CC05-06-13MinLONGWOOD CITY COMMISSION
Longwood City Commission Chambers
175 West Warren Avenue
Longwood, Florida
MINUTES
MAY 69 2013
7:00 P.M.
Present: Mayor Brian D. Sackett
Deputy Mayor John C. Maingot
Commissioner Joe Durso
Commissioner Bob Cortes
Commissioner H.G. "Butch" Bundy
Dan Langley, City Attorney
Jon C. Williams, City Administrator
Sarah M. Mirus, City Clerk
Tom Smith, Division Manager of Streets/Fleet
Troy Hickson, Police Chief
Sheryl Bower, Director of Community Development
Pam Barclay, Director of Financial Services
Chris Capizzi, Acting Leisure Services Director
Wanda Broadway, Human Resources Manager
Bill Gulbrandsen, Fire Chief
Michelle Longo, Executive Assistant to the City Administrator
1. CALL TO ORDER. Mayor Sackett called the meeting to order at 7:01
p.m.
2. A moment of SILENT MEDITATION was followed by the PLEDGE
OF ALLEGIANCE.
A. Election of Mayor.
Mayor Sackett turned the gavel over to the City Attorney to
conduct the Election of Mayor.
Mr. Langley said it was that time of the year again when they have
to elect the Mayor. He stated the Mayor was elected amongst the
Members of the Commission. He then opened the floor for
nominations.
Deputy Mayor Maingot nominated Commissioner Cortes as
Mayor.
Mr. Langley said they have one (1) nomination for Commissioner
Cortes, and he asked Commissioner Cortes if he accepts.
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Commissioner Cortes stated he accepts the nomination.
Mr. Langley asked for any further nominations.
Commissioner Bundy nominated Commissioner Sackett as Mayor.
Mr. Langley asked Commissioner Sackett if he accepts the
nomination.
Commissioner Sackett stated he accepts the nomination.
Mr. Langley asked if there were any further nominations for
Mayor of the City of Longwood. He then closed the floor for
nominations and said they were going to vote in order of the
nominations.
Nomination of Commissioner Cortes failed to carry by a two -three
(2-3) roll call vote with Commissioners Durso, Bundy and Sackett
voting nay.
Nomination of Commissioner Sackett carried by a three -two (3-2)
roll call vote with Deputy Mayor Maingot and Commissioner
Cortes voting nay.
Mr. Langley said Commissioner Sackett was re-elected to the
position of the Mayor of the City of Longwood. He congratulated
Mayor Sackett and was handed the gavel.
Mayor Sackett thanked everyone and said he graciously accepts
and wishes Commissioner Cortes well in his future endeavors with
the City.
3. COMMUNITY ANNOUNCEMENTS. Ms. Mirus read the following
announcements:
A. The "Downtown Longwood Cruise -In" Car Show will be held
on Saturday, May 11, 2013 from 5:00 p.m. until 8:00 p.m. in
the Historic District of Longwood located off of Church
Avenue.
B. Senior Matinee will be held on Wednesday, May 15, 2013 from
1:30 p.m. until 3:30 p.m., Longwood Community Building, 200
West Warren Avenue. This month's feature is Serendipity.
4. RECOGNITIONS/PROCLAMATIONS.
A. District 4 Presentation of the Business Person of the Month
Award for May 2013 to the Early Learning Coalition of
Seminole County located at 280 Hunt Park Cove.
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Added On:
Commissioner Bundy read a bi of biography on the Early Learning
Coalition of Seminole County; and then presented the Executive
Director, Ms. Jennifer Grant and her team, with the Business
Person of the Month Award for May 2013. Photographs were then
taken.
B. Proclaiming May 2013 as "Children's Mental Health
Awareness Month".
Mayor Sackett read a Proclamation proclaiming May 2013 as
"Children's Mental Health Awareness Month'. He presented the
Communications Co -Chair, Ms. Lynn Whitcomb for the
Children's Cabinet of Seminole County, with the Proclamation.
Photographs were then taken.
