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CCMtg03-05-12Min TLONGWOOD CITY COMMISSIO N Longwood City Commission Chambers 175 West Warren Avenue Longwood, Fllorida MINUTES ES MARCH 5 99 20112 7:00 P.M. Present: Mayor .doe Durso Deputy Mayor H.G. "Butch" Mundy Commissioner John C. Maingot Commissioner Bob Cortes Commissioner Brian Sackett Dan ]Langley, City Attorney Join Williams, City Administrator Sarah M. Mirus, City Clerk ]Fran Meli, Director of ]Leisure Services Sheryl Bower, Director of Community Development Services ]sill Guulbrandsen, Fire Chief John ]Peters, Director of Public Works /City Engineer Troy Hickson, Police Chief Michelle Longo, Executive Assistant to City Administrator 1. CALL TO ORDER. Mayor Durso called the meeting to order at 7:00 p.m. 2. A moment of SILENT MEDITATION was followed by the PLEDGE OF A1L1L]EGIMCE. 3. COMMUNITY ANNOUNCEMENTS. Ms. Mirus read the following announcements: A. I't Annual Spring Fling Festival will be held in the Downtown Historic Longwood on Vest Warren Avenue at Ronald Regan Boulevard, from 9:00 a.m. to 5:00 p.m. on Saturday, March 10, and from 9:00 a.m. to 4:00 p.m. on Sunday, March 11, 2012. E. The "Downtown ]Longwood Cruise-In" Car Show will be held on Saturday, March 10, 2012 from 41:00 p.m. until 7:00 p.m. in the Historic District of ]Longwood located off of Church Avenue. 4. RECOGNITIONS/PROCLAMATIONS. A. District #2 Nomination of the Business Person of the Month Award for March 2012. CC 03 -05 -12/53 Mayor Durso nominated Mr. Craig Wells, Owner of Cici's Pizza located at 1155 West State Road 434, Suite 101 for the Business Person of the Month Award for March 2012. Seconded by Commissioner Sackett and approved by a unanimous voice vote. S. BbARD APPOINTMENTS. None. 6. PUBLIC )INPUT. A. Public Participation. None. 7. MANORS AND COMMISSIONERS' REPORT. District 95. Commissioner Sackett said at the last meeting, he brought up the crosswalks being repainted in red and Mr. Peters stated that he was going to look into the matter. He said he had received a telephone call from a resident in the Devonshire subdivision with a litany of concerns. He noted the trash cans were approximately nine (9) years old and was showing their age. He inquired about the process for the replacement of those trash bins from Waste Pro of Florida, Inc. Mayor Durso said residents could get in touch with Waste Pro and request a new trash bin and it would be replaced. He suggested enclosing this information in the utility bills. Mr. Williams said he would put the message in the upcoming utility bills and would reach out to the Regional Vice President of Waste Pro, Mr. Tim Dolan. Commissioner Cortes noted sometimes it was just a matter of replacing the lid. Commissioner Sackett said there was "no parking" signs that were being ignored around the area of the Skate Park and requested the matter to be looked into. He noted this Saturday was the Baseball Opening and there were 2,500 people in attendance. He said he liked that Winn Dixie was a good business partner and featured a baseball kick -off day at their Store as well. He said he looked into the reporting system and noted the concern that he had was taken care of within two (2) days. He said he received notification that they received his message, but nothing about what was being done with it and when it was completed. Mr. Williams said he would like to meet with him and with the Information Technology Manager, Mr. Craig Dunn to figure out how the system works. Commissioner Sackett said he would like to see a conceit in the future amphitheater at Reiter Park. He complimented Ms. Meli for the tour of Longwood Elementary School and all the programs that were there now. He said it was a well done tour. He said there were concerns about the CC 03 -05 -12/54 Skate Park and Candyland Park. He said the problem that he sees was that there needed to be a designated area for smoking. He said there has been some concern about the foul language being used by the nine (9) to fifteen (15) year old group of children, and there was no safety equipment being used, and said there was a law about helmets. He inquired if they had staff that oversaw the Skate Park, because he saw two (2) people representing the City who were sitting on a picnic table talking to the hamburger cook lady. He said during the two and one -half (2%2) hours he was