Pension01-21-14MinBOARD OF TRUSTEES
Florida Municipal Trust Fund Retirement Plan and Trust
for the Firefighters and Police Officers
Longwood City Commission Chambers
175 West Warren Avenue
Longwood, Florida
REGULAR MEETING
MINUTES
January 21, 2014
Present: Robert Redditt, Chair
Marc McLarnon, Vice Chair
Chris Kempf, Secretary
Greg Vanatta, Member
Scott Christiansen, Board Attorney
Matt Dickey, Florida League of Cities
Michelle Longo, Recording Secretary
Absent: Gary Gillett, Member
Pam Barclay, Finance Director
7:00 p.m.
1. Call'to Order. Chair Redditt called the meeting to order at 7:00 p.m.
2. Pledge of Allegiance.
3. Certify Election of Trustee — Officer Gary Gillett
Chair Redditt moved to certify the election of Trustee Officer Gillett.
Seconded by Vice Chair McLarnon and carried by a unanimous voice
vote.
41. Election of Officers.
A. Chair
Chair Redditt opened the floor for nominations of Chair.
Vice Chair McLarnon moved to nominated Robert Redditt as Chair.
Seconded by Member Vanatta and carried by a unanimous voice vote with
Member Gillett absent.
B. Vice Chair
Chair Redditt opened the floor for nominations of Vice Chair.
Member Vanatta nominated Mark McLarnon as Vice Chair. Seconded by
Member Kempf and motion carried by a unanimous voice vote with
Member Gillett absent.
C. Secretary
Chair Redditt opened the floor for nominations of Secretary.
Vice Chair McLarnon nominated Greg Vanatta as Secretary. Seconded by
Chair Redditt and carried by a unanimous voice vote with Member Gillett
absent.
5. Approval of Minutes: October 15, 2013 Regular Meeting.
Vice Chair McLarnon moved to accept the Minutes as presented.
Seconded by Secretary Vanatta and carried by a unanimous voice vote
with Member Gillett absent.
6. Review of Agenda Packet Material.
A. Plan Account Statements (September 2013, October 2013 and
November 2013).
Chair Redditt noted that the Plan Account Statement for September 2013
had a Beginning Balance of $9,655,274.12, the Contributions were
$258,902.60, the Earnings were $273,411.24, there were no Distributions,
the Fees & Expenses were $3,133.20, and the Ending Balance was
$10,184,454.76.
Chair Redditt noted that the Plan Account Statement for October 2013 had
a Beginning Balance of $10,184,454.76, the Contributions were
$49,581.06, the Earnings were $264,134.17, there were no Distributions,
the Fees & Expenses were $6,204.56, and the Ending Balance was
$10,491,965.43.
Chair Redditt noted that the Plan Account Statement for November 2013
had a beginning balance of $10,491,965.43, the Contributions were
$2,270.08, the Earnings were $179,969.43, the Distributions were
$60,927.71, the Fees & Expenses were $3,102.64, and the Ending Balance
was $10,610,174.59.
Chair Redditt said in November they paid Robert Albritton $60,423.00.
Discussion ensured and Matt Dickey with the Florida League of Cities
answered questions and indicated this would have been from the Drago
Fund.
B. Quarterly Performance Review.
Chair Redditt noted that the Quarterly Plan Statement: ending September
30°i had a Beginning Balance of $9,496,422.10, the Contributions were
$295,912.23, the Earnings were $404,742.51, there were no Distributions,
the Fees & Expenses were $12,622.08, and the Ending Balance was
$10,184,454.76.
Discussion ensued.
Chair Redditt moved to accept as presented. Seconded by
Secretary Vanatta and carried by a unanimous voice vote
with Member Gillett absent.
C. Invoices.
a. Christiansen & Dehner, P.A. (September 2013, October 20113
and November 2013).
