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CCMtg10-01-12Min LONGWOOD CITY COMMISSION ]Longwood City Commission Chambers 175 West Marren avenue )Longwood, Florida MINUTES ®C'I'OBE 2012 A ry / :00 JC eli'JL. Present: Mayor Brian D. Sackett Deputy Mayor I.G. "Butch" Bundy Commissioner John C. Maingot Commissioner Joe Durso Commissioner Bob Cortes Dan Langley, City Attorney Jon C. Williams, City Administrator Linda Jacobs, Recording Secretary Bill Gulbrandsen, fire Chief Pam Barclay, Director of Financial Services Fran Meli, Director of Leisure Services Tom Smith, Division Manager of Streets and Fleet Wanda Broadway, Human Resources Manager Sergeant Thn Cooper, Police Department Michelle Longo, Executive Assistant to City Administrator Absent: Sarah M. Mirus, City Clerk (Excused) 1. CALL TO ORDER. Mayor Sackett called the meeting to order at 7:00 p.m. 2. A moment of SILENT MEDITATION was followed by the PLEDGE OF ALLEGIANCE. 3. COMMUNITY ANNOUNCEMENTS. Ms. Jacobs read the following announcement: A. The "Downtown Longwood Cruise -In" Car Show will be held on Saturday, October 13, 2012 from 5:00 p.m. until 5:00 P.M. in the historic District of Longwood located off of Church Avenue. 4. RECOGNITIONS/PROCLAMATIONS. A. Presentation of the Beautification Award to McDonald''s Restaurant #6390 located at 900 West State Road 434. CC 10 -01- 12/313 Mayor Sackett presented Mr. Angel, who represented McDonald's Restaurant #6390 with the Beautification Award. Photographs were then taken. B. Proclaiming the week of October 7 -13, 2012 as "Fire Prevention Week ". Mayor Sackett read a Proclamation proclaiming the week of October 7 -13, 2012 as "Fire Prevention Week He presented the Fire Marshall, Ms. Lillian Sexton with the Proclamation. Photographs were then taken. G. Longwood Fire Department Employee Recognition Awards. Chief Gulbrandsen said it was his pleasure to make the presentations too the Award winning Members of the Longwood Fire Department. He said there were three (3) individuals he wished to recognize. He said the first was the Preceptor of the Year Award. He stated this was a new Award that was started in Seminole County at Seminole State College (SSC), and the Premier Preceptor in the entire County was selected, who was a Member of the City of Longwood Fire Department. He then read an excerpt from a letter from Dr. Todd Husty that defined Preceptors. He said Firefighter- Paramedic, Dave Besosa, who was selected by the students of the Seminole State Paramedic Program with concurrence of the instructors, was selected as the Premier Preceptor of the Year for Emergency Medical Staff (EMS) in Seminole County. He then presented Firefighter/Paramedic, Dave Besosa with the Preceptor of the Year Award. He stated traditionally, the City of Longwood has recognized an outstanding Member as a Firefighter or fire employee of the year for many years. He said this year, he was pleased to announce the Firefighter of the Year started with the Department in 1996 and quickly earned a promotion to Engineer in 1999 and became a Paramedic in 2003. He said his supervisors and peers nominated him. He said Firefighter /Paramedic Tim Byfield has distinguished himself over the last two (2) years with his initiative and passion to assure the citizens of Longwood were protected with the finest state -of- the -art fire engines in the industry. He said he has worked tirelessly with hands -on improvements to the existing fleet, and reviewing and developing specifications for the newly constructed fire engines, rescue trucks, and extrication equipment. He said Firefighter /Paramedic Byfield was named their Firefighter of the Year for 2012. He then presented Firefighter /Paramedic Byfield with the Firefighter of the Year Award for 2012. He stated this last. Award was a special award, and he did not know if it had ever been given in the history of the Longwood Fire Department. He said this was a Special Lifetime Achievement Award, and was CC 10 -01- 12/314 1 unprecedented. He said Battalion Chief/Paramedic Mike Hockenberry has served this community for over 35 years as a �-- public safety professional. He stated he started as a volunteer firefighter while still in his teens, and became one (1) of the first career firefighters hired by the City. He said he set high personal goals and has worked his way up through the ranks, attaining the highest position in the Operations Division. He said he became one (1) of the area's first State certified paramedics, and has maintained his certification as he ascended through the ranks. He also attended the Law Enforcement Academy and received full FEL Accreditation as a police officer. He said when off duty from the Fire Department, he could often be found serving as a reserve patrolman for the Longwood Police Department. He said he continued doing this until the spring of 2012. He noted he also serves as a NASCAR Fire Rescue Crew Chief at Daytona International Speedway. He said he has been a first responder to some of the most significant events in that venue for many years. He said he has chosen to retire from the City of Longwood Fire Department at the end of this month, and he continues to work every day to further improve the Fire Department's operational readiness. He said it was a bittersweet moment as he recognizes Battalion Chief /Paramedic Hockenberry with this Lifetime Achievement Award, and said he was very proud to present