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CC04-15-13MinLONGWOOD CITY COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES APRIL 159 2013 7:00 P.M. Present: Mayor Brian D. Sackett Deputy Mayor John C. Maingot Commissioner Joe Durso Commissioner Bob Cortes Commissioner H.G. "Butch" Bundy Dan Langley, City Attorney Jon C. Williams, City Administrator Sarah M. Mirus, City Clerk Pam Barclay, Director of Financial Services Chris Capizzi, Acting Leisure Services Director Richard Kornbluh, Division Manager of Utilities Tom Smith, Division Manager of Streets/Fleet Wanda Broadway, Human Resources Manager Troy Hickson, Police Chief Sheryl Bower, Director of Community Development Bill Gulbrandsen, Fire Chief Michelle Longo, Executive Assistant to the City Administrator 1. CALL TO ORDER. Mayor Sackett called the meeting to order at 7:01 p.m. 2. A moment of SILENT MEDITATION was followed by the PLEDGE OF ALLEGIANCE. 3. COMMUNITY ANNOUNCEMENTS. Ms. Mirus read the following announcement: A. Senior Matinee will be held on Wednesday, April 17, 2013 from 1:30 p.m. until 3:30 p.m., Longwood Community Building, 200 West Warren Avenue. This month's feature is Big Daddy. 4. RECOGNITIONS/PROCLAMATIONS. A. District #4 Nomination of the Business Person of the Month Award for May 2013. Commissioner Bundy nominated the Early Coalition of Seminole County, located at 280 Hunt Park Cove, for the Business Person of CC 04-15-13/131 the Month Award for May 2013. Nomination carried by a unanimous voice vote. 5. BOARD APPOINTMENTS. A. Commission nomination of a resident to the Board of Trustees for the Police Officers' and Firefighters' Pension Trust Fund. Mayor Sackett said his nominee called him at 1:00 p.m. this afternoon and said his company would not let him do it because they were a finance company, and they do not allow it. He said he does not have another nominee and asked if anyone else did. Deputy Mayor Maingot said he has one that he has been cultivating, but was holding off. He said he would move on it for the next Meeting. The Commission deferred the nomination to the next Commission Meeting. 6. PUBLIC INPUT. A. Public Participation. None. 7. MAYOR AND COMMISSIONERS' REPORT. District #4. Commissioner Bundy said they had the Car Show on Saturday night and had a real good turnout. The rain did not come until Sunday, and when it did, it came with a vengeance. He said he was on the Board of Directors for The Sharing Center, and every year they do what they call their "Ask Breakfast". They have been using the Community Building for it for the last few years, but fortunately they have outgrown that building. He said this year, they were going to do a tent event in the parking lot. They were going through the special events permitting and temporary -use permitting. Commissioner Bundy moved to waive the application fee for the special event permit for the "Ask Breakfast". Seconded by Commissioner Durso and carried by a unanimous roll call vote. Commissioner Bundy thanked everyone and said he knows everyone has heard about the bombing in the Boston Marathon today and asked everyone to keep the victims, families and people in Boston in their thoughts and prayers. Commissioner Durso said there were a couple of runners from Longwood in the Marathon. CC 04-15-13/132 District #5. Mayor Sackett said he was honored to be the special guest of the Lyman High School Volleyball Team, which played the Winter Park High School Team. He said he did not know that Lyman Volleyball was number one (1) in the State, and they kept their number one (1) spot in the State. He said the County Commissioners were there, and the School Board people were there, and it was a wonderful event. He said the Car Show was a wonderful success. He asked Commissioner Cortes to address the time of the event in his report. He said there were many ribbon cuttings and another one next Wednesday also. He said he met with the Florida Department of Transportation (FDOT) and the team working on the State Road 434 widening, along with the City Administrator. He said the team of people that sat with them were very willing to hear what they had to say and very willing to work on what they had to say. They have resurfaced or skim -coated State Road 434 because of the bumps. He said they put seven hundred (700) cubic yards of grout in front of the Longwood Self -Storage building. He said that road does have a sink hole in it, and it was not tight. He said they put sixty (60) cubic yards of grout in the one in Harbor Isle, and repaved it. He said he commends them for doing what they said they would do, and have also opened the U-turns at Palm Springs Drive and Sheridan Avenue. He said the main focus of the discussion was the 1200 Building, which had no access. He said they now have access and was happy. He asked to be brought up to date on the flooding at The Moorings. Mr. Williams, said they have a meeting scheduled for this Wednesday with FDOT and the Engineer out there to identify the timeline for when the stormwater structure will be improved, and if it was going to be a