C. Proclaiming the day of May 15, 2013 as "Peace Officers'
Memorial Day" and the week of May 12-18, 2013 as "National
Police Week".
Mayor Sackett read a Proclamation proclaiming the day of May
15, 2013 as "Peace Officers' Memorial Day" and the week of May
12-18, 2013 as "National Police Week". He presented Chief
Hickson with the Proclamation. Photographs were then taken.
5. BOARD APPOINTMENTS.
A. Commission nomination of a resident to the Board of Trustees
for the Police Officers' and Firefighters' Pension Trust Fund.
Deputy Mayor Maingot nominated Mr. Gregory J. Vanatta, 305
McClintock Street, to the Board of Trustees for the Police
Officers' and Firefighters' Pension Trust Fund. Nomination
carried by a unanimous voice vote.
6. PUBLIC INPUT.
A. Presentations. The Communications Co -Chair, Ms. Lynn
Whitcomb for the Children's Cabinet of Seminole County will
be giving a presentation on behalf of their efforts for the
children in Seminole County.
Lynn Whitcomb, Communications Co -Chair for the Children's
Cabinet of Seminole County, thanked the Commission and
provided them with a report that was entitled "Comprehensive
Community Mental Health Services for Children and their
Families Program". She outlined the following for the Children's
Cabinet of Seminole County: executive summary, original goals of
the grant application and the overall initiatives. She thanked them
for the Proclamation.
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Mayor Sackett thanked her for everything that her group does for
the children in the County. He said it all starts with the children
and if they can get them on the right track, it helps for making for a
productive member of society. He then asked the City
Administrator what would be the proper avenue for her to go
through for events.
Mr. Williams said she was certainly welcome to make direct
contact with Mr. Chris Capizzi in the Leisure Services Department.
Ms. Whitcomb thanked them for that information.
Commissioner Durso thanked her also and wanted to bring to
everyone's attention that mental health and substance abuse
programs.have really taken a beating in Tallahassee and
Washington. He stated those programs have been gutted in a lot of
ways, so he wanted to say "thank you" and kudos to her and all the
providers for doing a lot more with a lot less. He said it has really
forced them, as a system, to be much more efficient and much
more focused on delivery of direct services to get children the
services they need with the limited resources they have. He just
wanted to publicly say 'thank you'.
Ms. Whitcomb thanked Commissioner Durso and said she would
pass it along at their upcoming meeting.
McDirmit, Davis & Company, LLC will be giving a
presentation on the Annual Audit for the Fiscal Year Ended
September 30, 2012.
Elden McDirmit, Partner with McDirmit, Davis & Company, LLC,
605 East Robinson Street, Suite 635, Orlando, introduced himself
and stated he would present a PowerPoint presentation regarding
the auditor presentation with the year ending September 30, 2012.
He started by saying this was going to be a very good report and
there were no big issues to be brought up.. He said the City was in
very good shape and explained he would give an overview and
highlights. He reported the City received the Certificate of
Achievement for the 2011 report. He stated this was very good for
the City to receive, and was not anything they should take lightly
and was a very important Award and noted not very many cities
receive it. He stated the Independent Auditor's Report was
unqualified, which was the best opinion the City can receive. He
said the Auditor's Report in Other Reports Section states the City
was in compliance with the laws, regulations, contracts, and grant
agreements. He pointed out on the Management Letter there were
no current year recommendations, which management needs to
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implement. He then discussed the Communication with those
Charged with Governance Reports and stated they work for you.
He said they want to report any issues they may have with
management or anything that was not adjusted that they felt needed
to be, those kinds of issues. He noted they had no difficulties
encountered with the audit this year or uncorrected adjustments to
the financial statements or no disagreements with management.
He said they did ask Management to submit a Letter of
Representation, which represents that they disclosed everything
that they needed as far as the audit was concerned. He said the
Assets for the City exceeded Liabilities by a little over $58.3
million, which was an increase of $174,506 from 2011. He said
this was their net assets or in the business world, would be your
equity for the City. He said of that equity, 81.4% percent or about
$47.5 million was tied up in Capital Assets, so it was non -
spendable. He said they do not have the cash to spend because
they have already spent the cash on the Capital Assets. He noted
that was a pretty large percent of that equity number. He said
18.3% or $10.7 million, represents unrestricted net assets the City
has to meet ongoing obligations for the citizens and for creditors.
