CCMtg07-16-12Min LONGWOOD CITY COI�/I1 MMION
Longwood City Commission Chambers
175 West Warren Avenue
Longwood, Florida
MINUTES
J ULY 16 2012
7 :00 I.M.
Present: Mayor Brian D. Sackett
][Deputy Mayor H.G. "Butch" Bundy
Commissioner John C. Maingot
Commissioner Joe Durso
Commissioner Bob Cortes
Dan ]Langley, City Attorney
Jon C. Williams, City Administrator
Sarah M. Mirus, City Clerk
Troy Hickson, Police Chief
Sheryl Bower, Director of Community Development Services
Bob Pike, Building Official
John Hambley, Planner
Bill Gulbrandsen, ]Eire Chief
)Lillian Sexton, Fire Marshal
Pamela Barclay, )[Director of Financial Services
Chris ]Kintner, ]Planner /Stormwater
Craig Dunn,. Information 'Technology Manager
Michelle ]Longo, Executive Assistant to City Administrator
1. CALL TO ORDER. Mayor Sackett called the meeting to order at 7:00
p.m.
2. A moment of SILENT MEDITATION was followed by the PLEDGE
OF ALLEGIANCE.
3. COMMUNITY ANNOUNCEMENTS. TS. Ms. Mirus read the following
announcements:
A. Family Movie ]Night will be held on Tuesday, July 17, 2012,
Tuesday, .duly 244, 2012 and Tuesday, duly 31, 2012 beginning
at 7:00 p.m. in the )Longwood Community building, 200 West
Warren Avenue.
B. Senior Matinee will be held on Wednesday, .Duly 18, 20112 from
1:30 p.m. until 3:30 p.m., ]Longwood Community Building,
200 West Warren Avenue. This mouth's feature is The Vow.
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C. The Food Truck Bazaar will be held on Saturday, duly 21,
2012 from 6:00 p.m. until 9 :00 p.m. in the Historic District of
Longwood located off of Church Avenue.
D. Join the Longwood Volleyball Club for a special fundraising
event benefitting the University of Central Florida (UCF)
Center for autism and related disabilities on Saturday, duly 21,
2012 at Lyman High School beginning at 9:00 a.m. The
Longwood Police Department and Fire will have a team
playing, so join them. The name of the event is Volley for
Autism.
4. RECOGNITIONS/PROCLAMATIONS.
A. Presentation of the 2011 Key to the City Award to
Congressman John L. Mica.
Commissioner Durso read a Proclamation that outlined a
biography on Congressman John L. Mica and presented him with
the Proclamation and the Key to the City Award. Photographs
were then taken.
B. Presentation of the Beautification Award to the Brentwood
Club Subdivision located on Lake EmmaRoad.
Commissioner Maingot said the Brentwood Club Subdivision was
the latest addition to the City of Longwood. He noted they had just
upgraded the entranceway and said how much the City has
appreciated their consistent hard work and presented the
representatives of the Brentwood Club Subdivision with the
Beautification Award.' Photographs were then taken.
C. Proclaiming the City of Longwood General Election -
November 6, 2012.
Ms. Mirus read a Proclamation proclaiming the City of Longwood
General Election will be held on Tuesday, November 6, 2012 from
7:00 a.m. until 7:00 p.m. She announced registered voters of
Longwood will vote at the precinct indicated on their voter's
identification cards. Early Voting for the November 6, 2012
General Election will begin on Saturday, October 27, 2012 thru
Saturday, November 3, 2012. Early Voting will be available during
the hours of 7:00 a.m. to 7:00 p.m. Early Voting will be conducted
at the Jean Rhein. Central Branch Library, 215 North Oxford Road,
Casselberry, Northwest Branch Library, 580 Greenway Boulevard,
Lake Mary, East Branch Library, 310 Division Street, Oviedo,
West Branch Library, 245 North Hunt Club Boulevard, Longwood,
and the Seminole County Supervisor of Elections Office, 1500
East Airport Boulevard, Sanford.
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5. BOARD APPOINTMENTS.
A. )[District #5 Nomination to the Board of Adjustment.
Mayor Sackett deferred the nomination to the next meeting.
