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CC09-15-14MinLONGWOOID CITY COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES September 15, 201.4 7:00 P.M. i , Present: Mayor Bob Cortes Deputy Mayor Joe Durso Commissioner John C. MMaingot Commissioner Brian D. Sackett Commissioner Mark Weller Dan Langley, City Attorney Jon C. Williams, City Manager Michelle Longo, City Clerk Troy Hickson, Police Chief � Pam Barclay, Finance Director Sheryl Bower, Community Development Director Chris Capizz:i, Leisure Services Director Lee Ricci, Human Resources Director i Tom Smith, Streets & Fleet Division Manager Richard Kornbluh, Utilities Division Manager Chris Kintner, Planner Tom Krueger, Economic Development/Special Projects Manager 1. CALL TO ORDER. Mayor Cortes called the meeting to order at 7:00 p.m. 2. OPENING INVOCATION. Father Leo with Saint Thomas More i Church gave the invocation. 3. THE PLEDGE OF ALLEGIANCE 11. PUBLIC HEARINGS (PART 1) A. Read by title only and adopt Ordinance No. 14-2045, which fixes the final rate of ad valorem taxation for the fiscal year commencing October 1, 2014 and ending September 30, 2015. Mr. Langley read Ordinance No. 14-2045 by title only. CC 09-1544/1 Mayor Cortes opened the Public Hearing by announcing the City of Longwood's City Commission convenes this Public Hearing on the City of Longwood's Fiscal Year 2014/2015 Final Millage rates and Final Budget as required by Florida Statutes, Chapters 129 and 200. Item 11A says, City Manager recommends the City Commission read by title only and adopt Ordinance 14-2045, which fixes the final millage rate of ad valorem taxation for the fiscal year commencing October 1, 2014 and ending September 30, 2015. The final tax rate being proposed for fiscal year 2014/2015 is $5.5000 per $1,000 dollars of non-exempt assessed valuation. This represents an increase of 2.06% from the rolled -back rate of 5.3888 per $1,000 of non-exempt assessed valuation as computed by Florida Statues 200.065. Chapter 200 requires that a final public hearing on the budget be preceded by a two to five day notice of that hearing; Chapter 129 requires that we advertise a summary of the final budget. Mr. Langley announced having proof of publication. Mayor Cortes opened the public hearing. No one spoke in favor or in opposition of Ordinance No. 14-2045. Commissioner Sackett moved to close the public hearing. Seconded by Commissioner Maingot and carried by a unanimous voice vote. Commissioner Maingot moved to adopt Ordinance No. 14- 2045 as presented Item 11A. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. Mayor Cortes stated the City of Longwood Commission has determined that a final millage rate of 5.5000 mills is necessary to fund the final budget. The final millage rate represents an increase of 2.06% from the rolled back rate of 5.3888 mills. B. Read by title only and adopt Ordinance No. 14-2046, which adopts final revenues, expenditures and fund balances for the City's fiscal year budget commencing October 1, 2014 and ending September 30, 2015. Mayor Cortes stated the City Manager recommends that the City Commission read by title only and adopt Ordinance No. 14-2046, which adopts revenues, expenditures and fund balances for the City's fiscal year budget commencing on October 1, 2014 and ending September 30, 2015. Chapter 200 requires that a final public hearing on the budget be preceded by a two to five day notice of that hearing; Chapter 129 requires that we advertise a summary of the final budget. CC 09-15-14/2 Mr. Langley announced having proof of publication. He then read Ordinance No. 1.4-2046 by title only. Mayor Cortes said the City of Longwood's Fiscal Year 2014/2015 budget proposes revenues, expenditures and fund balances for the City's fiscal year budget commencing on October 1, 2014 and ending September 30, 2015 as follows: General Fund: $18,558,562 Public Utilities $5,471,963 Public Facilities Improvement Fund: $2,488,000 Capital Projects $1,009,647 Stormwat:er Management. $1,126,152 Other Funds $1,772,233 Total Resources $30,426,566 Mayor Cortes opened the public hearing. No one spoke in favor or in opposition of Ordinance No. 14-2046. Deputy Mayor Durso moved to close the public hearing. Seconded by Commissioner Maingot and carried by a unanimous voice vote. Commissioner Maingot moved to adopt Ordinance No. 14- 2046 as presented Item 1113. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. Mayor Cortes stated the City of Longwood has adopted Ordinance No. 14-2046, which adopts revenues, expenditures and fund balances for the City's fiscal year budget commencing on October 1, 2014 and ending September 30, 2015. 4. COMMUNITY ANNOUNCEMENTS. Ms. Longo read the following announcements. A. Senior Matinee will be held on Wednesday, September 17, 2014 from 1:30 p.m. until 3:30 p.m., Longwood Community Building, 200 West Warren Avenue. This month's feature is 42 The Jackie Robinson Stofy. 