the shopping center was not willing to put up a new sign and said that he would have to pay for it. He stated the cost of the sign would be about $4,000. He said until he can save up that money, he was requesting an extension on his temporary sign. He said they needed to build up his business or he would not survive. He said he was looking for any help he could get until he could save up the money. Mayor Durso asked that Mr. Futch get with City staff regarding the matter to cover the next thirty (30) days, and the Commission would be discussing changes to the Sign Ordinance. He said they understand it was an issue for a lot of business owners at this point due to the economy, so they were working on it as effectively as they could. He said in the meantime, he would advise him to get with staff. Bobbie Corbitt 730 South Oak Street, said she was hereto speak about a drainage problem located at her address. She said., due to the paving of Oa'lc Street several years ago, at that time the Engineer decided the street should be raised sixteen (16) to eighteen (IS) inches higher. Therefore, her property was now much lower than the street. She said she and Deputy Mayor Bundy have been talking about this problem for more than a year. She said Deputy Mayor Bundy and the City Administrator came out and looked the property over around August 22n and agreed there was a problem. She said she was told the Engineer would come and take a,look at it. She stated if he came, she was not aware of it and there was no card left. She said she had many conversations with Deputy Mayor Bundy, and on October 17"' workers came and cleaned part of the ditch that was in front of her house across the street. She said at that particular time, they were expecting a big rain storm and that was all that has been done to the ditch. She said on November 11 she attended the Commission Meeting and explained her problem to the Mayor. She said he said he would introduce her to Mr. Peters. She said Mr. Peters told her he would be at her house at 9:00 a.m. the next morning, and he -was there with the Division Manager of Streets /Fleet, Mr. Tom Sinith. She said they surveyed the situation and talked about installing a drain from her driveway and around her house. She said Mt. Peters asked Mr. Smith to order some CC 01 -16 -12/3 supplies needed, and they would be back the next week. She said since then she has not Beard from anyone. She said she had a telephone call from Mayor Durso and went over the problem again. She said the Mayor was going to check and she never heard back from him. She said to date she has heard nothing from anyone. She stated on December 19 she sent an electronic mail to the Mayor and has not received a reply. She said about a week later, she tried calling the Mayor and received a recording that his telephone was temporarily out of service. She said on January 1 I she sent another electronic mail to the Mayor and has not received any reply from anyone. Mayor Durso asked Ms. Corbitt for her electronic mail address. He said she might be getting caught in spam and he wanted to make sure as of tomorrow there were not more communication errors. He stated that he keeps every electronic mail that he receives. Ms. Corbitt provided her electronic mail address. Mayor Durso provided Ms. Corbitt with his electronic mail address. Mr. Peters said her project was on their pending project board. He said shortly after her communication with Mr. Smith, he had a heart attack. He said he came back to work today, and they talked with him today about getting her project moving and purchasing the. materials to get it done. He told Ms. Corbitt it would be done very shortly and apologized to her. 7. MAYORS AND COMMISSIONERS' REPORT. District 42. Mayor Durso said he and Commissioner Cortes attended the funeral of Deputy Sheriff Matt Miller from the Seminole County Sheriff's Office a few weeks ago. He extended his condolences to the family for their loss. He noted there were a number of people who lined the roads with signs; and to pay their respect to a man many of them did not know and it was a positive sign for the community and thanked them. He said last week, he participated in a press conference for the Florida Foundation for Government Accountability, and Longwood was commended and recognized for its openness, with a lot of its dealings in government, specifically in regard to the Budget and spending. He stated he was asked to represent the Florida League of Cities, small communities throughout Florida at this press conference with Chief Financial Officer, Jeff Atwater. He thanked and congratulated Mr. Williams for that recognition because we were doing something right and getting attention for it. He also had a conversation with some of the Seminole County School Board Members, Dr. Tina Calderone and Karen Almond, with regard to Lyman High School's pool. He said there were CC 01 -16 -12/4 