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CC01-21-13MinLONGWOOD CITY COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES JANUARY 21, 2013 7:00 P.M. Present: Mayor Brian D. Sackett Deputy Mayor John C. Maingot Commissioner Joe Durso Commissioner Bob Cortes Commissioner H.G. "Butch" Bundy Dan Langley, City Attorney Jon C. Williams, City Administrator Sarah M. Mirus, City Clerk Troy Hickson, Police Chief Randy Lamb, Building Official Chris Kintner, Planner/Stormwater Sheryl Bower, Director of Community Services Fran Meli, Director of Leisure Services Lillian Sexton, Fire Marshal Bill Gulbrandsen, Fire Chief Wanda Broadway, Human Resources Manager Pamela Barclay, Director of Financial Services Michelle Longo, Executive Assistant to City Administrator 1. CALL TO ORDER. Mayor Sackett called the meeting to order at 7:00 p.m. 2. A moment of SILENT MEDITATION was followed by the PLEDGE OF ALLEGIANCE. 3. COMMUNITY ANNOUNCEMENTS. None. 4. RECOGNITIONS/PROCLAMATIONS. A. District #2 Presentation of the Business Person of the Month Award for January 2013 to C. Glenn Williams, President of Bell Performance, Inc., located at 1340 Bennett Drive. C Commissioner Durso stated because there was not a Commission Meeting at the first of this month, he went out to the business and presented the Award. He said he sent the photographs to Ms. Mirus. CC 01-21-13/1 Ms. Mirus stated the photographs were placed on the City's website. Commissioner Durso then read a brief biography on C. Glenn Williams, President of Bell Performance, Inc. B. Presentation of the Martin Luther King, Jr. Good Citizenship Award to Mr. Willie Wright, III. Deputy Mayor Maingot read a Proclamation recognizing Mr. Willie Wright, III and presented him with the Martin Luther King, Jr. Good Citizenship Award. Photographs were then taken. Mayor Sackett stated he had nominated Mr. Kevin and Mrs. Barbara Albright for the Martin Luther King, Jr. Good Citizenship Award.. But they thought about it, and with all that they do for the community, the recognition was not why they do things. They humbly said thank you, but no thank you. He said he appreciates this kind of people living in the City of Longwood. 5. BOARD APPOINTMENTS. A. District #5 Nomination to the Parks and Recreation Advisory Board. Mayor Sackett nominated Ms. Arlene Gilman, 993 Burlwood Court, to be appointed to the Parks and Recreation Advisory Board. Nomination carried by a unanimous voice vote. 6. PUBLIC INPUT. A. . Public Participation. Mayor Sackett called Mr. Brett Blackadar forward to speak at the request of the City Administrator for Item 11A. Brett Blackadar, P.E., Seminole County Engineer, 100 East lst Street, Sanford, 32771, stated when the 2001 sales tax was passed, there were three (3) different projects. He said they were State Road 434 from Montgomery Road to Interstate-4, Interstate-4 to Rangeline Road, and Rangeline Road to Ronald Reagan Boulevard (County Road 427). He said all three (3) of those projects were widening from four (4) lanes to six (6) lanes. He said the Project Development and Engineering (PD & E) Study was done at the same time by Florida Department of Transportation (FDOT) in 2001, recommending widening. The first two (2) sections, the County ended up cost sharing between fifty (50%) to sixty five (65%) percent between those two (2) projects, with FDOT and different funds. Even with that, the price escalated so much in right-of-way cost construction that they found themselves out of CC 01-21-13/2 funds by the time they got to the last section, from Rangeline Road to Ronald Reagan Boulevard (County Road 427). He said the other issue was the cost of that one (1) mile section, with design right-of-way acquisition construction was about $74 million, according to the estimate. That number might be high because of the economy changing a little bit, but when they go through that section, they will see the right-of-way actually narrows so the impact to the businesses was severe. He said they looked at this a couple of years ago from a traffic study and found out that if they just did intersection improvements at Rangeline Road, which was being taken care of with the projects under construction now, Florida Central Parkway and then the intersection improvements at Ronald Reagan Boulevard (County Road 427), they have got about eighty (80%) percent of the operational benefit for about twenty (20%) to twenty five (25%) percent of the cost. He said they have been moving in that direction for the last couple of years, but they started having discussions with the City last year. He said this was still on the MetroPlan as a widening project, if anyone was still interested in seeing this project get widened. He said he talked with the District County Commissioner, Carlton Henley, and some other Commissioners and no one was really objecting to changing this to an intersection improvement project. He said he