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CCMtg12-17-12Min LONGWOOD CITY COMMISSION Longwood Cats Commission Chambers 175 eas Warren Avenue Longwood, Florida MINUTES DECEMBER 17 20112 Present. Mayor Dylan D. Sackett Deputy Mayor John Co Maingot Commissioner Joe Durso Commissioner Bob Cortes Commissioner H.G. "Butch" Bundy Dan Langley, City Attorney Jon C. Williams, City Administrat Sarah M. Minis, City Clerk Fran Meli, Director of Leisure Services 'form Smith, Division Manager of Streets /Flcet Richard Kornbluh, Division Manager of Utilities Bill Gulbrandsen, Fire Chief Wanda! Broadway Human Resources Manager Pamela 1Barrclay, Director of financial Services Sheryl Bower, Director of Community Services Michelle Longo, Executive Assistant to City Adi ninistratorr 1. CALL TO ORDER. Mayor Sackett called the mecting to order at 7:00 p.m. 2. A moment of SILENT MEDITATION was followed hey the PLEDGE Of ALLEGIANCE. 3. C ®Ml`U Ulu IT Y ANNOUNCEMENTS. None. 4. RECOGNITIONS/PROCLAMATIONS. A. Nomination and selection of the recipient of the Martin Luther King Good Citizenship Award (Presentation scheduled for January 21 2013). Commissioner Maingot nominated A/h Willie Wright, General Manager of Cory Fairbanks Mazda for the Martin Luther Ding Good Citizenship Award. Mayor Sackett nominated Mr. Kevin and Mrs. Barbara Albright I or the Martin Luther King Good Citizei�sldp Award. CC 1217 - 12/3003 Con Durso moved to roll both nominations into one vote. Seconded by Commissioner Bundy and carried by a, unanimous roll call vote. B. District `2 Nomination of the Business Person of the M®LSth Award for January 2013. Commissioner Durso nominated Mr. C. Glean Williams, President of Bell Performance, Inc. located at 1340 Bennett Drive for the Business Person of the Month Award for January 2013. Nomination carried by a unanimous voice vote. Commissioner Durso asked to present Mr. Williams with the Business Person of the Month Award cither early or at the February 2013 meeting in order to give Mr. Williams full -time exposure to the Award because the January 7' Meeting has been cancelled. Mayor Sackett asked the City Clerk to make them aware if it was to be done early or in February. C. Nomination of the Beautification Award. Deputy Mayor Maingot nominated JP Morgan Chase & Co. located on 929 West Mate Road 434. He stated they have done a lot to upgrade the entrance facing onto State Road 434. Nomination carried by a unanimous voice vote. �. BOARD APPOffNTMENTS. A. I)Wrict t Nomination to the Parks and Recreation Advisory Board. Deputy Mayor Maingot nominated Mr. David Putz, 280 West Warren Avenue, to be reappointed to the Parks and Recreation Advisory Board. Nomination carried by a unanimous voice vote. 6. PUBLIC INPUT. A. Video — 2042 ILonpvoodi Holiday Caroling. The City Commission reviewed the video from the 2012 Longwood Holiday Caroling that took Place on Saturday, December 8, 2012 at local assisted living facilities and at Orlando Regional South Seminole Hospital. Deputy Mayor Maingot noted this was their 13' year of doing this. B. Public Participation. None. CC 12- 1.7- 12/3a4 7. MAYOR AND C®MMISSTONERS' PORTI o District 42. Commissioner Durso said he missed a. Council of Local Governments in Seminole County (CAT-NO) Meeting because of a scheduling error. He also said Community Based Care (CBC) of Central Florida, as well as other non - profits throughout Central Florida, have resources to help talk to your children about tragedies that happen, such as the Connecticut School massacre that happened recently. He said he and his teacher friends were getting a lot of questions, especially from their younger students that were having a tough time with it. He said they go to school and think it was the safest place they can be and do not realize how vulnerable they were in a lot of different situations. He said if anyone would like access to those resources, they can either call or send an electronic mail to him, he will be happy to coordinate things and get them fliers and videos if they need them to talk to children's groups or class rooms. He thanked City staff for their work they were doing regarding the stormwater projects taping place, especially being completed in the area behind the Central Florida Parkway. He said Mr. Williams, Mr. Kornbluh and Mr. Smith have been involved in a large scale drainage problem in that area, and were working on solving it before the rainy season arrives. He said he has heard nothing but compliments from all business owners in that area, so he wanted to publicly say thank you for that. He said he attended the Central Florida Regional Legislative Delegation at the Daytona International Speedway. He said they were positioned very well for