CCMtg04-02-12Min LONGWOOD CITY COMMISSION
Longwood City Commission Chambers
175 West Warren Avenue
Longwood, Florida
MINUTES
APRIL 2 2012
7:00 P.M.
:present: Mayor ]foe Durso
Deputy Mayor H.G. "Butch" Bandy
Commissioner John C. Maingot
Commissioner Bob Cortes
Commissioner Brian Sackett
Dan Langley, City Attorney
Jon Williams, City Administrator
Sarah M. Mirus, City Clerk
Troy Hickson, ]Police Chief
Wanda Broadway, Human Resources Manager
Bill Culbrandsen, Fire Chief
Fran Meli, Director of ]Leisure Services
John ]Peters, Director of Public Works /City ]Engineer
Sheryl Bower, Director of Community Development Services
Chris Kintner, ]Planner /Stormwater
]Patrice Murphy, Economic Development /Special ]Projects Manager
Michelle ]Longo, Executive Assistant to City Administrator
L CALL TO ORDER. Mayor Durso called the meeting to order at 7:00
p.m.
Deputy Mayor Bundy asked everyone to keep Mr. Jimmy Ross and his
family in their thoughts and prayers.
2. A moment of SILENT MEDITATION was followed by the (PLEDGE
OF ALLEGIANCE.
3. COMMUNITY TY ANN®>< NCElENTS. Ms. Mirus read the following
announcement:
A. The 2012 Magic 107.7 Easter Egg Hunt well be held on
Saturday, April 7, 2012 from 9:30 a.m. until 12:00 p.m., Reiter
]Park, 311 West Warren Avenue,
4. RECOGNITIONS/PROCLAMATIONS.
A. Presentation of the Beautification Award to the Danbury Mill
Subdivision located on Lake (Emma Road.
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Commissioner Sackett said when he lived in Vermont; he saw a
magazine article that featured the Danbury Mill Subdivision and
Greenwood Lakes Middle School. He said Danbury Mill was a
new concept in duplex housing and said they must be twenty five
(25) years old now. He said he was very proud to present the
Danbury Mill Subdivision with the Beautification Award for the
second quarter of 2012. He said they continually maintain a
beautifully landscaped entrance to their property. He presented the
representatives of the Danbury Mill Subdivision with the
Beautification Award. Photographs were then taken.
�. BOARD APPOINTMENTS. None.
6. PUBLIC INPUT.
A. Presentations. A representative from Kimley- Horn and
Associates, Inc. will be giving a presentation on the Draft
Longwood Bicycle and Pedestrian Master Plan that identifies
projects and strategies necessary to improve the mobility
options throughout the City.
The following representatives with Kimley -Horn and Associates,
Inc. gave the presentation:
Mike Woodward 267 Fallen Palm, Casselberry, and John Sewell
1725 Hermitage Boulevard, Tallahassee, reviewed a PowerPoint
presentation that outlined the following items: presentation
summary, the tasks accomplished, held a Public Workshop on
January 26, 2012, recommendations, policy recommendations,
bicycle recommendations, corridor recommendations map,
feasibility cost estimates, feasibility studies, preferred alternatives,
feasibility study: plan sheet, pedestrian inventory and gaps, safe
routes to school, wayfinding and signage, phasing plan, funding
sources, and project deliveries.
Mr. Woodward and Mr. Sewell answered questions from the
Commission regarding the presentation.
Discussion was held in regards to getting this information out to
the residents and homeowners associations, the timeline for the
Master Plan and utilizing grants as a funding source for the Master
Plan.
B. Public Participation. None.
7. MAYORS AND cC®I�I1 MISSI®NLRS' REPORT.
District #2. Mayor Durso said the cookies and mills with the Mayor went
exceptionally well. He said a small group of Girl Scouts came to thank
the City and made a nice donation to the Parks and Recreation Program.