was meeting tomorrow with a funding work session with the Board and will bring this up. He said he thinks the Board will agree to make this an intersection project. He also said Ms. Bower made a good comment about trying to add some other projects. He said he talked with FDOT, who said that cannot be done with MetroPlan's formal process, but always worth asking about. He asked for questions. Mayor Sackett said they learned that $74 million basically would take business acquisitions, and as Commissioner Bundy has said before, if they take those buildings away, what were behind were warehouses, which was a whole different look than what they want. He said their assurances with that $74 million was kind of being ill -spent and said twenty (20%) percent of that would take care of eighty (80%) percent of the traffic. Mr. Blackadar said they have already funded the Florida Central Parkway intersection, which was the smaller of the two (2). He noted what was left was about $7 million to $8 million for Ronald Reagan Boulevard (County Road 427). He said what they were also interested in doing was looking at the whole corridor. He said they would like to extend to US Highway 17-92 and look at what other improvements could be done that were multi -motor operational to support SunRail. He said they do not know what the total estimate was right now, but their guess was it was quite a bit less than $74 million, and they could do a lot more improvements. CC 01-21-13/3 Mayor Sackett said he sees this as Item 11 B, so they will have questions now and then a motion. Discussion was held regarding the current and future service level of the roads and the costs for the improvement of the roads. Commissioner Cortes thanked Mr. Blackadar for bringing this so quickly to them and said he appreciated what improvements were going to be done for the money. He asked if this moves forward, how soon the Ronald Reagan Boulevard (County Road 427) intersection project would be projected to be completed. Mr. Blackadar said right now if it goes back on the prioritize list, the next opportunity would be in the fifth year of FDOT's next work program, which would be 2019. He said the County has started another discussion about another sales tax, and if a sales tax was passed, there was certainly an opportunity for them to fund sooner than that. Commissioner Cortes asked if they would drop from the current six (6), or would they move up a little bit. Mr. Blackadar said the number one (1) and two (2) projects were funded in the work program, so they would move up at four (4). It would be the second Seminole County Project on the list after the four (4) to six (6) projects, so the FDOT gives District 5 about fifty (50%) percent of the money goes to MetroPlan, and about twenty- three (23%) percent of the money goes to Seminole County, so they can kind of work the numbers. It is about $80 million or $90 million a year, so it was unlikely that two (2) projects get funded in the same year. He stated they were probably talking about year 2020 or 2021 before that got funded in the work program, unless they fund it or partially fund it. Commissioner Cortes said his concern was that when FDOT did the original taking, they damaged the property on the south side. He said if they leave it like this, they were going to be stuck with blighted properties along State Road 434 from Rangeline Road to Ronald Reagan Boulevard (County Road 427), with no means or ways of getting it corrected in the near future. He said what FDOT did prior to this was damage those parcels of land, making them somewhat unusable, and there was no incentive for economic redevelopment with that. He said if they go with this, they pretty much cancel any hopes of getting that redeveloped any time within the next twenty (20) years. CC 01-21-13/4 Mr. Blackadar asked if they were damaged when they were widened from a two (2) to a four (4) lane. Commissioner Cortes responded in the affirmative. Mr. Blackadar said they get a lot of telephone calls from businesses because they were in limbo because they know the six (6) lane was still out there, so he said they were making a point by not going forward with a six (6) lane because those businesses know what was ahead of them. He said right now it was still on the priority list and was still being discussed. So if you update the PD & E Study and they say they no longer needed the six (6) lane, they were going to operational improvements, then that was off the table, and they can tell people it was not funded now, but it could be in the future. He thinks this was better for the businesses to know this was not happening right now. Commissioner Cortes said most of those properties were in code violation right now and has to be redeveloped and torn down and to unite parcels to try to make something out of it. Mayor Sackett said that was their understanding where the $70 million would