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CC06-17-13MinLONGWOOD CITY COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES JUNE 179 2013 7:00 P.M. Present: Mayor Brian D. Sackett Deputy Mayor John C. Maingot Commissioner Joe Durso Commissioner Bob Cortes Commissioner H.G. "Butch" Bundy Dan Langley, City Attorney Jon C. Williams, City Administrator Sarah M. Mirus, City Clerk Commander Tim Cooper, Police Department Marilyn Douglas, Purchasing Manager Jessica Pugh, Utility Billing Manager Richard Kornbluh, Division Manager of Utilities Sheryl Bower, Director of Community Development Chris Kintner, Planner Battalion Chief Leonard Turner, Fire Department Chris Capizzi, Acting Leisure Services Director Michelle Longo, Executive Assistant to the City Administrator 1. CALL TO ORDER. Mayor Sackett called the meeting to order at 7:00 p.m. 2. A moment of SILENT MEDITATION was followed by the PLEDGE OF ALLEGIANCE. 3. COMMUNITY ANNOUNCEMENTS. Ms. Mirus read the following announcement: A. Senior Matinee will be held on Wednesday, June 19, 2013 from 1:30 p.m. until 3:30 p.m., Longwood Community Building, 200 West Warren Avenue. This month's feature is Failure to Launch. 4. RECOGNITIONS/PROCLAMATIONS. A. Proclaiming June 18, 2013 as "Marion McCarthy Lombardi Day". Deputy Mayor Maingot read a Proclamation proclaiming June 18, 2013 as "Marion McCarthy Lombardi Day". He presented Ms. McCarthy Lombardi with the Proclamation. Photographs were then taken. CC 06-17-13/197 B. Proclaiming June 2013 as "Lyman High School Boys Volleyball Month". Commissioner Bundy read a Proclamation proclaiming June 2013 as "Lyman High School Boys Volleyball Month". He presented the Members of the Lyman High School Boys Volleyball Team with the Proclamation. Photographs were then taken. C. District #5 Nomination of the Business Person of the Month Award for July 2013. Mayor Sackett nominated Mr. Michael Towers, President of Fleet Financial Corporation, located at 750 Fleet Financial Court, for the Business Person of the Month Award for July 2013. Nomination carried by a unanimous voice vote. D. Nomination of the Beautification Award. Mayor Sackett nominated what he would call the 530 South 427 Building. He said it was the Building right next door to Rebounderz of Longwood, and it was landscaped beautifully. He had before and after pictures that showed the transformation. He stated the presentation would be to Mr. Robert Maksimowicz. Commissioner Bundy said they did a great job on that property. Nomination carried by a unanimous voice vote. 5. BOARD APPOINTMENTS. None. 6. PUBLIC INPUT. A. Public Participation. None. 7. MAYORS AND COMMISSIONERS' REPORT. District #3. Commissioner Cortes said he wanted to remind everybody about "Collective Car Appreciation Day" next month. Unfortunately, the last Car Show got rained out, however, they did celebrate the 90t' Anniversary of the Fire Department, which went very well and was a great event. He said with the first meeting being cancelled in July, he failed to ask for a Proclamation for today. He said he would like to ask for a Proclamation for the "Collective Car Appreciation Day" like they did last year. Commissioner Bundy said maybe the disc jockey (DJ) can read the Proclamation over the public address (PA) system, so everyone could hear it. CC 06-17-13/198 It was the consensus of the Commission to have a Proclamation completed for "Collective Car Appreciation Day". Commissioner Cortes said he noticed that some of the street and stop signs have had labels appearing on them with a website address, and have been popping up more and more throughout the City. He also said he received a telephone call about the business signs of business owners that were being moved around. He asked Mr. Williams to make sure that the construction crews were cognizant of the business owners who were going through some tough times. He then wished everybody a belated Happy Father's Day. District#4. Commissioner Bundy said he wanted to bring up a problem they have had before at Pic 'n Save. They were now having the same problem at Albertson's. He said it was to the point that they were now unhooking trailers and leaving them stored there over the weekends. He said he has not had a chance to talk to Chief Hickson about this, but he thinks they should make contact with the property owners and let them know it was inappropriate. Mayor Sackett said Ms. Bower has been working through the Attorney to see if they already have something in the Code, which she and the Attorney believe they do. He asked her to start coordinating with the City Administrator and get something moving forward on this because of the owner not being cooperative. Commissioner Bundy said several years ago, one thing they did was if