the Legislative priorities for the area. He said a lot of their conversation revolved arol -md transportation and water. I-Ie thinks they were going to have a lot of support coming out of this legislative delegation for Central Florida. He wanted to let everyone know about the Take Stock in Children Program that tools place last week. They had a great event and had 100 families attend. He said a lot of these children come from difficult backgrounds and face a lot of adversity, and the School Board takes a lot of tune to recognize them. He also said MetroPlan approved the funding for the study of the quiet zones. That study will tell them what kind of equipment they will need at the crossings, how much money they will need and how many crossings they will need. He stated they approved funding for the whole line. He wished everyone a Merry Christmas and a Happy Holiday. District , 1 }3. Commissioner Cortes said he had asked to meet with Representative Jason Brodeur in regards to State Road 434. He said his staff member recommended that he bring it up at the Seminole County Legislative Delegation on Thursday. He said what he wanted to bring to their attention was that the widening of State Road 434 stops at Rangeline Road. After researching this, he said there were no future plans to expand it to US Highway 17 -92. He said there were plans, but they were at the bottom of the totem pole. He said what he was hoping to get done with this was somehow bring it to the attention of the Legislators. He said State Road 434 was also a priority, along with transportation and water., a. d they keep getting overlooked every year. He said State Load 436 has CC 12-1.7-12/3005 been widened twice and was scheduled for another project all the way to Lake Howell. He said Lake Mary Boulevard has been widened, along with County Road 46 and US Highway 17 -92, yet State Road 434 was at the bottom of the list, and it was not acceptable. He said they hope to bring a lot of business to the City in the near future but with the most important °segment between Rangeline Road and Ronald Reagan Boulevard (County Road 427) and no construction happening, and the threat of the taking on the southside of the road, all that property was stalled and no developer would entertain to buy anything with the threat of construction. He said if he could get the concurrence of the Conninission, they can get the ears of the Legislative Delegation at the Florida Department of Transportation (FDOT) who will listen and star: putting some of the State Road 434 projects at the top of the list instead of at the bottom. He said he hopes to bring this forward on Thursday and he will inform them at their next meeting; or he can send an electronic mail to the Administrator and he can advise him. Deputy Mayor Maingot said there were three (3) other areas that they have cominnitted to do improvements on, namely, the intersection of Rangeline Road and State Road 434, outside the Hospital, and State Road 434 and Ronald Reagan Boulevard (County Road 427). He said those three (3) areas were supposed to be done and will take place before the widening was completed. Commissioner Cor tes said he received an electronic mail from the Administrator that put forward the projects that were currently in the future. He said if they go to cflroads.com, the only project right now in Longwood on State Road 434 was between Interstate -4 and Rangeline Road. He stated there was nothing in the future plans whatsoever. He said they do have from the County, improvements at Florida Central Parkway intersection; but it still does not solve the problem. He said they still have a bottleneck ending at Rangeline Road and chopped up properties in- between. Mayor Sackett asked, was it true about what Deputy Mayor Maingot said. Conu Bundy said that was County projects, not FDOT. Mayor Sackett said, Ms. Nora-ne Downs with FDOT finally called him back after six (6) weeks, and they will meet tomorrow. Commissioner Durso said, the only addition he would make to Commissioner Cortes' comments was that part of the problem they face was that for a long time Longwood was building up on that road; so when they stated looking at properties to expand roads, the right -of= -way was a lot more expensive in Longwood than in Lake Mary or Altamonte because they can keep going and going and all they were taking was parking spaces not buildings. In Longwood because they built on. the road or so CC 12- 17- 12/306 many years, now they were buying out parking spaces and buildings and businesses. He said that was the biggest issue they were going to have, and if they include the business community as they move forward, and they get them to also contact FDO`I', he thinks that