CCMtg03-19-12Min ]T ONGWOOD CITY COMMISSRON
Longwood City Commission Chambers
175 West Warren Avenue
Longwood, Florida
MffNUTES
MARCH 19, 2012
7:00 P.M.
Present: Mayor doe Durso
Deputy Mayor H.G. "Burtch" Bundy
Commissioner John C. Maingot
Commissioner Bob Cortes
Commissioner Brian Sackett
Dan Langley, City Attorney
Jon Williams, City Administrator
Sarah M. Miruas, City Clerk
John Peters, Director of Public Works /City Engineer
Troy Hickson, ]Police Chief
]Fran Melli, Director of Leisure Services
Sheryl lower, Director of Community Development Services
Wanda Broadway, Human Resources Manager
]Patrice Murphy, Economic Development /Special Protects Manager
Michelle ]Longo, Executive Assistant to City Administrator
1. CALL TO ORDER. Mayor Durso called the meeting to order at 7:00
p.m.
2. A moment of SILENT MEDITATION was followed by the PLEDGE
OF ALLEGIANCE.
3. COMMUNITY ANNOUNCEMENTS. Ms. Mirus read the following
announcement:
A. Senior Matinee will be held on Wednesday, March 211, 2012
from 11 :30 p.m. until 3 :30 p.m., Longwood City Commission
Chambers, 175 West Warren Avenue. This month's feature is
The Ides of March.
4. RECOGNITIONS/PROCLAMATIONS.
A. District #2 Presentation of the Business Person of the Month
Award for Marcia 2012 to Craig Wells, Owner of CnCPs ]Pizza,
located at 1155 West State Road 434, Smite 101..
Mayor Durso read a brief biography on Mr. Craig Wells, Owner of
CiCi's Pizza. Mayor Durso stated Mr. Wells was not able to attend
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tonight's presentation and he would present him with the Business
Person of the Month Award for March 2012 at a later date.
B. Proclaiming the month of March 2012 as "Hispanic Women's
History Month ".
Commissioner Cortes read a Proclamation proclaiming the month
of March 2012 as "Hispanic Women's History Month ". He
presented the Proclamation and photographs were then taken.
C. Nomination of the Beautification Award.
Commissioner Sackett nominated the Danbury Mill
subdivision for the Beautification Award. Seconded by
Commissioner Maingot and carried by a unanimous voice
vote.
BOARD APPOINTMENTS. S. None.
6. PUBLIC INPUT.
A. Presentations. AECOM will be giving a presentation on the
"Heritage Village Redevelopment Strategy — Market Study
Findings and Protect Update ".
The following representatives with AECOM gave the presentation:
Blake Drury 150 North Orange Avenue, Orlando, Tom Martins
and Mac Nicholos 675 North Washington Street, Suite 300,
Alexandria, Virginia, reviewed a PowerPoint presentation that
outlined the following items: understanding market realities and
aligning the City's goals, policies, and investment appropriately;
components to the strategy; the study area analysis; developer
forum comments; market area- the market was local, not regional;
stagnant growth; capturing less growth than competitors; good
household income, but lagging behind Lake Mary; drivers of real
estate demand; linking strategy to funding; and four (4) market
capture initiatives: how the plan might look- a road diet for Ronald
Reagan Boulevard, pedestrian priority streetscage projects, nurture
the anchors thru efficient sites, and create a window for Transit
Village to State Road 434.
Mr. Drury answered questions from the Commission regarding the
presentation.
Discussion was held regarding AECOM having discussions with
Kimley -Hom and Associates, Inc. regarding the Longwood
Bicycle and Pedestrian Master Plan and the coordination of the
Plans.
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B. Public Participation. Done.
7. MAYORS Alel][D COMMISSIONERS' REPORT.
District #1. Commmissioner Maingot said at the Council of Local
Governments in Seminole County (CALNO) Meeting at Lake Mary on
March 7 he sat through the presentation of their Transit Oriented
Development (TOD) and the expansion of their downtown area. He said
on March 8 the Tourism and Convention Development Council of
Seminole County had reviewed their activities for this spring and summer.