He said another thing to highlight was the debt increase of
approximately $853,000 over the prior year, which relates to
buying some equipment through a capital lease for fire and police.
He noted the Unassigned Fund Balance in the General Fund was
$3 million or 20.7% of Fiscal Year 2012 Expenditures compared to
19.5% for 2011. He said the 2012 Revenues were greater than the
budget by $236,031 and Expenditures were under budget by
$1,458,890. He noted all of these were good signs and stated
someone was managing the City well. He stated the Special
Assessment Fund reduced has a deficit fund balance and they
mention that from year-to-year. It had an increase for the year of
just about $11,551. He stated there was still a loan that it owes to
other funds of the City and there was no pay down on that because
of the small revenue for the year. He noted the Public Utilities
Enterprise Fund increased in revenue for the year of about
$643,185, which was a good year for that Fund. He said primarily,
the user charges increased over the prior year, and then there was
about a $300,000 less operating transfer to other funds, and it was
a very positive year for the Utility Fund. Finally, he said one of
the things the Auditor General requires them to do, and they like to
communicate this to them, was they go through this financial
condition assessment. The Auditor General has a number of ratios
that they look at as it compares and benchmarks them against other
cities of their size within the State of Florida. He wanted to report
that the City was in good financial condition and there was nothing
deteriorating. They actually had a very good year this year, and
they were in very good financial shape.
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Deputy Mayor Maingot asked how many other cities of the 411 in
the State of Florida was their size.
Mr. McDirmit said he does not have an answer to that. He said
they give them a benchmark of about twenty (20) to twenty five
(25) cities and that does not mean that they were all within their
size.
Deputy Mayor Maingot said there was some homework for him
next year.
Mayor Sackett asked the City Administrator if their overall goal
was twenty-one (21 %) percent.
Mr. Williams stated it was twenty (20%) percent.
Mayor Sackett said very nice management of the money there and
thanked him for being very positive.
B. Public Participation. None.
7. MAYOR AND COMMISSIONERS' REPORT.
District #5. Mayor Sackett thanked everyone for the vote to remain as
Mayor. He said between now and the next meeting, they have so many
things coming up such as Commuter Rail, State Road 434 Widening,
getting rid of the monstrosity at the end of Rangeline Road, etc., and he
was thinking if the Commissioners would like to champion a cause such as
the State Road 434 widening or events going on, that might be a route to
take to get more in depth information to make them more knowledgeable
without interfering with what goes on in their day-to-day operation.
He said he will not do a report this time because it was so sad about that
little one (1) year old girl and what a loss it was, and the loss of her Daddy
a year ago.
District #1. Deputy Mayor Maingot said first he wanted to congratulate
Mayor Sackett most sincerely, and said he has done an excellent job this
past year, and said he stands ready to assist and support him 24/7. He said
about two (2) weekends ago while going down Rangeline Road, he
noticed two (2) families with two (2) large containers and followed them,
he states it was the Humphries Family and McCullen Family gathering
trash on the side of the road. He told the families that they hope to do this
every year on Earth Day. He would like to recommend to the Commission
that they show their thanks by having two (2) presentations for these
families at the next meeting. It was brought out that the children's teacher
was Mayor Sackett. Deputy Mayor Maingot said on April 29 h, he
addressed a Boy Scout group at the Tuskawilla United Methodist Church
on Red Bug Lake Road. He said there was a representative from the Drug
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Enforcement Administration (DEA) giving information to the group about
drugs. He said his topics he spoke on were "The Meaning of the Scout
Oath", "Personal Responsibility", and "Standing Up for What is Right."
He stressed that they were the leaders of tomorrow and they needed to
develop that character now to see you through achievements later in life.
