CC09-29-14Min_SMLONGWOOD CITY COMMISSION
Longwood City Commission Chambers
175 West Warren Avenue
Longwood, Florida
SPECIAL MEETING
MINUTES
September 29, 2014
7:00 P.M.
Present: Mayor John C. Maingot
Deputy Mayor Joe Durso
Commissioner Bob Cortes
Commissioner Brian D. Sackett
Commissioner Mark Weller
Dan Langley, City Attorney
Jon C. Williams, City Manager
Michelle Longo, City Clerk
Troy Hickson, Police Chief
William Gulbrandsen, Fire Chief
Pam Barclay, Finance Director
Sheryl Bower, Community Development Director
Lee Ricci, Human Resources Director
Tom Smith, Streets & Fleet Division Manager
Richard Kornbluh, Utilities Division Manager
Chris Kintner, Planner
Cindy Carbonell, Battalion Chief
1. CALL TO ORDER. Mayor Maingot called the meeting to order at 7:00
p.m.
2. PUBLIC HEARINGS
A. Read by title only and adopt Resolution No. 14-1361 adopting a
Five Year Capital Improvement Program for the Fiscal Years
2016, 2017, 2018, 2019, and 2020 pursuant to the requirements
of Section 6.07 of the City Charter.
Mr. Langley read Resolution No. 14-1361 by title only.
Mayor Maingot opened the public hearing. No one spoke in favor
or in opposition to the Resolution.
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Commissioner Cortes moved to close the public hearing.
Seconded by Deputy Mayor Durso and carried by a
unanimous voice vote.
Deputy Mayor Durso moved to adopt Resolution No. 14-
1361 as presented Item 2A. Seconded by Commissioner
Sackett and carried by a unanimous roll call vote.
B. Discussion and consideration for Ordinance No. 14-2039
considering applications submitted by Weston Park LP for a
Development Agreement, Planned Development and Site Plan
for the Weston Park Development, a 208-unit apartment
project located adjacent to the SunRail Station.
Mr. Langley read Ordinance No. 14-2039 by title only. He stated
this is the first reading and public hearing of Ordinance No. 14-
2039, and is considering the approval of three (3) development
orders for the proposed Weston Park project, which consists of
applications for a Site Development Plan, a Planned Development,
and a Development Agreement. He said each of the development
order applications must be evaluated under their respected criteria
for approval as set forth in the Longwood Development Code,
including Section 10.2.0, 10.4.0, and 10.5.0. He said in all
development orders approved by the City Commission they are
required by law to be consistent with the City's Comprehensive
Plan.
Mr. Langley said this matter is Quasi -Judicial and explained the
proceedings and requirements. He asked the Commissioners to
disclose any ex-parte communication they may have had on this
matter. Commissioner Weller said when he was first elected, he
met with Mr. Jonathan Wolf, his staff, and City staff and discussed
the development, along with some telephone conversations through
the months. Mayor Maingot said he also met with Mr. Wolf,
specifically dealing with'the landscaping of this project along with
a project on Orange Avenue. Commissioner Cortes said he met
with Mr. Wolf and City staff regarding the details of the project.
Deputy Mayor Durso said he has met with Mr. Wolf several times
and City staff regarding the details of everything from the design
to the financial impact. Commissioner Sackett said he has done
the same as the other Commissioners.
Mr. Langley stated they have had public workshops on this
particular development and they incorporate by reference, those
proceedings and are reflected in the minutes of this Commission.
Mr. Langley said due to the complexities of the Development
Agreement and the need to arrive at a tentative consensus between
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the Commission and the developer on some business -level
decisions, the City staff is recommending that the public hearing
be bifurcated into two parts. He said the first part, being part of the
public hearing, would focus on the terms of the Development
Agreement itself and the business terms that need to be discussed.
He said City staff, the applicant and members of the public would
be afforded an opportunity to speak. The second part of the public
hearing would focus on the Site Development Plan and the Planned
Development, which again, City staff. the applicant, and members
of the public would be afforded the opportunity to speak prior to
the public hearing being closed and the Commission making a
decision.
Mr. Langley said anyone wishing to speak on behalf of or in
opposition to Ordinance No. 14-2019 is requested to stand and be
sworn in by the City Attorney. Upon being sworn -in, if they have
not already done so, please complete the forms for Request to
Speak: during Public Hearing and return them to the City Cleric
prior to speaking. He staged the applicant shall have the right to
1-1
cross examine all persons speaking concerning this agenda item,
and those persons shall be allowed to cross examine the applicant.
