CCMtg10-15-12Min LONG WOOD CITY COMMISSION
Longwood City Commission Chambers
175 Nest Warren Avenue
Longwood, Florida
MffN -UTES
OCTOBER 159 20112
7000 P.M.
Present: Mayor Brian D. Sackett
Deputy Mayor H.G. "Butch" Bundy
Commissioner John Co Maingot
Commissioner Joe Durso
Commissioner Bob Cortes
Dan Langley, City Attorney
Jon C. Williams, City Administrator
Sarah M. Minns, City Clerk
Troy Nielson, Police Chief
Fran Meli, Director of Leisure Services
Tom Smith, Division Manager of Streets /Fleet
Richard Korrnlblu b, Division Manager of Utilities
Wanda Broadway, Human Resources Manager
Debbie Renfro, Horticulturist Specialist I
Chris Kintner, Planner /Storrmwateu
Pamela Barclay, Director of Financial Services
1. CALL TO ORDER. Mayor Sackett called the meeting to order at 7:00
p.m.
20 A monnent of SILENT MEDITATION was followed by time PLEDGE
OF ALLEGIANCE.
3e COMMUNITY ANNOUNCEMENTS. Ms. Mims read the following
announcement:
A. Senior Matinee will be held on Wednesday, 0)ctobei° 1L7, 20112
from 1:30 penis until 3.30 p.m., Longwood Community
Building, 200 West Warren Avenue. This month's feature is
We Bor -ghat a Zoo.
B. A Halloween Event will be'heldl on Saturday, October 27, 201.2
from 3030 p.m. to 6.00 p.m., Reiter Park., 3111E Warren Avenue.
Theme will be a children's costume contest, trunk or treating,
bounce houses, balloon artist, food vendors and much mope,
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4. RLC®GNITIONS/PROCLAMAllIONS.
A. Presentation of Awards , for their contributions towards the
establishment of the Police Department's K -9 Program.
Chief Hickson said he would like to recognize and thank some of
the community, partners who have donated over $ 12,000 in money,
equipment, food and maintenance services to the prestigious
Longwood Police K-9 Program. He said the K -9 Program consists
of three (3) K-9 and officer teams, including a scent discrimination
Bloodhound, a drug detection Labrador and a fall service German
Shepherd. He said these three (3) K -9 teams were the most
effective K -9 units in the State of Florida, and he said he was very
proud of their accomplishments. He said he would like to present a
small token of their appreciation to the K -9 Program donors that
were present here today in the form of Certificates /Plaques of
Appreciation, which they can prominently display in their places of
business in the community. He said without the support and
donations from the gracious business partners here tonight, the
success of the K -9 Units would not be possible. He noted because
of their support, the K-9 Program and other initiatives have
become effective in creating the largest crime fighting partnership
possible within the great Longwood community. He then read the
names of all the donors, some of whom could not be there this
evening to receive their certificate /plaque. After their names were
read, Mayor Sackett presented those that were present with their
certificates /plaques and photographs were then taken.
B. Presentation of Certificates of Completion to those who
completed the training for Citizens on Patrol (COP) Program.
Chief Hickson said over the past year, the COP Program has
flourished and evolved into a very valuable asset and resource of
the Longwood Police. Department. He stated the accomplishment
of bringing together the Police Department with the stakeholders in
the community, which was the citizens, to champion toward a
common goal was absolutely remarkable. He said the fabulous
men and women of the COP, who have unselfishly chosen to serve
their fellow Longwood residents, serve as living examples of the
true meaning of servitude. He said these wonderful men and
women do not just talk about it, they do it. He stated that COP
members have volunteered over 1,500 hours patrolling the streets
of Longwood, being visible as a crime deterrent, observing and
listening for things that seem out of place, and have assisted the
Police Department with frequent visits to the elderly shut -ins by
fellowshipping with them and assessing ,heir condition, thus
assuring that their needs were not neglected. He said COP
members have assisted with traffic control at crash scenes and
community events. He said they have performed house checks of
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residents who were away from home on vacation, and also
patrolled the business districts. He stated that making Longwood a
safer and better place was the ultimate goal of the Longwood
Police Department. The COP Program has without a doubt been
an instrumental part of making Longwood a safer and better place
to live, to work and to visit. He said every single member of the
COP has become a cherished part of the Police Department family,
and they were a stronger and better law enforcement agency
because of the positive attitudes, examples of servitude, and
absolute dedication that this group of men and women has
demonstrated since its inception over a year ago. He said he was
very proud and honored to serve alongside such wonderful men
and women who sincerely care about the community in which they
live. He said the COP Program was now nineteen (19) members
strong, with two (2) graduating classes, and they were planning a
third class because of the demand that will be delivered very soon.