him with this Award. He then presented Battalion Chief /Paramedic Hockenber y with the Lifetime Achievement Award. Photographs were then taken. Chief Gulbrandsen invited the Commission and City staff to a Retirement Reception on November 2, 2012 at the Longwood Community Building from 2:00 p.m. until 6:00 p.m. to bid the Hockenberry's a safe and happy retirement. Mayor Sackett said well done and they were all very proud. S. BOARD APPOINTMENTS. None. 6. PUBLIC INPUT. A. Presentations. Ms. Beth Davalos, Families in Transition (FIT) Liaison for Seminole County Public Schools will give a presentation on the Red Bag Seminole. Ms. Beth Davalos Families in Transition (FIT) Liaison for Seminole County Public Schools, stated she had a PowerPoint presentation that she would like to present. She introduced Ms. Teresa Scott from Families First, Pastor Todd Lamphere from First Baptist of Altamonte Springs and School Board Member Dede Schaffner. She gave background information on the homeless children in Seminole County. She stated she was hired nine (9) CC 10 -01- 12/315 years ago to implement a program to protect the rights of homeless children. She noted there was a Federal Law that protects their rights that basically says if they become homeless, they were going to get them in school, and provide them with all the things they need to do well in the classroom. She said when she started this Program, there were three (3) homeless students and in the last six (6) years it has grown immensely and sadly. She said they have had over 10,000 children in this Program, and today, they were at 1,001 students. She said this number was much higher than they were at a year ago. She noted last year, they ended up with 1,800 homeless children, and now they were already at 1,000, so they were expecting that number to rise to about 2,000 this year. She said every school has at least one (1) homeless child. She said last year, Longwood had 189 homeless children between all of the schools, and currently, there were 108 children, and said there were more to be entered into the system. She said they have never seen poverty like they were seeing right now, and noted it was shocking to them, who do this every day. She stated these children were living in motels and people's homes on the floors and couches, and it was very stressful for them. She said they were hiving in shelters, and they had 120 sleeping in cars last year. She said they were able to prevent 400 from sleeping in cars last year through donations. She said they work a lot with their community and noted one thing coming up was the Annual Families and Transitions Event on November 3 rd at Winter Springs High School from 9:30 a.m. to 1:30 p.m. She invited everyone to come to this and said they were expecting over 350 families, and there would be 40 to 50 agencies to provide services, and lunch for the children in the gym. She said they go beyond the Law because it was all through community support and donations, locally, nationally and internationally. She said they collaborate with agencies here locally. She noted they gave out a $285,000 grant that was going to three (3) different agencies, which were Kids House, Christian Sharing Center, and Pathways to Home to help work together to stabilize these families. She said there were 1,155 families that received clothing, 127 received computers, 714 gas cards, 200 went to summer camp and 400 children were housed when there was nowhere else to go. She stated already this school year, they have housed over a 130 children. She said today she wanted to let everyone know about this incredible initiative that 50 schools were involved with now in our community. She said it was called The Red Bag Campaign, She said they have these food pantries, and they can feed them breakfast and lunch, but then they go home where there was no food. She stated they can drop food bags off at the motel or wherever they were staying, and anyone can get involved with this. She said they have about 100 bags with them today and also, they can go on to their website, CC 10 -01- 12/316 www.redbaQseminole.coni and can learn where they can drop them off at different locations. Mayor Sackett said he was an educator and someone else was with child services, and he said they admire the work that they do all the time. He said he saw a little girl come to school today that was wearing new clothes and had a beaming face, and he knew that the speaker must have had something to do with that. He said good work and that this was a major problem, and she was the right person in the right place. Ms. Davalos said she has all kinds of energy to do this, but she cannoi do it without the support of the community, and she said she knows they were making a huge impact on these children. Commissioner Durso said he wanted to thank someone who works on the other side of the equation. He said homelessness and a lot of the economic struggles that the children and families face lead to child abuse and neglect. He said most people do not realize how significant a gas card really was because it allows a family to be able to transport themselves to and from a store, a doctor's office and school. He said he wanted to say "thank you" to her for all the support and work with the School Board to help push all of this along. Mayor Sackett said he keeps Commissioner Maingot very busy because he keeps buying those $5 and $10 bags at