come, because they came with non -compliant parking spaces. He said they have made agreements with them a dozen years ago or so. Commissioner Bundy said actually it was longer than that when they said that and there were not any grievances stated at that time. He said they now have an eminent domain ordinance, which was to protect them as well as the property owners. He said one thing was the stability of it. Even if they decide they want to keep it on the funding list, it was still going to be a long time before it gets funded. He said he cannot reiterate it enough because he brought it up when they discussed this the last time, to suggest everybody go a block in from those parcels on State Road 434 and look at what they have got there. He said if they think what was on State Road 434 was bad now, look one (1) lot, two (2) lots or two (2) parcels behind what was there. It was metal warehouses. It was things that could not possibly be built today, but unless they were going to go into some eminent domain taking, which he said he does not think anybody here was in favor of, they were going to be there. He said there were a couple of parcels th4t were looked at one point by a developer to buy up several smaller parcels and combine them. He said they may have an opportunity like they were doing for the SunRa.il with some funding, in buying up some of the less expensive properties to the back and do it like a regional stormwater area because that was where the biggest problem in these parcels was coming from. Nobody can take that property and CC 01-21-13/5 do anything with it because there was not enough room to make it economically viable and meet the parking and stormwater requirements because most of those properties were developed before St. John's Water Management was anybody's thought. He said if they were leaving the door open to some possibility of some funds and looking at it from a transit -oriented, multi -model improvements, he said he would have no problem with doing it this way. Deputy Mayor Maingot welcomed Mr. Blackadar and asked him if he was aware of a possibility of a development at the corner of State Road 434 and Ronald Reagan Boulevard (County Road 427). Mr. Blackadar said he knows there has been some discussion. Deputy Mayor Maingot said his point was that they have to ensure that they keep any such development/developers aware of the taking, so when they were citing their building that they do not come later and have to have it torn up later. Mr. Blackadar said they have had some people come in over the past three (3) or four (4) years for that quarter, and they have provided all the preliminary plans. There was a historical twelve (12') foot roadway easement on that property. Deputy Mayor Maingot said he just wanted to make sure they were working together on that. He said he was going back a few years when they were the right hand man to his former boss. He asked him if he remembers the name of Longwood Boulevard being suggested and talked about. He said Longwood Boulevard was going to be the name of that roadway from Interstate-4 going all the way through to US Highway 17-92, with State Road 434 becoming Longwood Boulevard. He said one of the things they spoke about many times was how they did not want all the spaghetti -type wiring running across the roadway. That was going to be put underground, as opposed to the heavy stuff. He then said secondly and equally important was the medians around that roadway all the way from Interstate-4 to the extent which they were going forward with the construction and widening. The medians have sleeves placed appropriately from the side of the road where the water supply was entering into the actual median itself for subsequent irrigation and/or lighting purposes so that they can work with them in beautifying that median, rather than leaving it complete Bahia or something else coming through the City. He asked Mr. Blackadar if he was aware of that. Mr. Blackadar said on the utility lines they gave some quotes, and he thinks a decision was made by the City staff to not move CC 01-21-13/6 forward with that because of the cost. Deputy Mayor Maingot asked what cost was that, the cost of putting in varying utility lines. Mr. Blackadar responded in the affirmative. He said the utility sleeves were in the plan, so they were constructing those as far as the project. Deputy Mayor Maingot asked what size sleeve were they using and suggested being able to have at least two (2) one (1") inch mains going through and also enough room for a conduit to carry electricity through it at the same time. It would be much more effective and one (1/10) tenth of the cost being done up front before any of the paving on the roadway was done, as opposed to having to drill and whipstock underneath to bring it up at $5,000 a shot. He stated they don't want to go there. Mr. Blackadar said he would check it out and if