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CCMtg02-06-12Min LONGWOOD CITY COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINiLT']E'}ES FEBRUARY 6 2012 7:00 I.M. Present: Mayor doe Durso Deputy Mayor H.G. "Butch" Bundy Commissioner John C. Maingot Commissioner Bob Cortes Commissioner Brian Sackett Dian ]Langley, City Attorney .Don Williams, City Administrator Sarah M. Mirus, City Clerk Troy Hickson, Police Chief John Peters, Director of Public Works /City ]Engineer Wanda Broadway, Human Resources Manager Bob Pike, Building Official Fran Meli, Director of ]Leisure Services Sheryl Dower, Director of Community Development Services Michelle Longo, Executive Assistant to City Administrator 11. CALL TO ORDE R. Mayor Thurso called the meeting to order at 7:00 p.m. 2. A moment of SILENT MEDITATION ATION was followed by the PI, D ➢GF OF ALLEGIANCE. 3. COMMUNITY Y ANNOUNCEMENTS. Ms. Mires read the following announcements: A. The "Downtown Longwood Cruise-In" Car Show will be held on Saturday, February 111, 2012 from 4000 p.m. until 7400 p.m. in the Historic District of Longwood located off of Church Avenue. B. Caring Hearts Fun Run & Wally 5K Event followed by a Community Fair will be held on Saturday, February 1111, 2012 from 7030 a.m. until 111000 a.m. at Reiter Park, 3111 West Warren Avenue. C. Grand Opening and Ribbon Cutting for the ]Longwood Skate Park will be held on Saturday, February 11, 2012 and the Grand Opening will begin at $000 a.m. and the Ribbon Cutting CC 02-06-12/27 will begin at 12 :00 p.m. at Candyland Park, 599 TLongdale Avenue. D. Senor Matinee will he held on February 15, 2012 from 1 :30 p.m. until 3 :30 p.m., Longwood Commission Chambers, 175 West Warren Avenue. This month's feature is Contagion. 4. RECOGNITIONS/PROCLAMATIONS. A. Presentation of the 32 Annual JOY (Juvenile of the Fear) Awards. Markaysha Oliver Altamonte Elementary School Maurio ball Choices In Learning Charter School Michael Massiah Greenwood Lakes Middle School James Georgi Highlands Elementary School Emily Ward ]Lake Mary ]Haigh School Vonnderrell Dangerfield Lyman High School Shahid Hunt Milwee Middle School Arrianna Bradley Roark Lake Middle School Hanna Hamilton Woodlands Elementary School Mayor Durso read the history of the JOY Awards. Deputy Mayor Bundy, Commissioners Maingot, Cortes and Sackett rotated in reading a biography on each student and presented each student with a framed certificate. Photographs were then taken. The Conunission recessed at 7:14 p.m. and reconvened at 7:24 p.m. B. Presentation of the ]beautification Award to Judy's Dells located at 280 West Warren Avenue. Commissioner Sackett presented Ms. Judy Putz, Owner of Judy's Doll's with the Beautification Award. Photographs were then taken. 5. BOARD APPOINTMENTS. A. Appointment of a Citizen Representative to the MetIl oPl n Orlando, Citizens Advisory Committee. Commissioner Maingot moved" to defer the nomination to the next Commission Meeting. Seconded by Commissioner Sackett and carried by a unanimous voice vote. 6. PUBLIC INPUT. A. Public Participation. CC 02- 06- 12/24 Richard Grimaldi 111 Longwood Street, said he wanted to speak in regards to the Building Division staffing. He said the City was poised for a commercial building spurt that has not been experienced in many years as a result of the economic downturn. He said with the arrival of SunRail that was going to ensure the City would have increased building. He said it had been brought to his attention, based on a few problems he has experienced with some projects that he was presently working on, that there was a decision to cut down on the staff of the Building Division. He said the reality was that without the Inspectors and the inspections, his projects would not be completed. Mayor Durso said this was the first he had heard about cutting from the Building Division. He said in fact, there were conversations under way of expanding it. Mr. Grimaldi said he understands there have been Inspectors from the County coming in and they do some inspections on the building projects. He stated he was talking about keeping it in- house. Mayor Durso said he understands that and the conversation they were having was because of SunRail and expanding the Division in- house. Deputy Mayor Bundy said the reason they have hhspectors coming in from Seminole County and the City of Altamonte Springs was due to the staffing shortages they have