6. PUBLIC )INPUT.
A. Public Participation. None.
7. MAYOR AND COMMISSION ERW RIEPORT.
)[District #2. Commissioner Durso said he assumed his role as Chairman
of the MetroPlan Municipal Advisory Committee (MAC) at the last
meeting. He said there may come a time in the next few months, where he
would be asking the Members of the Commission to be contacting the
Legislature delegation, Secretary of the Florida Department of
Transportation (FDOT) because there were some issues coming up
regarding trails, State Road 434, Interstate -4 work, so there were a number
of hot button issues coming up. He stated the staff of MetroPlan do not
have a lot of answers yet because they were waiting on funding to
determine a lot of priorities, but when that does occur, he would let them
know. He said he wanted to talk about something that has been coming up
repeatedly, so he wanted to bring it forward tonight for some discussion.
He said it was not directed at any particular staff member or at any
particular project or item. He said he has discussed this with the
Administrator and other folks throughout the City, and said he believes the
City has a customer service issue. He said what that looks like in some
specific categories — staff was really good at saying "no ", but not really
good at offering alternatives and he thinks that was something they needed
to be good at doing. He said there were some instances he said he could
refer to if they wanted to have a more in -depth discussion, but if someone
comes in and says they wanted to do (A) on my property, they should not
simply say "no ". He said they should try and help them with (13) and (C).
He said the problem was they were not getting to (13) and (C) as a City.
He noted that did the City no good, and he said he wanted to be clear and
does not believe anyone should violate the law or anyone on staff should
turn the other way, but he does believe the City's form of government was
built with the flexibility to help constituents and business owners get done
what they want to get done. He said he would like a conversation about
how they interact with their constituents. He said he has heard more than
a few times that staff was a little heavy - Banded and inflexible to a point
where it was almost personal and also has heard on more than one (1)
occasion that staff has tried to influence or threaten people that were
petitioning the City for any number of things. He said he feels that he
wanted the City to be viewed as customer friendly and a new, fresh
Longwood, and viewed as pro - growth, pro- development, pro - business,
and that they were moving those things forward.
Mayor Sackett said if anyone wanted to weigh in on this during their
reports, feel free to do so.
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District 93. Commissioner Cortes thanked the Leisure Services
Department for a successful Cruise -In Car Show and noted there were 240
classic ears in the Downtown area. He noted they had great weather. He
said he had been participating in the Longwood Business Council, and
there were some great ideas and Ms. Lynn Breckon would be presenting
the events as they come forward.
District #4. Deputy Mayor Bundy said in reference to what
Commissioner Durso brought up, he feels a discussion can be very
helpful. He said he was in the construction business and knows how
developers/builders were. He said they wanted what they want and they
want it now and they do not like to take "no ", and there have been
instances recently of actions taken by developers and tenants of developers
that have put the general public at risk. He said he would not stand for
that and noted staff, especially the Fire Marshall and the Building Division
went out of their way to try to lessen the problems for the customers of the
business; but he did not know if any of them would have been quite so
thankful if anything untoward had happened and if any of them had gotten
hurt or worse. He said he expected staff to enforce the rules and the
Cominission were the people to change and make the rules. He said if
they were going to have a meaningful dialogue as to what their policies
and standards were; it was their responsibility to set the standards for the
community. He said if they were just going to drop or waive those
standards, then there was no point in having them. He said they have to be
very careful and methodical as they go through this. He recommended
each one of the Commissioners meet with the City Administrator
individually and give him their input on it, and leave it up to him if he felt
they needed to have a Work Session or as an agenda item.
)(District #5. Mayor Sackett said he just returned from vacation and
reviewed his items with the Administrator earlier today.