would encourage the Department that when they come here, they will have partners, not enemies or adversaries. He thinks that was why they have so much trouble getting DOT's adention in the City. Corn.missioner Bundy said as a matter of historical reference, they have a builder lot on State Road 434. He said the reason so many of those buildings were so close to the road now, was because when State Road 434 was widened to four (4) lanes from two (2) lanes, it took all their existing parking and put them directly adjacent to it. He said this was one reason they need to exercise some caution in moving forward, because with the widening project that was presently ongoing, they were able to come up with a lot of cure plans to work with the businesses so they could stay open. In that stretch from Ronald Reagan Boulevard (County Road 427) to Rangeline Road, they were going to lose a lot of buildings. He said what they also need to be doing was taking a peek at the buildings behind those buildings, because 'chat was what was going to be the face of Longwood when they tear those buildings doom. He said if they think those were bad facing State Road 434 now, there were a lot right behind therm that are a whole lot worse. Coinnnissioner Cortes said he did not want anyone saying what he was doing speaking to the delegation that they did not know about. He said it started as a plan to talk with Representative Brodeur, and now it has moved_ and gotten the attention of a lot of people. He said he was considering that was what might happen about what Commissioner Fundy was saying, but he said he has looked everywhere and there was riot even a study or a price tag or anything else. He said they have not done the preliminary estimates or engineering. He said this cells him they were far, far behind of where they need to be. He feels in moving this forward, they can get a better cost estimate, and talk to the business community, property owners in the Industrial Park where there alight be opportunities for them to expand, so he was bringing this forward and will advise everybody. Commissioner Bundy said several years ago they did do the impact and environmental study on that section of the road. What was promised when the County went out for the penny sales tax was, it was going to be six - lanes all the way to US Highway 17 -92. Commissioner Cortes said it was not on the P.O., and lbs. Downs said she was going to provide that to him tomorrow, and he wished everyone a Merry Christmas and a Happy Holidays. CC 12- 17- 12/3007 District 44. Commissioner Bundy gave an update on his wife, Domia. He said she underwent the first cheino treatment, and went to the doctor on Friday and everything looked really good. The number of chemo treatments has been reduced from eight (8) to four (4), along with the same number of radiation treatments. He thanked Ms. Bower and the Community Services Department for staying on top of the permitting process for the Early Learning Coalition build -out in the Industrial Park. He said it looks like everything was on track, and said the School Board was going to be happy that they were probably going to be able to vacate the office space that they were at now around the first of the New Year. He said they will be having the Board Meeting in the new facility in February, but prior to that, they hope to have a grand opening and ribbon cutting. Instead of the .twenty -three (23) jobs they were bringing to Longwood, they were bringing twenty -seven (27) jobs. He said they have already started hiring. He wished everybody a Merry Christmas and he looks forward to seeing everybody next year. District , -5. Mayor Sackett said he attended the School Board Meeting and the rezoning of schools. He said it was the second meeting and met with the Deputy Superintendent of Operations for Seminole County Public Schools Mr. George Kosmac, during the meeting to let him know where we stood and what we expect. The 450 children from Longwood Elementary School may be rezoned again. I-Ie said they were trying not to do that, and he said under the Fish Agreement based on school total population, and under the economic side regarding the lunch side. He stated there were schools like Heathrow that were over capacitated at 103 %, but their free and reduced lunches were at nine (9 %) percent. Therefore, those children may be moving south. It looks like the whole Wilson Elementary School may be moving down to fill the Woodlands Elementary School. He said the children that were reassigned to Winter Springs or Woodlands or Highlands, those children can stay at those Schools. But, transportation will have to be provided by their parents. That, according to him, was not acceptable for the City