He said on March 9 most of them attended the Seminole County Prayer
Breakfast. He discussed the Food Drive and noted that Winn Dixie had $5
bags and $10 bags of food that you can purchase to donate. He said he
was going to meet with The Christian Sharing Center to see if they can
help them. He spoke in regards to the 3,500 year old cypress tree that was
burned and stated the University of Florida (UF) has cloned two (2) or
three (3) off - spring from that tree. He said he feels they needed to get one
(1) of them for Reiter Park. He said he would make contact with OF and
see if they can get themselves committed to one (1).
Commissioner Sackett said there are seven (7) clones of "The Senator" at
UF.
It was the consensus of the Commission to get the clone of "The Senator ".
District #2. Mayor Durso said they should have received a letter from Dr.
Tina Calderone about how the School Board has allowed them to continue
to collect the fees through the end of this fiscal year, and then they will cut
them off for next year. He said there were some legal matters that were
currently pending. He said he would like to advise the City Administrator
and the City Attorney to offer whatever guidance and /or assistance to the
cause that they can offer in challenging it, and while the City of
Longwood was going to take a small hit, there were some cities in the area
that were taking significant cuts. He said the sister cities have asked to
help when they can and asked the Administrator to reach out to the
appropriate folks. He thanked City staff for their coordination and
presentation at the Tri- County League of Cities Luncheon, which
Longwood hosted. He also thanked Winn Dixie who catered the event
and said it was well done.
Mayor Durso requested Ms. Meli for an update on the Community
Garden.
Ms. Meli said they have a fence price and the fence would be going up
shortly. She stated she met with the Longwood Rotary Club and The
Christian Sharing Center and they were going to start the irrigation plans
on the site and water was at the site now. She noted they were working
with Home Depot who was helping them get material for the beds.
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District 43. No report.
District H'4. Deputy Mayor Bundy said a child was injured at the Skate
Park, and he would like to see all the children wearing the appropriate
safety gear. He said to make staff aware and to keep their eyes open and
to have the children aware that they need to wear their safety gear. He said
they can certainly encourage staff to witness the activity and encourage
them to wear safety equipment.
Mayor Durso suggested having the Citizens on Patrol (COP) to monitor
the situation.
District #S. Commissioner Sackett suggested locking the gate, which was
not going to work due to the lack of parking. He noted between the
baseball games and the Skate Parlc, there was not enough parking. He
stated he had several meetings with the Shadow Hill Subdivision
regarding their entrance way. He noted there was interest in swimming
pools and they were looking into the matter.
8. ANY ADDITIONS OR DELETIONS TO THE AGENDA. None.
9. CONSENT AGENDA.
A. Approve the Minutes of the January 30, 2012 Work Session
and the Minutes of the February 6, 2012 Regular Meeting.
B. Approve the Monthly Expenditures for March 2012.
C. Approve the Monthly Financial Report for February 2012.
D. Approve the donation of $1,500 from the Police Confiscation
]Fund to Lyman High School and ]Lake Mary High School
Project GRAD to provide a safe alternative to students for
graduation. Each School will receive $750 in support of these
important crime prevention /safety projects.
Deputy Mayor Bundy moved to approve the Consent
Agenda. Seconded by Commissioner Sackett and carried
by a unanimous roll call vote.
10. PUBLIC HEARINGS.
A. Read by title only and adopt Ordinance No. 12 -1987, amending
Chapter 30, ]Elections, Section 30 -10 of the City Code of
Ordinances; relating to geographical commission districts.
Mr. Langley announced having proof of publication for this and all
Public Hearings listed on the Agenda. He then read Ordinance No.
121907 by title only.
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Mayor Durso opened the public hearing. No one spoke in favor or
in opposition to the Ordinance.
Commissioner Sackett moved to close the public hearing.
Seconded by Commissioner Cortes and carried by a
unanimous voice vote.
Commissioner Cortes moved to accept the reading and
adopt Ordinance No. 12 -1957 as presented, Item 10 A.