District #Il. Commissioner Maingot noted he serves on the Tourism
Development Council representing the seven (7) cities of Seminole
County, which met on July 12 He reported the Central Florida Zoo &
Botanical Gardens was wishing for funding in the amount of $1.5 million
to purchase the adjacent property for the expansion of their Zoo to
incorporate an animal safari park. He said the recommendation was being
forwarded to the Board of County-Commissioners (BCC) for
consideration and they were requesting the Tourist Development
Sponsorship, and that was how it operates. He noted they have been
extremely successful, especially in the sporting activities. He said there
was a very real need for a first class multi - sporting complex in Seminole
County. He said he and Deputy Mayor Bundy have been here for many
years, and they have seen things come and go. He said they have spent
time developing guidelines that relate to all aspects of City government
and there have been times staff had not provided the level of service to the
community, especially the business community. He noted this has
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radically been changed in the last two (2) or more years. He said he finds
it rather frustrating there were some of them who try and short circuit the
procedure. He said he has asked staff to ensure that every applicant knows
fully what was expected of them, what code applies, give the necessary
guidelines and to make sure they fully understand what was expected of
them. He stated to undertake or press staff in any way and circumvent. the
guidelines they have established as a body was naturally degrading the
quality of service that staff presents to the public and to members of this
Commission who have been here for many years. He said there was
always room for improvement, but they have to conduct business,
themselves, the responsibility of this Commission with due regard and
respect for everyone by assisting them in every way they possibly can. He
said that was the only way they can move forward successfully, not by
short circuiting things and not by promising things that runs contrary to
existing codes. He said that would not help them in any way possible. He
said that was a concern and wanted them to get together soon and really
lay it on the table. He said he was very disappointed in things he has
heard, but was assured they can take the necessary corrective action.
Mayor Sackett said they would all meet with the Administrator and see
about bringing it to the public.
8. ANY ADDITIONS OR DELETIONS TO T11-I[IE AGENDA.
Commissioner Durso moved to pull Items I and J from the
Consent Agenda. Seconded by Deputy Mayor Bundy and carried
by a unanimous roll call vote.
Mr. Williams said he would like to add Item 11 G to the Agenda.
Commissioner Durso moved to add Item 11 G to the Agenda.
Seconded by Commissioner Maingot and carried by a unanimous
voice vote.
9. CONSENT AGENDA.
A. Approve the Minutes of the ,tune 12, 2012 Joint Work Session
with the City of Lake Many City Commission and the Minutes
of the .June 18, 2012 Regular Meeting.
B. Approve the Monthly (Expenditures for June and July 2012.
C. Approval of the Monthly Financial Report for June 2012.
D. Approve a purchase order in the amount of $64,169.74 to
Nexus Is for datacennter upgrades to support desktop
virtualization.
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E. Approve an increase to Purchase Order plumber 14601 in the
amount of $17,000 for a total of $36,999 to Ferguson
Waterworks as suppliers of water and sewer materials for the
reminder of the fiscal year 2011/2012.
P. Approve a purchase order in the amount of,$25,291.07 to Blue
Ox Construction, Inc. for the construction of the Columbus
Harbour water grain loop project.
G. Approve a purchase order in the amount of $66,947.23 to Blue
Ox Construction, Inc. for the construction of the Georgia
Avenue water grain loop project.
H. App_ rove a purchase order in the amount of $29,324.89 to Blue
Ox Constructions, Inc. for the construction of the Oak Street
water grain loop project.
I. Approve an increase to Purchase Order Number 013609 in the
amount of $49,601.46 for a total of $124,647.45 to Barnes,
Ferland and Associates, Inc. for the Well 5A Project and the
construction of Well 5B.
J. Approve an increase to Purchase Order lumber 014558 in the
amount of $94,708.43 for a total of $248,791.43 to Thompson
Well and Pump, Inc. for the Well SA ]Project and construction
of Well 5B.
K. Approve a purchase order in the amount of $24,063 to
Seminole County Government for the annual traffic signal
maintenance in the amount of $24,063.
L. Approve the Seminole County Public Schools ]resource Officer
Agreement to continue the City's participation with the School
]resource Program at ]Lyman High School through September
30, 2013.
M. Approve to reject all proposals received for the Request for
Proposal (RFP) Dumber 08 -10 for professional catering
services and cancel the solicitation.
Commissioner Durso moved to approve the Consent
Agenda as presented, minus Items I and J. Seconded by
Commissioner Maingot and carried by a unanimous roll
call vote.
Discussion was held regarding Item 9 I.
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Patrick Barnes, P.G. President of Barnes, Ferland and Associates,
Inc., 1230 Hillcrest Street, Orlando, provided an explanation to the
proposed recommendations for Wells SA and 5B and gave an
overview of the work that had been completed at the site. He then
answered questions from the City Commission.