5. PROCLAMATIONS / RECOGNITIONS A. Nomination of Beautification Award. Commissioner Maingot asked that the sign placed on the recipient's property for the beautification award be re -done: Nomination deferred to the next meeting. CC 09-15-14/3 B. Proclaiming September 15 through October 15, 2014 as "Hispanic Heritage Month". Ms. Carolyn Vega-Melendez, who serves as the Hispanic Outreach Coordinator for U. S. Senator Marco Rubio read a letter from him regarding Hispanic Heritage Month. Mayor Cortes then read a Proclamation proclaiming September 15 through October 15, 2014' as Hispanic Heritage Month. Photographs were then taken. C. Proclamation to recognize Shaelynn Olivia Aring for her accomplishments, competing and volunteering for the community. Deputy Mayor Durso read a Proclamation honoring Shaelynn Olivia Aring for her accomplishments and presented it to her. Photographs were then taken. 6. BOARD APPOINTMENTS. None I 7. PUBLIC INPUT A. Presentation: Ms. Allison Stettner, AICP Development Services Director of Orange City will be giving a presentation on CRA's. Ms. Stettner who was representing the Florida League of Cities gave a presentation on CRA's. She spoke on redevelopment areas, the best practices, what is legal, and when they do and do not work. She stated redevelopment in Florida is governed by Chapter 163 Part III, which is different for every community and is individualized, based on a specific area in your community. She went over the process and that everything needs to be done local, such as, the meetings, notices and public meetings, Findings of Necessity, which is a required study. She also went over the need to work with Seminole County because Longwood is in a Charter County and how the City will need their permission. She also went over the board that needs to be established, the trust fund, and the process of adopting the redevelopment plan. Discussion ensued regarding the various aspects of the CRA, processes and entities that are involved. Deputy Mayor Durso moved to have Mr. Williams investigate further and bring results back to the Commission at the next meeting to help them make a decision as to whether or not they can actually accommodate a CRA right now. Seconded by CC 09-15-14/4 Commissioner Sackett but making it a month from now instead of the next meeting. Motion carried by a unanimous roll call vote. B. Public Participation. Judy Putz_, 280 West Warren Avenue, said she was there to talk about the Car Show and how it was awesome. She stated what she was really there to talk about was to thank Mayor Cortes for his service. She said he has done an awesome job as Mayor. She said the Car Show was his idea and he got it started. She said it will continue to grow because of him. She said he also fought for Reiter Park and now they have a playground with plans for another addition. She wanted to publicly thank him. Judy Coad, 1695 Grange Circle, stated that Board appointments are volunteer residents who have exposed their financial status just to serve their community. She said these are supposed to be non- partisan boards with the members here to represent and work on behalf of the City residents and not discuss politics. She stated she served one full term and requested a re -appointment to the board to continue the work the board felt was important to the City residents. For the last three years this board has consistently worked short of one or two members. She said it seems that the past year the board was finally able to work together and solidify and make a difference for our community and work on great projects that are moving forward. She said. Mayor Cortes was the Commissioner whose turn it was to appoint the seat at -large, which she is currently sitting in. She stated she filled out the appropriate paper work for re -appointment to this seat. She said she also contacted Mayor Cortes concerning her re -appointment before the first Commission meeting that: this would be on the agenda. She said she contacted other Commissioners to let them know she would like to be re -appointed to further the work of this board. She said Mayor Cortes stated at the meeting that he had to do his due diligence first, before he could take a nomination for this seat. She said she understands he made a contact about her status on this board and the response was very positive. She said once again, she contacted Mayor Cortes before the next corrunission meeting about this nomination and at no time did he have the common ,courtesy of respect to respond to her personally. She said she sees this as politics and play, and the members of this board or any board should not: be involved in any aspect, when it comes to a non- partisan board and should not be a political appointment. She said if you do so, you are totally disrespecting the residence board members are asked to represent. She said before the appointment, only Convnissioner Weller returned her call to ask how she was going to vote on the City amendment and did not discuss the board CC 09-15-14/5 appointment. She said she informed the current board members she will fulfill her task until the last board meeting on November 14, 2014. She said she has given her heart and soul to the projects she has worked on to make them something the board and City could be proud of. She said she is requesting from this Commission and those in the future that they put politics behind them and appoint residents to the boards on an un-biased opinion. She asked that a good board member that sits on these boards are notremoved based on politics. She also asks that in her three years sitting on the board, that she has only seen one City Commissioner attend a board meeting to decide to see what Parks and Recreation has been working on. She said this is a very active board, which has lots of projects to move forward to make this City proud. She said it is tough when you work minus people or people do not show up. She said bear that in mind when you make your next appointment to all the city boards. 