they are not big enough, that was not a big expense. He said they did upgrade the mast arm of that project, and they also stamped brick wherever there was a concrete separator, they stamped those with brick, so they were upgrading the aesthetics. He said the pond was also under their authority, and there was an agreement between them and FDOT being worked out to upgrade the landscaping as well. He said after construction, he said the intention was to put a good soil back into the construction, so they can come back with a separate contractor and provide landscaping. Deputy Mayor Maingot asked what kind of soil they were going to fill the medians with, not lime rock, he hoped. Commissioner Bundy moved to approve. Seconded by Commissioner Cortes and carried by a unanimous roll call vote. Willie Wright, General Manager of Cory Fairbanks Mazda, 400 US Highway 17-92, said as of right now their temporary -use permit to have their tent up was getting ready to expire. He said he would like to have it extended while they go through construction at the dealership. Commissioner Bundy said it came to Ms. Bower too late to get it on the Agenda, so he asked if they could discuss this now. Ms. Bower said she had no problems with it. Commissioner Bundy moved to approve a ninety (90) day CC 01-21-13/7 extension on the temporary -use permit. Seconded by Commissioner Cortes. The Commission had agreed to handle this matter under Commissioner Bundy's Report. Commissioner Bundy withdrew his motion. Seconded was withdrawn by Commissioner Cortes. 7. MAYOR AND COMMISSIONERS' REPORT. District #3. Commissioner Cortes said they had 170 cars at the Car Show this past weekend. He said it was getting better and easier to work with. He noted the sponsorships were coming in and having the Community Building parking lot available has made it so much nicer. District #4. Commissioner Bundy moved the same motion as he had made earlier. Seconded by Commissioner Cortes and carried by a unanimous roll call vote. Commissioner Bundy said on Friday, January 25,0' was Connolly's two year (2) anniversary, and they asked him to extend an invitation to all the Commissioners and will start around 8:00 p.m. He stated the Mayor was going to do a Proclamation to support him and they will present it to him at that time. Commissioner Bundy said regarding the Early Learning Coalition the building was very close to opening. He said City staff has worked very close with them, and the Early Learning staff wants everyone to know how great it was to work with them. He said there will be twenty-seven (27) or twenty-eight (28) people when they were done and operating, all new jobs to the City. He noted there would be a ribbon cutting sometime in February. District #5. Mayor Sackett said it was a wonderful Car Show and the weather was perfect. He noted Winsor Manor has a meeting with him on Wednesday, and a celebration meeting next Monday honoring people who do good things in their community, and regarding their entranceway on State Road 434, with them funding it all. Mayor Sackett said the Rezoning Meeting was also on Wednesday evening. It was the School Board's Work Session on the North Zone, which was Woodlands Elementary School and Winter Springs Elementary School. He said Winter Springs did not agree with Woodlands on any of the plans, so they will see what happens. He said the Citizens on Patrol (COPS) Program putout a flier and their third session was getting ready to start and was about double the amount already in the program. CC 01-21-13/8 Mayor Sackett said he went to a celebration of Buddy Ball and Bright House Networks was there and said they have a goal of bannerizing every field that was within this Tri-County Area, and wanted to meet with him about Candyland as far as the tarp situation for protecting spectators, and as long as they put their banner on a fence they will be fine. They were looking to support youth sports throughout the County. He noted the person who runs Longwood Babe Ruth Baseball was retiring, and it has been suggested that they name a field after him or some sort of recognition for him. His name is Mr. Warren Brown, and there have been 600 children per year, 7,200 children over time. He said it was amazing, and he said he almost thinks a plaque was not enough with his commitment to children over the many years. He asked for some ideas or support for this. Deputy Mayor Maingot said he thought maybe a baseball/softball field where all the action takes place, and he said he does not have a problem in supporting that. Mayor Sackett said the present Candyland sign was kind of worn and old. Commissioner Cortes said they could get Bright House to put up a scoreboard, name it and the field Warren Brown together. Commissioner Bundy said he has a real aversion to naming anything after anybody that taxpayers have funded, but Mr. Brown has done a lot of stuff and raised a lot