Commissioner Maingot moved to approve Consent Agenda
Item 9 I as presented. Seconded by Deputy Mayor Bundy.
Mr. Langley said the Administrator wanted the ability to negotiate
further on this Item and was asking them for authority to approve
up to the amount sought in this Item, but with the flexibility to go
back and negotiate.
Motion carried by a unanimous roll call vote.
Discussion was held regarding Item 9 J.
Commissioner Maingot moved to approve Item 9 J as
presented. Seconded by Commissioner Durso.
Discussion was held regarding the new site, and the protection of
the tank and the neighborhood surrounding it.
Motion carried by a unanimous roll call vote.
10. PUBLIC HEARINGS. None.
IlL REGULAR BUSINESS.
A. Read by title only and adopt Resolution No. 12- 13714, which
urges the Governor and the State Board of Education to exert
their leadership to pave the way for adoption and
implementation of the recommendations of the
Commissioner's Task Force on Inclusion and Accountability;
urging the (Florida Department of ]Education to maintain
current training standards for Reading Teachers of English
Language Learners (ELL) in )Florida's Public Schools.
Mr. Langley read Resolution No. 12 -1314 by title only.
Commissioner Cortes moved to approve the reading and
adopt Resolution No. 12 -1314 as presented Item 11 A.
Seconded by Commissioner Durso.
Commissioner Cortes provided a brief background on the proposed
Resolution No. 12 -1314 and answered questions from the City
Commission.
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Motion carried by a unanimous roll call vote.
D. Approve a Historic District Matching Grant Application from
Royal ]Knoll South, LLC for the property located at 221 West
Warren Avenue.
Ms. Bower stated this was a Historic District Matching Grant in
the amount of $2,000 for the painting of their building located at
221 West Warren Avenue. She said these applications have to
come before the City Commission for approval.
Commissioner Maingot moved to approve Item 11 B as
presented. Seconded by Commissioner Durso and carried
by a unanimous roll call vote.
C. Review and approve the Historic District Gateway and
Business Signage and enter into a work authorization with Dix.
Lathrop and Associates, Inc. under the Continuing
Professional Services Contract, R FP 10 -10.
Ms. Bower said they have been having a few meetings with the
businesses in the Historic District, and talked about how they can
work together to improve economic opportunities and improve
traffic within the District. She said as a result of those meetings,
they have identified there was a need for business signage. She
noted at the last meeting, Mr. Jeff Dix of Dix.Lathrop and
Associates, Inc. agreed to come up with some concepts for signage
that they could utilize, and today they have him here to go over
some of those concepts. She said what they were looking for
tonight was a conceptual approval to go ahead and have Mr. Dix
explore those further so we could actually start to have them
implemented.
Mayor Sackett. said this was a result of the meeting with the
historic business leaders they had a while ago.
Jeff Dix Dix.Lathrop and Associates, Inc., 150 West Jessup
Avenue, said they tossed around ideas and did an in -house
charrette and came up with some schematics, and from that they
drew these as what they thought were some good ideas. He then
answered questions from the City Commission.
Commissioner Durso said he drove through Sanford today and
saw signs very similar to what he talked about and said he loved
the artwork. He said he feels it was time they have stuff like that
in the area and thinks it was great. He said he feels the business
owners were going to really like it and have the ability to maybe
direct more traffic to there.
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Commissioner Durso moved to approve the gateway and
business signs as presented and enter into the work
authorization with Dix.Lathrop as recommended by staff.
Seconded by Commissioner Cortes.
Mr. Dix continued to answer questions from the City Commission
and the cost of the proposed signs and the estimated cost for the
work to be completed by Dix.Lathrop and Associates, Inc. was
discussed.
Commissioner Maingot said he thought it was a good idea but was
a little frightened of the cost. He said part of it would be a cost to
the individual business owners making a contribution to their
particular signage in the total component. He asked if it would be
a good idea to approach some of them to get a feeling of the extent
to which they are prepared to commit themselves.
Ms. Bower said that was part of the reason they wanted to bring
Mr. Dix on so they could start to figure out what that cost would
be, and could take that out, show them signs and to show them
what they were getting.