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He said he wanted to thank the Economic Development oriented staff in
the City for the work they have done over the past three (3) to four (4)
months. He said he had been in meetings with people who have been truly
happy to see the change's that they have made to the economic policies in
the City. He said they were happy about the fact that they have been more
progressive in looking at alternatives to provide folks with support, and to
help people to overcome some of the natural barriers in business, and
lowering the government related barriers. He said there were three (3)
new businesses he knew about that were moving their entire businesses
here, meaning over a hundred new jobs, and probably three ($3) to four
($4) million dollars in development when it was done.
District #3, Commissioner Cortes talked about the fountains the City
operates and maintains. He said many of them have a low water problem
and inquired if the fountains were still running and were they checking on
them to make sure they were not burning the pumps due to the low water.
Mr. Williams said he did not know how many of them had low water
switches to cut them off. He said some of the fountains that were fitted
with switches were working and were off. He asked Mr. Peters how many
fountains were equipped with low level safety switches.
Mr. Peters responded in the negative.
Commissioner Cortes asked for an update on activities for seniors.
Ms. Meli said Meals on Wheels would begin on May lac
Commissioner Cortes requested Ms. Meli to send him the information, so
that he could forward the information to his constituents.
District #4, Deputy Mayor Bundy said they have had some discussions
previously regarding the Skate Park and the parking at the Skate Park. He
said he had been working with staff and noted the compliance seems to be
getting better and better each day. He said they spread the message and
staff was working on getting "no parking" signs and hopefully cut down
on the number of poles. He said maintaining consistency was important,
and the Police Department has gone out and has spoken with the children.
He mentioned there have also been some people from.Babe Ruth driving
through the Park and parking in the grass area. He said Ms. Meli had a
good handle on the matter. He stated things were improving.
Deputy Mayor Bundy said he was at Longwood Elementary School last
night and attended the ballroom dancing session. He noted they had a
good turnout.
District #5, Commissioner Sackett said the cookies and milk were
delicious with the Girl Scouts. He said they were doing some great things
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and said it was wonderful to hear their community projects. He also
watched the pinewood derby races with the Cub Scouts at Longwood
Elementary School. He said that every adult said they enjoyed hosting
their meetings at the School and noted it was an efficient way of utilizing
the School. He also wanted to thank Mr. Williams, Mr. Peters and the
Horticulture Specialist, Ms. Debby Renfro in getting the Shadow Hill
Entranceway Project to the point of a deliverable letter, to be sent out to
the community people to see what they desire.
Commissioner Sackett thanked Ms. Bower who put on a wonderful
presentation for the historic area businesses, and where they were going
and what was happening next.
Commissioner Sackett stated he would not be able to attend the Easter Egg
Hunt, and noted someone would need to step in and judge the baskets.
Mayor Durso requested Commissioner Sackett and him meet one -on -one
with the City Administrator to discuss the City Safety Project that was
discussed with Girl Scouts and Boy Scouts.
District #1. Commissioner Maingot said this was a follow -up regarding
the Signage Workshop they had with Ms. Bower. He said the date for the
Charrette was April 10 He asked who was responsible for turning off
the lights at night at Longwood Elementary School.
Ms. Meli said none of the inside lights should be on. She said the external
lights were for public safety, but after 9:00 p.m., they should be off.
Commissioner Maingot mentioned the very successful Food Drive that
was ongoing. He said he had been visiting Winn Dixie and gathering up
all the five ($5) and ten ($10) dollar bags of food, and he wanted to
acknowledge the work they have been doing there and to show their
appreciation. He asked for the concurrence of the Commission to have the
City Clerk prepare something for them to thank them.
It was the consensuses of the Commission to have the City Clerk prepare
Certificates of Appreciation to the Store Director of Winn Dixie, Mr. Eric
Dichtas, the Co- Director of Winn Dixie, Mr. Gamy Camarena and the
Front End Manager of Wimz Dixie, Mr. Lenny Accardi and to present
those Certificates at a future Commission meeting.
8. ANY ADDITIONS OR DELETIONS TO THE E AGIEN DA. None.
9. CONSENT AGENDA.
A. Approve the Minutes of the February 20, 2012 Regular
Meeting.
B. Approve the Monthly Expenditures for March and April 2012.
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C. Approve the issuance of a two -step formal solicitation process
for Leiter Park with the purpose of pre-qualifying contractors
followed by an award to one pre - qualified contractor.