He said after that, Lyman High School had designer awards held at the
Community Building, and he wanted to thank Commissioner Durso for
substituting for him at the Council of Local Governments in Seminole
County (CALNO) Meeting in Oviedo.
District #2. Commissioner Durso said he attended the CALNO Meeting
for him and the City of Oviedo made a presentation on a new development
of a City Center, and their voters granted a $20 million bond. He said it
was very impressive, and all the cities were very focused on doing things
of this nature right now. He said he was happy to say that he thinks they
were still leaders in the overall idea of redevelopment and new
development in Seminole County, because some of the problems they
were facing, they have already faced and surpassed them. He gave an
update on the Transit Oriented Development (TOD) and widening of State
Road 434. He announced that he was the President- Elect of the Rotary
Club of Longwood, and they have recommitted themselves to marrying
back to the City of Longwood and were focusing on building a sustainable
relationship with the City. He noted that they will be doing dinners and
happy hours supporting local restaurants in Longwood, and from time -to -
time they will be having field trips for the local Rotary Club, such as The
Sharing Center, City Hall Chambers, the Fire Department, and the Police
Department in order to work more closely with the City. He said Rotary
Club gave Chief Hickson an honorary membership for all the work he has
done over the past couple of years and tomorrow was his induction into
the Club. Commissioner Durso also said he wanted to give kudos to City
staff and their professionalism and singled out the Parks Service
Supervisor, Mr. Bill Black. He noted there have been a half a dozen items
that have come to his attention about the great job they have done. He
said he has noticed a change in the demeanor of the staff.
District #3. Commissioner Cortes praised the Police Department and Fire
Department going the extra mile having to deal with the unfortunate
situation last week in Longwood Plantation. He said it was with a heavy
heart and thanks from him, and he knows how much the Carravallo/
Morales Family appreciates it. He noted how great it was to have the new
businesses coming to the City, and to keep it and to also look at
redevelopment in the stormwater capacity.
District #4. Commissioner Bundy said he wants to echo the same
sentiment of the rest of the Commission to the family. He noted how
important families were to all of them, and told about the surprise visit he
had from his daughter over the weekend and how much it meant to him
and Donna, his wife.
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8. ANY ADDITIONS OR DELETIONS TO THE AGENDA.
Mr. Williams requested two (2) Agenda Items 9 D and 9 E be added to the
Agenda and they were as follows:
Item 9 D, Approve the rejection of the bid submittals to invitation to
Invitation to Bid (ITB) No. 11-12 and authorize to move forward with
alternate methods to accomplish the work within the budgetary limits.
Item 9 E, Approve the change order totaling in the amount of $34,653.05
for the modification of the Florida Avenue and Jessup Avenue Paving
Project (Project No. PP-F&J).
Commissioner Durso moved to add Item 9 D and Item 9 E
to the Consent Agenda. Seconded by Deputy Mayor
Maingot.
Discussion was held regarding Agenda Item 9 E.
Motion carried by a unanimous voice vote.
9. CONSENT AGENDA.
A. Approve the Minutes of the March 18, 2013 Regular Meeting
and the Minutes of the April 1, 2013 Regular Meeting.
Added On:
B. Approve the Monthly Expenditures for April 2013.
C. Acceptance of the Annual Audit for the Fiscal Year Ended
September 30, 2012.
D. Approve the rejection of the bid submittals to invitation to
Invitation to Bid (ITB) No.11-12 and authorize to move
forward with alternate methods to accomplish the work within
the budgetary limits.
E. Approve the change order totaling in the amount of $34,653.05
for the modification of the Florida Avenue and Jessup Avenue
Paving Project (Project No. PP-F&J).
Commissioner Durso moved to approve the Consent
Agenda as presented with Items 9 A-E. Seconded by
Deputy Mayor Maingot and carried by a unanimous roll
call vote.
10. PUBLIC HEARINGS.
A. City Commission to hear a public hearing on a request for
Special Exception (SE O1-13) to the Heritage Village Transit
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f
Oriented Development (TOD) for the properties located at 152 �k
and 172 West Warren Avenue.