He stated his goal was to evolve into a COP unit that was equal in
size to the sworn members of the Longwood Police Department.
He said tonight he would like to recognize the second graduating
class of the Longwood COP Program and have the City
Cormnission present there their hard - earned Certificates of
successful completion. Chief Hickson named the COP graduates
and asked the Commission to present the certificates to the
graduating class of the COP. Photographs were then taken.
C. ProcRabming the month of November as " Pancreatdc Cancer
Awareness Month ".
Mayor Sackett read a Proclamation proclaiming the month of
November 2012 as "Pancreatic Cancer Awareness Month". He
then presented the Proclamation to Mr. Christopher Bundy, 2244
Drakes Lane, Oviedo, representing the Central. Florida Affiliate of
the Pancreatic Action Network. Photographs were then taken.
D. District 0 Nomination of the Business Person of the Month
Award for November 20112.
Commissioner Maingot nominated Mr. Vitale Azuran, Owner and
the Executive Chef, Chaleur of Max and Meme Cafe located at
1050 West State Road 434 for the Business Persons of the Month
Award for November 2012. Nomination carried by a unanimous
vote.
5. BOARD APPOINTMENTS. None.
C. PUBLIC BL IC INPUT.
A. Public Participation. None.
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7. MAYOR AND COMMISSIONERS' REPORT.
District 1 ,43. Commissioner Cortes said there has been a lot of activity
regarding SunRail. He said they were realigning some of the power poles.
He said he will be meeting with the Public Information Manager of
SunRail, Mr. Jim Martin, tomorrow because they were having problems
with laying the second track in Longwood and up to Lake Mary. He said
now that they were doing the construction between Rangeline Road and
Interstate -4 on State Road 434, he inquired if they would not be mowing
that medium for a while, correct.
Mr. Williams said he believes that was correct.
Commissioner Coirtes said he hopes the contractors were aware of that.
Mr. Williams said the contractors were aware of that, and Mr. Sill Slack,
who was the City's point of contact, has already had discussions with the
City's vendor performing the mowing maintenance.
District 44. Deputy Mayor Bundy said to follow -up with SunRail and the
power pole relocation, he said once again, Progress Energy was doing a
really poor job of coordinating with the people around there. He said they
took the fence down at Connolly's and did not tell him it was going to be
taken down. He said Archer - Weston was doing a very good job of
keeping the people informed. He said Progress Energy came in, and tore
his fence down and was not going to put up a temporary fence until he got
in touch with some people with Progress Energy and explained this was a
parking lot for a bar. He said if someone ends up parking on a railroad
track, they would be liable for it. He said they did put up an orange
barricade fence, but the next day when they were putting up the poles, he
said they destroyed the parking lot and left it a mess. He said Archer -
Weston came in that evening and filled in and re- graded the lot. He said
he wanted to have someone on staff or the Administrator contact them and
reiterate they understand they have to do certain things in the construction.
This was their problem and they need to do a better job of working with
property owners.
Commissioner Durso asked the Administrator if Progress Energy was
under the impression that since they were on board with their projects, that
the businesses were acquiescing to it as well, or do they have any policy
because the owner talked with him about it and he was furious because no
one bothered to tell him about it. Ike said somewhere along the line there
will be residents and businesses that will be impacted, so was there some
plan for that.
Mr. Williams said he was not aware of any plan that Progress Energy has
in place. He said they have just completed a merger with Duke Power, so
there may be some internal communication problems they may be working
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on. He said he will reach out to their point of contact and make sure they
actively address this.
Commissioner Cortes said that was part of his meeting tomorrow with Mr.
Martin of SunRail. He said he was a property owner, and he has not been
contacted at all, so part of it was going to be twofold. He stated part one,
as a property owner, and part two (2) as a Commissioner, that they needed
to be informing all the property owneis along the line. He said not just
SunRall, but Progress Energy, Ascher - Weston and everybody else.
Commissioner Maingot said he would advise the Administrator to pull out
the contract they have with Progress Energy. He said it was very detailed
and see whether there was anything in that contract that addresses what
they were speaking about.
Deputy Mayor Mundy said he thinks the problem was that it only
addresses issues on the City' right -of ways and that was not their right-of-
way. He noted it belongs to the Florida Department of Transportation
(FDDT), since they took it over from SunRail; but there were a couple of
things in there like that were issues when they have to access across
private property. He said they do have the right to cross private property
to service their lines; but it also stated in there that they have to restore it
back, unless it was in the right -of -way.