of money. He said he still would prefer a nice bronze plaque on a pedestal near there, but he will go with the majority. Commissioner Durso said he had no objection to doing it. He said to focus on some of their activities, they need to start to rename a lot of things. He wanted to know why they were still calling the Park Candyland Park instead of giving it a more appropriate name to give it a more baseball feel to it. He said they were using all kinds of things at Longwood Elementary School now, and they will be shifting a lot of those things, so why they were not looking at every opportunity — and he said quite honestly, he knows they do not like to name things after people, but if Bright House Networks wanted to come in and build them a brand new baseball stadium, he said he was perfectly okay with Bright House Park. It was all about the quality of service they were able to provide to the constituents, and if that will help get them there, so be it. He said Mr. Brown has done a tremendous job and put in so much of his personal time and life into it, so he has no objection to it. Mayor Sackett said then they will move forward with the field name. Commissioner Bundy asked if they were going to rename all of them or the major park for the big ball field so that way other people can do as much as he can and that will give them other fields. CC 01-21-13/9 Commissioner Cortes said he thinks it was appropriate that it should be one (1) field. Mayor Sackett said he would meet with people to see what they can do and pursue naming the field or a plaque. It was the consensus of the Commission to pursue naming the field or a plaque. Mayor Sackett also said he would like to have an informational meeting to see where they were on various projects and to put the information on the website so everyone can see where everything stands right now on these projects. District #1. Deputy Mayor Maingot said the Primrose School of Longwood at Wekiva was inaugurated by the Mayor, Commissioner Durso and himself, and it was great. He said it was a fantastic School, extremely well laid out, developed and appointed. He said the consensus was that they need to move the City forward and beyond, and they hopefully will do that. He said the School was very impressive in every way. Deputy Mayor Maingot said he has observed while driving through the City that all numbers on buildings should be boldly placed so police and fire can identify the numbers when on an emergency call. He said there were many, many businesses and homes that do not have those numbers anywhere. He said sometimes they were in the wrong place. Deputy Mayor Maingot said on January 9P, he represented the City at the Council of Local Governments in Seminole County (CALNO) Meeting, and on January 10t', he met with the Tourism Advisory Board for Seminole County, and the Primrose School opening on January IP. District #2. Commissioner Durso said on behalf of the Rotary Club of Longwood, he wanted to thank the City for all the support of the Community Garden. There has been a significant reduction in the number of donations and food and clothing items that The Sharing Center has received. They were leaning more and more on that Garden, and it was being more and more productive. They pulled a five (5) pound sweet potato from it, so they were definitely getting their money's worth out of that Garden and wanted him to pass along a proper thank you. He said the Tri-County League of Cities has taken a more aggressive tone legislatively, led by Ms. Kathy Till. She has organized a really strong legislative effort along the three (3) counties. At the last meeting, he was sworn -in as the Vice President of the Tri-County League, so he will be serving as President come January. He wanted to let them know as those legislative things come from Ms. Till, they will make sure they get them distributed to all the Commissioners so they can move forward in a more CC 01-21-13/10 organized manner. He wanted to let the Commission know that he was appointed to something called the Value Pricing Committee. He said MetroPlan has created this Committee to look at funding for congestion on the roadways. He said there have been articles written about Lexus Lanes and how they were thinking for charging for use of Interstate-4 and charges for different times of day on toll roads, etc. This was the Committee that has been assigned to do it. The meeting had a lot of engineers and developers, some MetroPlan staff, and some City staff, and they were looking for some new funding mechanisms to pay for transportation due to congestion. He said Central Florida was growing rapidly, and with SunRail coming it was going to grow even more rapidly along Interstate-4, and if they do not understand the problem and some of the solutions, they will really be stuck. Transportation was one of those things that will always require some form of funding from