some issues and_ the pool was back in discussion at the School Board level. He asked the Administrator to reach out to his counterparts at the School Board and find out what the conversation was and what they expect from the City. He said that was going to be a hot topic with the budget conversation that they were starting to have at the School Board. Commissioner Sackett noted he and Ms. Meli had numerous conversations with the people who built Oviedo High School's pool. He said his goal was the pool would be a wonderful addition to our parks system. He stated Lyman's pool was forty (40) years old and was dead. He said it was not a competitive diving pool anymore and the price tag kept sneaking up beyond $2 million. Mayor Durso asked Commissioner Sackett to reach out to the Administrator and find out what you can. He said if they can help the cause, he was sure they would. Mayor Durso said with regard to the parks programs, he's received a number of telephone calls from. boy scouts, girl scouts, cub scouts, softball leagues, etc. He asked if they could get a report at the next meeting regarding moving into Longwood Elementary School, what the space looked like and what was going on. Ms. Meli provided a brief overview of the transition of activities to Longwood Elementary School and the calendar of the activities were posted on the City's website. Discussion was held in regards to the scouts and teams being associated with the City and them being displaced with the closing of Longwood Elementary School. Mayor Durso said with regard to Business Development, he wanted to give kudos to the Planning Division because lately they have been to a lot of ribbon cuttings and provided a few examples and noted the economic impact it had on the City. He stated he had a meeting with some of the management staff from Winn Dixie and provided some dates and times of upcoming events being held at Winn Dixie and stated he would forward the information to the Commission. Commissioner Sackett stated this past Sunday; they had a kick -off to the football game and there were approximately 400 to 500 people in that Store and it was a phenomenal event. Mayor Durso brought up that there was a Workshop for the Pedestrian Master Plan on January 26"' at 6:30 p.m. in the Longwood Community Building and if you needed more information to contact Ms. Bower. He said they have been awarded $500,000 from the U.S. Department of Housing and Urban Development (HUD) Sustainability Grant. He said CC 01-16 -12/5 they received more than any other agency, so he encouraged all to attend. He said with regarding MetroPlan, he was the Representative for the Commission on the Municipal Advisory Committee (MAC) and they had a Special Meeting regarding the Wekiva Finance Plan and Support Resolution. He said there was some push -back from the City of Casselberiy and they were concerned that the fly -over on State Road 436 and U.S. Highway 17 -92 was being neglected at the cost of doing the Wekiva Parkway. He said there were two (2) different pots of money, so one does not Have a direct impact on the other. He said tomorrow morning, he was going to represent the MAC at the full MetroPlan Board Meeting and talk about what happened there. He said as a point of information for the Commission, there was a pretty contentious debate, it passed, ultimately the Finance Plan and the Resolution to support the Finance Plan and the Project passed by a vote of six- to- four(6 -4). He said it was a relatively close vote. He said finally, there was a SunRail meeting hosted by Congressman John Mica, and city staff was there and they presented Longwood's case as best as they could. He said they have received some telephone calls and electronic mails from developers who have indicated interest in working with City staff. He said there was a groundbreaking for SunRail on January 27 in Altamonte Springs at 10:00 a.m. District #3. Commissioner Cortes thanked everyone for a great Car Show this past Saturday, and had about 125 cars. He said he looks forward to having warmer weather, and the word was starting to spread about the event. He said it was special to recognize Deputy Sheriff Matt Miller because he was a friend of his, and what he had done for the community. He said when they bring the sign issues forward, he stated he was at Walgreen's approximately a week before Christmas and a City staff person had walked in and asked to speak to the manager. He said they brought the open -til- midnight sign that was draped over the Walgreen's sign. He said she was very polite and told the manager he needed a temporary -sign permit. He said he hoped they could bring forward something to address those issues. He said it was a week before Christmas and the sign was going to come down. He said they needed to help the community on special occasions specifically, to let them be able to promote special sales. He stated they have to