Commissioner Maingot said they have to work with the business
community on this and it was time to get started with all of this.
Deputy Mayor Bundy said one of the concerns was that they have
been very adamant about the neighborhood beautification program.
He noted it was benefitting a neighborhood, but they were the ones
that bears the cost of it. He said they have a certain amount of
responsibility, but the people who were going to benefit the most
from it, also should participate financially to it. He said they do
not have a whole lot of discretionary money.
Commissioner Durso said there were a number of people in the
area, business owners who would be willing to help pay for this
if it meant they were going to be able to do this.
Commissioner Cortes asked if they have identified any funding
opportunities, such as grants for historic areas. He said he read
where Savannah received some money in their district when it was
time for special markings and sign placing several years ago.
Ms. Bower said there was often funding for wayfinding once they
know what they were looking at, so once they have a plan they can
start to beat the bushes for finding money.
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Deputy Mayor Bundy said the Historic District was part of the
National Trust for Historic Places, so they might want to contact
them because they have companies affiliated with them and
were very involved with them that have foundations attached to
them that do a lot of grants. He noted Savannah, Charleston, and
North Carolina received grants for signage and to make people
aware of the District not just for the business part of it, but to make
people aware of the historic part of it also.
Motion carried by a unanimous roll called vote.
D. Read by title only and adopt Resolution No. 12 -1313, which is a
budget amendment for Fiscal Year 2011/2012 to close out the
Cemetery Fund and the Historic District Fund by merging
them into the General Fund because they no longer meet the
classification as Special Revenue Funds.
Mr. Langley read Resolution No. 12 -1313 by title only.
Mr. Williams noted they implemented Governmental Accounting
Standards Board (GASB) Statement No. 54 last year and with the
implementation of GASB Statement No. 54 there were certain
conditions and changes that took place with how they designated
and reported fund balance. He noted one of the other provisions
contained in that Statement was dealing with special revenue funds
and how they received annualized revenue and whether or not they
were to stay in existence. He stated as a result of the
implementation of the GASB No. 54 Statement, the auditors said
these two (2) funds do not meet criteria for special revenue funds,
so they recommended that they merge the operation into the
General Fund, and the ending balance in the audit was prepared
and based upon that. He said what they were seeing here was that
by the time the audit was completed, there was activity that was
recorded in the fiscal year, so they were trying to clean up the
books and go back and match what was done.
Commissioner Durso moved to approve Item 11 D as
presented. Seconded by Deputy Mayor Bundy.
Deputy Mayor Bundy said to be clear, this was taking away from a
separate fund and will just be line items in the budget.
Mr. Williams said it would be in the General Fund and answered
questions from the City Commission.
Motion carried by a unanimous roll call vote.
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Be Approve an adjustment to the )Food Truck Bazaar from twice a
month to once a month, and to move the location and to leave
Church Avenue open to traffic.
Mayor Sackett said he understands the Truck Bazaar still needed to
catch on, but they do not want to end it so they want to change it to
once a month, and move it to the frontage area in front of the Hotel
and not close off Church Ave. He asked Deputy Mayor Bundy if
the Central Florida Society for Historical Preservation was still
going to move tables, chairs and music out front.
Deputy Mayor Bundy responded in the negative. He said the
original agreement with the promoter of the food trucks had first
brought twelve (12) trucks, then five (5) trucks to the next one,
four (4) trucks to the next one, and then three (3) trucks to the last
one. He said the Car Show was really booming, but doing the food
trucks twice a month was too much, and they had already decided
they were not going to do it again. He said he found out that the
promoter was doing one in Sanford the same night and they had
fifteen (15) to twenty (20) trucks there in the Downtown area and
were doing very well. He said he watched many people arrive and
leave right away and was embarrassed as a Commissioner to have
been co- sponsoring this event. He stated there was such poor
execution on it, not by City staff because they were there and put
up the barricades and handled everything and without question, did
their jobs. He had suggested to Ms. Meli to contact the promoter
and enter into another agreement that would let hire use the
parking lot out front to do this, and they could continue to put up
the banners. He said he was going to be against spending any
further staff dollars on this event, and was opposed to closing off
the streets.