D. Approve a Food Truck Bazaar on the first and third. Saturday
of each month from 5:00 p.m. until 8,00 p.m. to be located on
Church Avenue between Donald Meagan Boulevard and
Wilma Street within the Historic (District.
E. Approve a donation of $1,500 from the Police Confiscation
Fund to Dock Lake Middle School in support of their Student
Leadership Project as crime prevention, anti - bullying and
student safety initiative.
Discussion was held regarding Item 9 C.
Commissioner Sackett moved to approve the Consent
Agenda Items A through E as presented. Seconded by
Commissioner Cortes and carried by a unanimous roll call
vote.
10. PUBLIC HEARINGS.
A. Read by title only and adopt Resolution No. 12 -1303,
designating certain shaded expansion areas on the snap Exhibit
A as an amendment to the Longwood Economic Enhancement
Program (LEEP) Area as a Brownfield Area for the purpose of
economic development and environmental remediation and
rehabilitation.
Mr. Langley announced having proof of publication for this and all
Items listed under Public Hearings. He then read Resolution No.
12 -1303 by title only.
Mayor Durso opened the public hearing. No one spoke in favor or
opposition to the Resolution.
Commissioner Maingot moved to close the public hearing.
Seconded by Commissioner Sackett and carried by a
unanimous voice vote.
Commissioner Maingot moved to approve Resolution 12-
1303 as presented Item 10A. Seconded by Commissioner
Sackett.
Commissioner Cortes said he sent Ms. Bower an electronic mail
today regarding. the address of 1021 Talmo Street, and inquired if it
was on the map.
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Ms. Bower stated that this property was mixed -use and it should be
on the map.
Commissioner Cortes requested Ms. Bower to make sure the
property was on the map.
Motion carried by a unanimous roll call vote.
B. Read by title only and adopt Ordinance No. 12 -1986, calling a
referendum of whether to authorize the City Commission to
grant economic development ad valorem tax exemptions
pursuant to Article 11, Section 3, Florida Constitution and
Section 196.1995, Florida Statutes; providing findings,
authority for this Ordinance and for authorization to grant
economic development ad valorem tax exemptions; providing
for referendum ballots title and question and direction to the
City Clerk.
Mr. Langley read Ordinance No. 12 -1986 by title only.
Mayor Durso opened the public hearing. No one spoke in favor or
opposition to the Ordinance.
Commissioner Maingot moved to close the public hearing.
Seconded by Commissioner Cortes and carried by a
unanimous voice vote.
Commissioner Nlaingot moved to approve Ordinance No.
12 -1986 as presented Item 10 B. Seconded by
Commissioner Cortes.
Deputy Mayor Bundy said that he was struggling with this and he
said he stated at the very beginning that he was not in favor of
doing this, but was not opposed to putting it before the people. He
said he thought they would run into problems unless they have
some criteria ahead of time that has been already established. He
said for instance, if someone asks him how they were going to
administer this program, and he knows the way it was set up, it
gives them a tool, but unless they have some information on how
they were going to apply this program with consistency and equity,
he said he was having problems with it. He said before they vote
to put it on the ballot, they need to have some guidelines as to how
they were going to handle that first. He said this would provide
them with some talking points to discuss with the residents.
Ms. Bower said they could start to put something together to bring
to the Cominission well in advance of the actual referendum.
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Deputy Mayor Bundy asked when was the deadline they have in
order to put this on the ballot. He noted the language was already
set up for the referendum.
Commissioner Cortes said the language was set by Florida Statute,
Chapter 196.
Mr. Williams said the first meeting in June would be the deadline.
Deputy Mayor Bundy asked Ms. Bower if that would give her
enough time to get the information to the Commission.
Ms. Bower said they could have it in time.
Deputy Mayor Bundy moved to a time certain for the
second meeting in May to give staff time to prepare some
criteria for us.
Commissioner Cortes asked if they would have to re- advertise it all
over again if things were changed.
Mr. Langley said it depends. He said if they were making a drastic
change to incorporate a lot of criteria, and then responded in the
affirmative. He said they could formulate the criteria in a different
ordinance.
