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CCMtg02-20-12Min ]LONGWOOD CITY COMMISSIO N Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES ]FEBRUARY 20, 20]12 `:00 P.M. Present: Mayor Joe Durso Deputy Mayor H.G. "Butch" Bundy Commissioner John C. Maingot Commissioner Bob Cortes Commissioner Brian Sackett Dan ]Langley, City Attorney ion Williams, City Administrator Sarah M. Mirus, City Clerk Fran Meli, Director of ]Leisure Services Sergeant Tim m Cooper,.Police Department Wanda Broadway, Human Resources Manager John peters, Director of Public Works /City Engineer Sheryl Bower, Director of Community Development Services Chief Bill Gulbrandsen, Fire Department Michelle ]Longo, Executive Assistant to City Administrator 1. CALL TO ORDER. Mayor Durso called the meeting to order at 7:00 p.m. 2. A moment of SILENT MEDITATION was followed by the PLEDGE OF ALLEGIANCE. 3. COMMUNI'T'Y ANNOUNCEMENTS. None. 4. RECOGNITIONS/PROCLAMATIONS. A. Proclaiming the Month of February 2012 as "Dick Duganne Crenshaw Month ". Mayor Durso read a Proclamation proclaiming the Month of February 2012 as "Dick Duganne Crenshaw Month ". He presented the Proclamation to the Members of the Crenshaw Family.. B. District 92 Nomination of the Business Person of the Month Award for March 2012. CC 02 -20 -12/39 SunRail sign. He said he was concerned that they seem to be taking one (1) step forward and two (2) steps back. He said these types of problems they were having were unacceptable in moving forward. He said he cannot, and will not, let the future of this City be mishandled in such a lackadaisical manner. He said staff works really hard and they have done an exemplary job over the last few years of managing the City's finances, accomplishing the things they set out to try to accomplish, and he would like to see a game -plan as to how they were going to ensure that these types of miscommunications and lapses do not occur in the future. He stated it was unacceptable and said they answer to the people, the Administrator answers to the Commission, and everybody else answers to him. He said it was a situation he was no longer willing to tolerate. He stated hopefully they can move forward and learn from this, but things of this nature seem to be an ever recurring situation. He said he has been doing this too long and put too many hours, years, and too much blood and sweat into this City to tolerate this. He wanted this on the record and everybody knows where he stands. District #5. Commissioner Sackett 'said he was on the same page with Commissioner Bundy, and stated communication was the key and they have to let people know what was going on. He said otherwise they cannot continue with their successes. He said he was able to meet with First Lady Michelle Obama and said they talked briefly about overweight children. He said they discussed what they could be doing to help them with nutrition, with exercise and touted the upcoming events in the City. He noted that he went to the Skate Park Grand Opening. He inquired about trash bins and recycling bins at the Park. Ms. Meli said they do have recycling bins around the ball fields. She stated she would make sure they were also at the Skate Park. Commissioner Sackett stated the parking was becoming an issue at the Skate Park and discussed the matter with the City Administrator. Commissioner Sackett agreed Winn Dixie got it right. He said the Car Show was getting it right also, except they needed to look at clearing the Community Building Calendar and rearranging it to the second Saturday. Commissioner Cortes said Ms. Meli was already working on that since they discussed it a few months ago and she was bringing something forward. Ms. Meli said they were booked through December of this year, so in January it looks like they can flip -flop and she would look into bringing it to the Commission for approval because it was in the Code. Commissioner Sackett said he would support that happening. He said he has an Eagle Scout who wanted to work with the City on something to do CC 02 -20 -12/41 Ms. Meli said whatever they wish, they would do it. She noted in the past, the Commission had wanted it to be unsupervised and they could come up with a plan to hire staff for the Park. Mayor Durso asked Ms. Meli if she considered this to be a problem. Ms. Meli stated as a mother, and responded in the affirmative. Mayor Durso said they needed to be proactive in solving that problem. He noted he had some people interested in doing sponsorships for the Easter Event. He said that on Friday, he was in a minor accident and thanked the Police Department for their professionalism. He announced his girlfriend, Megan and he got engaged this past Saturday. District #3. Commissioner Cortes said they were a City that must have customer service in the public sector and everything they do here. He said he feels that many things here they have been lacking that. He said they need to be reminded that they serve the public and need to do that with professionalism; and he received a letter about some concerns regarding the Community Building. He said they have received complaints about the Community Building and brought them to the Administrator's attention. He said he rented the Building this past weekend, and those same things happened to him also, and said it goes to the customer service. He said he has talked with the City Administrator about this for corrective action, and Ms. Meli was also aware. He said they rent out that Building, and many people use it more than once. He stated it was the City's crown