Connnissioner Durso said Progress Energy will sometimes negotiate on
right -of -ways and sometimes on their easements. He stated Duke has a
policy of no negotiations of any shape or form on their easements. He
said in the City's Progress Energy Contract says from time -to -time they
can use those Progress easements. He stated Duke has a very clear policy
nationwide that they do not have an interest in giving anyone any use at
any time for any reason of their easements. He said that was a type of
thing that could be altered in the contract if we are not paying attention to
it.
Deputy Mayor Bundy noted they had another successful car show and
they had over 160 cars again. He said he sold out of hamburgers an hour
before the car show was over.
District 45. Mayor Sackett said two (2) parks matters have come up. He
said Booville now belongs over on the General Hutchinson- Longwood
kind of event type thing. He said last year, they did not have Booville, but
the year before they did. He said when they moved the Haunted House
from the Police Department, they had a discussion to donate that material
to where it needed to be. He asked, have they done the same with
Booville, or was this an assumption that it was what they did. He does not
think they ever cleared it to do that.
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Mr. Williams said Ms. Mcli could advise when the Commission took
action on it; but it was his understanding the Commission decided to do
away with the Haunted House at the Police Department and turned it over
to Habitat for Humanity or Mr. Michael Towers at that time, and The
Sharing Center, Booville went along with that decision.
Ms. Meli said Booville did go away, but they created a Soo Village. She
said they could not do anything inside a tent because of the fire code. She
said they put up fencing and had inflatabies inside and made a Boo
Village. She said that has not happened since the Haunted House went
away.
Mayor Sackett said he commends Ms. Meli and her employee who works
at the park. He said he was at an event that had alcohol at the park, and
the employee brought it to his attention, and he handled it admirably. He
said it resulted in the dismissal of a coach who was no longer able to
coach because of what happened. He stated he went to the Mt. Olive
Missionary Baptist Church 129 Anniversary celebration, and the food
was wonderful as always. He noted he also went on the cancer walk this
week with Orlando Regional South Seminole Hospital. He asked Mr.
Williams about the progress on Tiberon.
Mr. Williams said the project with Tiberon was progressing. He said he
has been talking with Ms. Carole Pleasants and coordinating activities. He
noted they had to take all the previous quotes they received for the various
options out there and update them. He stated staff has completed that, and
he said he transmitted that information to Ms. Pleasants, and today he
spoke to her by telephone and asked her how she wanted to handle it. She
felt it should be by electronic mail and would contact him for a future
meeting, so he said it was progressing.
Mayor Sackett said he met with staff about the little boy, Ian Freeman,
who passed away. He said the mother has asked if they could do
something within the City. He said what they would like to do was a
dedication celebration at Woodland's Elementary School and walk with
people from the School to Reiter Park. He said the family will bear the
cost of bounce houses and other things, but they needed some help. He
said they were expecting almost 2,000 people, so to walk from
Woodland's down E. E. Williamson Road and to Church Avenue, he
thought they could have a crossing guard to help out from 9:00 a.m. to
8:30 a.m. at Woodland's and then the walk to the Park. He wanted to
know how they would get that number of people to the Park.
Mr. Williams said Ms. Meli would handle an event planning like that.
He said what they needed from the Commission was the okay to dedicate
the resources where they need to dedicate them to snake this a successful
event. He said Ms. Meli can describe to them what activities she has done
so far.
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Ms. Meli said she called the Seminole County Sheriff's Office and spoke
with Lieutenant Pete K_elting who was referred by Chief Hickson. She said
she left a message for him as he was off duty. She said part of the road
was Seminole County, and they have to clear that with them as well as the
City's Police Department. She said he anticipates needing as many Public
Works staff for this as for a 5K, because for every roadway there has to be
somebody there. She said it was two (2) miles, so she said she sees the
City "s part as providing personnel to get from the School to the Park. She
said it was her understanding that the School and Ms. Lisa Freeman were
going to be handling everything in the Park with staff 's oversight.
Mayor Sackett asked if this was something the COP Program could do.
Mr. Williams said he would provide the details of "the event and forward
that back. He said what they request from the Commission was whatever
resources they need at this point in time.
Mayor Sackett said no fliers have been made, so he asked for a consensus
of all parties for the Administrator to use the resources necessary.
Ms. Meli said the date was November 10 that they were looking at for
this event.
Deputy Mayor Bundy asked if there was any cost estimate for this.