Mr. Langley announced having proof of publication for this Item,
and read the statement on Quasi -Judicial and then he will turn it
over to Ms. Bower for the Community Development Department
to make a staff presentation. He said anyone wishing to speak on
behalf or in opposition to the City Commission to hear a Public
Hearing on request for a Special Exception (SEP 01-13) to the
Heritage Village TOD for the properties located at 152 and 172
West Warren Avenue, was requested to step forward and be
sworn -in by the City Attorney. Upon being sworn -in, if they have
not already done so, please complete the forms for Request to
Speak during Public Hearings located in the back of the room.
Return the completed form to the City Clerk prior to speaking on
the Item. The Applicant shall have the right to cross examination
of all persons speaking concerning the Agenda Item, and those
persons shall be allowed to cross examine the Applicant. At this
time, it was appropriate for the staff to make presentations.
Mr. Langley then swore -in City staff and the Applicant, Mr. Frank
Ramseur. He then opened the public hearing.
Ms. Bower said they have a special request for a diagonal parking
L-- on West Warren Avenue. She explained the Code does not allow
back out parking, so in order to do this, they would need a waiver
from that original Code, which does not allow that kind of parking,
and that was what the Applicant was asking for tonight, with the
condition that if they go forward with this, it has to meet all the
other provisions of the Code before it can be signed off on, and it
only pertains to this property and no other. If anybody else wants
to do this, they have to come before them and that they meet all the
requirements of Code and the American with Disabilities Act
(ADA)•
Frank Ramseur, Owner of 172 West Warren Avenue, said as things
have moved forward on chances for new growth around the
Historical District and downtown, he said he thought all of them
have come out of the sleep -mode they have been in for the last five
(5) or six (6) years and were looking toward the future. He noted
he came in with a preliminary site plan about a year ago. He said it
seemed appropriate with the potential for growth in the Historic
District, to go ahead and attempt to add some additional parking as
close to those businesses that would be able to operate within those
properties they were talking about. He met with staff and brought
a preliminary site plan that was a conceptual sketch that designed
diagonal parking that would allow eight (8) or ten (10) parking
spaces in front of those two (2) properties of about 200 feet. He
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noted at the time they do this, they would go forward with a utility
or an access easement across the front for those areas that encroach
beyond the City sidewalk. He said at this point, the Special
Exception was just too kind of start the movement in that direction.
He said he has been asked by the staff to be available and
participate in some of the new planning along both Warren Avenue
and Ronald Reagan Boulevard (a/k/a County Road 427) as far as
the traffic calming there, and he thinks if they can work together as
they were now, they can all benefit from this type of request. It
was basically just their property, and it was not for anywhere
beyond that, and would start the trend towards improving and
widening and making the businesses a little closer to the parking.
Mayor Sackett asked if anyone had questions for Mr. Ramseur.
Commissioner Bundy said he knows this was just regarding the
parking, but where was the Milwee House.
Mr. Williams said this was the parking in front of both the Milwee
House and the adjacent lot.
Commissioner Bundy said the orange/rose section shows a forty
(40') foot by one hundred twenty (120') foot commercial building.
Mr. Ramseur said that was a year ago, when they came forward
with a conceptual concept of what could be placed on that property
at that particular time. They do not have any kind of formal plan
for that property. He noted the Milwee House was a part of that
pad they see there.
Mayor Sackett said to Ms. Bower they have three (3)
recommendations there, and he asked her to address them.
Ms. Bower said they were supportive of Mr. Ramseur's
application, but they would recommend that the City Commission
would approve of the following conditions: 1) Approval of the
permit will be predicated on the ability to provide safe, efficient,
and otherwise code -consistent access and circulation, and may
require modifications to the concept as presented with this Item.
She said basically to work with staff when they were actually
going to do the work, so they can come up with something that
means the rest of the Code. 2) Approval was limited to the area
provided for in the application. If other property owners seek to
move forward with proposals that require additional exceptions,
additional Commission approval will be required. 3) Prior to the
issuance of a permit, the Applicant would need to provide the City
with an easement for the maintenance of public access (consistent
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with Code provisions and ADA) and found acceptable to the City
Attorney.