Vice Chair McLarnon moved to approve the payment: of
the invoices. Seconded by Secretary Vanatta and carried
by unanimous voice voted with Member Gillett absent.
b. Renewal of Membership to the Florida Public Pension 'Trustees
Association
Chair Redditt moved to approve the renewal payment of
$600 for their membership to the FPPTA. Seconded by
Secretary Vanatta and carried by a unanimous voice vote
with Member Gillett absent.
C. Disability benefit calculation for Robert Albritton.
Chair Redditt moved to approve a payment of $375 to the
Florida League of Cities for the Disability Benefit
Calculation for Robert Albritton. Seconded by Secretary
Vanatta and carried by a unanimous voice vote with
Member Gillett absent.
D. Lawyers Professional Liability Policy :Declarations
Attorney Christiansen said this was provided for information purposes
only.
7.. Other Business.
A. Upcoming Florida Public Pension Trustees Association (FPPTA)
Events.
Chair Redditt said there is a winter Trustee's School February 2nd through
February 51h at the Hyatt Regency Riverfront in Jacksonville,
Florida. He encouraged any trustees that had not been recently to attend
and new trustees are required to attend within six (6) months of taking
office. He said the next school is on October 5t" at the Hyatt Coconut
Point in Bonita Springs, Florida.
Discussion ensued on the various schools and conferences.
Chair Redditt made a motion to approve expenses necessary for
any Board Trustee who needs to attend these schools. Seconded
by Secretary Vanatta and motion carried by a unanimous voice
vote with Member Gillett absent.
B. John Zeh Request for Hearing.
Chair Redditt said at the last meeting they had a hearing about Mr. Zel►'s
pension, which was revoked.
Attorney Christiansen said they found there was probable cause to forfeit
his benefit and then a letter was sent to Mr. Zeh indicating that the Board
had made a preliminary determination his benefit would be forfeited, and
that he had a right: to request a hearing. His letter in return showed he
disagreed with some items and is requesting a hearing. lie said the Board
could sit as the fact -finder if they want, but normally he recommends they
utilize the services of Administrative Law Judge from the State
Department of Administrative Hearings. His recommendation is they
authorize him to negotiate a contract with the Department of
Administrative Hearings for an Administrative Law Judge to hear the.
forfeiture proceeding. He also recommends that he arrange a contract with
the City Attorney, because it is not appropriate for hirn to be presentin;;
the case for forfeiture since he has a fiduciary responsibility to all the
members of the Plan. He said he contacted the City Attorney, who
contacted and checked with Mr. Williams, the City Administrator, and
they are fine with the City Attorney presenting the case for forfeiture to
the Administrative Law Judge. He further explained the procedure that
would take place.
Discussion ensued and Attorney Christiansen explained how the process
would work.
Chair Redditt made a motion to allow Attorney Christiansen to
refer the case to the Division of Administrative Hearings and
authorize him to retain the City Attorney, Dan. Langley. Seconded
by Secretary Vanatta and carried by a unanimous voice vote with
Member Gillett absent.
8. Board Attorney Report.
Attorney Christiansen said Gary Gillett needs to do a new Form I and the last
couple of police officers on the Board need to do a Form 1F. He informed the:
Board of a new ordinance that was done and it had to do with a change with the
actuarial equivalency definition. He said it was found when they were doing the
benefit calculation for Mr. Albritton, the original change in the definition had a
significant decrease in his benefits and that wasn't the intention. He indicated this
had been taken care of. He said there is a piece of legislation pending, Senate Bill
#246 and went over the specifics. He said the League of Cities is against this Bill
because the cities around the State would like to leave the current method in place
so they can just negotiate with unions and employee groups as to how they are;
going to use the State money. They will lose their flexibility with regard to the
State money if the Bill is passed.
9. Member Comments.
Member Kempf asked when they would be receiving the annual statements.
Mr. Dickey said when the actuarial evaluation comes back the membership
statements come out, which is typically in February.
10. Public Participation. None
11. Adjournment. Chair Redditt adjourned the meeti► g. t 7:51 p.m.
Robert Redditt, Chair
A.TTE$T:
Mic''ielle Longo; Red6Mili Secretary