Winn Dixie and filling up the cart that he delivers. Deputy Mayor Bundy said he was at the Police Chief's Prayer Breakfast a few weeks ago when they saw the whole video. He said he was on the Board for The Sharing Center, and one of the things he has said over and over, if they go home tonight and their belly was full and they were not hungry, they needed to stop and think about it. He said last year there were 1,800 children that did not have that luxury, so whether it was through The Sharing Center or the church, or The Red Bag Program, it does not matter. He said to get free bags of food. He said in a Country as wealthy as ours and in a County that has some of the highest demographics in the State of Florida, and they have children going to bed hungry, shame on us. Ms. Davalos noted The Sharing Center has been absolutely incredible. Commissioner Cortes said he would like to add to the website a link for Families in Transition so the community can get involved CC 10 -01- 12/317 directly because this problem transcends gender and ethnicity. He said they need to do everything they can for this problem. Commissioner Maingot said he would be happy to meet with her and introduce her to a program that was fantastic, and meet with people at Publix to explain how it works. He said they will probably run out of red bags in a hurry because it was a proven winner for all involved, especially for the recipients. Mr. Stan Van Gundy would like to discuss the 1 -mill increase in property taxes to support Seminole County Public Schools that will be on the ballot for the November 6, 2012 General Election. Mr. Stan Van Gundy said he would like to discuss the 1 -mill increase in property taxes to support Seminole County Public Schools that will be on the ballot for the November 6, 2012 General Election. He said he was here to talk about'the Seminole County School Referendum on the ballot for this General Election. He then read the ballot language: "Shall Seminole County School District ad valorem millage be increased by up to one mill beginning July 1, 2013, and ending not more than four (4) fiscal years later on June 30, 2017, for essential operating expenses to preserve: "A" rated academic, vocational, arts and athletic programs; retain highly qualified teachers; and repair and maintain school buildings with annual reporting to the county's citizens to ensure fiscal stewardship of the funds ? ". He said the reasons he got involved in this were pretty simple. He said when he moved here from Miami when he took the Magic job, they moved to Seminole County specifically for the schools, and he has had children in the public schools ever since. He said his oldest. daughter Shannon, graduated from Seminole High School in 2010; and was a junior at the University of Miami. He has another daughter who was a sophomore at Lake Mary High School, and another daughter who was an 8 t1 ' grader at Greenwood Lakes Middle School. He said he and his wife plan to live here for a long time and were concerned about the community at large and the roll that the schools play in that. He said in Central Florida, they were number one among all the school districts in Florida's Comprehensive Assessment Test (FLAT) scores in reading, writing and math, and number one in the return on investment in the entire State. He noted that The Center for American Progress did a study and said they got the best return on their education dollar of anyone in Florida. He said the seniors last year graduated from the high schools and earned over $45 million in college scholarships. He stated it was a very expensive career and vocational program in the County with career programs unique to every high school just for the students zoned in those high schools; CC 10 -01- 12/318 and he said every high school has one. He then noted the Magnet Programs in engineering at Lyman High School and Information �--- Technology at Crooms Academy of Information Technology, the Health Academy at Seminole High School, in addition to the International Baccalaureate (IB) Program. He said plus, in conjunction with Seminole State College (SSC), was a whole list of vocational programs that the students were able to go to. He said they have had to make a lot of cuts in the public schools. He noted since 2008, over $73 million was cut in funding and over 750 jobs lost. He said they have cut teaching positions by over five (5 %) percent, and have cut administrative positions by over eight (8 %) percent, and they have almost a twenty (20 %) percent cut in office positions across the district. He said in Longwood they know about the severity of the cuts because they had a school closed. He said what people may not be aware of was, for the State of Florida in the national rate, they were in the bottom five depending on the study that they look at in the entire nation and per pupil spending. He said so the State of Florida does not spend much on a per -pupil basis. He said Seminole County right now was 62 in the State of Florida, out of 67 districts in per -pupil spending. He said, additionally, 44 of the districts in the State, the County not being one of them, have either a local millage or a local sales tax to benefit public schools. One other thing to consider was the efficiency with which their School Board and their School Administration has spent their money. He said they were number one in the State of Florida of the 67 