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CCMtg12-03-12Min ONGWOOD CITY COMMISSION Longwood City CoRnnirnissioIln Chambers 175 West Warren Avenue Longwood., Florida MINUTES D ECEMBER 3 2 012 70®0 P.M. Present. Mayor Bran D. Sackett Deputy Mayor John C. Maingot Commissioner Joe Durso Connmissioner Bob rCortes Commissioner H.G. "Butch" Bundy Ilan Langley, City Attorney Jon C. Williams, City Administrator Sarall M. Mirus, City (Clerk Troy Hickson, Police Chief Bill Gnulbrandsen, Fire Chief Wanda Broadway, Human Resources Manager Sheryl dower, Director of Community Services Chris Kintner, Planner° /Storrlinwater Fran Meli, Director of Leisure Services Pamela Barclay, Director of Fhianncial Services, L (CALL TO ORDER. Mayor Sackett called the meeting to order at 7:01 p.m. 2. A moment of SILENT MEDITATION was followed by the PLEDG E OF ALLEGIANCE. 3. COMMUNITY ANNOUNCEMENTS. Ms. Mirus read the following announcements: A. Celebrate the Season will he held on Friday, December 7, 2012 from 6 :00 p m . to 9.00 p.m. in the Downtown Historic District. There will he performances, food from around the would, crafts for the children to create, a chance to visit with Santa and Mrs. Clause, and the lighting of the tree (6:15 p.m.). Igo The "Downtown Longwood Cruise In" Car Show will be held on Saturday, December l➢, 2012 from J,.00 P.m. un'dl 7.00 p.m. in the Historic District of Longwood located off of Church Avenue. 4. RECOG1 ITt®l4SMROCLAMATIOINS. None. CC 12-03-12/373 �. BOA I APPOINTMENTS. None. G. PUBLIC INPUT. A. Public Particip9tion. None. i. 1VII -YOR AND COMMISSIONERS' SPORT. District Deputy Mayor Maingot asked everyone to pay attention to a commercial he showed on the screen. After showing the commercial, he said that was for the Florida Lottery and there was absolutely no mention or recognition or credit given to the City of Longwood where it was filmed. He noted the signs were removed prior to the filming of the commercial. He knows they went through the process of geeing the permit in order to do this, but he said it really irked him that they have a large moneymaking organization that makes millions of dollars with their lottery, and they were being like Santa Claus providing our location to shoot that commercial without one (l) credit being given to the historic area in the City. He said they .night have other opportunities with the advent of the Transient Oriented Development (TOD), Leiter Park, Car Show, Candyland Park or wherever it was. He stated he would like to strongly suggest in the future that they do not provide "freeness" to any people that want to use any of the locations and /or facilities to promote Anything other than giving the City credit. He said that should be carefully documented in the permit agreement, and wherever possible, they should approve of whatever credit was going to be given and not leaving it up to the production people to do that. Thirdly, they should seek an opportunity at a later date if they wish to use any part of the commercial in any promotion they want to make to a business group or anyone else, and with proper concurrence, we should be able to make use of that. He said he feels they lost a tremendous opportunity for getting some real good exposure for the Historic District. The more people they have coming into the City, the more it will benefit everybody. He thanked the City Cleric for showing it to the other Commissioners because he feels it was too important to let it go by. Deputy Mayor Maingot also thanked Commissioner Durso for substituting for him at the Council of Local Governments in Seminole County (CALNO) Meeting. He said each of them was given a schedule of the Longwood Caroling Group. He said this year it was on Saturday, December 8 meeting at City Hall at 8:30 a.m. and singing at 9:00 a.m. He invited everyone to come and sing with them. Deputy Mayor Maingot said to Commissioner Bundy that since their last meeting, he checked on the entranceway to the Barrington subdivision, and said that lady has every reason to be annoyed because regardless of what grass was there, the maintenance was horrible. He noted it was full of weeds and it had been mowed when vet, and had left a lot of track .narks. He said those things can be cured. He said the same Argentine Bahia that was there was the same that the former Public Works CC 12-03- •12/371. Director /City Engineer, Mr. John Peters put down in back, and looks very good. He