a building or a property was vacant and not in use, the property owner cannot utilize that property, because the Pic `n Save people were renting their property to car dealers. If the primary source for that property was no longer in operation, they cannot have a secondary use for that property. He said he thought we passed that, and it might help with it. Mayor Sackett said unfortunately within the Code, Ms. Bower found things that do not go to that level. She was working on it. District #5. Mayor Sackett said he sat in on the Wekiva River System Management Advisory Committee Meeting, and it was a deluge. He asked Deputy Mayor Maingot if he received as many electronic mails as he did. Deputy Mayor Maingot responded in the affirmative. Mayor Sackett said that was good so he does not have to worry about updating him on all those things. Mayor Sackett said he turned to Deputy Mayor Maingot with sadness as well, about his sister and the brother he never had. He said their hearts go out to him, and in happiness for all the good things she brought to him. Mayor Sackett said after that sadness, CC 06-17-13/199 then he had that momentum of a wedding right afterward, so Deputy Mayor Maingot's emotions must be all over the place, and he has been thinking of him. Mayor Sackett said kudos to Battalion Chief Turner and his firefighters. The 90t' celebration was fantastic and extremely well planned. He said St. Augustine and Winter Park and their impressive trucks were there, which they will never have, because it was a million dollar vehicle. Commissioner Bundy said when the ladder truck pulled up from Winter Park, they said they had put it in the budget for next year, and he said, yeah, and they will cut it out. Mayor Sackett said their team of firefighters doing the spear and balloons, and the water theory, and the old firemen's muster -type things, and seeing James get soaked, it was a well-done day. He said to all of them from Chief on down, it was a wonderful job, and they were very proud of them. Mayor Sackett said he went to Umatilla to see some Longwood Girls Softball Teams play softball, and Longwood Girls Softball teams brought home five (5) trophies in that event. It was a District competition, and they did very well. He said during this past week, he believes four (4) Longwood teams won trophies in the Boys Baseball competition. Mayor Sackett gave kudos to Fire Marshal, Ms. Lillian Sexton, and her team for getting into that old building and doing a report back to the Commission as to what was inside the old Pic `n Save building. He gave kudos to Ms. Bower in regard to the tractor trailers and empty lots, and also to her and her team in helping Pinch A Penny. They had an issue, and the Planner, Mr. John Hambley was on it right away. Mayor Sackett said a meeting was held with Winsor Manor and the Building Official, Mr. Randy Lamb, Mr. Hambley, and Mr. Williams because they were ready to start tearing up their towers in front and designing their frontage and were paying for it themselves. They have asked for help from Florida Department of Transposition (FDOT) with water systems, and it has all been clarified by them. Mayor Sackett said the City looked good on the news with Community Relations/Elder Services/Public Information Officer Kevin Tuck talking about the pain clinic shutdown and was a job well coordinated and well done. He said it was the third week of Camp with about fifty (50) children attending. He thanked Commissioner Cortes for helping him get the Efficient Lighting Grant in on time. He said there was a Ribbon Cutting Ceremony at the new Wild Hare next to Connolly's, and he thanked Ms. Longo for coordinating the event. Mayor Sackett said the F1exBus Service Development Grant has been accepted, and he thanked the participating cities for going in on that with them. He said he spoke to the South Seminole Optimist Club, and they were thrilled with what was going on in Longwood. They invited him to their end of the year pool and dance party with 100 special needs children, most of CC 06-17-13/200 them with down syndrome. The children were from ages 18 to 50. He thanked Commissioner Durso for helping with a meeting held at Lyman High School. There were more and more eighteen (18) year olds that were being put out of their homes because they were eighteen (18) and they do not have a place to go. He thanked Commissioner Durso who came to the meeting with some insights that could help. Lyman High School and other schools as well. Mayor Sackett said he talked with some people who were renovating his house, and they said Longwood's Building Division was better than better. It was easy to deal with, and they gave it a very favorable rating. He said he will be out of town from July 6th