Mr. Langley then swore -in City staff, the applicant, and those
wishing to speak.
Mr. Langley went through the Development Agreement and the
terms of the project which the agreement deals with. He pointed
out that the conditions of approval for this project include the
approval of certain waivers to the City's Code, and are
incorporated into the Development Agreement. It: deals with the
City providing certain utilities to serve the project, which have
already been completed. It also provides for the City to make a
contribution toward the project by moving forward is.i constructing
the Phase One Master Storm Water System and providing the
project access to that storm water system. It also provides for a
certain time frame for the City to accommodate that construction
and final completion of the storm water system. It affords a force
de'jour clause that deals with unintended or unexpected delays that
may occur to the project and their ability to obtain extensions to
that project. It deals with the developer's requirement to construct
the elevated parking structure according to the Site Plan, and to
come back to the City during the third and fourth floor
construction to provide for displaced parking during construction.
It provides for the project to be governed by and in accordance
with the Site Plan, and incorporates the deviations requested by the
applicant as being approved and for the developer to comply with
the conditions of those deviation approvals. It also deals with the
specific dwelling unit sizes and the type of dwelling units. He said
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on -street parking on Myrtle Street will have modifications by the
developer. He said there are two (2) sections to the Development J
Agreement that have proposed language and alternative language
proposed by the developer, paragraphs 28 and 32.
Mr. Williams stated they are okay with the staff s perspective for
paragraph 32.
Questions were asked by the Commission regarding timely
completion, personal guarantee and if they are going to be named
on the performance bond.
Mr. Langley said the developer shall have the project fully
completed in accordance with the Site Plan within the earlier of
fifteen (15) months from the issuance of site construction permits,
or thirty (30) months from the effective date of this Agreement.
Regarding the personal guarantee, he said it is possible but the
developer would have to agree to it and would have to identify the
asset. Regarding the performance bond, he said under the
developer's proposal alternative, they would be named as a dual
oblige, along with the mortgage holder on the property.
Mr. Williams said the largest item of the developer's agreement
relates to paragraph 28, City's Subsidy for the Project. He said
staff has presented in the Development Agreement their position `J
regarding the subsidy, which includes a waiver of the impact fees
on the last one hundred (100) units of the project totaling $300,000
with the balance of the non -waived development assisted fees to be
paid in ten (10) equal installments via non=ad valorem assessment.
He said the $300,000 was originally approved by the City
Commission via a Memorandum of Understanding in August,
2012. He said they presented the agreement to the developer, who
had some concerns and objections to staffs proposal and
submitted some alternative language for the City to consider. This
includes the subsidy of waiver of fees, totaling $868,556.80 to be
made up of a waiver of impact fees in the amount of $699,140.80,
a waiver of building permit fees totaling $'107,731, and a
contribution for the Myrtle Street parking improvements that
benefits the City in the amount of $61,685 to be paid by the City.
Mr. Williams went over why the City would consider a waiver of
fees on this project. He stated how the project will serve as a
catalyst to economic development and the over 500 residents will
buy local and shop local. He said the estimated cost of the project
cost is to be $28,400,000, and to his knowledge, this is the single
largest project the City has seen since the hospital was built. He
said once constructed the project will create thirty (30) temporary
jobs and seven (7) permanent jobs. He said they will be targeting
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renters with incomes from $37,900 to $75,000 a year and ridership
at the Sun -Rail Station should increase as well. He then showed a
slide of all the fees, described what they consist of, who pays them
and pointed out when they look at all the fees combined, they total
$1.2 million dollars. The next slide consisted of additional impact:
fees, which had been requested to be waived, which is inclusive of
the permit fees. He said there is a section that looks at the City's
investment and he looked at revenue considerations and they are
very conservative. He did his analysis based on what he felt was
the best measure and it is a return on investment stated in years.
He explained each item on the slide. He stated they believe the
project will have as an estimated initial year of taxable value of
$20.8 million dollars. He said at their current property tax rate that
will yield an ad -valorem tax of about $114,500 dollars. He went
over other fees and what that would generate on an annual basis.