stated when the weed program was finished, there was specific fertilizer for Bahia grass to put down. He noted they cannot use the salve fertilizer that they use for Floratam grasses. Deputy Mayor Maingot said lastly, regarding Rangeline Road area they call Mudd Lake, the brush on the right hand side was about to take over the entire right -of -way. He said it needed severe cutting back to the power pole. District 42. Commissioner Durso said he would like to know who the culprit was on staff that thought it would be funny to leave these particular candies in his mailbox after the beating they took from the University of Florida a couple of weeks ago. He said he wanted to thank the City Administrator and the Police Chief for their cooperation with the traffic calming in his neighborhood. He said they put up a dozen stop signs, and his neighbors could not be happier. Ike said lie has received telephone calls and visits just to say "thank you" for the fact that the signs were up. They seem to have had some effect because the people, who focused on making him aware of this issue, were very satisfied. He stated that regarding the Tri- County League of Cities, they had their Board of Directors meeting and adopted their legislative agenda. Ife said it mirrors the legislative agenda of the Florida League of Cities. He noted the only difference was that they added Neighborhood Improvement Districts because that piece of legislation was missing, so they added it. He said when he gets the comprehensive electronic mail from Ms. Marilyn Crotty; he will get it to the Administrator to be disseminated to everyone else. He said they have adopted eleven (11) priorities that mirror those of the Florida League of Cities. District M, Commissioner Cortes said to the Administrator that he noticed since construction had begun on the double tracking and they were slowing down the trains along the different stops, he asked if it was affecting their response: times. He asked if there was a timetable to endure this because it was affecting his business. He noted then; trains were going real slow and the cargo trains were taking forever to pass. Chief Gulbrandsen said the Amtrak train that hit the dump truck in Grange County not long ago was going through the community at a slower rate that same day. He said those kinds of incidents were very much a potential. He said that incident with the dump truck could have occurred here at Ronald Reagan (County Road 427) or State Road 434 easily. As soon as they earl, they update that on a daily basis because it was not always following the schedule that has been released. Mayor Sackett asked if it was close to the schedule. CC 12 -03- 12/375 Chief Gulbrandsen said so far, with just,a few weeks into that schedule, it appeals to be, but if they brow of any changes, they will let the Administrator know so there can be follow -up to the Board. Mayor Sackett said it seems to be pretty proactive. Commissioner Bundy said he thinks they were running slow, but he said they were running a lot more cars hooked up to those trains. He said they may be losing time on their schedules, so they were lengthening those trains. Chief Gulbrandsen said Battalion Chief Leonard Turner was on duty tomorrow. He said within the last week, he contacted him and Iet him know he had contacted the CSX Corporation directly because of the two (2) train issues and the fact that one (1) was blocking. He did get it to be moved. He said he would be meeting with him tomorrow and he will assign him as the Liaison with the CSX. Commissioner Durso said he wanted to add to his report about the quiet zones. He said Chairman Bob Dallari of Seminole County Government and he were planning on making a few presentations on a number of the legislative committees in an attempt to get Congressman John Mica and the local MFO and some other funding sources to step up. He said not only will the funding be covered for,the planning of those particular items, but they were looking for the actual funding for develop, rolling it into the bigger cost so that it was cheaper now. He said it was very much akin to building a house and then deciding if they want to add on, as opposed to knowing they were going to need an add -on and drawing the plans accordingly. He said so they were trying to move that as quickly as they can and acquire something that will become like a little pet project for him at MletroPlan. It was something that