8. MAYOR AND COMMISSIONERS' REPORT District #1. Commissioner Maingot said the turn out they had for the Car Show was tremendous. He wanted to make a recommendation that they should have a banner to put across the street to promote their economic development. He said the second week in December the Convention &Visitor's Bureau and Tourism Development Council holds their annual award ceremony. He said this year they asked if the City of Longwood would host them as far as the venue is concerned, in their Community Building. There will be no cost to the City and they.are only asking to use the building on December l Oth and for the fees to be waived. Commissioner Maingot moved to waive the fees for the use of the Longwood Community Building on December 1 oth for the Convention & Visitor's Bureau and Tourism Development Council's annual award ceremony. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. Commissioner Maingot gave a brief history, of the group called The Longwood Carolers and encouraged Commissioners and residents to join the group. District #2. Deputy Mayor Durso said he is a strong supporter of the creation of the CRA and remains committed to the idea of allowing that tax money to be spent in their City, keeping it here, and focusing on areas that need to be focused on such as Highway 17-92, and the creation of a CRA might give staff more tools to go out there and do something. He said he has been out of the country for eleven days, and anytime you leave America, it is a very positive reinforcement of why you should love America. He said Brazil is a beautiful place, but their infrastructure, public safety issues, education system and tax rate is out of control. He CC 09-15-14/6 said there is a lot of poverty. He said he did want to say, their water facilities are unbelievable and government buildings are beautiful. District #3. Mayor Cortes said he is not a fan of snipe signs and over this past weekend noticed there were some tied to the poles and safety markers. He ask the Police Chief if there was anything that can be done. Chief Hickson said unless they actually catch them in the process of tying the signs to the posts, it is hard to bring it back to the actual person making the code infraction. He said they are placed on traffic signs and in the middle of State Road 434 and Ronald Reagan Boulevard. Chief Hickson stated it is illegal to place them there, but it is a matter of catching them doing it at the time. He noted that they do contact the businesses on the signs. Mayor Cortes wanted to bring forward a proposal for the next meeting. He said their COP Commander Eugene Gray has recently been in the hospital, and he would like to award him the Key to the City. He has been a champion for this community and been a volunteer for the COP Program and loves it with a passion. It was the consensus of the Commission to have the Key to the City presented to Mr. Gray at the next meeting. Mr. Williams said he will see if it can be for the first meeting in October. District #4. Commissioner Weller said he also attended the Car Show and agreed it was well attended. He thanked Deputy Mayor Durso for getting him on the Finance, Taxation, and Personnel Committee. He went over some of the items that committee is working on. District #5. Commissioner Sackett said he attended the Green Market, which is held on 'Tuesdays and the items being sold are wonderful. He said there were almost 3,000 people at the opening of baseball season. He said it was nice to see the Lyman Band at the event. He did say there is an issue with bees at Candyland. He attended the Lyman High School rededication of their pool, and it is beautiful. He said Thailicious is delicious and attended that ribbon cutting. He also said the Car' Show was spectacular and he gave accolades to Linda Jacobs for putting the Art Show together in the Commission Chambers. He also thanked the Fire Department and two Vet Businesses for their participation in the special dog breathing apparatus that was displayed at the Car Show. He thanked Mr. Williams for helping with Winsor Manor. He said regarding the 911 display, he saw people stopping by the monument all day and was very well done. He had a meeting with Old Florida and was told the Car Wash business is under contract for something else. He would like an update from their City Attorney about the cure plans for State Road 4.34 for road widening. CC 09-15-14/7 Mr. Langley said he would have to get with Community Development on that because that deals with site plans. 