Ms. Meli said for the City it would be personnel, unless they could use
some of the COP personnel.
Deputy Mayor Bundy said he had no problem authorizing money for this,
but he wanted to know how much.
Ms. Meli said expenditures would be overtime for staff.
Commissioner Cortes asked how many hours were they talking about.
Ms. Meli said as far as the walk fiom Woodland's to the Parts, she said she
would give it an hour. It should not take that long, but it depends on who
was walking. She said they needed to set -up road blocks ahead of time,
and they would need to tear them down as they go, and also, park
personnel to handle trash. She said the set -up was not going to be their
responsibility.
Deputy Mayor Bundy said there were going to be 25 to 30 streets that
were going to have to be blocked off, so that was not going to be
insignificant personnel numbers.
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Ms. Meli said right now they use thirteen (13) people for a 5K, and she
said they use seventeen (17) people for a 5K in the Historic District, so
they were looking at those numbers for this event, if not more.
Deputy Mayor Bvmdy said they were looking at a couple of thousand
dollars.
Ms. Meli responded in the affirmative.
Commissioner Maingot asked her if they have that information, she should
be able to quantify it for seventeen (17) people.
Ms. Meli said for seventeen (17) people, it will cost about $3,000 for a 5K
in the Historic District, minus $100 for a special event. She said that was
what it costs for the personnel and it involves the police being there for the
beginning of the race and they bring up the rear of the race. She stated
they have Public Works and Leisure Services all along the route and they
open streets as the group passes, so they were actually looking at about
$3,000. She said the Personnel Manual says that overtime for special
events was a minimum of four (4) hours, and that was where the $3,000
comes in.
Commissioner Durso asked if they use the COP does that reduce the cost.
Ms. Meli responded stating tremendously.
Commissioner Durso inquired by how much.
Ms. Meli said they usually have about four (4) motorcycle officers. She
said $3,000 includes a fire paramedic and includes the police, and an
additional seventeen (17) people. She said the $3,000 is inclusive of the
entire walk. The seventeen (17) people were from Public Works.
Commissioner Durso asked if they used the COP, how much they save.
Ms. Meli said she would have to figure that out, whether they use a few or
they use nineteen (19), and she stated there was a suggestion to have the
dedication at the School and then have everybody get to the Park.
Mr. Williams then suggested that staff go back to the drawing board and
put together some options and then communicate directly to them. Ike
said before they spend a lot of resources putting together what this thing
was going to cost, they wanted to see if there was an interest in the
Cominission in moving it forward. He said if there was that interest, they
will go back and work with the Chief and see where the COP can fit in and
try to minimize the cost and get back to them.
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Mayor Sackett said he will get in touch with the freeman family to hold
the fliers and see what they say. He asked if this was true of the 5K events
they do in the City.
Ms. Meli said for the 5K that they sponsored with the Hospital and the
YMCA, they eat the charge on that, but for everyone else they do 5K's
with, they pay the City the actual cost of personnel.
Mayor Sackett said that was doable as well.
Commissioner Maingot moved to give the Administrator
the go ahead in the planning and to develop the cost
involved.in the overall logistics, and then get back to us
with the information. Seconded by Conunissioner Durso.
Deputy Mayor Bundy said the problem with that was they were not going
to have another meeting until November.
Mr. Williams said he could poll them individually or they could set a
maximum amount to be spent here tonight.
Commissioner Durso said the problem with setting an amount now was
they do not know if they can recover from other sources or what groups
can cover the costs, so they were going to say $3,000 and they do not
know what they can recover from other parties.
Mayor Sackett said his feelings, knowing the family, was they did not
want to put a burden on the City. He said if it was a small number, they
would have covered that amount, so he said he was going to go back to the
Freeman's and support the idea that they do something at the School, and
then they can do what they want to at Reiter Park.
Ms. Meli said part of the $3,000 was the fact that all of the union contracts
say it was a minimum of a four (4) hour overtime period. She said she
does not know if they have the ability to change that on the contract. She
said she thinks the contract would be binding, and they would have a four
(4) hour minimum regardless of how long the walls was.
Mayor Sackett responded in the negative and stated let's not go there.
Deputy Mayor Bundy said they were setting a precedent here and doing
something for one (1) family and spending $2,000 or $3,000 of City
money. He said what was going to happen when the next person comes
in, and the next person, so he said he was having a hard time with this.
Mayor- Sackett said let's just withdraw it and create an awareness. He said
he will talk to the Freeman family, and they will do something a:: the
School.