Deputy Mayor Bundy moved to approve cutting the event
down to once a month, moving the location to the front
parking lot and turning the utilization of that over to the
promoter with no further staff involved. Seconded by
Commissioner Durso.
Commissioner Cortes asked what day of the month had been
decided for the event. He said it should be done on a date that was
not conflicting with any other events in the area.
Deputy Mayor Bundy said he had noticed the events like this that
were successful were done during the week or at (east on a Friday.
Commissioner Cortes asked about the contract they had signed
with the promoter, and being able to get out of it and change the
details of it without any repercussions.
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Mr. Langley said he had not looked at the issue recently, but he
said he did recall there being some outs in it. He said they were
always careful about making sure they have outs, but he was not
sure about the time frame for it.
Deputy Mayor Bundy noted he had discussed it with the City
Administrator, and the biggest thing was what they had approved
was ten (10) to fifteen (15) food trucks, and they did not meet that
obligation, except for the first time.
Commissioner Maingot said they would need to have a City
representative like Ms. Meli maintaining contact with them so they
know what was happening.
Deputy Mayor Bundy said as far as having contact, he responded
in the affirmative. He said what he was talking about was City
staff coming out on overtime or on weekends, but absolutely
maintaining contact.
Motion carried by a unanimous roll call vote.
F. Kitty Wolf, Owner of Affordable Memorials, request the
matter regarding the installation of the Jimmy and Dorothy
]boss Memorial be placed on the August 6, 20]12 City
Commission Agenda.
Ms. Mirus said on June 29, 2012, she received a Memorial
Installation. Application from Mrs. Kitty Wolf with Affordable
Memorials. On June 29 ", she denied the marker because the
marker needed to be flat and not a monument marker. She said the
proposed marker does not meet the size requirements for two (2)
adjoining, side -by -side lots. According to the Rules and
Regulations of Longwood Memorial Gardens, the maximum is 62"
inches by 18" inches by 4" inches. In accordance with the
Commission Rules and Procedures, Mrs. Wolf submitted a request
to place the matter on the agenda before the deadline. She said the
Commission would need to decide whether to place the matter on
the next regularly scheduled agenda, which would be August 6
Deputy Mayor Bundy moved to place this Item on the
agenda. Seconded by Commissioner Durso.
Ms. Mirus answered questions from the City Commission.
Commissioner Durso noted he would go out there, measure, take
pictures and bring it to the August 6 1h Meeting.
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Deputy Mayor Bundy asked if they could draw something to scale.
Motion carried by a unanimous roll call vote.
G. Approve to surplus and sell a City -owned 2006 Ford Mustang
for $9,900 and place the proceeds into the Police Department
Vehicle Fleet ]Fund for purchase of replacement vehicles.
Mr. Williams said the reason this was being brought before them
was the City Code identifies that we are to sell surplus assets in an
effort to obtain the highest revenues possible. He said however,
the Code was conflicting in the fact that it only lists a few options
available, such as a sealed bid or an auction house, and they have
been approached by a resale dealer that was willing to give the
City $9,900 for this. He said Chief Hickson has brought this
request forward to go ahead and move in selling and disposing of
the asset. He said they asked him to obtain two (2) additional
offers and he was able to only get one (1) in the amount of $9,000.
He said it was one of those situations where the Codes were in
conflict with what they believe to be the best practices that exist
today. He said they were requesting that they allow them to go
ahead and dispose of this asset in this manner.
Deputy Mayor Bundy moved to approve Item 11 G as
submitted. Seconded by Commissioner Durso.
Commissioner Durso said he understands the wear and tear was the
reason why they were not getting what they could from Auto
Trader. He said if this was an'issue, he would appreciate them to
bringing up a fix at the next meeting or two so they do not have to
do this again. He said if there was some conflict of what was the
best practice in the Code, let them fix it now instead of waiting and
doing this two (2) or three (3) more times before they fix it.
Mr. Williams said he had already started discussions with the City
Attorney in developing a revised process.
Motion carried by a unanimous roll call vote.
12. CITY Ag➢M>(NISTRATOR'S REPORT.
A. The Community Development .Director will provide an update
on the status of the Heritage Village Redevelopment Strategy.