9. ANY ADDITIONS OR DELETIONS TO THE AGENDA. Mr. Williams requested Item 1OG be added to the Consent Agenda. Deputy Mayor Durso moved to add Item IOG to the Consent Agenda. Seconded by Commissioner Maingot and carried by a unanimous voice vote. 10. CONSENT AGENDA A. Approve Minutes of the September 3, 2014 Regular Meeting. B. Approve the Monthly Expenditures for August and September 2014. C. Approve the Monthly Financial Report for August 2014. D. Approval and authorization to allow the City Manager to place a bid in an amount not to exceed $180,000 at public auction for certain real property. i E. Authorization to Proceed with Wage Adjustments relating to Non -Union Employees on October 1, 2014. F. Approve an increase in the amount of $14,631.43 to the Blue Ox Enterprises Purchase Order for the finalconstruction of the Palmetto Avenue Sewer System Project. Added On. G. Approve a purchase order in the amount of $20,660.16 to Rep Services for shade structures on playground equipment at Reiter Park. Deputy Mayor Durso moved to approve the Consent Agenda as presented. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. 11. PUBLIC HEARINGS C. Read by title only and adopt Ordinance No. 14-2047, approving the extension of the Non -Exclusive Franchises for the Collection of Commercial Solid Waste and/or Recovered Materials for an additional six (6) months. i Mr. Langley read Ordinance No. 14-2047 by title only. i Mayor Cortes opened the public hearing. No one spoke in favor or in opposition to Ordinance No. 14-2047. CC 09-15-14/8 Deputy Mayor Durso moved to close the public hearing. Seconded by Commissioner Maingot and carried by a unanimous voice vote. Deputy Mayor Durso moved to adopt Ordinance No. 14- 2047 as presented. Seconded by Commissioner Maingot and carried by a unanimous roll call vote. 12. REGULAR BUSINESS A. City Commission consideration and approval of the Final Plat for Palermo Vista (131 Longwood Hills Road). Deputy Mayor Durso moved to accept Item 12A as presented. Seconded by Commissioner Maingot. Mr. Langley said all the legal documents have been provided, it is just a matter of them being recorded and providing the evidence required to record the Plat. He stated subject to the conditions he is fine with moving forward tonight. Motion carried by a unanimous roll call vote. B. Approval of an.Agreement with the International Union of Operating Engineers Local 673 and the City of Longwood. Deputy Mayor Durso moved to approve item 121=1 as I presented.. Seconded by Commissioner Maingot. Deputy Mayor Durso thanked Mr. Williams for his efforts in getting this completed with the MOE union. Motion carried by a unanimous roll call vote. C. Mayor Cortes requests the Commission conduct an Election of a New Mayor, since he desires to step down as the Mayor. Mayor Cortes thanked the Commission and residents for the opportunity to serve as their Mayor. He said it has been�a rewarding and humbling experience. He said even though he had submitted his resignation per Florida Statue back on June 5t' as a City Commissioner, to be effective on November 4t' , he has decided to resign tonight as Mayor. He said it takes additional time requirements to attend the many events which he has not been able to attend. He said even though he can continue, as a Commissioner he would not be able to devote all the extra time needed as Mayor since he is now devoted to a campaign for State House District 30. He wished the new Mayor the best, and he CC 09-15-14/9 turned the gavel over to Mr. Langley to conduct the Election of Mayor. Commissioner Sackett asked questions of the City Attorney. He first asked if they need to accept the resignation of the Mayor. Mr. Langley said under the City Charter, the position of mayor is served at the,pleasure of the City Commission. Therefore, the election can be held at any point, including upon the request, not necessarily upon the resignation of a member. Mr. Langley said they may accept the resignation, but are not required to accept that he has resigned. ! Commissioner Sackett asked if it turns to the new mayor under Robert's Rules of Order or their Charter. He said in Robert's Rules of Order it says the Deputy Mayor automatically becomes the Mayor. Mr. Langley said under the Charter, the Deputy Mayor serves only in the absence or disability of the mayor, not in a vacancy of the i position of the mayor. Commissioner Sackett said on page 442 of Robert's Rules it states the Deputy Mayor becomes the Mayor. I Mr. Langley said the Charter supersedes Robert's Rules of Order. I Commissioner Sackett stated he just wanted to conduct this correctly. Mr. Langley opened the floor for nominations of Mayor. Commissioner Sackett nominated Deputy Mayor Durso as Mayor. Deputy Mayor Durso accepted the nomination. Commissioner Weller nominated Commissioner Maingot as Mayor i Commissioner Maingot accepted the nomination. Deputy Mayor Durso declined the nomination for Mayor. Mr. Langley closed the floor for nominations. Nomination of Commissioner Maingot carried by a four -one (4-1) roll call vote with Commissioner Sackett voting nay. Mayor Maingot was handed the gavel. CC 09-15-14/10 13. CITY MANAGER'S REPORT. Mr. Williams said he will be out of the office this week on Thursday and Friday. He will be turning over acting duties to Chief Hickson because lie will be out of the; State. He congratulated Mayor Maingot and infonned him of the Mayors and Managers meeting tomorrow at 11:30 a.m. at Winter Springs. 14. CITY ATTORNEY'S REPORT. No report. 15. CITY CLERK'S REPORT. No report. 16. ADJOURN. Mayor Maingot adjourned the meeting at 8:21 p.m. John C. MaifiLxot. for ATTEST: Michelle Lpgo, �ti."'� rk CC 09-15-1.4/11 This Page Left Blank Intentionally. CC 09-15-14/12