Seconded by Commissioner Maingot and carried by a
unanimous roll call vote.
B. ]dead by title only, set Apri12, 2012 as the public hearing date
and approve the-first reading of Resolution No. 12 -1303,
designating a certain shaded expansion area on the reap
Exhibit A as an amendment to the Longwood economic
Enhancement ]grogram (LE EP) Area as a Brownfield Area for
the purpose of economic development and environmental
rernediation and rehabilitation.
Mr. Langley read Resolution No. 12 -1303 by title only.
Mayor Durso opened the public hearing. No one spoke in favor or
in opposition to the Resolution.
Commissioner Maingot moved to close the public hearing.
Seconded by Commissioner Cortes and carried by a
unanimous voice vote.
Commissioner Maingot moved to approve at first reading
Resolution No. 12 -1303 and set April 2 nd as the public
hearing date. Seconded by Commissioner Cortes and
carried by a unanimous roll call vote.
Il Il. REGULAR BUSINESS.
A. head by title only, set April 2, 2012 as the public hearing date
and approve the first reading of Ordinance No. 12 -1986,
calling a referendum of whether to authorize the City
Commission to grant economic development ad valorem tax
exemptions pursuant to Article II, Section 3, Florida
Constitution and'Section 196.1995, Florida Statutes; providing
findings, authority for this Ordinance and for authorization to
grant economic development ad valorem tax exemptions;
providing for referendum ballot title and question and
direction to the City Clerk.
Mr. Langley read Ordinance No. 12 -1996 by title only.
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Commissioner Maingot moved to approve at first reading
Ordinance No. 12 -1996 and set April 2, 2012 as the public
hearing date. Seconded by Commissioner Cortes and
carried by a unanimous roll call vote.
1P. Read by title only and adopt Resolution No. 12 -1306, providing
for continued support of the rational Night Out Event.
Mr. Langley read Resolution No. 12 -1306 by title only.
Commissioner Maingot moved to approve Item 11 B as
presented. Seconded by Commissioner Cortes.
Commissioner Maingot asked if they could have a video for
continuous play at the Event to show the residents the part they can
play in protecting their neighborhoods.
Mayor Durso asked Chief Hickson to look into having a video for
National Night Out.
Deputy Mayor Bundy said last year there was a vendor with
various sauces and dips who was told he could not sell anything.
He said perhaps they could get more corporate participation if they
allowed vendors to sell things. He said he was told by a Member
of the Parks & Recreation Advisory Board that everything had to
be free, but the majority of things were free. He said if they had
corporate vendors that had products to sell to let them do it. He
said it was the people's choice if they want to buy things or not. He
said it was another way to underwrite the cost of it, so next year
they can do more free things.
Motion carried by a unanimous roll call vote.
C. Read by title only, set April 2, 2012 as the public hearing date
and approve the first reading of Ordinance No. 12 -1988,
amending Chapter 50, Parrs and Recreation, Article H1,
Section 51 -61 of the Longwood City Code, to update and
reserving the second weekend rather than the third weekend at
the Community Building for City functions until ninety (90)
clays prior to the date.
Mr. Langley—read Ordinance No. 12 -1985 by title only.
Commissioner Maingot moved to approve Ordinance No.
12 -1958 and set April 2, 2012 as the public hearing date.
Seconded by Commissioner Sackett.
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Deputy Mayor Bundy said he wanted to make sure that it was in
the Ordinance was that the exception to this was the third weekend
in November.
Ms. Meli said it was not in the Ordinance, but stated they can put it
into the Ordinance.
Deputy Mayor Bundy said he wanted there to be no conflicts with
the weekend before Thanksgiving for the Fall Festival.
Commissioner Maingot moved to amend the motion to
include the weekend before Thanksgiving. Seconded by
Commissioner Sackett and carried by a unanimous roll call
vote.
Main motion, as amended, carried by a unanimous roll call
vote.
D. Approve the Flowing Maintenance Scope of Services and
authorize to issue invitation to bid for snowing maintenance
services.
Mr. Peters stated they had modified the Scope of Services based on
the last meeting where it was brought before the Commission and
outlined the changes that were incorporated.