of Longwood children, and they have to work something out. He said there were a couple of more meetings that go into January, and the School Board then takes it, with the final approval coming later in March because the rezone for the transfer for elementary schools go into effect starting in April, and middle schools and high schools available now. He said it was not at a likable point. He said the committees are made up of parent- teacher associations (PTA), student advisory council (SAC) members, principals, interested community drivers and those sorts of people. It was going to be done locally, not top pick, it will be this community. He stated he was impressed with the Comi nittee, but he was not impressed with what they were doing with Longwood Elementary. He told them they need to mend fences. He said they were the only City without an elementary school, and he has a problem with that. CC 12- 17-- 1.2/3009 Commissioner Bundy said it was so refreshing to see a governmental entity remembering to keep their commitments. He said that in jest because they made a firm commitment to therm that. Longwood Elementary students would not be rezoned a second time in the next round. He said he would not be very cooperative the next time they come in and want their assistance on something, and he does not mind putting that out in public. He said he saw the makeup of the committees and was very pleased with that, but they had a very similar makeup that last time they were rezoning and let the committees do their work, and then staff decided what they were going to do. Mayor Sackett said.he enjoyed the singing. It was his first time, and he returned to the homes they missed with thirty (30) boy scouts. He enjoyed cooking breakfast for the entire staff, also. He said he had asked Chief Hickson to find bicycles for some children who otherwise would not be able to have one and between the Chief and himself, they delivered fourteen (14) bikes to families. He said the schoolchildren told him they lilted that he was wearing yellow today because the Connecticut tragedy was on their minds. The question they all wanted to ask and hear his answer was, "What would you do for us ?" He said that was hard. He said first he has to educate you, and then he has to make sure: they were safe and secure. Then they said, "Your grandbabies were downstairs. Would you have taken care of therm ?" He answered in the affirmative. He asked them what was the secret thing that they do and they knew the safety thing right away and lie outlined those safety measures. He said he listened to a show this weekend that said shut their television (TAT) off and go outside with your children and play with them. Don't let them hear about this violenee. Let them know everything that was good in the world, and the children feel good about all of that. Their challenge all this week was, no TAT. He wished everyone a Merry Christmas and complimented the staff. Disirrzet 41. Deputy Mayor Maingot said Ms. Jody Fernandez, who is Executive Director of Serenades by Sonata, dropped them a note thanking them for coming there. Ile said the Wekiva Management Committee of the Wild and Scenic System were in the process of putting together some very nice material regarding canoeing possibilities. He was also on the Seminole County Tourism Board to see if they can explore the possibilities of additional revenue for tourism and kayaking. The main focus has been on sporting activities such as soccer, baseball and softball. He said there was a special Christmas celebration with the Seminole County Convention Business Bureau on the 10 of this month. Commissioner Durso asked Deputy Mayor Maingot if at that meeting they talked about the County Sportsplex, because there were some new locations that would benefit Longwood now, so he can talk about that. Deputy Mayor Maingot said the one the County was focusing on was pretty near to the airport, but a lot of the hoteliers were not happy about it CC 12- 17- 12/389 because of the distance from where they were located. He said there was a property on Rinehart Road which [hey were looking at. They turned it down initially because there was an element of contamination, but they have been asked to do further studies on what the extent of contamination was, and what were the cures. They looked at a number of other properties, but they did not make it because of location, drainage, and other things. He said the Rinehart Load location was promising,. providing the cure for the contamination was reasonable. In the interim, they wanted to upgrade some of the existing parks. He said it tapes a while to get old habits to think anew, but they were getting there. He said at the next meeting, he might be