through July 20th. He will be going to Washington, District of Columbia and to New York. He asked DeXuty Mayor Maingot to go to the Sharing Ramadan Meeting on July 17 . District N. Deputy Mayor Maingot said he would like to offer his recognition and praise to the Fire Department on their 90th Anniversary. He said he was sorry he was unable to be there. He explained last week he had to rush to Port of Spain, Trinidad to visit his older sister, Joan. He said he did not have a brother, but she was his tomboy sister. He said he received some very touching condolence cards from the Commission, City Administrator, City Clerk and City staff, which he sincerely appreciates. He said it was really wonderful to be able to work with a group of colleagues like this. At times they might agree to disagree, but they come together as one, and he thanked everyone very much. District #2. Commissioner Durso also expressed his condolences and at the same time, his congratulations for Deputy Mayor Maingot's daughter's wedding, saying he realized what a conflicted time it was for him. He said he wanted to give kudos to the City for their work during these recent rains. He received several telephone calls from people in his neighborhood because they face some significant challenges about flooding in their area. He said there has been only praise heaped upon Public Works for getting out early and taking care of lift stations and clearing out drains and getting ahead of it. He congratulated the Fire Department for a great event. He wanted to thank the Building Division for the expansion of the Longwood Veterinary Clinic. He said Dr. Rick Marrinson was a recent new member of The Rotary Club of Longwood, and he told him the other day about how great they were about helping him get all his permits squared away and moving his project right along, and he couldn't be happier with the City. He said he was happy to report he was re-elected to serve a second term as Chairman of the Municipal Advisory Committee for the MetroPlan Board. He said he will also be serving as President of the Tri-County League of Cities at the same time. He said from June 21st through July 2nd he will be travelling. He was going to Europe for the Rotary International Conference in Portugal, and while he was there, he will have the privilege of meeting with the U. S. Ambassador to Portugal. He said he would like to be able to give CC 06-17-13/201 something to the Ambassador on behalf of the City, if it was at all possible, and with the permission of the Members of the Commission. Deputy Mayor Maingot said when he went to the City of Surg6res in France, he took photographs of all the elected officials, City Administrator, City Attorney, and City Clerk. He also took illustrations of the historic City. He said it was a good way for them to reach out. Commissioner Durso said he would like very much to put something together like that before he leaves. 8. ANY ADDITIONS OR DELETIONS TO THE AGENDA. Mr. Williams requested the addition of Agenda Item 9 I be added to the Agenda and the Item was as follows: Item 9 I, Approval of a purchase order in the amount of $218,960 to Musco Lighting based on a sole source status and utilizing the Clay County Bid #08/09-3 to furnish and install all lighting components at Candyland Park. Commissioner Durso moved to approve the Agenda addendum. Seconded by Deputy Mayor Maingot and carried by a unanimous voice vote. 9. CONSENT AGENDA. A. Approve the Minutes of the May 20, 2013 Regular Meeting. B. Approve the Monthly Expenditures for May 2013. C. Approve the Monthly Financial Report for May 2013. D. Reapprove a purchase order in the amount of $28,920 to Lake Jem Farms, Inc. for the renovation of Field 1 at Candyland Park. E. Approve a donation in the amount of $1,500 from the Police Confiscation Fund to Rock Lake Middle School in support of their Student Leadership Project as crime prevention, anti - bullying and student safety initiative. F. Approve a donation in the amount of $4,000 from the Police Confiscation Fund to Kids House of Seminole, Inc. to help the City of Longwood's abused and neglected children and their families. G. Approve a donation in the amount of $2,000 from the Police Confiscation Fund to Boys Town to assist with operation of the CC 06-17-13/202 Added on: Stay Center Project, a collaboration between Boys Town Central Florida, Seminole County Public Schools and the Juvenile Assessment Center with a focus on combatting truancy within Seminole County. H. Approve the final ranking for Advanced Metering Infrastructure (AMI) System, Request For Proposal (RFP) No. 14-12 and for the authorization to enter into negotiations with the #1 ranked firm and subsequent firms, ranked #2 and #3, if deemed necessary. I. Approval