he talks about with them on a regular basis, so as those things move forward, he will let them know. District i Commissioner Bundy said he, wanted to thank everyone for all the well wishes he. and his wife have received over the last couple of .weeks. He said everything was going well, and the encouraging thing the Oncologist told them was the cancer was very treatable, so they were both in very ,good spirits. He said the other thing was regarding the Tri- County League, they have a. pilot project to build more intensive relationships with the legislative delegation and with the staff in Tallahassee. He said the first meeting will be December 12 ", and he and Commissioner Durso will keep their posted on that. ILD7striet ;V o Mayor Sackett said being Mayor was fun at this time of year because he was invited to a lot of Christmas parties going on. He said there have been quite a few, and it has been nice to meet all the people. He said there was one (1) thing coming up, and it was Winsor Manor who was looki ng at possibly coming under an assessment. It was in the infancy CC 12- 03- 12/376 stage. He said Boy Scouts had their Wolves Become Tigers Event, and he was invited for the celebration at Longwood Elementary School. He said it was wonderful to see the School being used like that. Mayor Sackett said good input on that commercial. He stated everyone he saw knew that the commercial was Longwood's Community Building, and he appreciated the comments on that. Mayor Sackett said he would bring fifteen (15) adults to the caroling. He said breakfast was on December 12 "'. He said this time of year there were some families at Woodlands Elementary School that would like a bicycle for Christmas. I-To said he called on the Police Chief, and lie came through with those children's needs for a bicycle. He asked Commissioner Bundy if lie was on the School Rezoning Group. Commissioner Bundy responded in the negative. He stated he was on the School Public Facilities Committee. Mayor Sackett said regarding the rezoning that was happening now, he thinks they have to be very aware of what was happening. He said for instance, Sable Point was not on the map for a rezone. But all of a sudden Woodlands Elementary School was and also Winter Springs Elementary School. He said here go those Longwood children again, and he said he thinks they need to roar and say these children have already been uprooted one (1) time, and see what they can do to protect them. He said it was in the early stages of rezoning, but not that early, because it was supposed to be done by springtime. He said they have to step -up and. say they have already been affected once, and lost Longwood Elementary School. So, stop playing around with their children. Commissioner Fundy said this was something that he stresses quite a bit because the facilities go hand -in -hand with the rezoning, and that was before they make their final decision. He stated they were going to prepare a report that will address some of those things. He said their next meeting was December 20 t11 Mayor Sackett said there was a compassion for a Longwood child who lives here that was routed there, and that was not right and educationally sound or not right for the families. Deputy Mayor Maingot said he thinks they ought to jump on that immediately because if they wait until they make their decision, they would be barking, but will not get results from that. Mayor Sackett said he would be willing,to go to meetings on this, but they seem to have them in clusters. Commissioner Bundy said there were schedules out last week but lie was confused abort them all. CC 12-03-12/377 Mayor Sackett said he would be willing to go to the one that belongs to the Woodlands and Winter Springs.. Commissioner Cortes said if he can, they needed to remind thorn they made a promise that they would not rezone students from Longwood. He noted it was on record that they did promise hat. 8. ANY ADDITIONS IT! I INS OR DELETIONS TO HE AGENDA. DA. None. 9. CONSENT AGENDA. A. Approve Minutes of the November 5, 20112 Regular- Meeting. B. Approve the Monthly Expenditures for November 2012. Commissioner Durso moved to approve the Consent Agenda. Seconded by Commissioner Cortes and carried by a unanimous roll call vote. 10. PUBLIC HEARINGS. A. Lead by title only, Get December 17, 2012 as the public hearing date, and approve the first reading of Ordinance No. 122000, annending the Longwood Development