do better and already have spoken to the Administrator in regards to the matter. Commissioner Cortes asked if they could submit to the Seminole County School Board to not displace the Longwood children again if they close Winter Springs Elementary School. Mayor Durso inquired if he would like that done in a form of a resolution. Commissioner Cortes responded in the affirmative. CC 01 -16 -12/6 Commissioner Cortes moved to have a resolution brought forward requesting the Seminole County School Board not to displace the former Longwood Elementary School students. Seconded by Deputy Mayor Bundy. Commissioner Sackett said the list was generated among eighteen (1 8 0) schools because the new population threshold was 751. He noted Winter Springs Elementary School was below that, and there was no way they were entertaining anything to displace those Longwood children again. He said he does not see a need for a resolution Mayor Durso said he understood the predicament some of this puts on Commissioner Sackett as an employee of the School Board. He suggested they allow the City Administrator on Commissioner Cortes motion to develop something and to bring it back. He said over the next couple of weeks, they can individually have conversations with the Administrator to make sure everyone agreed. Commissioner Cortes asked if a letter could be sent to the School Board reminding them what they said last year and to keep their word to the residents that they would not displace the Longwood Elementary students. Deputy Mayor Bundy said that probably would be better and it was a much more low key approach to remind them and expect them to keep their word. Mayor Durso stated the new motion that he would send a letter, in conjunction with the Administrator and would make sure they circulate it to everyone and it was approved by everyone, that he would send a letter to the School Board asking them to kindly keep their word as promised last year. Commissioner Cortes concurred with the motion as restated and Deputy Mayor Bundy concurred his second to the restated motion and carried by a. unanimous roll call vote. Commissioner Cortes spoke about changing the election cycle from three (3) to four (4) years and to put it before the voters. He said in discussion last year, they decided not to do this last year due to costs. He said in his discussion with the Clerk, if they were going to do that she would need instructions from the Commission at this time in order to start putting it together for the November ballot. Commissioner Cortes moved to bring forward the information to change the election cycle to coincide with the Supervisor of Elections four (4) year cycle and it would reduce the City's costs in the City's General Elections. Seconded by Deputy Mayor Bundy and carried by a three -to -two (3 -2) roll call vote with Mayor Durso and Commissioner Sackett voting nay. CC 01 -16 -12/7 District N4, Deputy Mayor Bundy said that the Housing Ceremony was a well done event and was looking forward to the second ceremony for the new engine when it arrives for Station 17. He said they were honored to have Rescue 4 from New York City that participated in it. He said they did a great job at the Car Show and everyone seems to be enjoying it. He said in December, he met with a group from United Trust Fund and discussed parking structures. He said the meeting was very preliminary, and he was eying to decipher what they had come up with. He said he wanted to get some further details because there were no schematics. He also said there was a company out of Chicago that wanted to meet with him and staff doing the same thing. He said he wanted to get the information to them to take a look at it. He said even if they can cut that price by two- thirds (2/3), they were looking at the kind of money they were going to have to spend in conjunction with Commuter Rail, so the sooner they can get information on this the better it would be. He stated it was a whole lot of money. He said he thinks they would be able to recoup it on the backside in a fairly short period of time, but if they don't spend these dollars now to develop infrastructure to encourage the maximum development as possible, then they miss out on this opportunity. He noted this was a game - changer and they cannot afford to leave any stone unturned in their approach to this. He said if they do not get it right, none of them would survive. Commissioner Cortes said Altamonte Springs with Uptown Altamonte invested four ($4) million dollars for that project ten (10) years ago that they borrowed, and they paid it off within six (6) years. Mayor Durso said they needed to explore every option they have and choose the one that's best for the City.. District 145. Commissioner Sackett said that Ray's Construction was enjoying being a part of the community, and said that his daughter and wife were very happy. He stated he has ten (10) employees