there, the City people never went over to monitor the Skate Park, which was not a good thing. Mayor Durso suggested he bring this up to the City Administrator. District #1. Commissioner Maingot said since the last meeting, he was appointed to the Seminole County Convention and Visitors Bureau, and was now on their Board. He said he also had been reappointed to the Wekiva River System Advisory Management Committee from Washington, D.C. from the United States Secretary of the Interior, Mr. Ken Salazar. He said with reference to the Food Drive, he thanked Mrs. Judy Putz for helping to put together the initial flyer and Ms. Longo for modifying it. He thanked Waste Pro for the containers, and said he had a commitment from Winn Dixie and they would be putting out the grocery bags with specific dollar amounts. He said until recently there was very little substance going into the containers that had been placed around different buildings and encouraged staff to fill the containers. He said that he wanted to pass along a flyer that was put together from the SunRail representatives. He said the flyer states "Reiter Park would make Longwood a regional destination He suggested laying the foundation for Reiter Park because it was a tremendous opportunity for Longwood, but he does not see anything very definite about it regarding the planning. He said they needed to seize the opportunity now to see that the necessary stuff was there and can build on it. He said they cannot always have the entertainment be at the Community Building because of the cost of cleaning, etc. He said they were looking to connect the Transit Oriented Development (TOD) with Reiter Park, so we need to have everything there that would work in Longwood's favor. )(District #2, Mayor Durso thanked Ms. Longo and Ms. Patrice Murphy for their work regarding business development and the ribbon cuttings. He said they have been doing an increased number of them and everyone seemed happy with it. He said the Seminole County Regional Chamber of Commerce and the Longwood Area Chamber of Commerce were very happy with the way it was going. He reminded everyone this was the last week of Legislative Session and there were a couple of issues that were important specifically to the City of Longwood and to cities in general. He then described those bills and the impact they would have on cities and encouraged everyone to contact their Legislators. CC 03 -05 -12/55 District #3. Commissioner Cortes said he has been getting a lot of inquiries lately about the construction between Interstate -4 and Rangeline Load regarding the widening of State Load 434. He asked what the timeline was, and asked if they could get updates, plans, drawings or something they could pass along to their constituents. Mr. Williams said they could get an update and pass it along to the Commission and post it on the City's website. Commissioner Cortes also inquired about SunRail. He stated he would like to have a timeline of when it was going to happen and be able to pass along the information to the residents. Mr. Williams said the bidding process was supposed to take place this March. District #4. Deputy Mayor Bundy said at the Skate Park some of the "no parking signs were removed because they were being ignored. He said in about a week, they put up a sign that states they were locking the gate. He said people open their car doors directly onto Grant Street, and he said the main concern was the parking on Grant Street. He said you can enforce the issue and it can make it safer. He said Leadership Seminole provided scholarships for the Florida Sterling Council. He said they give awards and also do seminars and training. He said it was held at AAA Headquarters. He said they do not tell you how to do it, but they tell you how to examine your organization in conjunction with the outlined best practices. He said it was very intense, and would be good training for the department heads to attend. He asked the Administrator to look into the training and to see if other cities were interested in having their employees attend the training and see if there would be reduced costs. He said he had received a lot of good information. He said he got an electronic mail regarding the backflows and he started thinking about it. He said it was required to have the device to do annual tests. He said to have