He went on to discuss three (3) scenarios based on a return on then
investment and a calculation of years along with options for
waiving fees. He also discussed future cost considerations that
will potentially come forward and went over those specifics. He
pointed out two (2) additional future costs that include the need for
two (2.) additional police officers and three (3) firefighters,
including equipment. In addition, it has been identified there is a
need for a Quint, a small aerial truck.
Discussion took place and questions were asked about waiving the
building fees and how it would affect the budget.
Mr. Williams showed a comparison of their fees to the surrounding
communities and also compared their building permit fees. He
said their building permit fund is set up as a separate entity from
the general fund. He stated they believe the revenues that are
generated from the fund will cover the cost of the fund. If there is
a shortage, then the general fund makes that up. If they waive
those fees, they have the ability to dictate over time how long they
will have to pay those fees back, but the general fund will be the
one to make that contribution back. He showed slides of recent
projects that have been completed within the City and a
comparison of their development assisted fees with Lake Mary,
Altamonte Springs, Winter Springs and Seminole County. He
described how they operate and have their own waste water
treatment facilities. He said Longwood and Lake Mary contract
with Seminole County for the waste treatment, so that: is a little
different and Longwood is most comparable to Lake Mary. He
also went over and showed a slide comparing Longwood building
fees with. Altamonte Springs and Lake Mary.
Mr. Langley said at this point it would be appropriate for the
developer to present and following that would be public input.
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Mr. Jonathan Wolf, 1105 Kensington Park Drive, Altamonte
Springs, Florida said the agreement they are working on this
evening is a component of an innovative, public/private
partnership. He said it includes the County, FDOT, and FTA. It is
a first for the region and setting a sensible, well thought out, trans -
oriented design communities. He said there is a lot of innovation
of the land, design, and joint use between public and private, storm
water, and public/private funding. He said this will bring residents
to the City of over 500 living in the downtown area and ridership
on SunRail. He said a lot of revenue will come back to the City in
the form of taxes, paying sales tax, shopping, and additional
employees to the City. He thanked members of the community
and City staff for passionately thinking about how to help this
community. He stated how they provide the guarantees to ensure
this community gets built and it is all multi -level. He said they
have a major financial institution that is bringing over $20 million
dollars and they have a set of marketplace requirements, including
him stepping up with a guarantee and bringing over $6 million
dollars to this community, completion dates, and payment in
performance bonds to make sure the job gets built and built on
time. He said City staff told him they wanted additional
protections, which gave rise for the ability for the City to lien the
property.
Mayor Maingot asked Mr. Wolf if he was agreeable to all he had
heard so far.
Mr. Wolf replied that he is in total concurrence.
Mayor Maingot said it is appropriate to go on to public input.
Sheryl Bryant, owner of The Wild Hare, 335 North Ronald Reagan
Boulevard. She said she is excited about the project. She thinks it
will increase economic development in the area and will provide a
catalyst for exciting things to happen in the community. She did
state she was a little upset when she saw that fees were being asked
to be waived. She said when they look at it, and what the taxes
will be coming back to the City from the project it is worthwhile.
She also stated that Longwood should look at the fees being
charged and how they can be a deterrent for a business. She thinks
the project will help with revitalization to the downtown area.
Mr. John Kovel, 1415 Arbor House Court, said he is a little
concerned with the dollar figure specified for income for renters.
He said he is concerned with low-income rental amounts because
low income generates crime and he does not want to see any crime
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in their downtown area. He said buy local and shop local was
mentioned and he does not know -of a department store locally or
grocery store.
Mr. Wolf addressed Mr. Kovel's concerns and said the apartments
will rent from $960 to over $1,400. He said this is commensurate
with apartment communities that are in Winter Park, near the
Florida Hospital area and to a community being constructed in
Lake Mary. He said the rents are just a few dollars apart from each
other and clearly a more upper level community.
Discussion ensued on the rental costs and the income ranges that is
the target for the community.
Richard Grimaldi, I I I Longwood Street, asked on what basis they
came up with needing two (2) additional policemen and three (3)
additional firefighters with equipment.
Fire Chief Gulbrandsen said the estimation on the fire services
needs are based on ISO (Insurance Services Organization of
America), that regulates the fire service and cost of fire insurance
service coverage throughout the country. He said they recently
had art ISO evaluation of the City. They look at the number of
buildings that are more than three (3) stories in height and
determine the need of an aerial truck within a 2.5 mile response
radius based on that number. He said they currently have four (4)
structures in the City limits and this development constitutes an
additional four (4) structures because of its configuration and
square footage.