put m the position of the Deputy Chair of that Committee. The President of Central Florida Partnership, Mr. Jacob Short, Mr. Williams and he went to the Osceola Heritage Park Iasi Friday. He said it was very informative, and from a City point of view, they were looking into it. It is a regional approach to streamlining permitting. There were 93 permitting processes in Central Florida in the seven (7) counties, and 86 cities that were involved in this. He said Ms. Bower and the Administrator will work furher on it to develop it. He said he received a. letter from Mr. Daniel H. Young, the Project Manager for Causseaux, Hewett, & Walpole (CHW), Inc., as did the rest of the Commission. He extended his wishes for a Merry Christmas to everyone. �. ANY ADDITIONS OR DELETIONS TO THE AG ENDA. Mr. Williams requested Regular Business Item 11 A be added to the Agenda and it was as follows: Item 11 A, accept a letter of commitment from Orlando Health South Seminole Hospital for the purchase of one (1) of the Senator's clones for Reiter Park and authorize the issuance of a purchase order. 9. CONSENT AGENDA. A. Approve Minutes of the November 19, 20112 Regular Meeting. B. Approve the Monthly Expenditures for December 2012. Co Approve the Monthly Financial Deport for November 2012. D. Approve ,a purchase order in the am, ounnt of $28,127.511 to IC ®1`1 Technologies for six (6) replacement variable frequency drives at Water Plant I and 2. E. Approval for the Mayor to sign InterlocalNolluntary Cooperation Agreements between the City of Longwood and various other pawn ennforcement and safety entities heaving jurisdiction within the Central Florida Arrea. CC 12.47-12/390 F. Approve a purchase order in the announat of $33,500 to Causey's Home improvements, Inc. for the installation of new title flooring throughout the Police Department. C. Approve to award a contract and issuance of a purchase order in the amount of $582,189.06 to Atlantic Civil Constructors Corporation for the paving /drainage improvements to West .Jessup Avenue, Florida Avenue, Wilma Street and II' Place, based upon pricing submitted under the Invitation to Bid (ITN H. Approval to waive the formal laid process, accept funds in the amount of $116,293.20, authorize the City Adnrannanstrator to sign all necessary documents and releases, and issue a. purchase order in the amount of $116,293.20 to Johnson -Laux Construction, LLf,C for repairs to the Public Works Facility. 1. Approval to waive the formal hid process and issue a purchase order in the amount of $69,899.95 to Flue Ox Enterprises, LLC for relocation of the 16" water main on L onm,;rood Street in the vicinity of the Sun "all platform. J. Approve the shoat list of contractors i'Qr the Request for Qualification (RFQ) 4`M -19 request for contractor pre - qualification for Defter Farb Site Development- Phase H. Commissioner Thurso moved to approve the Consent Agenda. Seconded by Commissioner Cortes. Deputy Mayor Maingot said regarding. Item 9 H, what about additional warranties on the replacement valve. He said he was not satisfied with some of the language in the document, and the Attorney recommended a slight change to it. Mr. Langley said what they were going to add to the Release was additional clarification language that in the provision it says, nothing in this release precludes the City from bringing claims concerning or arising from the Corrective Action and Johnson- Laux Construction, LLC's performance thereof. He said that does not also preclude the failure of the corrective action to cure the problems that caused in whole or part the casualty that occurred. The casualty was the valve deficiency. On top o E that, there was also language in the Release that makes it clear tliat this Release does not release Joh son -Laux or the material supplier from anything that relates to warranties implied, expressed, corrective periods or guarantees relating to any contractor job order. When a rbew job order gets issued, the work under that job order would be covered by the warranties issued under° that new job order. If they CC 12- 17 -IM91 would like additional clarification, they could make sure the job order specifically deals with that in addition to the release. Mr. Williams said they had met prior to the meeting and his concerns were expressed, and - they brought Mr. Langley in and clarified it under that language. Commissioner Bundy said he does not have a lot of confidence in Johnson -Laux to bring a project in on budget, and he wants to make sure that it was clarified that what they were doing or a purchase order, unless it was covered by whoever was responsible for the valve, they do not get another dime from the City. He said they spent almost one million