districts, in the percent of the budget that was spent in the classroom. He said they were right at two- thirds (2/3); 66.5 percent of the budget, was being spent directly in the classroom. He stated that Seminole County public schools have half of the State average number of administrative positions in the district, so there are not a lot of those positions compared to the State average. He said, also, they were fourth in the State among 67 districts, in the percentage of the facilities that were being used. He stated the pre - kindergarten classrooms, which all administration school boards think were important for education, were not counted. He said what they were hoping to do with this referendum was give the School Board the authority to raise the millage up to one (1) mill, which was $1 for $1,000 assessed value on any property they own, which could raise up to $25 million for the schools. He said the school district has identified four (4) areas for that: to recruit and retain highly qualified teachers, provide the technology, computers and related infrastructure with that and to update that, and to maintain their infrastructure including roofs, air conditioning systems, and a school bus fleet that needed to be updated, and to expand their pre -k program. He said what they ask from them was their consideration, and if they choose to do so as a Commission or individuals, to endorse the school referendum. CC 10 -01- 12/319 i Mayor Sackett thanked Mr. Van Gundy and said his comments were audiotaped, and people go to the website all the time to hear the meeting agenda, so he stated he spoke loud and clearly about where they need to be for Seminole County schools. He said he was impressed with his passion, and hearing that Stan Van Gundy has his children in Seminole County schools when they probably could go to many other places, that says something. B. Public Participation. JoAnne Rebello 301 Loch Lomond Avenue, said she was opposing what Mr. Van Gundy said. She said she was adamantly opposed to the proposed one (1) mill tax increase for the School Board. She said what was called for was a better use of the funds to which the School Board was presently entrusted. And, it was her understanding that enrollment was down. She said she did not hear anything about that and asked if there were less students to fund, why were they asking for more money. She said she asked for many years if they have had a decline in enrollment and said as they well know, that was the excuse why Longwood Elementary School was closed — decline in enrollment. She asked how many new schools have been built in the recent past instead of refurbishing and /or maintaining the ones that have been the neighborhood foundation for years. She asked have the taxpayers' dollars been spent wisely and in the right way. She said she does not think so. She said she believes they have too much administration, despite what Mr. Van Gundy says, and not enough being spent in the classroom, whether it was for teachers, students or the tools with which to teach and learn. She said she also believes that not all schools were treated equally. She said some schools fare better than others, based on their zip code. She said was this solely the fault of this County School Board, and stated absolutely not. She stated the Legislature has done a very poor job in funding education, and that effort should be made on the part of Mr. Van Gundy and his group to go after those that robs from education to fund other pork barrel projects. He said if all school boards in this State went after the Legislature, she believes many taxpayers would be supportive to this. She stated that continuously asking for money from those who cannot afford it was not the cure. She stated better fiscal responsibility was called for, for both the School Board and the Legislature. She said if they cannot clean house, then maybe it was time for the citizens to do so. i 7. MAYOR AND C®1V11MISS><ON ERS' REPOR'J'. District #2. Commissioner Durso said he wanted to thank Ms. Longo for her hard work on the video. He gave a friendly reminder to all the i Commissioners that the Legislative Conference for the Florida League of Cities (FLC) was coming up on November 15"' and 16 at the Hyatt CC 10- 01- 12/320 Regency Orlando International Airport. He said if they have signed up for any of the committees or were on any committees, the Advocacy Committee meets on Thursday, the Legislative Committee meets on Friday, and the smaller sub - committees of the Legislative Committee meet on Thursday as well. District 0. Commissioner Cor said about a year ago he brought to the attention of the Commission, the Longwood Cemetery. He said this was right after the soldier from Longwood passed in Iraq, and they agreed they were going to move forward, and yet a year has gone by and they still have not seen anything happen. He said he would like to go on record to get the Administrator to bring forward something that they can see a timeline of when the Cemetery was going to be updated and complete. Mayor Sackett asked the Administrator if that was noted. Mr. Williams responded in the affirmative. Commissioner Cortes said as they were going through the budget season and going on to the new one, he received some complaints about their current business tax receipt setup. He said it was pretty antiquated and was pretty complex to say the least. He said he would