and felt this was what they should be doing, recognizing small business. He said he was looking at purchasing and refurbishing a car. He said that his daughter was inspired by the Car Show. He said he gave Ms. Judy Coad a tour of the Parks and inquired about the status of Reiter Park. He noted there was no playground and there was no moving forward in anything visually that people can see. Mayor Durso asked Ms. Meli for an update on Reiter Park. Ms. Meld said construction plans were being drawn up and would be bringing a request to the next meeting for suggestions for contractors to be used. She stated the money was tied up in grants right now. She said other than having the plans done, they were not able to move forward beyond that, but in March they would have those construction plans. She CC 01 -16 -12/8 noted the Easter Egg Hunt was in early April and it was clear sailing from there based on the funds that they have. Commissioner Sackett said if they could put this information on the website, then people can refer to it. Mayor Durso stated he agreed and would ask staff to keep the information flow consistent to both the community and to the Commission. Commissioner Sackett said there were a lot of "no parking" signs everywhere. He said they were telling people they were not welcome here and do not park your cat here. He said he thinks they were ugly and distracting. Mayor Durso said there was a business. on the other side of Ronald Regan Boulevard (County Road 427) along Oak Street that had people parking and blocking driveways, and they actually removed the "no parking" signs. He said he would like to see the City move to "no parking arrow - to- arrow" and painting the curb, so people get the point and were stepping -up towing and parking enforcement. Deputy Mayor Bundy said they might want to have a conversation with the Police Chief because the reason those "no parking" signs were put up was because it was unenforceable if it was more than fifty (50) feet away. Mayor Durso suggested they ask the Police Chief and the City Administrator to have a conversation about where the parking issues were, where all those signs were located and to bring back a proposal on some changes they could make. Commissioner Cortes said to include Mr. Peters in that meeting. Commissioner Sackett said he did not make a Citizen Request Management System, but noticed there were many that were taking three (3) or four (4) months to clear up, such as a Waste Pro lid broken off. Mayor Durso asked the Clerk to get the average open and close times for cases and for it to be discussed at the next meeting. Commissioner Sackett noted the sinking on State Road 434 in front of Longwood Storage and asked if that was being addressed by Florida Department of Transportation (FDOT). Mr. Williams stated Mr. Peters sent a request to FDOT to further investigate the sinkholes and they have not had a response back from them. CC 01 -16 -12/9 Commissioner Sackett said Winn Dixie's $5.4 million renovation has overflowed to Jerry's in taking care of the frontage. District #1. Commissioner Maingot said with regard to Reiter Park, they need provisions for an amphitheater, which would bring people into the Historic area.. He said on January 11 he attended the Private Business Association Seminole (PBAS) Meeting and briefly went into detail of the program and noted he provided the Administrator with a copy of the information. He stated he attended the Wekiva River System Advisory Management Committee, and reviewed the Management Plan and noted they had St. John's River Water Management personnel there. He said they had approved the Yankee Lake Project, but St. John's was conducting another in depth analysis of the St. John's River water supply. He said this was an impact study to evaluate the potential enviromnental effects of the proposed water withdrawal on plants, animals, water resources on the r St. John River. He said the goal of the study was to provide an objective, comprehensive and scientific analysis of these effects on the River. He said with regard to the structured parking facility, he thanked Deputy Mayor Bundy for initiating that. He said they were all aware of the challenges and what they have to do to meet them. He said they continue to fall down in proper public relations, and they do not seem to take the opportunities they have to promote what they do in the City. He said other cities do this and provided two (2) examples. He said they should be doing something about this rather than just talking about it, and designate someone who could focus on that, who could make personal contact with people whatever the media wants, and send it to them. He said they should have a vested interest in helping to get the material out, and they have not been doing this for the last twelve (12) or more years. He then provided an update of the Barrington subdivision front entrance project. 