a reminder program and have the Utility Division mail out reminders, along with the list of contractors who have submitted their certifications to the City, and it was up to them if they wanted to do it or not. He said the homeowners could contract whomever they wanted to. He said the certificates of compliance get sent back to the City, and the new installs can be Handled by the Building Division. Mayor Durso asked how soon Deputy Mayor Bundy could come up with something and to work with the City Administrator. Deputy Mayor Bundy said he thought in a couple of weeks. Deputy Mayor Bundy moved to be allowed to serve as the point on behalf of the Commission and bring forward at a future meeting CC 03 -05 -12/56 some changes to the current Public Works program. Seconded by Commissioner Sackett and carried by a unanimous voice vote. g, ANY ADDITIONS OR DELETIONS TO THE AGENDA. None. 9. CONSENT AGENDA. A. Approve the Minutes of the January 16, 2012 Regular Meeting, B. Approve the Monthly ]Expenditures for February and March 2012. C. Approve a Memorandum of Agreement with Meals on Wheels, etc, that provides for the establishment of a neighborhood dinning site and a recreation program for ]Longwood seniors aged 60 +, D. Approve a Class "'A" Special ]Events Permit from the Central Florida Society for Historic Preservation (CFSHP) for the list Annual Spring Fling ]Festival. E. Approve a contract with Blue Ox ]Land Services, Inc, in the amount of $16,999.45 for the demolition of the residence at 805 Raven Avenue, grade the property, sod and install a concrete sidewalk, Commissioner Sackett moved to approve the entire Consent Agenda as printed. Seconded by Commissioner Cortes and carried by a unanimous roll call vote. 10. PUBLIC LIC HIEARINGS. A. Read by title only and adopt Ordinance No. 12 -1984, amending Chapter 30, ]Elections, Section 30 -4 (a) to revise the ]Elections qualifying period. Mr. Langley announced having proof of publication for this and all Public Hearings listed on the Agenda. He then read Ordinance No. 12 -19 84 by title only. Mayor Durso opened the public hearing. No one spoke in favor or opposition to the Ordinance. Commissioner Sackett moved to close the public hearing. Seconded by Commissioner Cortes and carried by a unanimous voice vote. Commissioner Sackett moved to adopt Ordinance No. 12- 1984 as presented, Item 10A. Seconded by Commissioner Maingot and carried by a unanimous roll call vote. CC 03 -05 -12/57 B. Dead by title only and adopt Ordinance No. 12 -1985, proposing an amendment to the Charter of the City of (Longwood, concerning Article TiH, Section 3.01(4) to change the term of City Commissioner Office from three (3) years to four (4) years; providing that said proposed chanter amendment be submitted to the voters at the next General Election held on Tuesday, November h, 2012; providing that if approved, such amendment shall be incorporated into the City Charter. Mr. Langley read Ordinance No. 12 -1995 by title only. Mayor Durso opened the public hearing. No one spoke in favor or in opposition to Ordinance. Commissioner Sackett moved to close the public hearing. Seconded by Commissioner Cortes and carried by a unanimous voice vote. Commissioner Cortes moved to adopt Ordinance No. 12- 1995 as presented, Item 10 B. Seconded by Deputy Mayor Bundy. Commissioner Sackett said under Budget Impact it states "none" He said he saw it as a cost savings, which he believes it would be but that was not the way it was presented. Ms. Mirus said there would be a cost savings, and outlined the costs for a standalone election and the new requirements for ballots to be in Spanish. Commissioner Cortes noted the budget savings would be in 2015 and beyond. Commissioner Sackett requested to see those numbers whether the Item was approved or not approved. Mayor Durso stated he remained opposed to this. He said if they were going to do this, they should have term limits. Commissioner Bundy said they have two (2) Commissioners that would be elected subject to this at the same time the Charter Amendment would be voted on by the voters. He said they have to make sure before they were sworn-in, that the effective date for the Charter Amendment takes place before their swearing -in. He said otherwise, having seen what happens in Longwood elections in the past, there could be someone that subjects it to a