significant amount of time, then they were going to talk to them about a temporary relief measure and how that was corrected. Mayor Sackett asked him with that same team they have been talking to. Mr. Williams responded in the affirmative. Mayor Sackett said the residents were aware that it would be addressed, and they need to look to see if it was sooner rather than later. Mr. Williams responded in the affirmative. He said this Wednesday they will meet with them and he will report back. Commissioner Bundy said he would like something clarified. He asked if at any time there was three (3') feet of water in that area. Mayor Sackett said he has never seen it. Commissioner Bundy said he has been through that area many times, campaigning and walking, and if there was three (3') feet of water in there, it would be six (6") inches up into their houses. CC 04-15-13/133 Mayor Sackett said his understanding was that it leveled up to their sidewalks. He said this letter was written last September and they were now just getting it and was wondering if this recent rain triggered it, but as long as they can take care of him and they were aware of what was the project for that road, he thinks that will alleviate the problem. Mayor Sackett said last week, still going on was the F1exBus concern. He stated the Mayors and Managers met and asked where they were on that and if they were writing a letter. Mr. Williams said they were awaiting a draft letter, at which time he said he will distribute to the Commission with an update. Mayor Sackett said with an update and a sequence. He said they have had meetings with State Senator David Simmons and others to move this and see where they really stand, and he said to Commissioner Bundy, it was the worst case scenario. He said they were working on it with a draft letter, and as soon as they become more educated as to what has been going on, then he thinks they can have a lively conversation regarding that. Commissioner Bundy said that was why he did not address it under his Report because he wanted to wait until after the letter and the final draft had been received and sent out. District N. Deputy Mayor Maingot asked the Administrator if there had been any thought on what he had suggested in regard to that particular approach. Mr. Williams said that was something they will discuss with the partners, and then a course of action will be brought forward about bringing in some Congressional support. Deputy Mayor Maingot said he suggested that they should make contact with Congresswoman Corrine Brown and Congressman John Mica, who both pull a lot of weight and have a vested interest in the success of the SunRail operation. He thought if they could bring them on board to try to help them with some form of funding, that would alleviate some of the pressure. Commissioner Bundy said unless they were going to discuss all of the process now, let's just wait for the letter. Deputy Mayor Maingot said he had made reference to the two (2) automobile crashes on Longwood Hills Road and wanted to make sure something was being done. He said he looked at it this afternoon and saw two (2) big gaping holes in the fence were still there, and a children's crossing area was right where the latest car ran through. He wanted to CC 04-15-13/134 know if they were moving forward on this. He said they hosted the Council of Local Governments in Seminole County (CALNO) Meeting on April 3, 2013 and thanked the Planner/Stormwater, Mr. Chris Kintner for the presentation and Ms. Mirus for setting it up. He said on that same date, he participated in the Wekiva River System Advisory Management Committee Meeting at the State Park, and under consideration was the carrying capacity of the Wekiva River and protecting the River. He said propeller driven boats may be banned because of disturbing the grasses, etc. He said there was a lot of pollution and were focusing on the septic tanks along the Wekiva River, and fertilizer run off that was causing algae bloom; so they were getting a lot of support from the State on that, as well as the Department of Environmental Protection. He said he participated on April 4t' in the Scout's Golden Eagle Dinner. He said that on April 1 lt', they hosted the Tourism Development Committee here at the Community Building, and said they had approximately thirty-six (36) people attending, and said that Ms. Virginia Oros, the River Ambassador, and said that the group did a presentation of the touristic features of the Wekiva River. District #2. Commissioner Durso said he wanted to give everyone an update on the Value Pricing Workshop Committee he has been appointed to through MetroPlan. For those who have not seen the video yet, they were putting toll lanes on the center part of Interstate-4. He said they went through their first meeting to review the bids for the different engineering firms that will design what these things look like, and what the toll roads were structured like and eventually, what the tolls look like. He said there will be another meeting tomorrow where they will whittle down several