Code Article 111, Development Design Standards and the Longwood Design Guidebook. Mr. Langley announced having proof of publication for this Item. He then read Ordinance No. 12 -2000 by title only. Mayor Sackett opened the public hearing. No one spoke in faVOr or in opposition to the Ordinance. Commissioner Cortes moved to close the public hearing. Seconded by Commissioner Bundy and carried by a unanimous voice vote. Commissioner Coates moved to accept the reading of Ordinance No. 12 -2000 and set December 17, 2012 for the second reading. Seconded by Deputy Mayor Maingot and carried by a unanimous roll call - vote. 11. REGULAR BUSINESS. A. Dead by title only and adopt lPesoluntion No. 12 -1326, approving a Sustainable Communities Regional Planning Grant Program Sub-Recipient Agreement for the Departrnnent of Housing and Urban Development (HUD) Snstah - 1 ble Communities Regional Planning Grant and quthornze the Mayor to erecua:e any .required documents i°elated to this Agreem -ent. CC 12- 03- 12/378 Mr. Langley read Resolution No. 121326 by title only. Commissioner Durso moved to .adopt Resolution No. 12- 1326 to approve Sub- Recipient Agreement and authorize the Mayor to execute any required documents related to the Agreement. Seconded by Commissioner Cortes and carried by a unanimous roll call vote. B. Comm6sion acknowledgement and confirmatFon of a Citywide Accident Review HGar d Policy. Mr. Wi- lliams said he would'turn this over to the Human Resources Manager, Ms. Wanda Broadway, who led the of - lorts in developing the Citywide Accident Review Policy for presentation. Mayor Sackett opened this up for questions. Commissioner Bundy asked if this was going to be incorporated into all the contract language with the Unions. Ms. Broadway said she would give their some background on this. She said the Accident Review Board Policy was modeled after the one the Police Department uses. She said the Safety Committee has representation from each of the tree (3) Unions, and they have been working on this since May. She said they met in May, June, July and September where they discussed this thoroughly, and they all agreed to the Policy on September 7"', and then she contacted the Unions on October l I to see if they had any input, and she had no response. So, according to what she was told, everybody was on board with this. Commissioner Durso asked about Section E, Loss of Damage to City Property pines, where it states: "If the loss /damage is the first occurrence with a two (2) year period, the percentage assessed shall be twenty five (25 %) percent of -'the cost of repair or replacement, not to exceed fifty dollars ($50)." He asked why they were doing this since the insurance picks up the tab for the damage. Ms. Broadway said they have a $1,000 deductible. Commissioner Durso said that $50 would be assigned to the deductible:. Ms. Broadway responded in the affirmative. Commissioner Durso said he understands the City has $1,000 deductible, so let's say the damage was $1,50.0. He stated. they CC 1203 - 12/379 were only doing up to $50 as a penalty. He said if it was an honest accident. But if sorneone was faulty on the job or was drunk, that was a separate deal and they terminate there. He said honest accidents do happen, so he was curious as to why was it so the employee has some skin in the game. He asked was that the idea. Ms. Broadway said it was for accountability. They will have gone before the Review Board, consisting of the Supervisor and the police officer involved, so they will go before their directors and their peers. Commissioner Durso said so there was a possibility that they will not be assessed. Ms. Broadway responded in the affirmative. If it was an honest accident, it will not be their fault. Mayor Sackett asked if she modeled this after the Police Department, how many tunes have they had to fine someone $50 or something like that and does it happen often. Chief I3ickson said to his knowledge he does not recall any assessments that have gone above $125. So after a couple of times, it seems to have gotten the message across. Mr. Williams said if there was carelessness that was exhibited on multiple occasions, they have the ability to assess the fees, plus other progressive disciplinary measures. Commissioner Bundy said he would hope that after the second or third time, they might suggest they seek gainful employment elsewhere because they obviously were having problems