now, but the Division was working to present to the Commission to hire an additional Inspector and noted they were doing just the opposite. Mr. Grimaldi said that was a wonderful thing to hear, and he thinks it was something that was really necessary. Mayor Durso asked him where he heard they were cutting staff. Mr. Grimaldi said lie was in the Building Division and noticed there was an advertisement for part -time personnel and asked about it. He said they used to get their inspections within twenty - four (24) to forty -eight (48) hours and used to get their permits in no time. He said that had not been the case, so he has complained in regard to this. 7. MAYOR AND C®MMISSION1E+ RS' RE FORT. District 93. Commissioner Cortes said he enjoyed the presentation of the JOY Awards and asked that Winter Springs Elementary School be added to the JOY Award 1_isting. CC 02 -06 -12129 District M. Deputy Mayor Bundy asked the City Administrator to address the status of the costing on the Public Works Facility that was requested by the Commission. Mr. Williams stated the preparation for the audit was nearly complete and the auditors would be on site February 13 I-Ie said the Finance staff was finalizing all the Fixed Asset numbers and he would be able report that back to the Commission on February 20 Deputy Mayor Fundy said due to the number of projects coming up, he was requesting that they record those costs in real time so it does not take the City six (6) months to get the information. Mayor Durso asked Mr. Williams if there was a problem with that. Mr. Williams said they tracked all costs in real time. He stated they were waiting for the final piece of the puzzle; they had to look at because there was labor used in- house. He stated the accounting system, while it can track projects associated with purchase orders, it falls a little short in the ability to track the number of hours. Mayor Durso said what Deputy Mayor Bundy was talking about was future projects. Mr. Williams said in the future they will be able to track actual labor hours to a project. Deputy Mayor Bundy said to make sure those were done so when they finish with a project they can get a synopsis pretty quick or what was the actual cost. District 45. Commissioner Sackett said he islet with the extended family of Ms. Eunice Horst, who lives off of State Road 434 and then met with the City Administrator. He said she unfortunately has property that with the boring going on and the condition of living in that area, there were a number of sinkholes. He, said unfortunately, she had lost her house to what looks like a sinkliole. He asked Mr. Williams to locate the boring map and who was doing the borings and in what places. He asked the Administrator if he had any success in locating that information. Nh Williams said they had no success and they had to rely on the Florida Department of Transportation (FD ®T) to provide copies of Right-of-Way Utilization Agreements. He said Mr. Peters made those requests, but they have not been forthcoming. He said they needed to find out which contractor had access to do the boring. Commissioner Maingot said it was Sanlando Utilities that did the work. CC 02 -06 -12/30 Commissioner Sackett noted the Grand Opening for the Skate Park was this weekend, along with the ballgames that were up and starting to run their practices. He said they had a second meeting at Shadow Hill Park about their front entranceway and were moving forward, and the beautiful park equipment that has graffiti. He said it needed some good cleaning. Ms. Meli said they were going to stare taking one park at a time during the time they were not mowing as much and would be scrubbing the parks. She said they deal with the graffiti as soon as they find out about it and the neighbors were good about notifying them. Commissioner Sackett said the red paint on the crosswalks with the fake brick painting and noted it was all worn off on crosswalks in many places. He asked what the answer to that was and stated it needed an update. Mr. Peters said the area was called stamped asphalt and the paint was not of good quality that they used now. He said they would have to reheat it and redo it with newer material that holds up longer and provided the Fern Park area as an example of the newer stamping. Commissioner Sackett asked if it was on a schedule to refresh it. Mr. Peters said he would make sure that it would