Mayor Durso said this was to put it on the ballot. He said what
Deputy Mayor Bundy was asking for was the opportunity to see
the implementation before he votes "yes" or "no" to ask the
people.
Commissioner Cortes said he believes in staff and them bringing
something to their liking. He said they have already gotten to this
stage, and he believes in moving this forward. He said they have
plenty of tulle to come up with a program between all of them and
staff that would be the one they would bring to the table. He said
he agrees with Deputy Mayor Bundy that what they were hying to
do here would be to create a program that would not only benefit
the community and business, but benefits the City too.
Deputy Mayor Bundy said the problem he was having with it was
the enabling legislation was going to be done by a three -fifths (3 -5)
vote of the Commission, and it can be changed at any time by a
three -fifths (3 -5) vote, and there may be some points that they
would want to include in the language of the amendment. He said
at this point not having any establishment of any criteria or where
they were headed with this, he said he was going to vote "no" to
move it forward.
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Commissioner Cortes said the reason he mentioned this was that
recently both City of Maitland and Orange County put it to
referendum and then they created a program afterwards. He said
the program they created was not tax exemption, it was on capital
improvements. He said he would be okay with moving it forward
to next month.
Commissioner Sackett said looking through it, he did not see
where it says anything about creating a tool, so basically this talks
about bringing business and talks about the ad valorem and talks
about putting it on the ballot, but where does it talk about there
being a specific tool. He said in not having a specific tool, he did
not believe they could vote on it this evening because it was not
addressed within this. He said if they had the word tool in this, he
would be right where, the Deputy Mayor was, and he would like to
see the tool first before they put it in. He said he would support
moving this forward.
Commissioner Maingot said that he was ready to call the question.
He said this had been used by other cities long before they were
bringing it to our City. He said all the requirements and the
guidelines have already been established.
Deputy Mayor Bundy said the vote was to put it on the ballot, and
they do not get a second bite at this. He said they have no
established criteria until they establish it. He said he would vote to
table it, and if they take a final vote on it tonight, he will vote "no"
Discussion was held regarding the ballot authorization of the
Commission to grant ad valorem tax exemptions through a
separate ordinance.
Motion to a time certain to the second.meeting in May was
seconded by Commissioner Sackett and carried by a
unanimous roll call vote.
Mayor Durso asked Ms. Bower to get the criteria to the
Commission as soon as possible.
C. ]Dead by title only and adopt Ordinance No. 12 -1988, amending
Chapter 50, larks and Recreation, Article 1111, Section 51 -61 of
the Longwood City Code, to update and reserving the second
weekend rather than the third weekend at the Community
Building for City functions until ninety (90) days prior to the
date.
Mr. Langley read Ordinance No. 12 -1988 by title only.
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Mayor Durso opened the public hearing. No one spoke in favor or
in opposition to Ordinance.
Commissioner Sackett moved to close the public hearing.
Seconded by Commissioner Cortes and carried by a
unanimous voice vote.
Commissioner Cortes moved to approve and adopt
Ordinance No. 12 -1985 presented Item 10 C. Seconded by
Deputy Mayor Bundy and carried by a unanimous roll call
vote.
D. Read by title only and adopt Ordinance No. 12 -1989,
approving and authorizing the execution and delivery of the
Seminole County and City of ]Longwood ]Emergency
Interconnect Mater Agreement.
Mr. Langley read Ordinance No. 12 -1959 by title only.
Mayor Durso opened the public hearing. No one spoke in favor or
in opposition to Ordinance.
Commissioner Maingot moved to close the public hearing.
Seconded by Commissioner Cortes and carried by a
unanimous voice vote.
Commissioner Maingot moved to approve Ordinance No.
12 -1989 as presented Item D. Seconded by Deputy Mayor
Bundy.
Commissioner Maingot asked what was the first connection they
have with the County.
Mr. Peters said there was one near Raven Avenue on US Highway
17-92, and this one would be by Lake Emma Road.
Commissioner Maingot asked what purpose would this serve the
City.