dollars ($1,000,000) more with that Company than they should have on the construction of that Facility, so they have no credibility going forward with him. He said it was not their fault that they got the extra money because they documented it, but he said he was not going into that situation because it is already over $100,000. If it requires more and they get reimbursed by the carrier or by the manufacturer of the faulty product, that was okay as long as it was a pure pass for a cost, but the City was absolutely not liable for anything they do that was not covered by this document. Deputy Mayor Maingot said that was why he, wanted some specifics. Mr. Langley said he and Mr. Williams had a conversation and actually focused in on that from the beginning as a concern they both had, and they wanted to make sure this release did not release Johnson -Laux from work that they were doing in the future. Deputy Mayor Maingot said regarding Item 91, the $'69, to Blue Ox Land Services, LLC for the relocation of the sixteen inch (16 ") water main on Longwood Street, he would like the Administrator to talk about this. Mr. Williams said Archer - Western Contractors approached them and said they were the building contractor who was building the construction platform, and they presented the need for relocating the water main on Longwood Street. They wanted to reimburse the City -for the cost of the relocation for this project as if it went through their normal procurement procedure that likely encourages delay in the construction of the platform. He stated this was a pass through cost to the City for the construction of the water main. He said they have negotiated with Flue Ox in advance. He stated they have a contrac they need to finalize the terms and conditions and will present to Blue Ox for that, but this was a pass through cost CC 1217- 12/392 - for the City as well. No additional cost should be incurred above and beyond. Commissioner Bundy said he has the same concern, and they do not get paid a dime more than the City gets paid. He said if he gave them a price to do something, sometimes there were unforeseen events, but it was a water main. He said he does not want to see any change orders on it in which they were not reimbursed. Mr. Williams said one (1) of the terms of the contract that they have negotiated into was the retainage, and the contractor has already informed them they can hold one hundred percent (100 %) of the funds until the job has been completed and satisfied and inspected. Motion carried by a unanimous roll call vote. 110. PUBLIC HI EAL'�1N GSo A. Read by title only and adopt Ordinance Igoe 12 -2000, amending the Longwood Development Code Article 111, 1Developunent ]Design Standards and the Longwood Design Guidebook. Mr. Langley announced having proof of publication for this and all Items listed under public Hearings. He then read Ordinance No. 12-2000 by title only. Mayor Sackett opened the public hearing. No one spoke in favor or in opposition to the Ordinance. Commissioner Bundy moved to close the public hearing. Seconded by Conuliissioner Cortes and carried by a unanimous voice vote. Commissioner Cortes moved to adopt Ordinance No. 12- 2000 as presented, Item .10 A. Seconded by Deputy Mayor Mai:ngot and carried by a unanimous roll call vote. B. ]head by title only and adopt Ordinance No. 12-1999 repealing and amending certain sections of Chapters 1 (a) - Authority and Responsibility, Chapter 3 a Conditions of Employment, Chapters 4 - Codes of Conductq Chapter 9 - Disciplinary Action, Chapter 10 - Grievance Procedure, and Chapter 11 Separation from Employment, all Sections of the City of Longwood Personnel Policies and Prrocedures flanu a_l and a i aending with a revised version. Mr. Langley read Ordinance No. 12- •1.999 by title only. CC 12 -1I- 12/3'93 Mr. Williams read the following statement into the record: "Ordinance No. 12-1999 in its entirety is not applicable to the bargaining units until the City's bargaining obligations are met under the Public Employees Relations Act ". He said that was for the purpose of the record for the Teamsters, International Association of Fire Fighters (IAFF), and for the International Union of Operating Engineers (IUOE). He said they will have to sit down at the bargaining table and negotiate these provisions into those contracts. Mayor Sackett; opened the public hearing. No one spore in favor or in opposition to the Ordinance. Commissioner Cortes moved to close the public hearing. Seconded by Conunissioner Bundy and carried by a unanimous voice vote. Deputy Mayor Maingot moved to approve Ordinance No. 12 -1999 as presented, Item 10 B. Seconded by Commissioner Comes. Conunissioner Durso said he had received