No one spoke in opposition to the Item.
Commissioner Durso moved to close the public hearing.
Seconded by Deputy Mayor Maingot.
Commissioner Bundy asked since part of this street parking was
going to be in the right-of-way, was it going to be built to road
standards, the same standards they would require of their
contractors if they were paving a street with the same lime rock
base, etc.
Ms. Bower responded in the affirmative.
Motion carried by unanimous voice vote.
Deputy Mayor Maingot moved to approve Item 10 A with
the recommended staff conditions. Seconded by
Commissioner Durso and carried by a unanimous roll call
vote.
11. REGULAR BUSINESS.
A. Read by title only, set May 20, 2013 as the public
hearing date, and approve the first reading of Ordinance No.
13-2006; repealing Article IV, Chapter 86 (Traffic Safety Act)
of the Longwood Code of Ordinances and adding Article
IV, Chapter 86 of the Longwood Code of Ordinances, which
implements the City's automated traffic infraction detection
and enforcement system in accordance with the Florida Mark
Wandall Traffic Safety Act.
Mr. Langley read Ordinance No. 13-2006 by title only.
Mayor Sackett said his understanding of this Ordinance was to get
the Code in line with what the State was now requiring.
Chief Hickson responded in the affirmative. He said the language
that was set forth in this as legislation might change in the future.
Then, they would be required to come into compliance with what
the State Statute was if it changes.
Commissioner Cortes said in addition to the changes here, this will
only be necessary if they decided to implement red light cameras
in the City.
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Chief Hickson said this was a platform that was being set that if
the Commission decides in the future to approve an agreement
through a specific vendor for whatever types of services that they
want, they have the Code in place that was in conjunction with the
Statute, and if that agreement was passed, then they would
implement the program at that time. He said they do not have
infrastructure in place, and he would not bring forward to the
Commission for the City to pay for any infrastructure, be it a cost
neutrality clause in any agreement in the future.
Commissioner Durso asked if this was just a platform for them to
build on.
Chief Hickson responded in the affirmative
Commissioner Durso then asked was there any reason for him to
be concerned on Section 1, Legislative Findings and Purposes,
where it says, "The purpose of this Ordinance is to authorize the
use of traffic infraction detectors to promote compliance with red
light signal directives, and to adopt a local automated
enforcement...." that was not allowing them to do it. He said that
was saying they were going to do it. He said it moves forward and
says in Section 86-124, Use of Traffic Infraction Detectors, "The
City shall utilize recorded images from traffic infraction detectors
as supplemental means of monitoring compliance..." He said
those two (2) words give him some pause.
Chief Hickson said they have to have the Code in place by Statute,
where the city, county or municipality has to enact an ordinance to
allow these systems in accordance with the Mark Wandall Safety
Act. He said the system was not effectively in place until there
was a vendor that was approved and the type of system that was
approved. It was setting it for in the future when they can move
forward.
Commissioner Durso said it was not stating they can, it was saying
they will.
Mr. Williams said there will be a separate item for the
Commission's consideration once the vendor was selected and
contractual obligations the Commission would ultimately approve.
Mayor Sackett said the question was leading towards, this puts the
code in place, but if they want to when the vendor and everything
else comes forward, say no way, they can.
Mr. Williams said they were not selecting a vendor and they were
not approving a contract.
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Mayor Sackett said so that was when they will have your full
report.
Mr. Langley said the existing Code already has language in it that
says the purpose of this act was to authorize the use of unmanned
cameras monitoring the systems to promote compliance of red
light signal directives as prescribed by this act. He said this one
makes it compliant with the Mark Wandall Safety Act. The one
that was in the Code was not in compliance with the current law.
Deputy Mayor Maingot moved to approve Item 11 A as
presented. Seconded by Commissioner Bundy and carried
by a three -two (3-2) roll call vote with Commissioners
Durso and Cortes voting nay.