Police Chief Hickson said they are not looking at only residential
population but also the influx of traffic and parking issues. He said
the narrowing of the roadway and potential retail in the area, it will
be a pedestrian friendly development, for which there will be a
stronger demand for On Traffic Control and Direction for Law
Enforcement. He said it is difficult to state the formula used to
determine how many officers will be needed, because it is all
forecasting and prediction. He said regarding crime opportunity
with parked vehicles for a long time, property crime could
increase. He said with SunRail coming from several other
counties, they know criminals do use public transportation as a
means to flee one area to get to another and bring problems here.
He said two (2) additional officers would give them an additional
officer per day.
Discussion ensued. Comments were made regarding adding
L-- additional personnel and how it was not being approved, only a
consideration for a potential need in the future. Additional
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comments from the Commission were made on their support of the
project and areas of concern. J
Commissioner Sackett said he would like to move forward quickly
right now and call for a vote.
Mr. Langley said all three (3) applications are on the same
Ordinance, so they will vote later, but he said what they need to do
now is draw some sort of consensus on the direction on the subsidy
aspect of it because that seems to be the open-ended item right
now. He said if there is any request for changes they may need to
communicate with the developer.
Mr. Williams said they can take the developer's proposal as is and
remove staff s proposal and establish that consensus. He stated
they can accept staffs proposal which was the first paragraph in 28
and reject the developer's proposal, or they can attempt to have
some sort of modification of the staffs proposal and the
developer's.
Discussion ensued regarding the construction costs for parking
spaces on Myrtle Street.
Mr. Langley said if an individual Commissioner would like to see
a modification to the developer's proposal, he thinks they should `J
direct the question to Mr. Wolf and his team. He said they can ask
if he would consider this change or this alternative and get this
dialog with the developer started.
Mr. Wolf replied to Commissioner Weller about other
communities coming in and looking at what types of financial
assistance or otherwise,is offered. He said they are working with
staff on another senior community about a block away that is $17
million plus, which will be paying the City upwards of $600,000
and paying all the fees for that one. He said there are a lot of
public/private elements through this partnership. He said they are
spending about $100,000 along Church Street. There are overhead
lines and the water plant is serviced from those lines. He said they
thought for aesthetic reasons they should remove those overhead
lines, so they are paying $100,000 to have them buried by Duke
Power. He said there are other similar elements, such as.sidewalks
around the community which are wider, have planters, have
seating, and they will be maintaining them as well as building
them. He said at the intersection of Longwood and Church they
will be making that into a community feature with some pop up
retail and different venues. He said the cost of building that is
about a quarter of a million dollars. He said their construction
lender asked for a million dollars to better balance the numbers and
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City staff said this is what they can do. lie said they are not
comfortable with anything above but they can present what is the
developer's alternative with the number of $860,000 dollars. He
said that was a buy -in from all of the constituents to make this a
successful project. He said if they change the numbers, they are out
of bounds because they do not have enough funds.
Mr. Langley asked if they are drawing a consensus to proceed with
the developer's alternative paragraph 28.
It was the consensus of the commission to proceed with the
developer's alternative paragraph 28.
Mr. Langley said there are some contingencies to the effectiveness
of this agreement. He said because of the public/private nature of
this project and the use of lands that are also owned by the
Department of Transportation (DOT) and City right-of-ways, there
are certain contingencies before this agreement and the
development approvals that are being considered might become
effective. He said there is a need to bring back two (2) agreements
with Seminole County. One is a Storm Water Capacity Agreement
to accommodate storm water from lands that the County will
eventually acquire from the DOT. He said that agreement is a
contingency to the effectiveness of the parking garage agreement
that DOT, the County, and the developer are working on. There is
also an agreement the County is -requesting of the City called a
Development Agreement, which is between the County and the
City, which the County is requiring in'order to give them vested
rights in the construction of the third and fourth floor of the
parking garage. He said those. Agreements have to come before
the Commission, and the County has to also approve them., so that
is something in their near future they need to deal with. He said
there is also the requirement that the DOT, County, and Developer
Parking Garage Agreement get approved and executed and be
brought to them because the development has to have all property
owners' approval before it can proceed to be finally approved by
the City. He said all property owners have to consent to a
development order that is issued by the City. That is something
that has made significant progress and they have asked staff for
that Agreement to be finalized and provided before the second
reading and adoption of this Ordinance.