choices to three (3), so at the next Commission Meeting he will be able to give an update on who those three (3) were and what they expect in the long -run from them with regard to the Value Pricing on Intersate-4. He wanted to remind everyone that this Thursday was the Tri-County League of Cities Meeting and it will be held in the City of Apopka. He would like to add to the Lynx thing. If it was possible, he would like the City staff to provide them with copies of all the communications provided by Lynx to them, everything from electronic mails to letters that they sent, so that they were fully aware of any words that were used in their direction as far back as they can go. He said there has been a high pitch over the last two (2) years in regards to SunRail, and the rhetoric has been ramped up across the board, and he said he would know the exact in's and out's. District #3. Commissioner Cortes said La Prensa covered and did an article featuring the Early Learning Coalition and what they were doing. He said regarding the Cruise -In Car Show, people were staying past the 7:00 p.m. time, so they extended it to 8:00 p.m., and with the time change, they extended it to 5:00 p.m. also. He said they have not made the time change, and they will bring something before the next Car Show to make sure they have that corrected. CC 04-15-13/135 8. ANY ADDITIONS OR DELETIONS TO THE AGENDA. Mr. Williams said to remove any language in reference to "piggybacking" from Agenda Item 9 G. He said the document they were referencing did not permit the City to piggyback off the County's bid for the purchase of those laptop computers. He stated the Vendor has extended the same price that they were offering through the bid process to the City, and the Chief has got some additional bids. He said the amount has not changed, just removing the reference to "piggybacking" on Agenda Item 9 G. Mr. Williams requested Agenda Item 11 B be added to the Agenda and it was as follows: Item 11 B, Approve to waive or reduce the rental fees at the Community Building for the Seminole County Public Schools. Commissioner Durso moved to amend the Agenda to include Items 9 G and 11 B. Seconded by Commissioner Cortes and carried by a unanimous voice vote. 9. CONSENT AGENDA. A. Approve the Minutes of the March 12, 2013 Work Session. B. Approve the Monthly Expenditures for March and April 2013. C. Approve the Monthly Financial Report for March 2013. D. Approve an increase to Purchase Order #14558 in the amount of $10,863.43 to Thompson Well and Pump, Inc. for the abandonment of Well 5A and construction of Well 513. E. Approve a purchase order in the amount of $52,352.58 to Harwood Brick Orlando, Inc. to purchase the bricks for the Jessup Avenue Paving Project. F. Approve the Scope of Services for Kimley-Horn and Associates, Inc. for design work related to U.S. Department of Housing and Urban Development (HUD) Sustainable Communities Grant at a not -to -exceed amount of $420,300 and authorize staff to proceed with the project. G. Approve a purchase order in the amount of $22,754 to NexGen Public Safety Solutions and piggyback on the Seminole County Public Safety Department bid for the purchase of six (6) ruggedized field computers for the Fire Department. Commissioner Durso moved to approve the Consent Agenda as amended. Seconded by Commissioner Bundy and carried by a unanimous roll call vote. CC 04-15-13/136 10. PUBLIC HEARINGS. i A. City Commission to hear a public hearing on a request for Special Exception (SE 01-13) to the Heritage Village Transit Oriented Development (TOD) for the properties located at 152 and 172 West Warren Avenue. Mr. Langley read the request for Special Exception (SE 01-13) to the Heritage Village Transit Oriented Development (TOD) for properties located at 152 and 172 West Warren Avenue. Commissioner Durso moved to continue the public hearing until the May 6th Meeting. Seconded by Commissioner Cortes. Commissioner Bundy asked if this required two (2) public hearings or just one (1). Mr. Langley said just one (1). Motion carried by a unanimous roll call vote. 11. REGULAR BUSINESS. A. Discussion on the analysis of the Senior Homestead Exemption. LMr. Williams said at the last Commission Meeting, he was asked to bring this Item back for separate discussion. He said the analysis was prepared by the Property Appraiser's Office in increments of $5,000 all the way up to $50,000. He said he has asked them to identify the eligible parcels, the taxable value reduction, and what the impact in terms of revenue would be. He said at the lowest level, if they were to implement and grant an exemption of $5,000, they were looking at a reduction of revenue of about $7,783; and at the maximum end, they were looking at a reduction of $77,825. He said if the Commission were desirous of moving this Item forward, there was a procedure in which they could simply adopt an ordinance for two (2) readings, and then the exemption would be in place. He said his recommendation at this point would be to withhold any action on this exemption until after the budget process