of a purchase order in the amount of $218,960 to Musco Lighting based on a sole source status and utilizing the Clay County Bid #08/09-3 to furnish and install all lighting components at Candyland Park. Commissioner Durso moved to approve the Consent Agenda as presented. Seconded by Commissioner Cortes and carried by a unanimous roll call vote. 10. PUBLIC HEARINGS. None. 11. REGULAR BUSINESS. A. Read by title only, set July 15, 2013 as the public hearing date, and approve the first reading of Ordinance No.13-2010, which approves a multi -year Utility Billing Services Agreement with Advanced Xerographics Imaging Systems, Inc. d/b/a AXIS Data Solutions. Mr. Langley read Ordinance No. 13-2010 by title only. Deputy Mayor Maingot moved to approve Ordinance No. 13-2010 as presented Item 11 A and set July 15, 2013 as the public hearing date. Seconded by Commissioner Cortes and carried by a unanimous roll call vote. B. Commission approval of a request for the Mayor to sign an Annexation Agreement for Longwood Church of Christ located at 1018 North US Highway 17-92. Commissioner Durso moved to approve Item 11 B as presented. Seconded by Commissioner Bundy and carried by a unanimous roll call vote. C. Approve a request by the Mayor and Commissioners to attend the Annual Florida League of Cities Conference in Orlando. CC 06-17-13/203 Mr. Williams said the Florida League of Cities was asking that the Commission designate one (1) official to serve as the voting delegate. --' Commissioner Bundy moved to approve the request to attend the Florida League of Cities Conference and designate Mayor Sackett as our voting representative. Seconded by Deputy Mayor Maingot and carried by a unanimous roll call vote. D. Schedule Tuesday, September 3, 2013 and Monday, September 16, 2013 as regular City Commission Meeting dates and public hearing dates for the adoption of the Fiscal Year 2013/2014. Budget. Commissioner Bundy moved to schedule Tuesday, September 3, 2013 and Monday, September 16, 2013 as regular City Commission Meeting dates. Seconded by Deputy Mayor Maingot and carried by a unanimous roll call vote. E. Requests the City Commission consider conditional approval of a final plat for a subdivision of a parcel at 380 South Ronald Reagan Boulevard (also known as County Road 427). Commissioner Durso moved to approve Item 11 E as presented. Seconded by Commissioner Cortes. Deputy Mayor Maingot asked Mr. Kintner if that was a conditional approval. Mr. Kintner said the letter from the City Attorney goes into detail that there were a couple of paperwork things that need to be straightened out, minor issues that were no concern, but for the purpose of the Item, they wanted to have a conditional approval. Commissioner Durso said just so everyone was on the same page, they were okay with this and everything was good. Mr. Kintner responded in the affirmative. Commissioner Bundy asked if the motion was indicative of the conditional approval. Commissioner Durso said he made the motion and the conditional approval was included in the Item, and it was the Item as presented. CC 06-17-13/204 Motion carried by a unanimous roll call vote. 12. CITY ADMINISTRATOR'S REPORT. Mr. Williams requested a work shop for presentation of the 2013/2014 Budget for Monday, July 29, 2013 at 6:00 p.m. It was the consensus of the Commission to hold the 2013/2014 Budget Work Session for Monday, July 29, 2013 at 4:00 p.m. Discussion was held regarding the format of previous budget meetings. Mr. Williams stated the format would be no different. Commissioner Bundy said some of them have participated in a lot of budget processes, and the one thing that always annoyed him was that they would approve the budget and it would take effect October 1st, and for the next three (3) or four (4) meetings they were doing budget amendments, which have to be done by ordinance, and occasionally, they do one if they get a grant or something to receive the funds and disburse them. Deputy Mayor Maingot said when they speak to the people that put them there, they can tell them that they have accounted for every cent. Mr. Williams said in connection with Commissioner Durso's request, if it was a picture that they want to offer, he said he does not know if it was appropriate if they would like to take a couple of minutes after the meeting tonight and all of them take a picture. Ms. Mirus said she could use their individual pictures. Mr. Williams said he thought it was a group picture he wanted. 13. CITY ATTORNEY'S REPORT. No report. 14. CITY CLERK'S REPORT. No report. 15. ADJOURN. Mayor Sackett adjourne meeting t 7:45 p.m. Brian-D. Sackett, Mayo ATTEST: Sarah M. Mirus, MMC, MBA, City Clerk CC 06-17-13/205 This Page Left Blank Intentionally. CC 06-17-13/206