Commissioner Cortes moved to approve Item 11 D as
presented. Seconded by Commissioner Maingot.
Commissioner Maingot recommended going with Option 1.
Discussion was held on how staff was going to be submitting a
proposal, what needed to be included in the proposal, assessing the
value of the City's equipment, the evaluation process by the
Commission and the Miscellaneous Locations listed in the bid.
Deputy Mayor Bundy moved to amend the motion to
include the Miscellaneous Locations. Seconded by
Commissioner Sackett and carried by a unanimous roll call
vote.
Main motion, as amended, carried by a unanimous roll call
vote.
Commissioner Maingot suggested they look into what other cities
do in a similar situation of the miscellaneous streets.
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E. Read by title only, set April 2, 2012 as the public hearing date
and approve the first reading of Ordinance No. 12 -1989,
approving and authorizzing the execution and delivery of the
Seminole County and City of Longwood Emergency
)Interconnect Water Agreement.
Mr. Langley read Ordinance lido. 12 -1989 by title only.
Commissioner Maingot moved to approve at first reading
on Ordinance No. 12 -1989 and set April 2, 2012 as a public .
hearing date. Seconded by Commissioner Sackett and
carried by a unanimous roll call vote.
F. Approve a Letter of Engagement and purchase order to
Ia/1IeDirmit, Davis & Company, LLC to provide auditing
services.
Mr. Williams said Agenda Item 11 F was recommended for
approval to maintain compliance with the City's Charter, Section
3.08 specifically. He said the requirement in the Charter requires
them to have an Auditor engaged 180 days prior to the next fiscal
year. He said if it was the desire of the Commission to go out for
these services, staff would recommend that they be granted the
permission to extend the current Agreement for one (1) additional
fiscal year, and then they would execute the Agreement and go out
for other services. He said if they were happy with the services
that they were getting from your current auditors, then they would
recommend a three (3) year contract.
Deputy Mayor Bundy moved to accept the Item as
presented by the City Administrator for a three (3) year
contract. Seconded by Commissioner Maingot.
Deputy Mayor Bundy said the last time they only ended up with
two (2) responses, and one (1) of them was a company that ended
up later being under an indictment.
Commissioner Cortes said in general practice, it was always good
to seek out others, but he agrees with Deputy Mayor Bundy.
Motion carried by a unanimous roll call vote.
12. CITY ADYffN <STRATOR'S REPORT.
Mr. Williams said this was a.follow -up for the need to replace the garbage
cans for the residents, they can call a specific number to get that
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facilitated. He said the utility bill message was open and available for this
next billing that was to occur next week. He said staff would request that
any resident requesting to have their bins replaced or repaired to notify the
Utilities /Customer Service :Division and they would notify the contractor,
Waste Pro of Florida, Inc. He said the Commission had some discussion
over the last few meetings regarding "no parking" signs. He said the
Police Chief and Public Works Director /City Engineer met, regarding this,
and the existing parking signs they have in place were no longer
applicable or enforceable. He said they looked at the uniform traffic
control devices manual, and they could put in the new signs that would
take about half of the existing parking signs out of circulation, but they
would be replaced by a 12" x 18" sign, so they would be much larger. He
said they limit the distances, they could park between certain points, and it
would be another 12" x 12" sign. He said they were prepared to do that if
the Commission was okay with those larger signs going up in place of the
smaller size.
Mr. Williams said he placed the Memorandum of Agreement with Meals
on Wheels, etc. and limited to sixty (60) and over. He said Meals on
Wheels asked that they amend the Agreement with the City to strike the
words "City of Longwood" to make the facility available to all seniors age
sixty (60) and over.
There were no objections from the Commission to making that change
with the Agreement.
13. CITY ATTORNEY'S REPORT. No report.
14. CITY CLERK'S REPORT. No report.
15. ADJOURN. Mayor Durso adjourned the meeting at 8:49 p.m.
S rs ay ®r
;AT TEST:
Sarah M. Mirus, MMC,1 MA, City Clerk
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