be. Comrissioner Sackett said, in regards to the Fire Department, he noticed they service a lot of County calls and they need to keep that in mind when they do the budgets. District Commissioner Maingot said that it was his understanding that Commissioner Cortes would be attending the Longwood Area Council Meetings which he noted would be great. He said at the Council of Local Governments in Seminole County (CALNO) Meeting on February 1 St , it was hosted by the City of Casselberry. He said there was no longer the provision of dinner being served and discussed the program. He stated the new Chairman of CALNO was `lice Mayor Colleen Hufford. He said Lake Mary Deputy Mayor, Gary Brender advised they have over $60 million construction now being planned around their TOD and described the project in detail.. lie said CALNO membership meetings in the future would incorporate the Orlando Sanford International Airport Authority that was now a governinent entity. He said the Seminole County Board of Commissioners (BCC) representative, Commissioner Bob Dallari, was asked about any negative commentary being made by the BCC Chairman and /or Commissioners with regard to CALNO. He said Conninissioner Dallari was surprised by his request and emphasized they fully support CALNO. District -' ". Mayor Durso said he would like to bring forward a recommendation in regards to the fence code and said there had been some CC 02- 06- 12/31 issues with some fences throughout the City, and one in particular that has been a sticky point. He said he wanted to bring forward a recommendation to the Land Planning Agency (LPA) and eventually to the Commission. He said it would alter the Code the slightest bit, stating that the finished side of the fence needs to be on the external side and provided some examples. Discussion was held in regards to the particular fence that was mentioned earlier. It was a four -to -one (4 -1) consensus of the Commission with Commissioner Sackett dissenting to move this change forward. 8. ANY ADDITIONS TIONS OR D EL E Ti'IONS TO THE AGENDA. None. 9. CONSENT AGENDA. A. Approve the Minutes of the December 5, 2011 Regular Meeting. P. Approve the Monthly Expenditures for January and February 2012. Go Approve a donation of $4,000 from the Police Confiscation Fund to Kids House of Seminole, Inc. to help Seminole County's amused and neglected children and to have the donation be made in honor and memory of Seminole County Deputy Sheriff Matthew Milker. D. Approve a donation of $1 from the Police Confiscation Fund to SafeHouse of Seminole to help victims of domestic violence and their children. E. Approve a donation of $2 from the Police Confiscation Fund to Sanford /Seminole County YouthBunild to help underprivileged and undereducated youth. Lo .Approve a purchase order nun the amount of $78,987.53 to Nexus 1S for deslii virtualization hardware and related professional services. G. Approve a purchase order in the amount of'$38,073 to Seminole County Public Schools Educational Support Center for the Lease of Longwood Elementary School. Commissioner Sackett moved to approve Consent Agenda Items A, P, C, D, E and G. Seconded by Commissioner Maingot and carried by a unanimous roll. call - vote. CC 02 -06 -12/32 Discussion was held regarding Item 9 F. Commissioner Cortes moved to approve Item 9 F. Seconded by Commissioner Maingot and carried by a unanimous roll call vote. 10. PUBLIC HEARINGS. A. Tread by title only and adopt Ordinance No. 12 -1983, continuance of Temporary Moratorium for the review and issuance of permits for pain clinics, pain management clinics, urgent care clinics and/or cash - ;orally pharmacies. Mr. Langley announced having proof of publication for this Item. I-Ie then read Ordinance No. 12 -1983 by title only. Mayor Durso opened the public hearing. No one spoke in favor or in opposition to the Ordinance. Commissioner Sackett moved to close the public hearing. Seconded by Commissioner Maingot and carried by a unanimous voice vote. Commissioner Maingot moved to approve Ordinance No. 12 -1983 as presented Item 10 A. Seconded by Conunissioner Cortes. Discussion was held in regards to an article that was in the Orlando Sentinel that reviewed the effectiveness of legislation that was passed last year and the things that have been done through law enforcement that has reduced the number of clinics. Motion carried by a unanimous roll call vote. 