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Cormmissioner Maingot withdrew his motion.
Commissioner Durso withdrew his second to the motion.
Distrrict Nil. Commissioner Maingot said as they all requested, he met
with Ms. Beth Davalos with Families in Transition on October g and
gave her copies of what they developed and also copies that were in use at
Winn Dixie. He said he explained to her how the entire program operates.
He said he suggested to her to go to Publix and get all the bugs worked
out, and move forward with it. He said he has not heard back from her
yet. He also mentioned that he attended the COP Event on October 4 t11 at
Candyland Park, and it was rained out. He said he was surprised at the
tremendous amount of planning that went into it with all the food and
catering. He stated that for the people who were there with all their food,
he thinks it would be appropriate for them, meaning the Police Chief and
City Administrator, to send a Certificate of Appreciation. He said saying
"thank you" opens the door for the next time they want them to contribute,
and they will be more ready to share with them. He thought it was also
fantastic about the canine donors. He also said he hoped in the future that
the COP Program could get another vehicle.
Disti id 42. Commissioner Durso thanked everyone for their thoughts and
prayers for his Mother.. He noted she was home and doing much better.
He said regarding COP on Patrol, one (1) of his neighbors had broken
down along State Load 434, and the COP had stopped and was there to
help with traffic around them, and she was extremely grateful for that. He
stated with regard to their event, it was a shame it was rained out, but he
said what he thought when he first walked up there was that there were a
lot of "Taste of' type events that start just like that. He noted there were
four (4) or five (5) exceptionally good food vendors that were there that
would make a really good base for a "Taste of Longwood" to benefit COP,
and to pair up with Hilt. Olive Missionary Baptist Church, or (1) one of the
schools, the Rotary Club or the Longwood Chamber. He said he thinks
they could really do something with that, and said a lot of Taste events
start like that, and he thinks it was something they should look into. He
noted that there was a conversation happening with the Florida League of
Cities (FLC) at this point. He said there was a new policy coming out
with regards to the Department of Education setting standards that were
race based. He said there was a potential the FLC plight try to take a
position on it because it does have such a direct impact on a wide array of
people across the State. He said he knows Community -Based Care (CB.C)
was considering taking a position on it simply because the children would
be disproportionately affected in a negative way by it. He said he
encouraged the. Commission to pay attention to it because there was a very
good chance it might come around. He said depending on what the
Department of Education does, he said the-FLC may ask the City to take a.
position through a resolution. He said it reall short - changes a lot of
students, specifically minority students, across the board. He said it was
an education policy that was not even close to what society needs at this
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point and gave an example. He said a lot of children were going to suffer
under this policy Statewide. He asked Ms. Meli if she was comfortable
about speaking about KaBoom!, Inc. now. He said CBC, in conjunction
with the KaBoom! that does public playgrounds, has offered to do
playgrounds in five (5) or six (6) different cities. He stated the only
requirements on the part of the cities were a spot of land and
approximately $ 1 0,600 to cover the basic equipment costs. He said they
have been very successful. He said he asked the City to do their due
diligence before they do anything. He said they usually go tip in one (1)
day, and it was real playground equipment and very solid. He said 'there
were a lot of cities that have taken advantage of it, and it might be a very
inexpensive and efficient way to fill the need for a playground in places
that they do not have one, and it was only $8,500. He said when they
compare it to the cost that they have heard for some of the park projects;
he thinks it was something worthwhile. He asked Ms. Meli to give them
an update.
Ms. Meli said they were not opening until 2013 for applications for a grant
program. She said they have a program where they create a project and
put it out there and try to get donations to come in. She said unless he
laiows something else, that was all she knows.
Commissioner Durso said as a matter of fact he does because his Vice
President for Community Impact actually spoke with the Chairman and
Chief Executive Officer (CEO) of KaBoom!, and they have offered to help
specifically CBC with five (5) different cities, including Sanford, Oviedo,
Longwood, Altamonte Springs and Kissimmee because the CBC covers
the `I'ri- County Area. He said they have offered to help them with all of
them. He said they should get together and talk about potential locations
and how they would like to go about maneuvering the funding component.
He said the playgrounds were constructed in one (1) day, and it was all
volunteers.
Ms. Meli said Orlando has numerous playgrounds from KaBoom!, and
stated KaBoom! was a process and a Company that makes this happen.
She stated all the playground companies that they would purchase
playground equipment from partners with KaBoom!, so all of their
playgrounds were primarily landscape structured through Rep Services,
and they were a part of KaBoom!.