challenge and have to face that. He said his term would be up in 2014 and if the CC 03 -05 -12/58 amendment was approved, then it would be applicable to three (3) of their terms. Mr. Langley stated that was a good point that the Charter language was being specified clearly that Districts 3 and 5 seats would hold four (4) year terms following the election of 2012. He said the effective date was upon certification of the election, results of the referendum, and could have this certified prior to the swearing -in of the Commissioners. Motion carried by a four -one (4 -1) roll call vote with Mayor Durso voting nay. ]lll. REGULAR BUSINESS. A. Hear a waiver request from Ms. ]Kerry Wrisley of The Kerryman Pub for a 'Temporary -Use Permit (TUP) for a St. Patrick's Day weekend event to run from ]Friday, March 16, 2012 to Sunday, March 18, 2012 with event hours from 11:00 a.m. to 2:00 a.m. The Applicant requests a waiver to extend the hours of the event from 10:00 p.m. as allowed in Chapter 58, Article IV (Temporary-Use Permits) of the City Code to 2 :00 a.m. and an exemption from City Code Chapter 38, Article III Noise, Section 38-65(3) to allow outdoor music to be played until 2 :00 a.m. Deputy Mayor Bundy moved to approve the waiver request as presented. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. B. Read by title only and adopt Resolution No. 12- 11305, supporting an application for funding a Transportation Investment Generating ]Economic Recovery (TIGER) IV Grant )Funding for a niulti -use bicycle and pedestrian path by the City of Longwood. Because the minimum project dollar amount is $110,000,000.00, the Project will be in conjunction with Orange, Seminole, Osceola, and Volusia Counties, the Cities of Orlando, Winter Park, DeBary and Orange City; and the 'Town of JEatonville. Mr. Langley read Resolution No. 12 -1305 by title only. Commissioner Sackett moved to adopt Resolution No. 12- 1305 as presented, Agenda Item 11 B. Seconded by Commissioner Maingot. Commissioner Maingot said the project carried a twenty percent (20 %) maximum, funding from the City, in the amount of the match was $370,280 and inquired how they stand on that. CC 03 -05 -12/59 Mr. Williams said it was subject to being awarded the Grant, and as indicated, they can offer some in -kind contributions to count towards that. He said pursuant to what those in -kind contributions were, there would possibly be a cash match. He said that he was fairly confident that if they were awarded that money, they would be able to satisfy that snatch. Commissioner Sackett said this has been nine (9) to ten (10) years that they have been working for this, so welcome aboard and we need to get it going. Motion carried by a unanimous roll call vote. C. Read by title only, set March 19, 20]12 as the public hearing date and approve the first reading of Ordinance No. t2 1987, amending Chapter 30, Electrons, Section 30 -10 of the City Code of Ordinances; relating to geographical commission districts. Mr. Langley read Ordinance No. 12 -1987 by title only. Commissioner Maingot moved to approve Ordinance No. 12 -1987 and set March 19, 2012 as the public hearing date. Seconded by Commissioner Cortes and carried by a unanimous roll call vote. 12. CITY ADMINISTRATOR'S REPORT. Mr. Williams said he had one (1) item related to the City logos. He said staff had brought forward, with the assistance of Associated Consulting International (ACi), Inc., some samples for the Commission to look at. He said there was some direction to place some emphasis on the Clock Tower and the SunRail Station. He said they were currently operating with two (2) different logos and holding -off staff to purchase business cards and changing letterhead and they feel they need some resolution. He said his recommendation would be to stay with the generic logo they have, minus the flower and insert the oak tree. Deputy Mayor Bundy moved to approve the City Administrator's recommendation and for staff to continue to use the current printed materials until they run out. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. 13. CITY ATTORNEY'S REPORT. No report. 14. CITY CLERK'S REPORT. No report. CC 03 -05 -12/60 15. ADJOURN. Mayor Durso adjourned the meeting at 7 :50 p.m. , Mayor ATTEST: Sarah M. Minis, MMC, MMA, City Clerk CC 03 -05 -12/61 This ]Page Left Blank Intentionally. CC 03 -05 -12/62