was complete, due to the fact if they were to approve the ordinance today, those parcels that were identified here would not be eligible to take advantage of the Senior Exemption that would be provided. He said they have to have it in place by December 1st, prior to the year in which they want to implement. Therefore, the next opportunity for providing this exemption would be December lst of this year, 2013, for the next round of property tax assessment. He said there was really no benefit right now for it. CC 04-15-13/137 Mayor Sackett said this was the way it works. It was just a multiplier, $7,000 up to $77,000, depending on the exemption granted. Commissioner Bundy said he talked with the Administrator about this, and he said he does not think they have many seniors who were in the position of being taxed out of their homes at this point, and the significance of it on an individual was not going to be that much. He said they were looking at 283 properties, and the significance on any individual that qualifies was not going to be that, so he said he was not going to support this unless they offset the loss of revenue from somewhere else. He said if they exempt whether it is $7,000 or $77,000, they have X amount of dollars it takes to run the City, and it has got to come from somewhere. He said they have been working for the last four (4) or five (5) years on very tight constraints and they have too many things they have to accomplish. He said he was very reluctant to give away any revenues. Mayor Sackett said that will be a dialog of December, but they were saying if they look at their budget and include this in their budget talks, then they were well aware of where it stands. Mr. Williams responded in the affirmative. Commissioner Cortes said he agrees with the Administrator to wait until they see the budget because there may be an opportunity, depending on what the taxable value might be where they might end up in the roll back position where they were still revenue - neutral coming in, and they can always roll back and there will still be some sort of savings, not just for the seniors, but for everyone else. It was the consensus of the Commission to bring the matter forward for discussion during the budget. Added Agenda Item: B. Approve to waive or reduce the rental fees at the Community Building for the Seminole County Public Schools. Commissioner Durso stated he was a Member of the Foundation for the Seminole County School Board of Directors. He said they have had an interesting financial year to say the least with the up's and down's of the markets. He said they were looking to waive a portion of the fees associated with renting the Community Building and the Building was available. He said they were looking to pay the fee for the clean-up, etc., but not the general CC 04-15-13/138 rental fee. He said as non -profits go this group has given money to the local schools and they have been involved in a lot of their activities. Commissioner Durso moved to approve the waiving of the rental fees for the Community Building. Seconded -by Commissioner Bundy. Discussion was held regarding the evaht that was being held m the Community Building. Motion carried by a unanimous roll call vote. 12. CITY ADMINISTRATOR'S REPORT. Mr. Williams said a smoking sign has been installed at Candyland Park, and the bin has been located out close to the fence, so if the Police Department was patrolling, they can go by there and see that the smoking sign designates it as the smoking area and it contains a statement about underage smoking being illegal and prohibited. Mr. Williams said the next Ribbon Cutting Ceremony will be Wednesday, April 17t' from 5:00 p.m. until 7:00 p.m. at Nextgage Diversified Realty. On June 8t',they thwere going to have a celebration for the Longwood Fire l—. Department's 90 Anniversary, and fliers will be distributed giving details over the next few weeks. He said this past weekend, they experienced issues with our Click to Gov, which was the online payment portal for utility billing. It was down Friday, Saturday, and Sunday. He said the Information Technology Manager, Mr. Craig Dunn was on it and trying to find out the reasons. Another issue was that SunGard HTE allowed the digital certificate to expire, and a conference call was scheduled for that. Commissioner Durso said with regard to the ribbon cuttings, as a whole the Commission has been complimentary of the staff for the work they have put in, and he wanted to thank Ms. Longo for the amount of work relating to this and for staying on top of it for all of them. Commissioner Bundy said he wanted to piggyback on that for Ms. Longo for all the work she does. Mayor Sackett said he would say "yes" to seeing the video, so let's do it. The Commission viewed the "Today in America Video" that highlighted the City of Longwood. 13. CITY ATTORNEY'S REPORT. No report. 14. CITY CLERK'S REPORT. No report. CC 04-15-13/139 15. ADJOURN. Mayor Sackett adjourned the meeting at 7:41 p.m. rian D. Sackett, or ATTEST - Sarah M. Mirus, MMC, MBA, City Clerk CC 04-15-13/140