here. Commissioner Cortes said he does not see anything where they find there guilty and they fine them, was there any re- training factor. He asked if that was incorporated in the Personnel Policy. Ms. Broadway responded in the affirmative. She said they have online training classes. If someone has had an automobile accident, they have a drivers' safety class they put them through. It was all online. Mayor Sackett said under recommendations they have that, he would like to see that maybe come through as the motion. Commissioner Durso moved to confirm and acknowledge [his Accident Review Policy with the effective date of CC 12 -03- 12/380 today. Seconded by Commissioner Cortes and carried by unanimous roll call vote. C. Read by title only, set December 17, 2012 as the public hearing date, and approve the first reading of 0rdirnance No. 12 -1999, irnpleuaendng changes to Chapter 1 - Section 1.A.01(G)(5)(1), Section 1.A.02(A)(1)9 Chapter 3 - Section 3.04(B.3), Section 3.12(G), Section 3.15(li)(J)(1I-)(L), Chapter 4 - Section 4.19, Chapters 9 and 10 Disciplinary Action and Gr°ievarnee Procedure of the City of Longwood Personnel Policies and Procedures. Mr. Langley read Ordinance No. 12 -1999 by title only. Commissioner Durso moved - to adopt Ordinance No. 12- 1999 and set December 17, 2012 as the public hearing date. Seconded by Deputy Mayor Maingot. Mr. Williams pointed out in reading the title, he noticed that Chapter 3 was not referenced in the title, which provides for the revision to the drug free workplace. Mr. Langley said if they would allow hire to re -read it tonight with those Chapters, then they can address it tonight instead of re -doing it. He asked would it be for Chapters 3 and 4 Mr. Williams said it would be Chapter 3- Section. 3.04 (B.3), Chapters 9 and l0A and B and Chapter 4. Mr. Langley said he would make it Chapters 3 and 4- with no sub- sections to make it easier, as well as Chapters 9, 10 and 11. Mr. Langley re -read Ordinance No. 124999 by title only and incorporated the noted changes to the title. Commissioner Durso withdrew his motion. Second was withdrawn by Deputy Mayor Maingot. Commissioner Durso moved to adopt Ordinance No. 12- 1999 as correctly amended by the City Attorney and set December 17, 2012 as the public hearing date. Seconded by Deputy Mayor Maingot and carried by a unanimous roll call vote. 12. CLTY ATi�MMNJISTRATOR'S IRE PO T. Mr. Williams said he would like to request authority to reimburse those campaigns and candidates from the most recent: election that they withheld CC 12 -03- 12/30"1 for political sign deposits. From an intergovernmental relations perspective, he said lie thinks it was beneficial for the City to consider doing that, and he requests the City give him the authority to do so tonight. Mayor Sackett inquired how many political sign permits were issued. Mr. Williams deferred that inquiry to the City Clerk. Commissioner Cortes said just having gone through this, he would like to amend this somehow because there were some complaints that came from a lot of people that the Administrator was asking them to return the $300, and it was actually going to go to charity more than likely. He said the issue was that a lot of campaigns were having a problem with the big deposit because they cannot do anything with that money at the end of the campaign other than donate it. He suggested in the future, trying to recoup it more as an administrative fee up front and somehow balance it better and use it campaign -wise somehow. Mayor Sackett said there was probably a happy middle to it, but he said there were a lot of people who did comply with it. It was the consensus of the Commission to refund the $300 political sign deposits. Mr. Williams said they have received a request to extend the timeframe for the Car Show for one (1) hour from 7:00 p.m. to 8:00 p.m. Commissioner Bundy moved to extend the timeframe of the Car Show. Seconded by Commissioner Cones and carried by a unanimous voice vote. 113. CITY ATTORNEY'S REPORT. No report. 14. (CITY CLf,1,Rlia'S REPORT. Mr. Mirus said to answer their question, from the August and November Elections there were twenty -three (23) political sign permits issued. Commissioner Fundy confessed to putting the special candy in Commissioner Durso's mailbox. 115. ADJOURN. Mayor Sackett adjourne meetii gat 7 - A m. n°iann D. Sacke'b i or A ii , ST. Sarah M.1 @!I:irus, NEVIC, MBA, Ci - iy Clerk CC 12- 03-12/3002