also like to see the new Finance Director and Administrator come up with a better and more simplified system this year that was equitable to all the businesses in the City. He noted it was a mess. He said they have smaller businesses who have three (3) employees, and who pay more than the Hospital by a lot. He said on the record, if they can work on getting the business tax receipt system simplified, it would be a good thing. He also said the "Cruise -In" was this Saturday and noted it will be their first year anniversary, and invited everyone to be there. District #4. Deputy Mayor Bundy said in regards to the Car Show, at the end of last month's Car Show the lady who coordinates it came to him and told him the hot dog vendor has not been showing up. He said he talked with Ms. Meli about it, and starting with this next Car Show, the Central Florida Society for Historic Preservation was going to be doing hot dogs and hamburgers for the children like a package deal and a less expensive alternative. He asked where they were in regards to the Personnel Policy. He said they have had many discussions and was now in union negotiations based in part on a Personnel Policy. He asked when they can get an update on that. Ms. Broadway said the draft of the Personnel Policy was sent to the Labor Attorney, Reynolds Allen, on August 21 She said he wanted to wait until after the Executive Session and the union negotiations were complete. She said he was coming here on October 1D for a meeting with the Fire Union, and he wanted Mr. Williams and her to go to Tampa. She said she has contacted his office today and asked for dates. She said CC 10 -01- 12/321 he was available in October, so she was waiting for those dates. She said he was available possibly November 6 th through the 8 th for them to go over the draft. She said the draft was back with him, and then they will go over and finalize everything. Deputy Mayor Bundy said some of them have been waiting for three (3) years and some for thirteen (13) years. He said they needed to get it done because it was time, and he has been hearing complaints about the unsuitability and the awkwardness of the problems they have in working through the cumbersomeness of the present document. He said they need to expedite this. He said when they turn something over to an attorney, sometimes it takes a while, so can they stay on top of this. He said he will ask this question again in thirty (30) days. District 95. Mayor Sackett said Ms. Longo did a fantastic job in bringing A Day in America team here and celebrating all the good stuff about Longwood. He said they have had some intense meetings with Babe Ruth over the transition team that was going in, as well as their contract, and as well as their weekend pay. He said the City of Longwood was in charge and Babe Ruth understands that, and the contract was the next thing to be worked on. He said he attended the Mayors and Managers Meeting and was asked about the Resource Officers and the discrepancy in prices with all the schools that were involved. He said this was a program that will stay, and the School Board will be funding like they always have. He said there were different monetary amounts for a City or a school that was involved, so it was more of a conceptual thing. He said the last thing was that the celebration at the Community Garden through The Christian Sharing and Rotary and all the businesses that have donated was great. District #fl. Commissioner Maingot said in the not too distant future, they have been speaking about putting Ronald Reagan Boulevard (County Road 427) on a road diet, as it relates to the proximity of the Transit Oriented Development (TOD) and the SunRail Station. He said he could not help for the last couple of days to take obvious note of it. He stated people seem to totally disregard the speed limit going through the City. Totally! He said would you believe 65 miles an hour. He said he was asking through the Mayor and the Administrator that the next meeting they have with the Police Chief, that something be done about it. He said the people must respect the City and speed limit signs. He said the only way they will understand was when they will have to pay for it out of their pockets. Mayor Sackett said or, if someone gets hurt. He asked the Administrator to forward that to Chief Hickson. Commissioner Durso said he agreed with Commissioner Maingot, and that this was something they have to have a serious conversation about. He said there were people in his neighborhood who speed, and Chief sets up a _ CC 10 -01- 12/322 speed trap and catches a few people, but it does not really solve the problem. He said they -go back to their old ways soon after. He said they need to stop this cycle and nip it in the bud. Mr. Williams said they can bring this matter back for discussion. S. ANY ADDITIONS OIL DELETIONS TO THE AGENDA. None. 9. CONSENT AGENDA. A. Approve Minutes of the August 27, 2012 Work Session. B. Approve the Monthly Expenditures for September and October 2012. C. Approve a Formal Solicitation to be issued for the paving /drainage improvements to West Jessup Avenue, Florida Avenue, Wilma Street and 1 St ]Place. D. Approve ranking and award contracts for Invitation to Bid (ITB) No. 02 -12 Emergency Debris Removal, Reduction and Disposal Services. E. Approve purchase order in the amount of $43,212.55 for a .IOC Contract to Blue Ox Land Services, Inc. for 