8. ANY ADDITIONS OR DELETIONS TO THE AGENDA. Commissioner Coi requested to withdraw Item 9 D for further discussion. Deputy Mayor Bundy requested to withdraw Item 9 G for further discussion. Commissioner Maingot raised a question regarding the revision of Documents, and not putting it out for bid again if the contractor does not do the job correctly, and then can take the next in line to get the job completed. Mr. Langley stated Mr. Williams and himself have been working on the purchase orders for the City and he sent some language for him to review and he was okay with the purchase order language. He 'said with respect to the other contracts, as new contracts come -up, they would CC 0116 -12/10 evaluate on a case -by -case basis, language for each contract that would protect the City.. 9. CONSENT AGENDA. A. Approve Minutes of the November 21, 2011 Regular Meeting and the Minutes of the December 1, 20111 ]Executive Session. B. Approval the Monthly Expenditures for January 2012. C. Approval the Monthly Financial Report for December 2011. D. Approve a maintenance and conveyance Memorandum of Agreement with the Florida Department of Transportation (FDO'TT) to tape ownership of the retention pond being constructed for the State Road 434 widening project. F. Approve a purchase order in the amount of $54,673.55 to C.W. Roberts Contracting, Inc. for the I!"' Street Road Paving Project. F. Approve a purchase order in an amount not to exceed $25,000 for replacement of Well 2 pump and motor at Water ]Plant Number 1. G. Approve Job Order Contracting (JOC) Job Order PW -JrI.- 0007.00 with Johnson -1Laux Construction in the amount of $40,536.53 for diagnosis and repair of streetlights on US Highway 17/92. H. Approve a purchase order in the amount of $30,000 to Hydra Services, Inc. for repairs to the lift station pumps and equipment. 1. Approve a distribution easement to Progress ]Energy Florida, Inc. for relocating the power lanes feeding Water Treatment Plant 91. J. Approve a purchase order in the amount of $10,704.60 to C. W. Roberts Contracting, Inc. for the Blackwater Place Drainage Project. Discussion was field regarding Item 9 J. Commissioner Cortes moved to approve the Consent Agenda, Items A, B, C, E, F, H, I and J. Seconded by Commissioner Maingot and carried by a unanimous roll call vote. CC O1 -16•- 12/11 Discussion was held regarding Item 9 D. Commissioner Cortes moved to approve Item 9 D. Seconded by Commissioner Maingot and carried by a unanimous roll call vote. Discussion was held regarding Item 9 G. Deputy Mayor Bundy moved to withdraw Item 9 G and have a similar item presented. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. 10. PUBLIC HEARINGS. A. Read by tide only and adopt Ordinance No. 11 -1981, which amends the Solid Waste and Recycling Collection Services contract. Mr. Langley announced having proof of publication for this and all Public Hearings listed on the Agenda. He then read Ordinance No. 11 -1941 by title only. Mayor Durso opened the public hearing. No one spoke in favor or in opposition to the Ordinance. Commissioner Sackett moved to close the public hearing. Seconded by Commissioner Maingot and carried by a unanimous voice vote. Commissioner Maingot moved to approve at second reading and adopt Ordinance No. 11 -1941, as presented Item 10 A. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. B. Read by title only and adopt Ordinance No. 11 -1982, implementing revved regulations for solicitors, peddlers and charitable solicitation in the rights-of-way. Mr. Langley read Ordinance No. 11 -1942 by title only. Mayor Durso opened the public hearing. No one spoke in favor or in opposition to the Ordinance. Commissioner Maingot moved to close the public hearing. Seconded by Commissioner Cortes and carried by a unanimous voice vote. Commissioner Cortes moved to approve Item 10 B, and CC 01 -16 -12/12 to read by title only and adopt Ordinance No. 11 -1982 as presented. Seconded by Commissioner Sackett: and carried by a unanimous roll call vote. flfl. REGULAR BUSINESS. A. Read by title only and adopt Resolution No. 12 -1302, supporting Police Officer and Firefighter Pension Plan and Disability Presumption Reforms to make the flans sustainable, sound and secure for current and future Police Officers and Firefighters. Mr. Langley read Resolution No. 12 -1302 by title only. Deputy Mayor Bundy moved to adopt Resolution No. 12- 1302. Seconded by Commissioner Cortes. Discussion was field regarding the language in the body of the Resolution that was being proposed. Motion carried by a unanimous roll call vote. Ms. Mirus clarified to whom would receive a copy of the Resolution. B. Read by title only, set February 6, 2012 as the public hearing date and approve the first reading of Ordinance Igo. 12 -1983, continuance; of Temporary Moratorium for the review and issuance of permits for pain clinics, pain management clinics, urgent care clinics and /or cash -only pharmacies. Mr. Langley read Ordinance No. 12 -1983 by title only. Commissioner Maingot moved to approve at first reading Ordinance No. 1'2 -1983 and set February 6, 2012 as the public hearing date. