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CC10-06-14MinLONGWOOD CITY COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES October 6, 2014 7:00 P.M. Present: Mayor John C. Maingot Deputy Mayor Joe Durso Commissioner Brian D. Sackett Commissioner Mark Weller Dan Langley, City Attorney Jon C. 'Williams, City Manager Michelle Longo, City Clerk Troy Hickson, Police Chief William Gulbrandsen, Fire Chief Pam Barclay, Finance Director Sheryl rower, Community Development Director Chris Capizzi, Leisure Services Director Lee Ricci, Human Resources Director David Dowda, Night Commander Lilly Sexton, Fire Marshal Tom Smith, Streets & Fleet Division Manager Richard Kornbluh, Utilities Division Manager Chris Kintner, Planner Tom Krueger, Economic Development/Special Projects Manager 1. CALL TO ORDER. Mayor Maingot called the meeting to order at 7.00 p.m. 2. OPENING INVOCATION. Dr. Ron Smith, Lead Pastor with First Baptist Church Altamonte Springs gave the invocation. 3. THE PLEDGE OF ALLEGIANCE 4. COMMUNITY ANNOUNCEMENTS. Ms. Longo read the following announcements. A. The "Downtown Longwood Cruise -In" Car Show will be held on Saturday, October 11, 2014 from 5:00 p.m. until 8:00 pan. �. in the Historic District of Longwood located off of Church Avenue. CC 10-06-14/1 B. Senior Matinee will be held on Wednesday, October 15, 2014 J from 1:30 p.m. until 3:30 p.m., Longwood Community Building, 200 West Warren Avenue. This month's feature is The Cutting Edge. 5. PROCLAMATIONS / RECOGNITIONS A. Nomination of Beautification Award. Commissioner Sackett nominated Wild Hare located at 335 North Ronald Reagan Boulevard. Deputy Mayor Durso seconded the nomination. Nomination carried by a unanimous voice vote. B. Proclaiming October 23 through October, 31, 2014 as "Red Ribbon Week". Mayor Maingot read a Proclamation proclaiming October 23 through October 31, 2014 as "Red Ribbon Week". He presented the Proclamation to Mr. John Gionet with the Orlando Devil Dogs Young Marines. Photographs were then taken. C. Proclaiming the week of October 5 through 11, 2014 as "Fire Prevention Week". Mayor Maingot read a Proclamation proclaiming October 5 through October 11, 2014 as "Fire Prevention Week". He presented the Proclamation to Ms. Lilly Sexton, Fire Marshall. Photographs were then taken. D. Presentation of the 2014 Key to the City Award to Mr. Eugene Gray and designation as Honorary Member of the Longwood Police Department. Mayor Maingot read a Proclamation that outlined a biography on Mr. Eugene Gray. He then presented Mr. Gray with the Proclamation and Key to the City Award. Photographs were then taken. Chief Hickson read a statement about Mr. Gray and designated him as an Honorary Member of the Longwood Police Department. He then presented him with a badge and photographs were taken. E. Recognizing Commissioner Bob Cortes for his dedicated service to the City as Mayor, May 2014 to September 2014 as well as for his service to the City as a City Commissioner from November 2009 to September 2014. CC.10-06-14/2 Mayor Maingot recognized Commissioner Cortes for his dedicated service to the City as Mayor and as a City Commissioner. He then presented him a plaque and photographs were then taken. Recess for five (5) minutes. 6. BOARD APPOINTMENTS. None 7. PUBLIC INPUT A. Public Participation. LiLdy Coad, 1695 Grange Circle, Longwood said she was there regarding the Parks & Recreation Board and the Td Annual Chili Cook -Off which is coming up next month and to challenge the Commissioners to support the Board by attending, and selling tickets to the event, as well as cook or find a sponsor. She also said it would be special to challenge some Commissioners from another city to come and compete against each other. She said this year there will be two (2) people's choice awards and a judges choice. 