292 East Main Avenue Drainage Improvements. F. Approve a purchase order in the amount of $64,012 to Pegasus Engineering for Devonshire (Chelsea Road cul -de -sac) and Harbor Isle Subdivision drainage improvements. Deputy Mayor Bundy asked they consider Items 9 E and 9 F separately. Commissioner Durso moved to approve the Consent Agenda Items A, B, C, D. Seconded by Commissioner Maingot and carried by a unanimous roll call vote. Deputy Mayor Bundy said it concerns not any particular project, but he was not voting for anything that was not an emergency in nature that was not TOD, because they have so much they have to do on that. He said they have $100,000 in expenditures on two (2) Items tonight. He said one (1) was just for the engineering and was not for the work that was going to have to be done. He said he talked with the Administrator at length, and he said he wants to do some different things, but they need to prioritize these projects. He stated they have a Master Plan in place. He said they needed to finalize the rankings. He said even though they spent $200,000 on a Master Plan, it seems that they have done with that like they have CC 10 -01- 12/323 done with every other master plan they have had. He said they wrote them a check and put it on the shelf. He said if they do not prioritize this, they have already identified over one ($1,000,000) — million under TOD right now. He said what if another developer comes along and wants to do a major project just to the south side of that or directly to the east of it. He noted once the ground gets broken on the first one, they were going to see it begin to pick up pace. He said they were not going to have any money to do the necessary utility work and stormwater work that were going to be necessary to pay for the rest of it. He said if these were kept tonight, he was going to vote against them because they do not know where this fits in. He noted there was no documentation of where it fits in. He asked were they just reacting to a situation. He said yes, they have situations that were problems. He said just a month ago, they reacted to another emergency situation and it seems instead of following their plan, they were reacting from emergency to emergency. He said he wants to see them rank and prioritize those before they spend any money. Commissioner Durso moved to approve Item 9 E as presented. Seconded by Commissioner Cortes. Commissioner Durso said as it was his District; he would like to address some of the concerns of Deputy Mayor Bundy. He said he agrees wholeheartedly that their focus should be the TOD. He said there was a significant amount of investment that was needed to draw businesses and new development there. He said the issues were that they have people that were currently here and that they need to take care of those that were paying into this stonnwater fund, and they need to address some of these issues. He said specifically, his District was the lowest lying area according to the aerial studies that were done, the first ones since 1979. He said this particular improvement will affect half a dozen homeowners on that road. He agreed they should be more pro- active in addressing some of these things, but there were some blatant concerns that have come back month - after - month, and year- after- year. He said the property owners recognize the positive impact of this and understand the need and he agreed that TOD should be a focus, and that there has to be some attention paid to issues that were directly affecting homeowners. He said he has a neighbor that every time it rains hard, water goes right up to his front door, and he and the Administrator gets a telephone call, and Public Works goes out there with sand bags. He stated there needs to be a permanent solution to this problem. He said in his District there were a lot of people who face this issue, and they need to fix it. CC 10 -0.1- 12/324 Commissioner Maingot said he understands that $43,212.55 was strictly for the engineering and asked what the cost of the project was. Mr. Williams said that was the total cost of the project. Deputy Mayor Bundy noted the engineering had already been done and this was for the actual work to be done. Commissioner Cortes said he agreed with Deputy Mayor Bundy as far as the TOD, however,, he said he walked Maine Avenue three (3) years ago, and he noticed this problem with the drainage. He also said Commissioner Maingot mentioned the speeding issue, and Maine Avenue was a cut through between Ronald Reagan Boulevard (County Road 427), all the way to Grant Street. He said the drainage issue gets really bad there. He said one (1) of the things that concerns him was if they delay this anymore, they will have to pay for engineering again so, this was it and it will give these folks some relief, and he said he was for it. Deputy Mayor Bundy said he does not want anyone to think all he wants to do was spend money on TOD because that was not the reason for this. He said they were going to continue to react until at the next meeting or the one after, there was going to be another a project in some other area that was going to come up and going to require another similar amount of money. He said the $43,000 was for the work to be done, not counting the engineering that has been done for the project. He asked, when were they going to start addressing the Master Plan and looking at the system