Mr. Peters said it was actually a dual benefit. He said if for some
reason they lost one of their water plants and they were short on
water supply, they would be able to open the Interconnect and pull
water from the County system until they could get the system up
and running. He said it would be vice -versa if something were to
happen on the County side of it.
Deputy Mayor Bundy asked Mr. Peters if there was meters on this
connect.
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Mr. Peters responded in the affirmative.
Motion carried by a unanimous roll call vote.
11. REGULAR BUSINESS.
A. Read by title only and adopt Resolution No. 12- 1307,
approving the Florida Department of Transportation (FL ®T)
Subordination of City Utility Interest for State Road 434
Projects.
Mr. Langley read Resolution No. 12 -1307 by title only.
Commissioner Cortes moved to adopt. Resolution No. 12-
1307 presented Item 11 A. Seconded by Commissioner
Maingot.
Commissioner Maingot asked for more additional information.
Mr. Peters said every state highway project in Florida where they
have a local government or any local utility company that has
utilities within the right -of -way or near the right -of -way of a
proposed highway project, they do a subordination agreement to
cover subordinating utilities in case they have to be moved and
make provisions for how everybody was going to be paid. He said
it was a standard agreement on just about every road project.
Commissioner Maingot said if they have to incur costs to remove
or realign the location of any of our utilities, they would pay for all
of that.
Mr. Peters stated not always. He said if the City was in their right -
of -way currently, the City would pay for that relocation. He said if
the City was outside the current right -of -way, they file for the
right -of -way and ask the City to move, then they will pay that cost.
Motion carried by a unanimous roll call vote.
12. CITY A-DA/HNI1STRAT ®R'S REPORT.
Mr. Williams requested Commission discussion and the disposal of the
property at 565 Preston Road, also known as the Gamble property. He
said they have recently received an offer for the purchase of the property
in an "as is" condition from the Winter Park Land Company in the amount
of $45 He said they believe the outstanding balance owed on the
mortgage to be in the range of $45,000 to $50,000. He said the Attorney
was attempting to confirm the actual amount owed. He said if they wish
to proceed with this offer or want to counter - propose, he said he could go
back and try to negotiate a price that would at least satisfy the outstanding
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mortgage. He said as an alternative to that route, they could go ahead and
draft a request for proposal (RFP) type of process, and solicit proposals
from various investors and interested people. He said then they would
provide stipulations and timeframes as to when the condition of the
property has to be fixed and brought into compliance.
Deputy Mayor Bundy said he would feel more comfortable if they opened
up the process. He said taking the first offer that comes in was not good
business practice when they have not seen what the market will bear. He
said having said that, do not get too excited about getting a whole lot of
bids because there was going to have to be some extensive renovations
and repairs that have to be done to that house. He said he still believes in
not taking one offer from somebody who heard about it from a neighbor.
He said they needed to get it out there and send out notices to real estate
companies.
Commissioner Maingot said the land value was worth more than that. He
also supports what Deputy Mayor Bundy stated.
Commissioner Sackett said he was looking at land values and in that area
they were around $30,000 to $45,000. He said he had numerous meetings
and heard there were three(3), four (4), or five (5) people lined up to buy
that property to gut it and build something that looks nice and build that
neighborhood back up. He also said not to go to this first person who has
talked about it for a long tune.
It was the consensus of the Commission to send it out for RFP.
Mr. Williams said they would be hosting the Ovarian Cancer Alliance
Annual Luncheon and Silent Auction on April 14 and they have
received a request for a ride on the new fire engine as one of the items to
be auctioned off. He said he reached out to the City's insurance carrier to
discuss the potential liability. He said they have sent over waivers and
release forms for the City to utilize, so if there was no objection from the
Commission, they would proceed with allowing this.
There were no objections from the Commission on the matter.
Mr. Williams said he would have the Fire Chief work with Ms. Judy Putz
to put together the specific details.
13. CITY ATTORNEYS REPORT. No report.
14. CITY CLERKS REPORT. No report.
15. ADJOURN. Mayor Durso adjourned the meeting at 8:16 p.m.
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os �n ayor
ATTEST:
Sarah M., Mirus, MYIC, NMA, City Clerk
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