11. REGULAR BUSINESS. A. Hear a waiver request from Mr. Leonard Nolan of Counnolly's Pub for a Temporary Use Permit (TUP) for a St. Patrick's Day ]Event on Saturday, March 17, 2012 to extend the hours of the ]Event from 19000 p.m. as allowed in Chapter 58, Article 1V (Temporary Use Permits) of the City Code to 2.00 a.m. and to allow for six (6) temporary signs for the ]Event. Conunissioner Maingot moved to approve Item 11 A as presented. Seconded by Deputy Mayor Bundy. Discussion was held in regards to staff's recommendation that was in the Agenda Item and it was noted the Applicant would work closely with the Police Department to monitor the noise. CC 02 -06 -12/33 Deputy Mayor Fundy mentioned that when changes were being proposed to the Longwood Development Code (LDC), he would like to see when people were doing events on their property and they want to put up extra banners for a specific event, the City does not need to be hassling them about it. He stated that he would like to see changes if a property owner had the means to hold an event on their own property and it was not an every weekend event, they do not need to go through a permit fee, staff review, etc. Motion carried by a unanimous roll call vote. Bo Hear a waiver request from Air Ad Promotions Temporary associated with a Temporary Use Permit (LUP) for the €grand re- opening of Winn Dame. Commissioner Maingot moved to approve Item I I B as presented. Seconded by Commissioner Sackett. Mayor Durso said there was one change that needed to be made on this Item. He said there was initially a request to hold balloons approximately 100 feet on 100 foot tethers on their property. He noted there was some pushback from the South Seminole Hospital because of the helicopters. He said they can allow 75 foot tethers from the ground and the Hospital, staff and the More were okay with that. Mayor Durso said that would be the amendment he would make to Commissioner Maingot's motion. Seconded by Commissioner Sacked and carried by a unanimous roll call vote. Discussion was held regarding the upcoming events being held at Winn Dixie over the next few weeks. Commissioner Mlaingot proposed additional landscape being added to the parking lot of Winn Dixie. Main motion as amended carried by a unanimous roll call vote. (Co Dead by title only and adopt Resolution No. 111 -1301, amending the 2011/20112 Fiscal Year Budget to include n Building and Inspection Services Fund and change the pane -time Inspector position to a full-time position. Mr. Langley read Resolution No. 11 --1301 by title only. CC 02- 06- 12/341- Deputy Mayor Bundy moved to approve Resolution No, 11- 1301. Seconded by Commissioner Cortes and carried by a unanimous roll call vote. D. Read by title only, set February 20, 2012 as the public hearing date and approve the first reading of Ordinance No, 11 -1980, which amends and restates the provisions of the Police Officers' and Firefighters` Pension Trust Fund to consolidate all prior Ordinances, Code provisions and to incorporate Federal Law and the applicable provisions of Florida Statues Chapters 7175 and 1185, Mr. Langley read Ordinance No. I1 -1980 by title only. Commissioner Maingot moved to approve the first reading of Ordinance No. 11 -1980 and set February 20, 2012 as the public hearing date. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. Fe Review the timeline and cost estimate for the proposed Community Garden to be located either on the tract; of land owned by the City, which is located on Florida Avenue adjacent to and east of the Longwood Police and Fire Administration Building or at Longwood Elementary School. Ms. Meli said it was suggested at the last meeting they look at other options for the Community Carden and the property at the School was suggested. She stated she met with the Longwood Rotary Club and they agreed with the idea. She then discussed the location of the proposed property being utilized for the Community Garden at the School, the chain fencing being utilized, water lines and the costs. Commissioner Maingot moved to go with Option Two. Seconded by Commissioner Cortes. Deputy Mayor Bundy noted The Sharing Center agreed with the proposed location of the Community Garden being located at the School. Discussion was held in regards to the difference in costs between Option One and Option Two that were listed in the Agenda Item. Motion carried by a unanimous roll call