8. MAYOR. AND CONINIISSIONERS' REPORT District 92. Deputy Mayor Durso said he had a major issue to discuss. He said they had record rain in September and the problems that his district faces as a result of all this rain are exacerbated. He said he has discussed this with the City Manager in reference to potential solutions for those problems. He said they did a stormwater aerial within the past five (5) years and they also have some new flexibility because of the leeway they have been granted by the voters to take on larger capital projects. He wanted to make everyone aware that over the next couple of meetings he plans to bring some of this forward. He stated they found out in the aerial, his district is one of the lowest -lying areas of the City. He said whenever it rains two (2) or three (3) days in a row peoples' lawns flood, septic systems begin to fail, and some homes have flooded. He said there has to be a better way, with the technology they have now, to be able to redo roads, sewer, and stormwater. He said he has received dozens of calls from people in his neighborhood because there are significant problems across the board, from drainage problems, maintenance of retention ponds, or maintenance of the canal. He said they need a comprehensive solution to it. He said at the Tri-County of Cities meeting they had conversations regarding the State is focused on water issues, both quality and quantity along with energy. He brought this up since it a good opportunity to move forward and request funding:, work in partnership with Seminole County and the State of Florida. District #41. No report. District #5. Commissioner Sackett commented on how nice it was to recognize people while they are still with us. He said one of their CC 10-06-14/3 residents, who had received a Proclamation from the City for being 100 years old, had recently passed away. She was thrilled to have received the recognition from the City. District #1. Mayor Maingot said on October 4th, lie met with Mr. Greg Demas regarding the flooding area Deputy Mayor Durso was describing earlier. He said he met with the City Manager who told him staff has looked into it. He said he could not understand when that land was being plotted, that there was not a common easement between those properties so the City could go in there and do something about it. He feels they should re -explore the opportunities to see what can be done. He said on September 22nd, there was a ribbon cutting for HomeWise, and was impressed by their activities. He said on September 24th, a representative from SunRail gave a talk to the residents of Chambrel, who have had problems getting on and off the train with their walkers and wheelchairs. He said on September 25th, the City hosted the Longwood Business Reception. He said they introduced their new Economic Development and Special Projects Manager, Tom Krueger. He said on October I", he participated in the CALNO Meeting hosted by Seminole County. He said on October 3rd, he attended the Smith Preparatory Academy Fun Day at Reiter Park. Deputy Mayor Durso said regarding the flooding he mentioned, his area of the City has been neglected over the past fifteen (15) or twenty (20) years. He is very much interested in a comprehensive solution to that area for stormwater, roads, and sewer. He said a lot of residents in this area have indicated an interest in having sewer. He wanted to make sure they understood he was not just talking about fixing one drainage ditch on one of the side streets, or one road. He said the whole area needs attention. He said if they can get some federal and state funding, they need to do it quickly. Mr. Williams said they are interested in solving all the drainage problems, and he thinks the important thing to realize is that this is something that is not going to be planned out in one or two months. He said it is going to take some significant amount of time to understand how best to fix these problems. Commissioner Weller asked if the engineering is in place with a survey and studies. Mr. Williams said they had a storm water master plan that was done and now they need to start looking at how to resolve these issues. He said acquisition of easements would help solve things easily, but that will take property owners participating and mortgage holders joining in. 9. ANY ADDITIONS OR DELETIONS TO THE AGENDA. None f CC 10-06-14/4 i 10. CONSENT AGENDA A. Approve Minutes of the September 15, 2014 Regular Meeting. B. Approve the Monthly Expenditures for September 2014. C. Approve purchase orders totaling $299,954 to Helping Hand Lawn Care, Inc. for mowing services provided to the City of Longwood. D. Approve a purchase order in the amount of $21,600 to SSIFM 1�, Southern Soils Turf Management for the annual baseball turf management program for the fields located at Candyland Park. E. Approve