Commissioner Cortes asked if they are going to be setting the date
for the second hearing.
Mr. Langley said he discussed this with Mr. Williams and they
should schedule a second reading and adoption hearing and hope
the developer, DOT, and County can get that Agreement back: to
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them in time for the second hearing. He said if they do not, they
can continue that hearing to a time certain..
Mr. Williams said they decided on October 20t' for the second
final reading.
Mr. Langley said the vacation and abandonment proceedings for
Jessup and Myrtle Streets that are mentioned in the Development
Agreement need to be scheduled for first and second reading. He
said they are working with the County to try to get those back as
soon as possible.
Mayor Maingot called upon Mr. Kintner.to present the presentation
on the Site Plan and Site Development for the apartment complex
and the parking garage.
Mr. Kintner presented the site plan and reviewed the process on
how they got to the point where they are today. He said the site
plan went before the Commission at the March 3, 2014 City
Commission Meeting and what deviations were given at that time.
He listed several deviations from the site plans. He went over
some of the changes that have come up since March 3, 2014. He
said staff would recommend incorporating the recommendations
shown in the Agenda Memo. They are as follows:
Staff recommends that the following conditions be included in any
approval (please note that some of these items may have been
addressed or may be in the process of being addressed by the
applicant):
(Planning) Deviation #5 is subject to and condition upon
the following conditions: (i) these loading zones shall be
monitored by the Project's property management to ensure
compliance with the conditions of this deviation #5; (ii) the
spaces shall be utilized safely and in a manner that does not
block sidewalks, roadways or other access points; (iii)
those utilizing loading spaces located on public rights -of -
way or adjoining public rights -of -way shall utilize
designated crosswalks and comply with any other
conditions of right-of-way use imposed by ordinance, rules
and regulations or by condition of any right-of-way use
permit or authorization; and (iv) the utilization of these
loading zones is temporary in nature (limited to 2 hours
with Developer providing signage indicating such
limitation) and such limitation shall monitored and strictly
enforced for compliance by property management. The
City reserves the right, at any time, to rescind the approval
of and to affirmatively prevent further use of any loading
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zone which the City determines creates a traffic or public
safety hazard; or otherwise fails to comply with the
conditions of this deviation #5.
® (Planning) In addition to the handicap compliant ramps
shown at the NE and NW corner of Church Ave and. Myrtle
St. on the plans dated May 21, 2014, the applicant shall
provide handicap ramps for the following locations. The
additional ramps shall be included on the plans submitted
for Building Permits. No Certificate of Occupancy shall be
issued until the ramps have been installed, inspected and
approved.
o A ramp to both the east and west side of Myrtle St.
that will accept a crosswalk originating from the
existing sidewalk south of Church Ave.
o A ramp at the corner of Myrtle St. and Longwood
St. that will accept a crosswalk originating from the
north side of Myrtle St. This will require
coordination with and approval by Public Works
and Convnunity Development regarding location.
o A ramp at the intersection of Church Ave. and
Longwood St., accepting a crosswalk from. the
south side of Church Ave. This will require
coordination with and approval by Public Works
and Community Development regarding location.
• (Planning) A photometric Plan is a required site plan
submittal, at the applicant's request this has been deferred
to the building permit review.and will need to be submitted,
reviewed and approved prior to the issuance of a building
pen -nit.
• (Utilities) Prior to FDEP wastewater applications and
FDEP water applications being signed by the Utilities
Manager for submittal to FDEP the applicant will pay the
required development assistance frees.
• (Engineering) Prior to building permit approval, the
applicant must obtain additional survey information in .the
form of spot grades and topographic contours to
sufficiently encompass the land area where compensating
flood storage is proposed (i.e., excavation and grading
immediately east of FDOT's stormwater pond for
Longwood's Sun -Rail station).
• (Engineering) Prior to building permit approval, the
applicant must revise the Grading & Drainage Plan (Sheet
C-300) to show the proposed grades, side slopes and
excavation volumes for the compensating flood storage that
I is proposed immediately east of FDOT's stormwater pond
for Longwood's SunRail station. The environmental
impacts that are anticipated waterward of the surveyed
jurisdictional line that was previously approved by the St.
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Johns River Water Management District (SJRWMD)
should also be shown and quantified.