some telephone calls questioning some things in here and - wanted to be clear about some points. He asked how many employees does this affect that were not a part of the unions. Mr. Williams said he did not have that number available. Commissioner Durso said either way, were employees going to have an opportunity to negotiate with him on this. Mr. Williams said those employees that were represented by Collective Bargaining, Agreements Have a right to sit down at the bargaining table and negotiate provisions of these changes. Commissioner Durso said so they would have to in the bargaining units ratify this, after negotiations. Mr. Williams responded in the affirmative. Commissioner Bundy said speaking of that, where were they and stated they may want to have another Executive Session. Mr. Williams said they were going to call for another Executive Session after the fi st of the year. He said they do have a meeting tomorrow with the IAFF on negotiations. He said they were still talking with the IUOE, and also the Teamsters. CC 12- 17- 12/39 -1. Motion carried unanimously by a roll call vote. C. Read by title only and adopt Resolution Into. 12-1327, establishing the City's Notice of Intent to use the Uniform Method for Collecting Non-Ad Valorenan Assessments in 2013. Mr. Langley read Resolution No. 12 -1327 by title only. Mayor Sackett opened the public hearing. No one spoke i1i favor or in opposition to the Resolution. Commissioner Cortes moved to close the public hearing. Seconded by Commissioner Durso and carried by a unanimous voice vote. Deputy Mayor Maingot moved that Resolution No. 12- 132'7 as presented, Item 10 C for approval. Seconded by Commissioner Bundy and carried by a unanimous roll call vote. Added Agenda Item: 11. li '+ GULAR BUSINESS. A. Accept a letter of commit-in,ernt ,Toni Orlandofffeafth South Seminole Vlo pital for the purchase of one (1) of the Senator's clones for Reiter Park and authorizzc the issuance of a purchase order. Mr. Williams said he spoke with the new President of South Seminole Hospital, Ms. Karen Frenier this past Thursday, and she informed biro she would honor the commitment lever dated October 24 which was included in the Packet. He said they talked about the actual timing of the reimbursement, and it was in the Hospital's best interest to do the transition of leadership that they wait until after the first quarter of the calendar year, 2013. He said he agreed and it was acceptable. Deputy Mayor Maingot moved for approval of Item 11 A. as presented. Seconded by Commissioner Cortes. Commissioner Bundy said he noticed in the commitment letter it mentioned for the purchase of one of the clones and asked if the purchase also included the installation. Deputy Mayor Maingot said the $12, involved the tree, past six (6) months of root pruning, hauling of it on a semi and a lift capability to install, and the installation also. He noted the tree was - fty five (55') cet in height. He said all tha% was required of the City was to do the preli ilinary dig, and they will do the final CC 12.17._ 12/395 things. He said he also has a commitment from the head person, as well as his plant specialist, to be there to oversee it as well. Motion was carried by a unanimous roll call vote. 12. CITY ADMINISTRATOR'S R -A PORT. Mr. Williams wished everybody a very Merry Christmas and a healthy, happy and prosperous New Year. Commissioner Durso asked the City Clerk to thank the Administrative Secretary, Ms. Linda Jacobs for her Christmas cookies that she makes every year. Ms. Mirus responded in affirmative. 13. CITY ATTORIN c+ Y'S REEPO PORT. Mr. Langley also wished everybody a Merry Christmas and said he looks forward to a new and prosperous year. 14. CITY CLERK'S REPO RT. Ms. Mirus said recently Ms. Frances Lijak was buried in Longwood Memorial Gardens. Her husband, Mr. Joseph Lijak, was buried in Longwood Memorial Gardens and has a goveinment marker, which was a, bronze on concrete. She said the family was requesting the same marker to be installed for their Mother and according to Rules and Regulation for the Cemetery; the City does not allow markers that were bronze mounted on a concrete base. She said the proposed bronze marker would be mounted on a four (4") inch thick concrete base, but with not a two (2 ") inch border of bronze showing on all four (4) sides. Commissioner Durso moved to approve the waiver that they are requesting that makes it identical. Seconded by Mayor Sackett and carried by a unanimous roll call vote. Ms. Mirus wished everyone a very safe and wonderful Christmas and a. Nappy New Year. 15. ADJOURN. Mayor Sackett adjourned t eetin 19:1 F i°ran D. Sackett, Ma it ATT Sarah M. Mirus, MMC, I ILIBA, Gt , 0eldk CC 12- 17- 12/396