jewel, and he wanted to make sure the person who rents out that Building continues to rent it as a source for family weddings, everything they wanted to do there, even the business community renting it. He said the Code gets interpreted too black and white, and there was some work that needed to be done and would like to see some changes. He said they needed to be proactive in continuing the interest of the Car Show. He stated he did get commitments from Disney and the Orlando Magic, and would be donating items and participating. He stated he spoke with Winn Dixie and they seemed interested also. He then inquired about the timeline for 1 St Place. Mr. Peters said they were currently designing Jessup Avenue, Florida Avenue and 1 St Place, and noted 1 St Place was a very difficult project. He then discussed the complexities of the project for 1st Place. Discussion was held in regards to getting an easement for T- turnaround road in a cul -de -sac and to make sure the homeowners were aware of what was going on. 8. Alibi' ADDITIONS OR DELETIONS TO T>EillE AGENDA. None. CC 02- 20- 12/43 Mayor Durso opened the public hearing. No one spoke in favor or in opposition to the Ordinance. Commissioner Sackett moved to close the public hearing. Seconded by Commissioner Cortes and carried by a unanimous voice vote. Commissioner Maingot moved to approve the second reading of Ordinance No. 11 -19 0 as presented, Item 10 A. Seconded by Commissioner Sackett. Discussion was held in regards to the increase in cost of $12,534 if the proposed Ordinance was approved. Motion was approved by a unanimous roll call vote. ll ll. REGULAR BUSINESS. A. Approve two change orders in the amount of $10,427.28 to C. W. Roberts Contracting, Inc. for the sidewalk from State ]load 434 to the Public Works ]Facility and the other change order in the amount of $78,593.74 to Johnson - Laux Construction for building code requirements and miscellaneous items needed for relocated facilities, such as the gas tanks, generator, air compressor and vehicle lifts. Commissioner Cortes moved to approve Item 11 A as presented. Seconded by Deputy Mayor Bundy. Mr. Peters stated they have finalized everything with the Building and noted they had many issues with the heating system. He said they have completed the entire cost accounting, and the entire Building cost was night at $2.80 million. He said the total change order was roughly at $59,000, and explained some of the issues they have had and noted that was the last of the change orders that came at the very end. He then reviewed the overall costs of the Project that included the upgrades. He noted that a major thing that occurred was when they did their due diligence on the property; they discovered a seam of bad soil where the Building was going to be located. He stated they had to relocate the Building on the site and instead of one (1) large retention pond; they have three (3) ponds, so there were added costs related to that. He stated that explained the difference between the original $2.05 million and the current number. Discussion was held in regards to the cost for the new Public Works Facility, the cost information not being presented to the Commission when it has been requested since last year, building the Facility with the Job Order Contracting (JOC) process, the CC 0220 -12/45 dodge anything and they were part of the team and appreciate the opportunity to address them tonight. Motion carried by a four -to -one (4 -1) roll call vote with Deputy Mayor Bundy voting nay. B. Read by title only, set March 5, 2012 as the public hearing date and approve the first reading of Ordinance No. 12 -1984, amending Chapter 30, Elections, Section 30 -4 (a) to revise the Elections qualifying period. Mr. Langley read Ordinance No. 12 -1984 by title only. Commissioner Maingot moved to approve at first reading Ordinance No. 12 -1984 and set March 5, 2012 as the public hearing date. Seconded by Commissioner Cortes and carried by a unanimous roll call vote. C. Read by title only, set March 5, 2012 as the public hearing date and approve the first reading of Ordinance No. 12 -1985, proposing an amendment to the Charter of the City of Longwood, concerning Article tH, Section 3.01(d) to change the terns of City Commissioner Office from three (3) years to four(4) years; providing that said proposed charter amendment be submitted to the voters at the next General Election held on Tuesday, November 6,2012; providing that if approved, such amendment shall be incorporated into the City Charter. Mr. Langley read Ordinance No. 12 -1985 by title only. Commissioner Maingot moved to approve at first reading Ordinance No. 12 -1985 and set March 5, 2012 as the public hearing date. Seconded by Commissioner Cortes. Commissioner Cortes said he had some discussion with the City Attorney today regarding the actual verbiage of what was being proposed in the ballot. He said he would like to add. some wording that would coincide with the Supervisor of Elections, Seminole County General Elections. He said he made some changes that were right at seventy five (75) words that were required for the ballot. He said he wanted to know if he had to do an amendment or if the changes were already included in the packet. Mi. Langley said it was not included in the packet, so if they would like it to be part of the motion, they would need to make an amendment to the motion. He stated what Commissioner Cortes was requesting was a change to Section 2 of the Ordinance, which CC 02 -20 -12/47 Discussion was held regarding the pending motion. Mayor