vote. F. Approve the Mowing Maintenance Scope of Services and authorize to issue an invitation to bid for the Mowing Maintenance Services Contract. CC 02 -06 -12/35 Mr. Peters presented the bid package for the Commission's consideration to put out for bid for the Mowing Services. He said it was his understanding staff would put in a bid also and requested feedback from the Commission regarding the miscellaneous locations that were outlined in the Scope of Services. Mr. Williams said the speci is concern with the miscellaneous was the mowing of certain right -of -ways, whereas in other areas of the City, they were not currently maintaining those right-of-ways and does not know if that was defined by the Commission when the decision was made to bring those services back in- house. He said the staff was making the presentation and suggesting all those right -of -ways come out of the Mowing Scope of Services and be consistent across the board Citywide on the maintenance of the right-of-ways. Commissioner Cortes moved to approve Item 11 F. Seconded,by Commissioner Sackett. Discussion was held in regards to the content that was included in the Mowing Maintenance Scope of Services, the organization selected to be held accountable to the quality standards required by the City and the staff responsible for making sure the organization selected does the job outlined in the Mowing. Maintenance Scope of Services. Throughout the discussion, Mr. Peters responded to questions from the City Commission. Discussion was held in regards to the mowing being outsourced versus keeping it in- house. Commissioner Cortes said the bid document needed to be simplistic. Mayor Durso left the Meeting at 8:28 p.m. and returned at 8:30 p.m. Commissioner Maingot reviewed his recommendations to the Scope of Services for the Mowing Maintenance Services documents. Deputy Mayor Bundy recommended each Member of the Commission meet with staff to review their changes and outlined his recommendations to the Scope of Services. Commissioner Cortes withdrew his motion. Seconded was withdrawn by Commissioner Sackett. CC 02 =06 -12/36 Discussion was held in regards to the revisions that needed to be made and to keep it simplistic. It was a consensus of the Commission to bring back the Mowing Maintenance Scope of Services and authorization to issue to bid for Mowing Maintenance Services Contract that included those reforms. 12. CITY ADMINISTRATOR'S REPORT. A. Discussion on the aveli age close times for the Citizen Request Management (C ) System. Mr. Williams said this was a response to the Commission's request to provide a timeline regarding the Citizen Request Management (CRM), and the number of requests they have had and the number of days it had taken to resolve those. He reviewed the graph that showed the average days to resolve issues by month, and 'the spreadsheets that lists the time to resolve issues by issue type and the days required to resolve issue breakdown. Discussion was held in regards to the issues closed within thirty (30) days. Commissioner Sackett requested to see this information quarterly. Mr. Williams noted some upcoming Ribbon Cutting Events that were going to be held. 13. CITY ATTORNEY'S RE PORT. No report. 14. CITY CLERICS REPORT. Ms. Mirus said she sent an electronic mail over the weekend to the Commission regarding possibly purchasing a brick on behalf of a class project for Leadership Seminole. She stated their class project was to build a free dental unit at Harvest Time International to serve the jobless homeless and uninsured. She said for one hundred dollars ($100), they could have their name engraved on a brick that would remain on the entry deck. It was decided that the Commission would donate personally to the Proj ect. Commissioner Maingot said he wanted to bring up an opportunity for the City to make a very good community outreach effort. He said at the Nativity Catholic Church, they have a food pantry there that caters to a tremendous number of families of any denominations. He said right now CC 02 -0E -12/31 they do not have anything to offer to anyone, and he wondered whether they could make a donation to them. It was a consensus of the Con to help them out and requested a flyer with the information be sent to them. 15. ADJOURN. Mayor Durso adjourned the meeting at 8 :47 p.m. �- J e ! rso ,1k4ayor ATTEST- J Sarah M.1VI irus, NIMC, MB City Clerk CC 02 -06 -12/38