a purchase order in the amount of $1,020,000 to Waste Pro of Florida, Inc. (Waste Pro) for annual solid waste and recycling services. i F. Approval of an award and issue a purchase order in the amount of $30,444.78 to D&A Building Services, Inc. for janitorial services. G. Approve a purchase order in the amount of $348,000 to Environmental Products of Florida for the purchase of a 2015 Vactor Sewer Cleaner Vehicle. H. Approve a piggyback contract between Florida Fish and Wildlife Conservation Commission (FWCC) and Applied Aquatic Management as well as the issuance of a purchase order in the amount of $36,000.00 for the City's Lake and Pond. Maintenance for the 2014-2015 Fiscal Year Deputy Mayor Durso moved to approve the Consent Agenda as presented Items A through H. Seconded by Commissioner Weller. Commissioner, Sackett had questions on Item H. Discussion ensued regarding the numbers and how they were broken down. Mr. Tom Smith, Streets Manager answered questions. Motion carried with a unanimous roll call vote. 11. PUBLIC IIEARINGS A. City Commission to hear a public request for a Special Exception (SPE 03-14) from Pemberton Inc. located at 103 Highline Drive to reduce the side setback from 10' to 0' to replace an existing shed with a hydraulic building within the existing foot print. CC 10-06-14/5 Mr. Langley said this is a quasi-judicial proceeding. He said the Commission will consider the application based on the criteria set forth in the. City Land Development Code. He said any person wishing to speak on this item will stand and be sworn in to testify. He then swore in City staff and the applicant. He said at this time it is appropriate for staff to speak, then the applicant, and anyone wishing to speak on the matter. Ms. Bower said they are looking for a reduction in the side yard setback from 10' to 0'. She said there is currently a shed there and would like to replace the shed with a building because they are expanding their operations. Mr. Williams stated there should not be any issues associated with this matter from a stormwater perspective. Mr. Walter Pemberton, 103 Highline Drive, said he appreciated Mr. Kruger coming to speak with them on anything the City can do to help their business. He said as far as any stormwater issues, the current location of that property is on non -permeable soil, and already has an existing foundation, so they would be taking down a metal shed and building a concrete block, metal structure on top of that for doing final installation and assembly of their hydraulic attachments that they make. He said it will help create more jobs and they are going to launch a new product line about February or March 2015, which will create five (5) or six (6) more jobs just by adding this building. Mayor Maingot opened the public hearing. No one spoke in favor or in opposition to Item I IA. Deputy Mayor Durso moved to close the public hearing. Seconded by Commissioner Sackett and carried by a unanimous voice vote. Deputy Mayor Durso moved to approve Item 11A as presented. Seconded by Commissioner Sackett. Commissioner Sackett asked Ms. Bower if they had received any responses to the letter that was sent out. Ms. Bower said they had not received any responses and no one objected to it. Motion carried by a unanimous roll call vote. CC 10-06-14/6 B. Read by title only and adopt Ordinance No. 14-2026, amending ;.� the Longwood Comprehensive Plan to adjust minimum density requirements and make wetland requirements consistent with State and Federal agencies, and update the Public School Facilities Element. Mr. Langley read Ordinance No. 14-2026 by title only. Mayor Maingot opened the public hearing. No one spoke in favor or in opposition of Ordinance No. 14-2026. Deputy Mayor Durso moved to close the public hearing. Seconded by Commissioner Sackett and carried by a unanimous voice vote. Deputy Mayor Durso moved to adopt Ordinance No. 14- 2026 as presented Item 1113. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. C. Read by title only and adopt Ordinance No. 14-2027, amending the Longwood Development Code to reduce minimum density requirements and match wetland buffer requirements to State and Federal regulations. Mr. Langley read Ordinance No. 14-2027 by title only. Mayor Maingot opened the public hearing. No one spoke in favor or in opposition of Ordinance No. 14-2027. Deputy Mayor Durso moved to close the public hearing. Seconded by Commissioner Sackett and carried by a unanimous voice vote. Deputy Mayor Durso moved to adopt Ordinance No. 14- 2027 as presented Item 11C. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. 12. REGULAR BUSINESS A. Consider waiving or reducing the rental fees at the Longwood Community Building for the Department of Community Services with Seminole County Government for an event to be held on December 12, 2014 for nine (9) hours. Commissioner Sackett moved to waive the rental fees at the Longwood Community Center with the exception of the attendant Fee. Seconded by Deputy Mayor Durso. CC 10-06-14/7 Discussion ensued regarding the cost related to the cleaning of the facility. Mr. Capizzi advised the $25.00 an hour attendant fee covers.the cost of cleaning. Motion carried by a unanimous, roll call vote. B. Consider waiving or reducing the rental fees at the Longwood Community Building for the South Seminole Optimist Club for an event to be held on October 16, 2014 for five (5) hours. Commissioner Sackett moved to waive the rental fees at the Longwood Community Building for South Seminole Optimist Club with the exception of the attendant fee. Seconded by Deputy Mayor Durso. Mr. Ken Ritter, a member of the South Seminole Optimist Club, spoke about the Optimist Club and the event they are holding at the facility. He said it for the Jr. Optimist Club, which is at Lyman High School, Milwee Middle and Lake Brantley High School. He said they teach them leadership, good government, respect for law, and do a lot of community service. He said this event is an installation banquet for these three (3) schools. Motion carried by a unanimous roll call vote. J C. Read by title only and adopt Resolution No. 14-1362, which amends the Fiscal Year 2013/2014 budget. Mr. Langley read Resolution No. 14-1362 by title only. Deputy Mayor Durso moved to adopt Resolution No. 14- 1362 as presented. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. D. Read by title only and adopt Resolution No. 14-1363, requesting a perpetual drainage easement to be located on state lands as illustrated within the DEP Upland Easement Application for the Skylark Subdivision Drainage Improvements at 800 and 804 Raven Avenue. Mr. Langley read Resolution No. 14-1363 by title only. Deputy Mayor Durso moved to adopt Resolution No. 14- 1363 as presented. Seconded by Commissioner Weller and carried by a unanimous roll call vote. 13. CITY MANAGER'S REPORT CC 10-06-14/8 j Mr. Williams said they are not very happy with the cost and service they are receiving from First Vehicle for their fleet. Fle said he would like a consensus from the Commission to proceed with working with the City Attorney in providing a Notice of Intent to terminate the contract within ninety (90) days in hopes of resolving the cost and service issues they have. It. was the consensus of the Commission to allow Mr. Williams to issue a Notice of Intent to terminate the contract. Mr. Williams said at the Special Meeting of September 29"', they gave the Fire Chief permission with maintaining the SAFER Grant employees and they have, received verbal confinnation from FEMA that they will extend the Grant funding for a period of up to three (3) to six (6) months. Mr. Williams said Edward Jones has expressed an interest in establishing an office within the City limits and would like to do frequent door-to-door solicitation, which is consistent with their business model. He said their current code limits door-to-door solicitation permits to two (2) days for each permit and no more than one (1) every six (6) months at a cost of $200. Mr. Riordan, who is the Edward Jones representative, would like to obtain a permit for six (6) months to one (1) year at a cost of $500 to $1,000. He asked if there was a consensus from the Commission for him to bring back the code change. Discussion ensued regarding their interest to allow this type of solicitation. It was the general consensus of the Commission that they were not in favor of bringing back a code change. 14. CITY ATTORNEY'S REPORT. No report. 15. CITY CLERK'S REPORT. 'No report. 16. ADJOURN. Mayor Maingot adjourned the meeting at 8:54 p.m. 11 ATTEST: Michtelle Loego, i6 Clem n C. CC 10-06-14/9 This Page Left Blank Intentionally. CC 10-06-14/10