Commissioner Durso said there was a small land requirement of 3,000
square foot minimum they want them to donate for the property. He said
they own it, and the Leisure Services would have to maintain it. He said
once it was built, it was ours. He said he thought it was a great
opportunity, and said he will get with Ms. Meli on "this.
Depwy Mayor Bundy said this was the one (1) year anniversary for the
Car Show. He said there were 150 Certificates of Appreciation handed out
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to vendors and people bringing in their cars, but the City did not do it. He
said Commissioner Cortes did it. He said he thought it up paid for the
paper and envelopes and handed then out. He said this has been his
"baby" all along and the staff has helped, but he wanted to thank
Commissioner Cortes for doing that.
8. ANY ADDITIONS OR DELETIONS TO THE AGENDA. None.
9. CONSENT AGENDA.
A. Approve the Minutes of the September 4, 2012 Regular
Meeting, the Minutes of the September 5, 20x.2 ]Executive
Session and the Minutes of the September 17, 2012 Regular
Meeting.
B. Approve the Monthly ]Expenditures for September and
October 2012.
O. Approve the Monthly Financial Report for September 2012.
D. Approve the issuance of a formal solicitation for the Shadow
Hill Capital (improvement Project.
E. Approve the issuance of a for mall solicitation for the
maintenance of all Special Assessment ]Properties.
F. Approve a purchase order in the amount of $60,000 to
Ferguson Waterworks as suppliers of water and sewer
materials for the remainder of the fiscal year.
O. Approve a purchase ureter in the amount of $31 to
Bobcat of Orlando to purchase an E32 bobcat (Compact
Excavator to Bobcat of Orlando.
H. Approve a purchase order in the amount of $21,600 to SS'1M
11, Southern Songs Turf Management for the City baseball
fields at (Candyland Park.
1. Approve purchase order in the amount of $80 to be
pp a p
rolled over into ]Fiscal Year 2012 °2013 for Reiter Farb.
Commissioner Durso moved to approve the Consent
Agenda. Seconded by Commissioner Coi-tes and carried by
a unanimous roll call vote.
10. PUBLIC HEARINGS. None.
11. REGULAR BUSINESS.
A. Discussion on the use of cer rugated metal.
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Mr. Kintner said this Item was largely based on a restriction in the
Longwood Development Code (LDC) regarding corrugated metal.
He said it has been in the LDC for a few years now, and based on
his knowledge of it, he thinks it was largely intended to stop
corrugated metal buildings, larger metal buildings they might see
in industrial areas locating on State Road 434 and US Highway 17-
92, those kinds of things. He said they have recently seen an ini`lux
of inquiries regarding businesses that use corrugated metal as an
accent on parapet walls and awnings, which was different than
having an entire building of it. He stated as the Code was written
right now, it currently restricts those kinds of accents. But what
was before them today was how should they move forward, given
that they have gotten a lot of feedback from their business
community that this a direction that a lot of were
heading in, particularly businesses that have a brand that they were
looking to put out there. He said what they were looking for
essentially was, was the Commission comfortable moving forward,
and should they maintain the current restriction on corrugated
metal buildings, which would include corrugated metal accents.
He said should they move forward with a Code change that has
some allowance of corrugated metal on the building, use of
corrugated metal as an accent, use of corrugated metal on awnings.
He said those are the kind of specific questions that we have.
Mayor Sackett said the original dialog of this concerns some
construction upon Ronald Reagan Boulevard (County Road 427),
and there were some warehouse- looking type th rigs going up. He
said Deputy Mayor Bundy and Commissioner Maingot remember
those type things. He said he coinrnends the prior Commission
before he was here, and because of what they were doing., they
ended up with a nice looking Walgreen's and C` S. He said he
understands through all the pictures that were being used, what
they were heading towards. He sees the beautiful buildings of La
Prensa and he admires their looks, and then he scrolls down and
there seems to be a minimal use of the corrugated metal, but it was
still there. He inquired why the change and was it stronger than it
was ten (10) or twelve (12) years ago. He asked was it a common
material being used in new construction, or was it just because it
was cheaper.
Mr. Kintner said there were two (2) different ways to look at that.
He said in some places it was because it was cheaper, and in some
places it was a way to promote kind of an edgy look, which a lot of
brands were moving towards. He stated they see it with this kind
of material being used to promote that look. He said in some of
the pictures they show, there was a Family Dollar that has a brick
face but has the awnings as an accent. As far as what was driving
it, he said he suspects it was more than just cost because it was not
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even the cheapest thing that they can do as far as a look, so he said
he thinks it was based more on the aesthetic, but they were seeing
it more and more, and they were getting requests here for that. He
said that was why they wanted to bring this Item forward to see the
Commission's opinion, as they were reacting to what the business
community was bringing forward.