12. CITY ADMINISTRATOR'S REPORT.
Mr. Williams said the first item was a follow-up of the Commission
Meeting of March 0' at which Mr. Bill Bowmar of The Landings
Homeowners Association approached the Commission about paving of
Church Avenue. He said he placed a Cost Estimate on the dais for the
paving of Church Avenue, which looks at Church in two (2) sections. One
section was from Tiberon to Rangeline Road in which they would pursue
resurfacing only. The other section would be from Tiberon to Church
Avenue, which would include a complete rebuilding of the roadway,
including new stormwater, curbing and paving. Together the project,
inclusive of design engineering and permitting, was estimated at
$1,111,776. He said he communicated this information back to Mr.
Bowmar and told him that given the current economic situation that they
were in, it is likely not to see any funding for progression on the project
for nearly three (3) years, unless they have some other revenue source that
does come into play. Mr. Williams said if it was the desire of the
Commission to move forward to some extent, they can look at the design
engineering and permitting aspect of it, but again, they would be spending
nearly $110,000 without significant funding in place.
Commissioner Bundy suggested they learn from lessons past that they
were just finishing paving their dirt streets. They were getting ready to
turn their attention to the repaving and reconfiguration and improvements
of the other streets. He suggests they study all of that. He said he was not
going to spend $100,000 on a project that they may or may not have the
money for in three (3) to five (5) years. There was no doubt that Church
Avenue, Grant Street and there were lots of paved streets that need work,
so let's look at maybe seeing what it would cost them to look at and come
up with a game plan like they did for paving the dirt streets. That was the
only way they were going to do it was to be able to look and see and
prioritize what they need, and what the worst situations were. He said
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Rangeline Road was in bad need of work also. There was work that the
Commerce Park wants them to do in there. They, probably have $40
million worth of work that could be done if money was no object, but
unfortunately, money was an object. He also feels the best approach was
instead of reacting when someone was rightfully upset about a roadway.
They cannot afford to say, "okay", they will fix this because they do not
know what it was going to impact our abilities to fix other things that may
or may not be as pressing. So he suggested that staff, instead of looking at
an engineering contract for Church Avenue, to look at how they can come
up with a game plan on all the streets as they move forward in a retro fit.
That way they can approach it in a logical procession with the items
prioritized and in a way they can pay for it as they go, just like they have
done with the dirt paving. He noted it started out as a ten (10) year plan
but has morphed into a fifteen (15) year plan because of the economics,
and early on, construction costs went through the roof. It needs to be
approached from a planned standpoint so they can act instead of reacting.
Mayor Sackett said also look for funding sources because they know most
of their subdivisions were thirty (30) or more years old, so all of those
were in need. He said he really likes the idea of a priority list.
Mr. Williams said they do plan to bring the paving assessment
management study back into the next budget cycle.
Deputy Mayor Maingot suggested that because Rangeline Road carries a
lot of County traffic on it, they try to seek some sort of support from them
for that. He pointed out there was a tremendous amount of large vehicles
that travel Rangeline Road that carry a lot of weight back and forth. He
pointed out when Commissioner Bundy and he first became
Commissioner fourteen (14) years ago, they did it progressively, and every
year certain areas were in the budget, and that was how they did it.
Mayor Sackett said it will all catch up to us again because we have all
these subdivisions getting older, so the idea of a sequence list with a
funding source and potential things like that is a great idea. Let's move
that forward.
Commissioner Bundy said he wanted to comment on what Deputy Mayor
Maingot said about approaching the County. He thinks that was a very
valid point that they four (4) lane Lake Emma Road and dumped a
tremendous amount of extra traffic on Rangeline Road. However, when
they go into those discussions, remember the first thing they were going to
want them to do was four (4) lane Rangeline Road. He said be warned
that was going to be on their agenda.