as a whole. He stated that was his concern. He said he walked Maine Avenue. thirteen (13) years ago, and he can take them all throughout the City where there were problems that were just as bad as these. He said his next door neighbor's driveway floods and comes right up into the carport from Grant Street. He said if they do not look at everything from the entire picture, they were going to end up with no money to do any of this by the end of the year when the last person in line comes up, and they needed to spend $60, $70, $80 or $100,000 on it. He said they need to set some priorities for this, and until they do, he was still going to oppose it. Motion carried by a four -to -one (4 -1) roll call vote with Deputy Mayor Bundy voting nay. Mayor Sackett said Deputy Mayor Bundy said 9 F was similar to the same cause. Deputy Mayor Bundy said it was the same thing, and this was $64,000 for the engineering alone, and he said he understands it CC 10 -01- 12/325 was probably going to be six (6) figures to correct this problem if they can do it for that. Mr. Williams stated it was a possibility. He said they have Mr. David Hamstra from Pegasus Engineering in the audience ready to address the Commission on the technical issues that face this project and the solution, and said he may be able to provide some i better understanding. Mayor Sackett said there were some meetings with Pegasus regarding this problem, as well as what was going on at the Rangeline Road side of things. He said they have seen the photos and the people having years of this problem. He said it was a similar situation. Commissioner Durso moved to approve Item 9 F as presented. Seconded by Mayor Sackett. i Commissioner Cortes said with this one it was for the engineering. He said he read about some of the issues with the engineering of this, and it has to do a lot with a St. John's River Water Management District ( SJRWMD) permit. He. requested Mr. Hamstra speak to them about this. David Hamstra Pegasus Engineering, 30.1 West State Road 434, Suite 309, Winter Springs, 32708, said this originally was geared as a drainage improvement project on Chelsea Road cul -de -sac specifically. He said it was basically a land- locked or closed small area that receives water and has nowhere to go naturally. He said so in order to take this water to North Island Lake, he said they have to overcome the perception there were added pollutants to North Island Lake, and therefore, out of the small drainage projects was two (2) other water quality projects to be implemented to demonstrate to the District that they were not making things worse for the ultimate receiving water body, which was North Island Lake. He stated the design for this project includes not only the drainage improvements for Chelsea Road, but also, water quality improvements within two (2) subdivisions and water quality impacts for fixing the drainage improvements on that cul -de -sac. He said it was basically three (3) projects in one (1) that will be designed, permitted, and eventually constructed to resolve the situation that has been chronic. i Commissioner Cortes asked him does he foresee, with all the issues that have been with SJRWMD permitting, that this will not be a problem as far as the permitting process was through SJRWMD. CC 10 -01- 12/326 Mr. Hamstra said once they develop the revised concept, they went back to SJRWMD about a month ago and presented both the projects and the benefits and potential impacts, and they have not given them a verbal commitment. He said they said they will support the Project as proposed in the proposal for both water quality and the drainage improvements projects together. Commissioner Cortes asked if they can check off their list any deficiencies that they have that were identified in the Stormwater Master Plan that was completed this past year. Mr. Hamstra responded in the affirmative. He stated about six (6) months ago, his firm presented them with the Master Plan. He said they have always been keeping to the side a growing list of chronic and known problem areas, and both Maine Street and Chelsea Road was part of that growing list that they have been coordinating with the City Administrator. He said on this list of known projects that they have been meaning to tackle when they develop a capital improvement program this coming fiscal year, these will be two a (2) of the ones that were on that list and were part of the Master Plan. Commissioner Maingot said in speaking with the City Administrator about six (6) weeks ago, he said that going back into the history of that area, there existed a Swale that apparently had somewhat been filled in somewhere near where the problem now currently exists. He asked if he had any knowledge about that. Mr. Hamstra responded in the affirmative and stated, a little. Commissioner Maingot asked what the problem was of not being able to make use of that swale or put it back into function. Mr. Hamstra said the problem they have out there was they have a contributing area that contributes runoff to the cul-de-sac. He said whether they dig the swale or not, the amount of water getting to that cul -de -sac overwhelms the system and causes the chronic flooding they have that has been taking place. He said unless they can remove that excess water to the north or south, in this case they were taking it to the east, to Rangeline Road. He said digging a swale when the