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. C. City Commission discussion on developing a Wayfindinng Signage Program in the Historic District. Ms. Murphy presented a PowerPoint presentation that outlined developing a Wayfmding Signage Program in the Historic District. At the end of the presentation, Ms. Murphy answered questions from Members of the City Commission. It was the consensus of the Commission to move forward with. the Program and for City staff to meet with the businesses. CC 01-16 -12/13 D. Review and approve the timeline and cost estimate for the proposed Community Garden to be located on the tract of land owned by the City, which is located on Florida Avenue adjacent to and east of the Longwood Police and Fire Administration Building. Deputy Mayor Bundy said he spoke with the City Attorney prior to the Meeting, and stated he had just been appointed to the Christian Sharing Center Board and attended his first meeting. He stated it was a 501(c) (3) non - profit, and noted lie was an unpaid Board Member. He said there would be no conflict of interest and he would be participating in the discussions. Mr. Langley concurred with Deputy Mayor Bundy's statement. Ms. Meli briefly outlined the timeline and reviewed the cost estimates for the Community Garden Project. Discussion was held regarding the high cost of the fencing and the parking being proposed for the Community Garden. Mayor Durso said until they can figure out a better solution to stick with the original plan and asked Ms. Meli to come back at the next meeting with other alternatives. E. Approve a request by Mayor Joe Durso to be reimbursed for his tops and parking while attending board and committee meetings held in conjunction with the Florida. League of Cities Legislative Conference that was held in Orlando. Mayor Durso passed the gavel to Deputy Mayor Bundy because 11 E directly relates to a reimbursement to him. ,Deputy Mayor Bundy said they have been asked by Mayor Durso to be reimbursed for his tolls and parking while attending board and committee meetings held in conjunction with the Florida League of Cities held recently in Orlando. Mayor Durso said this was held for three (3) days in a row and as they all know it gets expensive. He said he went through a lot of money that weekend and that was the only reason he was making this request. He said the Attorney gave him the "all cleat" to vote on this, but he was going to abstain just for the sake of avoiding any appearance of impropriety and wanted to put it to a vote. Commissioner Maingot said he, Deputy Mayor Bundy and Commissioner Sackett all have had to attend a number of meetings all over the place, paying tolls, parking fees, and they have not put CC 01 -16- 12/14 in any claims for that. He said what he was concerned about was unless they have, established a policy he doesn't want to set a precedent on it. He said they have never made such claims, unless they were going to a joint conference. Commissioner Sackett asked Mr. Williams about it in the Budget per Commissioner, it doesn't say that the Commission Budget was specific to the League of Cities meetings. He said what it states were basically it was for development. He asked what the Budget grand total was and stated the money was there to do these things, and he was okay with it. Deputy Mayor Bundy said under the Commissioner Mules and Procedures it states any Commissioner can be reimbursed. He said they just have to ; put in the request, as Mayor Durso has done, before the Commission for approval. Commissioner Cortes said even if they went down to Ft. Lauderdale they would be within fifty (50) miles, they would not get reimbursement for mileage, but would be entitled to the parking costs. He said he agrees with what Commissioner Maingot said and stated it was a matter of choice. He said some choose to not be reimbursed, but it was in the Charter and in the Code that they can. He said he does not see any problem with it. Deputy Mayor Bundy said normally they were talking about a one (1) day visit, but.these were three (3) days back -to -back meetings, and it was not a significant amount of money. He reminded everyone they get paid $400.10 a month. Commissioner Maingot moved to approve Item 1 lE for.the reimbursement to Mayor Joe Durso for his out of pocket expenses. Seconded by Commissioner Cortes and carried by a unanimous roll call vote with Mayor Durso abstaining. Deputy Mayor Bundy passed the gavel back to Mayor Durso. 