Commissioner Durso said what he was asking for was permission
to bring forward proposed changes, if the Commission was in
favor of this.
Mr. Kintner responded in the affirmative.
Commissioner Durso moved that they allow allowances to
be presented for limited use of corrugated metals under
limited conditions, as requested by staff. Seconded by
Commissioner Maingot.
Deputy Mayor Bundy said he had some discussions with Ms.
Bower last week regarding this: He said he brought her up on
some of the history, such as the Walgreen's property and how that
was handled. He said they had to build that building the way they
did because of the Codes, but they could not have built that
building if it were not for the Codes. He said in the process of
changing it, they allowed a greater impervious surface ratio, and
they allowed much more flexibility in their number of parking
spaces that were required, so they could not have built that
footprint without the Code. He said they were willing to change
off tradeoffs and those kind of allowances for some flexibility for
the parking and impervious surface because of two (2) things. He
said, one generally exterior finish materials, with the exception of
the brick they did, were less expensive than parking and
storinwater. He said, two, since they were under long -term leases
on those properties, they were not going to have to paint them for
twenty five (25) years, which was determined in their lease. He
said he was not averse to using metal on accents on parapets or on
mansard type roofs, but he said he does not want it to looklike
somebody took the siding off a building, cut it into two (2') foot
lengths, and nailed it up on a fagade. He said that was not an
accent and it was a cheap way to cover the framework. He said he
was not going to support anything that was just the basic run of the
mill, metal siding kind of look. Bring some things that were more
upscale that really pop out there and he was not averse to that. He
said they have a couple of projects, one of which was the Cory
Fairbanks Mazda, and they have the shopping center on Savage
Court, where the Cheers Pub was. He said they want to use a
copper or bronze plate type of thing. He does not wait to hold up
construction on it, but he said he does not want them to put in
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something that we will not allow. He said under those kinds of
parameters, he would be willing to allow staff the flexibility to
allow some of these projects to move forward, but it has to be
upscale. He said first, they will bring some things forward. He
said that was for the next meeting, and it was going to have to go
before the Land Plaiming Agency (LPA) because it was land
development, and it will be two (2) readings for them, so it will be
January before it could ever be put into effect. He said he was
saying "yes" to Commissioner Durso's motion to have them bring
somethings back, but also he said he thinks maybe by the next
meeting they might want to bring these that the Commission can
sign -off for in advance, so it will not hold up the projects more
than a couple of weeks.
Commissioner Maingot said if you look at Max and Meme Cafe,
they have the accents in front in an awning. He said if they look at
the new upgrade for the Winn Dixie, they also have that as an
accent as well. He said in the documentation it says, when applied
as an accent. He said he thinks it was good for them to explore the
possibilities and to be able to work with the business community.
He said as long as they can see the effect of it, he said he has an
open mind on that.
Mayor Sackett said he was going to key in on the word accent, and
he said he wants that definitely not subjective, he wants it defined.
He said they spent a long time on Codes over the years to get the
kind of buildings that they want that look nice around here.
Commissioner Coites said he agrees with everything that has been
said here tonight. He said he met with Cory Fairbanks Mazda
people last week and part of the issue was Mazda was going
around nationwide telling their dealers what they want their
buildings to look like. He said these guys were really under the
gun, and he does not know if tonight they can move something
forward.
Mr. Kintner said that Ms. Bower had made it clear that if the
Commission was okay with it and what they were seeing, they can
get Mazda moving forward. He said if they have a sense that some
limited application of metal on the facade was okay, they can move
forward on it.
Conunissioner Durso asked Mr. Kintner how many of these do
they have pending right now.
Mr. Kintner said there were two (2) that he knows of. He said one
was the property that Deputy Mayor Bundy referenced, and that
involves a corrugated - type of metal awning. He said so the awning
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question and the Cory Fairbanks Mazda were the two (2) that he
r
was aware o1.
Commissioner Durso withdrew his motion. Commissioner
Maingot withdrew his second to the motion.
Commissioner .Durso moved that they allow staff to move
forward with the projects with this direction that are
currently in progress and bring forward a permanent
solution to the question about corrugated metals, with the
exceptions as presented in the previous motion. Seconded
by Commissioner Maingot.
Commissioner Durso said they get to move forward with these two
(2) that were currently in progress, and then bring back a
permanent resolution to the question of whether or not there should
be some allowances made to the current Code.