groundwater was high was not going to gain them some advantage. He said there may be a perceived advantage when it was dry in the winter months, but as things become more prevalent with rainfall, the swale will become soggy and will not have the storage to solve the problem that was out there today. CC 10 -01- 12/327 Commissioner Maingot said the problem exists mainly with pollutants in the water coming off of chemicals, mainly fertilizer, was that correct. Mr. Hamstra responded in the negative. He said it was a two (2) part project. He said to fix the drainage, they have to put pipes in there to get the water out of that hole. He said since they were taking that water that currently does not get to North Island Lake, they have to offset the fertilizers and pesticides that can now go to North Island Lake, and put in place other water quality improvements to offset those impacts. Commissioner Maingot asked who made that determination in terms of the criteria and in terms of the amount of the contamination and established that they have to put in this very expensive system to utilize that. He inquired who determined that. Mr. Hamstra said they had it coordinated directly with the SJRWMD, who will give them the authorization to eventually build it. m Commissioner Maingot said that was not his question. He said who made the determination in terms of the extent of the pollutants that causes them now to consider putting in a very expensive system. Mr. Hamstra said they computed the loads for the Lake before and after the informants, and that led into the two (2) water quality improvements. Commissioner Maingot asked if there was anything they can do that he would recommend being able to control the extent of pollutants going into the water body. Mr. Hamstra said they have looked at multiple options for the City before they led to this proposed improvement. He stated there was pro's and con's going to the north. He said eventually that water ends up going into Myrtle Lake, which has chronic problems that the County has been dealing with. He said they have looked at exultation systems underground or a swale, which does not get them anything because of the high ground water. He said they have considered pumping into nearby systems, and eventually when they were taking an area that was contained today and introducing it to another water body, they have to offset those water quality concerns the SJRWMD has. CC 10- 01- 12/328 Commissioner Maingot asked him if he had any idea of what this total project will cost the City. He said he would not hold him to it, but they needed to have a pretty good idea. Mr. Hamstra stated probably about $150,000. Commissioner Maingot said plus this. Commissioner Durso said to be clear, the baffle boxes were the weapon that they will use to neutralize any nutrients. He said basically, they use them to stop any excess nutrients going to another water body. Mr. Hamstra said the baffle boxes were intended to reduce the false risks from the older areas that do not have treatment today. He said, so by installing two (2) baffle boxes, one (1) in Harbor Isle and one (1) in Devonshire, they were going to treat untreated water today, which will offset the drainage from the Chelsea Road cul -de -sac drainage system. Commissioner Durso said to be clear, this problem did not come about because of any problems with nutrients. He stated they were dealing with the nutrients as a secondary issue to fix the flooding. Mr. Hamstra said in order to get approval from SJRWMD, they have to address the water quality concerns. Commissioner Durso said the issue came about as a result of needing to fix the cul -de -sac. Mr. Hamstra responded in the affirmative. Motion carried by a three -to -two (3 -2) roll call vote with Deputy Mayor Bundy and Commissioner Maingot voting nay. 10. PUBLIC HEARINGS. A. Read by title only and adopt Ordinance No. 12 -1997, approving the extension of the Non- Exclusive Franchises for the Collection of Commercial Solid Waste and /or Recovered Materials for an additional six (6) months. Mr. Langley announced having proof of publication for this Item. He then read Ordinance No 12- 1997.by title only. Mayor Sackett opened the public hearing. No one spoke in favor or in opposition to the Ordinance. CC 10 -01- 12/329 Commissioner Maingot moved to close the public hearing. Seconded by Deputy Mayor Bundy and carried by a unanimous voice vote. Deputy Mayor Bundy moved to approve and adopt Ordinance No. 12 -1997 as presented. Seconded by Commissioner Maingot. Deputy Mayor Bundy said they now have a list of approved franchise holders in the City. He said because there were four (4) or five (5) container companies that were not on the list, could they make arrangements for them to either come into the franchise system or get them out of the City. Mayor Sackett said this was a good request. ! Commissioner Cortes said to make sure they begin to start at 7:00 a.m., not earlier than that. Motion carried by a unanimous roll call vote. 11. REGULAR BUSINESS. None. 12. CITE' ATDMINISTRATOR'S REPORT. No report. 13. CITE' ATTORNEY'S REPORT. Mr. Langley said they have the closing on 565 Preston Avenue scheduled for Friday morning. 14. CITY CLERK'S REPORT. No report. 15. ADJOURN. Mayor Sackett adjourned the meeting at 8:15 p.m. Brian D. Sackett, Ma ,or' 1Li eda Jacobs, ReWrdin Secretary ATTEST: Sarah M. Mirus, MMC, MBA, City Clerk CC 10- 01- 12/330 i