12. CITY ADM>[N ISTRATOR'S REPORT. Mr. Williams said he wanted to provide an update on the status of the Skate Park. He said the construction site was being cleaned up right now and waiting for signs to be erected. He said he thinks they would have a soft opening within two (2) weeks or sooner, and the official Grand Opening would be on February 11 He said. they would coordinate with the Commission on this tomorrow. CC 01 -16 -12/15 Mr. Williams requested a Strategic. Work Session for the week of January 30 to begin prioritizing and discussing some of the major Budget initiatives for Fiscal Year 2013. It was the consensus of the Commission to meet on Monday, January 30 at 6:00 p.m. 13. CITY ATTORNEY'S REPORT. No report. 14. CITY CLERK'S REPORT. Ms. Mirus said she received a telephone call from Mr. Cotton Smith with the City Map Project and they were requesting to update the City map that was done a few years ago. She stated they were requesting to do an announcement letter to all the businesses to make it known that the City was working in cooperation with the City Map Project. She said if there were no objections from the Commission, she would move forward with the project. There were no objections from the City Commission. 15. ADJOU RN. Mayor Durso adjourned the meeting at 9:17 p.m. '110se lIl I�7,H� rso, 1�fayor ATTEST: Sarah M. Mimes, MMC, MBA, City Clerk CC 01 -16 -12/16 FORM 8B MEMORANDUM OF VOTING CON LOCT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICEI,'IS LASI NAME —FIRST NAME — MIDDLE NAME NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE 1 S O �►(� °f V,A/G'b �T7`'� � i ffi MAILING ADDRESS THE BOARD. COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON WHICH I SERVE IS A UNIT OF: CITY COUNTY Qld,6ICY El COUNTY ❑OTHERLOCALAGENCY NAME OF POLITICAL SUBDIVISION: DATE ON WHICH VOTE OCCURRED MY POSITION IS: I9 -/ELECTIVE ❑ APPOINTIVE WHO MUST FILE FORM 813 Th :'form is for use by any persoh serving at�'flieAhty, city, or other local level of government on an appointed-or ele'hted board; council, commission, authority, or committee. It applies equally to members of advisory and non - advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCT FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal or other local public office MUST ABSTAIN from voting on a measure which inures to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting on a mea- sure which inures to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including'the parent organi4ption or gf a corporate principal by which he or she; is tetained);.to t special private gaie,or loss,bf ;a relative; or to the special private gai muriity n or ios ofi•a busines "s.a'ssociate. Coirifnissiorieis o�com"redevelopment a encies''under Sec. 163.,56 or 1Qk3 357, ,3nd,officefs independent special tax districts elected on , a one- acre,•oDe- vote are not.probibited from'voting in that •� :° capac, ty.,' , a. ', . . i..�'' \ °. . . y ..; ` , a i:. s.. �i�> . . �.��: * \,RO *.t• °�' "oses"of'this laW a, "reldtivbleludesohly.tJ off�cc s ^ father, mother, sorif,daughtew,.hus6�Nd,,Afe „'brothel, sister father -in -law, mother -in -law son-in -law, and daughter -in -law. A "business associate” means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or.corporate shareholder (where tha _sham °4f tfit corporation are not listed on any national or regional stock exchange). 4 # # # # # # tr # # # # # tr # # ELECTED OFFICERS; In addition to abstaining from voting in the situations described above, you must disclose the Conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording tha min- utes of the meeting, who should incorporate the form in the minutes. j a APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of th meeting, who will incorporate the form in the minutes. (Continued on other s CE FORM 8B - EFF. 112000 PAGE 1 APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. "" _ ., ,• • The•M must• bLe reAd publicly aPtlie:hexf iiie+stirafQe' the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MV VG: °;tV .;•. ; • You must disclose orally the nature of your conflict in the measure before participating. You must corn pr&4114e46r#xr'sand file it within 15 days after the vote occurs wife the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be pro immediately to the other members of the agency, and the form must be read publicly the next meeting after the form is filed -' DISCLOSURE OF LOCAL OFFICER'S INTEREST 1,_ of- RiL_L_ oXJO , hereby disclose that on �FyVA��! _l `e -- _ —_ —__, 20 I ZZ (a) A measure came or will come before my agency which (check one) inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative, _ - -_ —_— _— inured to the special gain or loss of — _-- `-- _— _- - - - - -, by whom I am retained; or ___ inured to the special gain or loss of_— _--- __ —_ —_— _-- _— _ —__ —, which is the parent organization or subsidiary of a principal which has retained me. (b) The measure before my agency a the nature of my conflicting interest in the measure is as follows: e P vRA Date Filed Si at - NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM SB - EFF. 1/2000 PAGE 2