• (Engineering) Prior to building permit approval, the
applicant must submit final calculations for the proposed
floodplain encroachment and compensating storage
volumes. The previously estimated compensating storage
volume should be reviewed and updated (if necessary) as
additional information becomes available (i.e, the revised
Grading & Drainage Plan as discussed above).
• (Engineering) Prior to building permit approval, the
applicant must submit pipe sizing and hydraulic grade line
(HGL) computations for the proposed drainage, systems,
excluding the proposed offsite drainage system that was
previously analyzed as part of the commuter rail design.
• (Engineering) Copies of the SJRWMD permit applications,
supporting information and ultimately the approved permits
should be provided to the City for their files as soon as the
information becomes available.
• (Police) Select and light "safe routes" so that these become
the focus of legitimate pedestrian activity after dark. A
minimum of 5 Blue lights with call boxes are
recommended in the parking areas.
• (Police) Pathways should be direct and all barriers along
pathways should be permeable.
• (Police) Vegetation should be used as a barrier to deter
unauthorized access.
• (Police) Avoid landscaping which obstructs natural
surveillance and allows intruders to hide. Avoid vegetation
that conceals the building entrance from the street.
Deputy Mayor Durso asked the developer to address the listed
deviations to make sure he is comfortable with them.
Commissioner Cortes said at a previous meeting they discussed the
garbage pick-up process and he did not see it in the development
agreement.
Mr. Kintner said he would have to check on that and have it
addressed when it comes back at the October 20t' meeting.
Commissioner Weller asked questions about the guide book that is
used by staff and how it came about.
Sheryl Bower, Development Director, said the guide book came
about as the second step of a vision document that was created a
few years previously. She said they beefed up the requirements
and needed to have a code that better implemented that vision and
they hired AECOM to create that book and paid about $150,000.
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She said there was community input on all of that. She said for
future development on Church they will have to revisit it to see
how the two developments/projects line up. There could
potentially be a request to reduce that set -back requirement for
anything that comes afterwards.
Discussion ensued on the potential to grant deviations in the future
and how every development application stands alone and each
project is evaluated under the criteria in the Land Development
Code independent of other developments.
Mr. Gary Brink, 1101 ]�'ensington Park Drive, Altamonte Springs,
said regarding the dumpster,they can get an agreement with the
waste management company that is going to serve the job. He said
it is not a standard construction dumpster, it is actually a
compactor. He said part of the compactor goes with the dumpster
when they pull it out, so they have no choice but to turn around to
empty it and bring back their own dumpster and compactor. He
said he has been in contact with Waste Pro and they are in
complete understanding that when they pull the dumpster, there is
nothing else that sits there. He said all ramps and cross walks will
be in compliance with ADA because he has to meet that for the
Florida Building Code as well.
Mr. Langley had a question for staff on deviation 6, in Exhibit C,
and felt loading zones in relation to the garbage area was
addressed.
Mr. Kintner said he would have it clarified better in that section.
Mayor Maingot asked if anyone wished to speak in favor or in
opposition to what they have just heard. No one spoke in favor or
in opposition.
Deputy Mayor Durso moved to close the public hearing.
Seconded by Commissioner Cortes and carried by a.
unanimous voice vote.
Mr. Langley said they have the option of continuing, a motion to
approve, a motion to approve with changes, or a motion to deny.
He said if they are inclined to approve, given the consensus earlier,
he had a motion to consider.
Mr. Langley read the following motion: Motion to approve
Ordinance No. 14-2039 on first reading subject to City staff
recommended conditions set forth in the September 29, 2014
Agenda Item Memorandum, and with the developer's proposed
paragraphs 28 and 32 of the Development Agreement, and set
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October 20, 2014 as a second reading and public hearing and
adoption of the ordinance. J
Deputy Mayor Durso so moved. Seconded by
Commissioner Sackett seconded and carried by a
unanimous roll call vote.