the government body. Commissioner Durso said he had mentioned several times last year about the safety issue and how the streets in the area were generally very dark in the middle of the night. He said he would like permission from the Commission to start developing some ideas and concepts they might be able to bring back to see if they can help solve that problem. He said there would be some energy efficiency things involved, and there were some cost things involved, and before they move forward, there were some things he would like permission to do some homework. He stated he wanted to commit staff time to working with some of the vendors. Mayor Sackett said they were asking for approval for Commissioner Durso to move forward with lighting safety issues and networking with those who can help out. Commissioner Bundy said they needed to be talking about lighting districts, because at a minimum they were talking about several hundred thousand dollars. Commissioner Durso said that was what he brought up, and without hesitation the folks from Siemens Corporation and from the lighting company said there were all different types of programs with these light systems that actually reduce the cost so much, that they pay for the systems out of the savings until they were done, and then they were yours. Mayor Sackett said Commissioner Durso was looking to pursue this. It was a consensus of the Commission to allow Commissioner Durso to look into street lighting for the City. Deputy Mayor Maingot said he wanted to give kudos to Corporeal Travis Grimm of the Longwood Police Department for solving the school burglaries and vandalism, both at Lyman High School and Lake Brantley CC 01-21-13/11 High School. He wanted to convey their sincere thanks and congratulations conveyed on behalf of the Commission on a job well done. 8. ANY ADDITIONS OR DELETIONS TO THE AGENDA. None. 9. CONSENT AGENDA. A. Approve Minutes of the December 3, 2012 Regular Meeting and the Minutes of the December 17, 2012 Regular Meeting. B. Approve the Monthly Expenditures for December 2012 and January 2013. C. Approve the Monthly Financial Report for December 2012. D. Approve a Historic District Matching Grant Application from Sunner & Sunner in the amount of $2,475 for the property located at 152 West Warren Avenue. E. Approve to waive the formal bid process, authorize the City Administrator to negotiate a contract and issue a purchase order in the amount of $37,025 to Welbro Building Corporation for the installation of the 8" gravity sewer main and associated structures on Longwood Street in the vicinity of the SunRail platform. Commissioner Durso moved to approve the Consent Agenda as presented. Seconded by Commissioner Bundy and carried by a unanimous roll call vote. 10. PUBLIC HEARINGS. None. 11. REGULAR BUSINESS. A. Read by title only, set February 4, 2013 as the public hearing date and approve the first reading of Ordinance No.12-2001, which amends the Longwood City Code to provide more flexibility with temporary -use permits (TUP) and with temporary signage associated with TUPs. Mr. Langley read Ordinance No. 12-2001 by title only. Commissioner Bundy moved to approve Ordinance No. 12- 2001 at the first reading and set February 4, 2013 as the public hearing date. Seconded by Deputy Mayor Maingot and carried by a unanimous roll call vote. B. Discuss and authorize City staff to work with Seminole County Government to revise the widening project on State Road 434 from Rangeline Road to Ronald Reagan Boulevard (County CC 01-21-13/12 Road 427) as part of the upcoming 2013 MetroPlan Orlando Prioritized Project process. This Item was discussed under Item 6 A, Public Participation. C. Approve the City Administrator and the City Attorney to pursue the legal contract and leasing arrangements for releasing the three (3) vehicles as identified to the City of Belle Isle. Should such an agreement not be reached for any reason, City staff requests authorization to list these vehicles with a nationwide fire apparatus broker. Mr. Langley said in the interest of full disclosure, his Partner, Mr. John Bennett was representing the City of Belle Isle since 1972. He said he understands Mr. Williams will probably be negotiating the major terms of the deal. He said he feels comfortable representing the City, and his Partner has the same issues representing the Cities. He said he would ask that they give him the same ability to represent the City through a conflict waiver that he independently needs to evaluate his role and whether he feels comfortable with any role he was asked to take in such a contract negotiation or drafting standpoint. Mr. Williams said he was asked where he stands on that and he said he was the primary negotiator of contracting, and Mr. Langley would look at the legal sufficiency of the documents that were prepared and their certain language that was going to be applicable to both