Ms. Bower provided an update on the status of the Heritage
Village Redevelopment Strategy and noted it was basically
completed a couple of months ago, but they had been going back
and forth on the Urban Code with AEC ®M. She reviewed the
approval schedule for the Heritage Village Redevelopment
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Strategy and noted staff had secured $1,552,386 in funding for
transportation improvements in the Heritage Village area. She said
to date they have identified a regional stonnwater management
system, identified funding and that was coming through the City
Administrator's office. She said that project was moving along
because that was one of the things that was recommended that they
needed to step -up to the plate and provide incentives for
developers to come into the Heritage Village District. She said
they were moving forward with Historic District business signage
and noted that provided connection, and also identified potential
Flex Bus Station locations to help people to get to SunRail and to
other places within the City. Ms. Bower and Mr. Williams
answered questions from the City Commission regarding a request
that had been made to FDOT to include multi -modal
improvements added to the State Road 434 Road Widening Project
and Phase 2 extended to Myrtle, the projects listed in the handout
for the construction costs listed on the Fiscal Year 2018 /2019
MetroPlan Prioritization list, and the status of the proposed Flex
Bus and funding for the Flex Bus.
Deputy Mayor Bundy said he had one (1) statement and one (1)
suggestion. He said he was afraid this was what was going to
happen right from the very beginning of SunRail because LYNX
has never been able to successfully pull off anything of this scope
without coming to all the cities and saying they would put stops.
He said for ten (10) years they were after them to provide bus
service along State Road 434, and they told them if they would pay
for it, they would provide it. He said his comeback to that was it
was their job to provide bus transportation or public transportation
for Central Florida. He said he thinks they were getting so close; it
was two (2) years away that they needed to have the Administrator
and the staff of Community Services reach out to some potential
private providers of transportation services and know how to deal
with this, such as shuttle services. He said the City would be just
as capable of pulling this off as LYNX because he had absolutely
no confidence in them being able to pull this off. His suggestion
was to start looking into that aspect of it because if we do not
provide a. reliable method of getting the people in the outlying
communities to the station, it was going to fail and they were going
to end up with 5,000 cars coming with 300 parking spaces.
Discussion ensued regarding private transportation versus public
transportation.
Commissioner Nlaingot suggested contacting Congressman John
Mica and stated he might have some contacts that could help them.
Ms. Bower continued to answer questions from the Commission.
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The Commission discussed making the projects listed on the
MetroPlan Prioritization list shovel -ready due to the possibility of
other projects being removed from the MetroPlan Prioritization list
and the possibility of the City's projects being moved up on the
listing because they were shovel - ready.
Mr. Williams said this was budget season, and they were looking.
at July W' and possibly July 31 to hold the Budget Work Session
and a Special Meeting following the Work Session, and Work
Session was to begin at 6:00 p.m.
The Commission agreed to hold the Work Session and the Special
Meeting on the dates and time proposed by the City Administrator.
Mr. Williams said in terms of the customer service issues as they
begin to contemplate their individual conversations with him, he
wanted to let the Commission know they started a philosophy
change in terms of the way they approach customer service some
time ago. He said they hosted some training and invited other
cities to join them, calling it the "Ambassador Training ". He said
the theory was to shift the mindset from an enforcement approach
to an enabluig approach in that they were here to help you
accomplish your goals. He noted there were certain times there
would be limitations within the Code in which staff was still left
with no other option but to say "no ", and they may identify that
there may be a need for them to come forward with some Code
changes or an evaluation or maybe some new best practices. He
said they were working on a new philosophy in terms of how they
deliver customer service and ask that they consider that approach
when they come in to have their individual discussions with him.
13. CITY ATTORNEY'S REPORT.
Mr. Langley notified the Commission that he was leaving on Wednesday
to go to the Florida Municipal Attorneys Association Seminar in
Southwest Florida.
14. CITY CLERKS REPORT.
Ms. Mirus outlined the various movies that would be featured for the July
Family Movie Nights as requested by the Mayor at the beginning of the
Meeting.
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15. ADJOURN. Mayor Sackett adjourned the meeting at 8:51 p.m.
Brian D. Sackett,_Mayofl°
ATT lES�•
Sarah M. Miras, MMC, MBA, City Clerk
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