3. REGULAR BUSINESS
A. Discussion regarding placement of a third rescue in service.
Fire Chief Gulbrandsen presented as a follow up budget discussion
on the concept of staffing of a third rescue. He said regarding the
Certificate of Public, Convenience and Necessity (CPCN), he has
had a number of meetings with the county's public safety director,
Mr. Stone. After a review of the county ordinance, Mr. Stone
believes if the emergency call originates within the City there is no
need to modify or change the existing document. Therefore, the
City would still be required to meet all requirements of Florida
Statutes Administrative Code, prior to units being placed in
service. He is referencing statutes which govern EMS operations
throughout the state. He said their current CPCN would allow
them to enhance the level of service to provide services to the
South Seminole Hospital as it originates within the City of
Longwood. He said they have had meetings with South Seminole
Hospital, which occurred that morning. It included the City
Manager, the Hospitals CEO, himself and the hospital's
Emergency Services Director. He quoted some statistics from
South Seminole Hospital staff. He said the hospital was
encouraged that they would be able to extend the service because.
the current situation is to wait for a unit coming from downtown
Orlando just to pick up the patient. He said the wait time, as
provided by the hospitals is 20 minutes up to 90 minutes,
depending on traffic. He discussed how this is not competing
rather augmenting the status quo. He said they made it clear to the
hospital they are not in the non -emergency transport business or a
routine transfer or a patient that needs dialysis. He said they would
be for emergent patients based on a clinician's determination..
Discussion ensued and questions were asked about the time it takes
for a private carrier coming from Orlando.
Chief Gulbrandsen went on to discuss 911 calls and how they have
missed roughly two -hundred fifty (250) 911 calls within their first
response area assigned by Seminole County. He said the coming
of five hundred (500) people to be housed at the new apartment
complex will add to increased demands, and this is a step in the
right direction to provide that service in the future. He said
staffing a third rescue will also improve their 911 service by
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reducing response times and will protect their ISO Class 2 rating
by retaining the cross -trained firefighter paramedics. He went over
the Class 2 rating and how it goes into effect October lst, and that
it is based on a review ISO did after a three (3) month study. He
stated if they do not retain the SAFER Grant personnel they may
not keep their Class 2 rating. He said their proposal is to initiate
service within the first quarter of the next fiscal year, retain the
SAFER funded employees and implement staffing of the third
rescue. He stated they would closely monitor call volumes and
report back to this City Commission after January 1, 2015 with a
cost revenue analysis to determine fiscal impact. He said overall
personnel costs would be less than budgeted due to the retirement
of three (3) senior personnel. He said cost of equipment and
vehicle are already included in the fiscal year budget and the cost
revenue analysis indicates that the third rescue should be rolled
back to an eight (8) to twelve (12) or peak load staffing and they
can do that. He went over when most of their calls occur and
potential money this could generate.
Discussion ensued and questions were asked about funding for the
SAFER Grant, staffing needs, potential revenues and possibility
for a Memorandum of Understanding with South Seminole
Hospital.
Mr. Williams emphasized he is very concerned over the fact They
don't have a formalized. agreement right.now and the window of
opportunity that they are boxing themselves in, doesn't leave a_lot
of time to get something formal to the Commission. He would like
to hear from the Battalion Chief Carbonell and the -Finance
Director.
Ms. Barclay, Finance Director, said she will attest to the numbers
for the cost projections, namely, the $380,000 for current staffing.
She said that is exactly what it is and includes overtime. She can
attest to all the capital leases on the right side, but with revenue
projections she is with Mr. Williams and Chief Gulbrandsen. They
are very volatile, there is nothing etched in stone, and thinks it is a
risk, but one worth taking.
Deputy Mayor Durso said the lack of a formality concerns him, but
he is very supportive of the idea. He thinks it is worthwhile to
look at for January Pt and analyze the numbers to see if they are
trending up or down, and if they have some kind of formal
contractual agreement with. South Seminole Hospital, he will be all
for it.
'—� Commissioner Cortes asked Chief Gulbrandsen what is to stop the
hospital right now from calling 911 and the Longwood Fire
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r
Department showing up to transport a patient that has emergent
care. .�
Chief Gulbrandsen said they have had to do that, and he called
upon Battalion Chief Carbonell to attest to that.
Battalion Chief Carbonell said they have gone there on duty under
911 emergency conditions for a. number of things, both simple and
critical, but not generally to transport someone from their City to
another agency
Commissioner Cortes moved to approve the request to keep
the SAFER Grant employees, with the caveat only for the
three (3) months to cover the three (3) personnel retiring
and to review by January 1st, including a Memorandum of
Understanding (MOU) that would cement the revenue
portion. Seconded by Commissioner Weller and carried by
a unanimous roll call vote.,
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4. ADJOURN. Mayor Maingot adjourned the meeting at 9:40 p.m.
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