the City of Longwood and the City of Belle Isle. Commissioner Bundy said if he was not mistaken, Mr. Langley was the City Attorney when they sold Belle Isle some police cars, and does not think anything came up on that. Commissioner Bundy moved to approve Item C as presented. Seconded by Commissioner Durso. Deputy Mayor Maingot said he read this carefully. He said if Belle Isle were to default or to change their decision on their lease or purchase prior to October 1", then they will have to pay the City of Longwood $37,500, plus compensation for any damage done to the equipment in the interim. He said he sees this as an opportunity to where things could possibly fall apart — not in the negotiations, but looking at it from a point of doing his fiduciary responsibility, they were giving them $125,000 credit with three (3) pieces of equipment and hoping that they will meet their obligations. He says they need to provide themselves with a bit of CYA. He said his second observation was the sale or lease of these vehicles providing working capital to allow for upgrades for CC 01-21-13/13 existing fleet of fire and emergency medical services (EMS) vehicles to improve dependability and reliability for emergency response. He said he honestly thought that the vehicles they purchased were the top of the line and met all specifications and all requirements. Why were they looking to take additional money to upgrade those vehicles when they were brand new units, top of the line units. He said his recommendation would be that whatever money they get from these vehicles, lease or sale, that they take that and pay down the principal on the tremendous mortgage system they have at Sun Trust for these new vehicles. He feels that was a better utilization for these funds rather than utilizing them as additional expenditure to allow upgrades. If the vehicles meet all those standards, they do not need to do that. Mayor Sackett said the question was, when those vehicles came up when they bought the new ones, what was the discussion they had as to what that revenue would do from selling those. Mr. Williams said the revenue that they were describing with this Agenda Item was not applicable to any of the new vehicles that they have purchased. He said those were the top of the line vehicles. He said the deficiencies they were trying to correct with this revenue dates back to the 2007 Chevrolet ambulances that were purchased some time ago, and that was identified during the budget process when the Chief requested an upgrade to re- chasseing one (1) of those vehicles. So they would take the revenues from the sale of these assets and dedicate it to upgrading a 2007 ambulance by re-chasseing it. Deputy Mayor Maingot said so they would have three (3) medical transports. Mr. Williams said they would have two (2) primary transports and one (1) back up. Mayor Sackett said that was what was part of their July and August, September and October budget meetings. That was what they discussed as to where this money was going to go. Commissioner Bundy said if they will recall, that was exactly their discussions because the Chief wanted them to do it this year, and they said no, they were not going to spend that kind of funds on this. But, taking this equipment and selling it to someone else, would create some capital for the program to upgrade. They may be top of the line and state of the art pieces of equipment — and they are. But they were down for service. When they were down for service, they depend on Seminole County to cover the residents if they do not have a backup. He said he much prefers to spend CC 01-21-13/14 this money that they were generating from this equipment to replace this equipment. He said he thinks that was a better utilization of the funds they were using than anything else they could come up with, because he said he would rather have staff being able to respond to the residents than depending on Seminole County to respond, which has probably a two (2) to three (3) time response time than what they have. As far as the first comments about Belle Isle, $37,000 was basically what they have to cover to utilize the equipment from now to October 1 St, and they have to be responsible. If another city in the Tri-County area agrees to make a commitment and agrees to this agreement, he said he would be extremely upset. Deputy Mayor Maingot said he would definitely say he agrees with what Commissioner Bundy has said, but the description was not clear how those funds were going to be utilized. It has not been clarified. He also said the first payment of $37,000 will be due October 1st. That was nine (9) months from now, and they have to hold until then to get $37,000. He said his recommendation was they have something in the agreement to cover themselves if something happens that they have no control over. Commissioner Cortes said for the record, he has been with the L