Deputy Mayor Bundy said he would still rather see it before he
approves it.
Mayor Sackett said he agreed.
Deputy Mayor Mundy said how many times they have gotten into a
situation that they did not want to get into because they had not
seen it exactly.
Commissioner Durso said one (1) of them was right here, the Cory
Fairbanks building was right here. He said looking at this
particular one (1); he said he was perfectly okay with what they
want to do. He said he would imagine that staff was not going to
run amuck with the second project in the hopper. He stated they
were not authorizing them to do any more. He stated they want to
see a permanent solution to the question at the next meeting or
two.
Deputy Mayor Bundy said this was an artist's rendering.
Mayor Sackett asked Mr. Kintner what was his interpretation of
the picture. He said was that it or was it a wished -for drawing.
Mr. Kintner said they actually have the building permit in right
now. He said what was on there looks consistent with that in terms
with what was shown on the building permit. So what they have
in -house right now was consistent with that, and he said he was not
concerned with any dramatic departure from that.
CC 10- 15- 12/34.6
Deputy Mayor Bundy said he sees what they were doing, but with
the spacing in the corrugated panels without actually seeing it, he
asked Mr. Kintner if he was going to put his word on it that this
was going to be an upscale thing. He said if he drives by there and
he was not going to see that somebody had cut the regular siding
panels down to size. He said by the renderings, it looks upscale,
but nobody can tell by renderings.
Commissioner Cones said, notice the very last picture on the
Agenda was the Shopping Center directly next to Cory Fairbanks
Mazda. He said it has the corrugated metal on the roof as an
accent on top. He said the buildings across, in front, and to the
side all have this type of accent.
Mr. Williams said Attorney James S. Morris was here on behalf of
Mazda and will gladly answer any questions the Commission may
have in terms of the type of material that was going to be used for
the fagade.
Mayor Sackett said the motion was to move forward with the two
(2). He said he feels they do not need that at this time. He said
they have the rendering and Mr. Kintner saying he has an
understanding of what it looks like, and this picture that they have
was what it looks like.
Deputy Mayor Bundy said the reason they have those buildings up
at the top of the page was because of the Code, and if they were
going to allow this one (1) to go for because it matches the
other ones, then what they have got was what they were always
going to have.
Mr. Langley said he thinks what Mr. Kintner was getting to the
point of was, if the Commission was okay with the direction of
potentially changing the Code through an ordinance adoption
process, and allowing these accent type, corrugated metal
improvements. He said Ms. Bower, as the Community
Development Director, can use her authority to make an
interpretation of the existing Code. He said she and Mr. Kintner
were not asking the Commission to approve any specific project of
the two (2) that were referenced. He said what they were asking
for was a direction of comfort level that the Commission was
wanting the staff to precede with bringing back a proposal.
Commissioner Durso said he wanted to clarify his motion so they
were all on the same page.
Commissioner Durso moved to grant the City staff the
flexibility to work on the bwo (2) projects that are currently
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in the hopper, and bringing forward a permanent
recommendation for changes that would make allowances
for the use of these types of materials in the future.
Seconded by Commissioner Maingot.
Commissioner Durso said he wholeheartedly believes that a multi-
million dollar company like Mazda was not allowing them to put
up aluminum siding on their buildings.
Commissioner Maingot called the question.
Motion carried by a three -to -two (3 -2) roll call vote, with
Mayor Sackett and Deputy Mayor Bundy voting nay.
lit, CITY ADMINISTRATOR'S OR'S RIEPORT.
Mr. Williams said he had an update on the revision to the City's Personnel
Policies and Procedures (CPP) Manual. He said Ms. Broadway and he
will be joining the Labor Attorney in Tampa at his office on November 7 t "
to finalize the CPP, after which time he said he will distribute a draft copy
for the Commission's review. He said secondly, he was just informed
prior to this meeting tonight that the installation of the new audio
equipment was scheduled for next week, October 24 through the 26"'.
13. CITY ATTORNEY'S REPORT.
Mr. Langley said 565 Preston Avenue has been conveyed to Meridian
Capital Holdings as of October 5"', and the City has received its funds for
that, and he said the payout amount on the mortgage was a little over
$69,000. He said that was being dealt with separately by the Buyer.
114. CITY CLERK'S REPORT. No report.
)lye ADJOURN. Mayor Sackett adjourned the meeting at 5:32 p.m.
Brian Do Sackett, M or
ATTEST-
Sarah M. Mirus' MMC, MBA, City Clerk
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