Durso's motion died for a lack of second. Commissioner Sackett requested to see the costs from previous elections be included in the Agenda. Item for the next Meeting. Ms. Mirus stated she would bring those costs to the next meeting. Commissioner Cortes said that he brought this matter up about a year ago and decided to table it due to not having an election last year and they did not want to bear the cost. He said he brought it forward to bring it on this year's election, and with the non - presidential election, they still have the governor election, which was well attended, too. He said it was also a cost thing, especially with bilingual ballots this year, as well as Spanish speaking personnel at the voting places. Main motion, as amended, carried by a three -two (3 -2) roll call vote with Mayor Durso and Commissioner Sackett voting nay. D. Approve the 2011 Regional Assistance to Firefighters Grant Sub recipient Agreement between the participating municipalities in Seminole County for Communication Equipment, Grant No. EMW-2011-FR-00007 from the United States Department of Homeland Security (gDHS) and the Federal Emergency Management Agency (F El�i1 A). Commissioner Sackett moved to approve Item I ID as presented. Seconded by Commissioner Maingot and carried unanimous roll call vote. 12. CITY ADMINISTRATOR'S INIS'1 RATOR'S R]E1PORT. A. Discussion on the Ad Vaflorem Tax Abatement Economic Development Referendum. Mr. Williams said in connection with their efforts to promote economic development, staff has been looking at various options that were available to cities for promoting economic development. He said they have found that the fist was relatively short in terms of what they can offer and they went to the Property Appraiser's Office to talk with him about possible options. He said they found themselves coming back to the economic development tax abatement program that was permitted under Florida Statute 196. He said they have put forth a direction from the Commission if they would like to proceed and pursue a referendum that would CC 02 -20 -12/49 Commissioner Sackett said he was fine with the original proposal, and it was a referendum and let the people decide. Commissioner Cortes said he brought this to the City Administrator's attention. He said the City of Maitland and Orange County had it in their elections in January, and he began looking into it. He said putting the referendum to the voters gives the City and staff a tool, if approved by the voters, to be able to craft an ordinance that would set the parameters as to how they would operate. He said they were limited in options as to what they can offer people coming in and bringing jobs, especially in the Transit Oriented Development (TOD) area. He stated they must be able to provide some of the tools to possible developers and employers and to let the voters decide. He stated he does support it. Commissioner Maingot said he was glad he was hearing the support, and if they were going to meet the expectations of the people, they have to be competitive. Discussion was held regarding the referendum be placed on the November ballot rather than the August ballot. Commissioner Maingot moved to approve Item 12 A as presented by the City Administrator, with the change to November. Seconded by Commissioner Cortes and carried by a unanimous roll vote. B. Discussion on the City of Longwood being featured on the television series called "Today in America". Mr. Williams said they were recently contacted by an Associate Producer for the television series "Today in America ", who was putting together an upcoming segment called "Americans Hidden Gems to Live, Work and Play" in their "Discover America" series. He stated the show was hosted by Mr. Tent' Bradshaw, and they would like to do a segment on the City of Longwood. He said there was a small cost to the production of the series of about $19,900. He said if the Commission decides they would like to move forward, this was a great opportunity for the City to use this segment as a marketing tool, as it would be aired one (1) time nationally on Fox Business Network, and nineteen (19) times regionally on Cable News Network (CNN) Headline News through regional cable operators and /or regional news networks, in many of the top 100 markets. He said at the conclusion of the series, they get one hundred (100 %) percent of the rights to use their segment for marketing efforts. He asked the Commission to allow them to proceed with the $19,900. He gave the City of Fayetteville, Arkansas as a recent example, and said he talked with CC 02- 20-12/51 some people from Fayetteville who seemed to think there was some value to it and that was why he was bringing it forward. Discussion ensued regarding the proposed television series "Today in America ", using the production as a marketing tool to market to potential developers and who would be framing the series. Commissioner Maingot moved to approve Item 12 B as presented by the Administrator. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. 13. CITY ATTORNEY'S REPO RT. No report. 14. CITY CLERK'S )IMPORT. A. Approve cancellation of the July 2, 2012 Regular City Commission Meeting. Ms. Mirus asked the City Commission consider cancelling the Commission Meeting that was scheduled for Monday, July 2, 2012. Deputy Mayor Bundy moved to cancel the July 2, 2012 Meeting. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. 15. ADJOURN. Mayor Durso adjourned the meeting at 8:48 p.m. o ur o, or ATTEST: Sarah M. Miru s, MMC, MBA, City Clerk CC 0220 -12/52