Chief to Sanford and seen some of this retro, and has been with the Chief in discussing some of these retro-fits and was well aware of what he was doing and supports him. The potential savings was incredible, and the product they would get was more than better. He said as a truck man himself, he wants to make sure they have top of the line equipment. He has asked the Administrator to make sure they do not let go of one (1) of the ambulances until they have all the retro-fits done. That way they will not be without a backup. Motion carried by a unanimous roll call vote. 12. CITY ADMINISTRATOR'S REPORT. Mr. Williams said, at a recent Longwood Area Chamber meeting, the topic of beautification and signage was discussed along the corridors of State Road 434 and US Highway 17-92. Of specific interest was the idea of creating a forum of business owners to evaluate options and proposed ideas. He said if the Commission was okay with staff continuing to work with the local area Chamber, they will continue to participate in those forums and helping the business owners of those forums come up with some good ideas about beautification and signs. Commissioner Durso said he supports this because he does not think there was much with communication with business owners. CC 01-21-13/15 Mayor Sackett said similarly, it was what was going on with that Historic District signage, so he agrees that it was something on which they need to move forward. Commissioner Bundy said he was in favor of working with the group on this. He said this does not get their hopes up that anything was going to happen quickly because they have a lot of road construction going on and it would not make a lot of sense to put a whole lot of stuff up and have FDOT or the County come along and knock it down with their construction. Deputy Mayor Maingot said he wondered if any of them had noticed the condition of the property which used to be a car wash on State Road 434. Everything there was severely overgrown. It looks like a real piece of trash and junk, right on the main thoroughfare. He was asking it to be looked at, as soon as possible (ASAP). Mr. Williams stated it was already being addressed. Mr. Williams said secondly, there are two (2) timelines for construction activities. The first one was provided by Atlantic Civil Construction Corporation and was related to the timelines for the street improvements along Florida Avenue, Wilma Street, West Jessup Avenue, and 1 St Place. He said they will be starting a pre -construction meeting on January 31 st, and the actual construction was set to begin in March and will not conclude until next year. Mr. Williams said the second item attached was a Reiter Park construction timeline. He said they short listed three (3) contractors at the December 17th Meeting, and since then they have obtained the construction plans and those have been distributed to the contractors, so they can begin to identify materials and pricing. He said they were waiting for approval from the St. John's Water Management for a permit modification. He said they have to develop an official bid package and send it to the Attorney for his review, and then they have the timeframe to prepare an individual bid. He stated that was an estimated timeline and assumed a worst case scenario in preparing that timeline, and they will do their best to meet it and/or exceed the timeline. Mayor Sackett asked about the Easter Egg Hunt. Mr. Williams said it was still being planned for Reiter Park. Mr. Williams said regarding the budget strategy session, he would like to meet before a regular Commission Meeting on February 18th at 4:30 p.m. and meet for about two (2) hours to kick-off planning for next year's budget. He stated he would reach out and verify that date. CC 01-21-13/16 Mayor Sackett suggested doing it on a Monday that was not a Commission meeting. Mr. Williams said he did not want to have meeting -after -meeting for the Commission. Mayor Sackett said let's do it on February 25th instead. Mr. Williams introduced the new Building Official, Mr. Randy Lamb, who was in the audience tonight and he welcomed him. Commissioner Bundy asked Mr. Williams about the street paving and the longevity of it. He said twenty (20) months was a long time. He said he did not want to see those areas torn up for almost two (2) years. Mr. Williams said he will discuss this at the pre -construction meetings. 13. CITY ATTORNEY'S REPORT. No report. 14. CITY CLERK'S REPORT. Ms. Mirus reported the Juvenile of the Year (JOY) Awards would be on the next Agenda and Winter Springs Elementary School would be included. She also advised she would be placing on the next Agenda nominations for the Charter Advisory Committee. 15. ADJOURN. Mayor Sackett adjourned thXq 0ting at 8:22 p.m. Brian D. Sackett, M_y6r ATTEST: Sarah M. Mirus, MMC, MBA, City Clerk CC 01-21-13/17 This Page Left Blank Intentionally. CC 01-21-13/18