Mr. Williams said the second item was purely informational. In
December, Bell Chemical Corporation approached the City about some
ongoing stormwater they have with their existing facility. He said the
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City's Engineer, Mr. Greg Teague, himself, and along with Commissioner
Durso were onsite and met with those representatives, and they have
looked at some options that will not only alleviate Bell Chemical onsite
flooding issues, but some poor drainage within this whole corridor of the
industrial park. Mr. Williams noted that the graphic on the overhead
within the cloud was kind of a rough diagram of what potentially could be
done to resolve these issues. With the recent rains of last week, Bell
Chemical has incurred a fair amount of flooding. He noted that he and
Mr. Teague met with those representatives today and described to them
what they thought were three (3) significant variables in even potentially
moving this project forward. He said in order to evaluate permitting and
design engineering for this area within the cloud, there was about $15,000
expenditure. He explained they told the representatives at Bell Chemical
today that without getting some of the variables addressed, they could not
even make a recommendation to proceed with the $15,000 expenditures.
He said the number one variable, as they see it, involves the pond that is
currently on United Postal Service (UPS) property. As the City would
maybe look at putting in some sort of stormwater conveyance system
down in front of these businesses, they have to have the area to put the
additional water in. The logical nexus was to approach UPS to see if there
was an appetite for a possible expansion of that pond. He said in the
absence of that, the options for resolving the stormwater problem really
become very limited. Mr. Williams said the second variable was with Bell
Chemical itself. He said they can see there was a very small retention
pond located on the property that becomes overwhelmed, especially in
rain events of three (Y) inches or more in about an hour period. He said
they did talk with those folks and suggested that they look at their site and
maybe moving some storage items around to maximize some space and
look at creating some onsite retention. The depth of those ponds would
probably be limited to the height of the ground water, so volume -wise,
they would have to spread out as much as possible. He noted they did
seem receptive to looking into that, and they also told them the St. John's
River Water Management would look very favorably on that, as the nature
of their business was chemicals, and there were some industrial chemicals
there, there were some food grade chemicals there. In all likelihood, some
sort of onsite retention and treatment of any stormwater from that facility
would be required before it left the property. And f that conveyance
system was in place, it would ultimately flow back down on Lake North
and ultimately toward Altamonte Springs, and ultimately toward the
Wekiva River Basin, which concerns everybody from a regulatory,
perspective. He said the point was to let the Cnirimission know that,they
were taking this very seriously, and they wentlooking at their options.
They were not recommending spending any money at this point in time.
They feel if they were okay with it, their first- step shouldbe to approach
UPS and assess their appetite for a possible pond expansion.
Commissioner Bundy said he had a discussion with Mr. Williams about
this situation, and he thinks a priority first and foremost was to see what
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they were going to do to retain and treat that water. He said there was no
sense in them pursuing to accept it to send it down the system, unless they
have a plan in place to treat it to Department of Environmental Protection
(DEP) and Environmental Protection Agency (EPA) standards to make
sure that they were not accepting water, putting it into the system, and
sending it to the Wekiva River. He said Bell Chemical needs to have a
plan because UPS can go along with it all they want to, that was not his
concern. If UPS does not, they can potentially find another place to put it.
He said he does not think they need to spend any money until they come
up with a plan that was going to assure them that they were not taking
water that contains chemicals that were stored on that property. He again
said the priority was to let them come up with a plan that was going to
give them reassurances.
Mayor Sackett asked Mr. Williams if that can be ongoing.
Mr. Williams said they will continue to maintain dialog with the folks at
Bell Chemical.
13. CITY ATTORNEY'S REPORT. No report.
14. CITY CLERK'S REPORT.
A. Consider cancelling the July 1, 2013 Regular City Commission
meeting.
Ms. Mirus said after reviewing the 2013 Calendar, Independence
Day which was an official holiday falls on a Thursday, and City
staff was requesting the City Commission consider cancelling the
City Commission Meeting that was scheduled for Monday, July 1,
2013.
Commissioner Bundy moved to cancel the July lst City
Commission Meeting. Seconded by Commissioner Durso
and carried by a unanimous roll call vote.
15. ADJOURN. Mayor Sackett adjourned the meeting at 8:23 p.m.
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