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CC10-20-14MinLONGWOOD C:�T�' COMMISSION Longwood City Commission Chambers 175 West Warren Avenue Longwood, Florida MINUTES October 20, 2014 7:00 P.M. Present: Mayor John C. Maingot Deputy Mayor Joe Durso Commissioner Brian D. Sackett Commissioner Mark Weller Dan Langley, City Attorney Jon C. Williams, City Manager Michelle Longo, City Clerk Pam Barclay, Finance Director Chris Capizzi, Leisure Services Director Craig Dunn, Information Technology Director Richard Kornbluh, Utilities Division Manager Chris Kintner, Planner Tim Cooper, Day Commander 1. CALL TO ORDER. Mayor Maingot called the meeting to order at 7:00 p.m. 2. OPENING INVOCATION. Father Steve Baumann with Annunciation Church gave the invocation. 3. THE PLEDGE OF ALLEGIANCE 4. COMMUNITY ANNOUNCEMENTS. Ms. Longo read the following announcements. A. A Halloween Event will be held on Saturday, October 25, 2014. from 3:00 p.m. until 5:30 p.m., at Reiter Park,.311 Warren Avenue. There will be a chi➢dren's costume contest, free candy for children, bounce houses, games, food vendors and more. B. Face the Fear 2014 will be held on October 24', 25', 31" and November 11t from 8:00 p.m. until 11:00 p.m. at Longwood Elementary, 840 Orange Avenue. Tickets will be $10 for adults and $5 for children ages 10 and under. 5. PROCLAMATIONS / RECOGNITIONS CC 10-20-14/1 A. Presentation of Beautification Award to Wild Hare, located at 335 North Ronald Reagan Boulevard. Commissioner Sackett presented Ms. Cheryl Bryant, owner of the Wild Hare with the Beautification Award. Photographs were then taken. B. District 94 Nomination of the Business Person of the Month Award for November 2014. Commissioner Weller deferred nomination until the next meeting. 6. BOARD APPOINTMENTS A. District #5 Nomination to the Parks & Recreation Advisory Board. Commissioner Sackett nominated Ms. Judy Coad to the Parks & Recreation Advisory Board. Seconded by Deputy Mayor Durso carried by a unanimous voice vote. 7. PUBLIC INPUT A. Public Participation. Ms. Judy Coad, 1695 Grange Circle, Longwood said she passed out three (3) flyers to share with the Commission, they relate to what she is there to speak about. She said the Parks and Recreation Board is sponsoring their second annual Chili Cook -Off on November 8, 2014. She stated she provided each Commissioner with a packet at the last Commission Meeting. She thanked the Commissioners for taking tickets for the event and/or making a donation and advised money from selling these tickets should be turned in at Longwood Elementary School. She encouraged all the Commissioners to enter a team. She thanked the Fishback Dominick Law Firm for being a sponsor of this event. She encouraged everyone to attend the Halloween Event that is being held over the weekend and to mark their calendar for the annual Celebrate the Season event on December 6, 2014. 8. MAYOR AND COMMISSIONERS' REPORT District 94. Commissioner Weller said he attended the Legislative Policy Committee Meeting for Finance, Taxation, and Personnel Committees. He said two issues came out of the committee, the Communications and Service Tax and local business tax protection, and also the Municipal Pension Reform. District #5. Commissioner Sackett said Winn -Dixie Stores in Central Florida have had problems with robberies occurring around 10:30 p.m. just before cashing out. He spoke with the Winn -Dixie Manager, Lenny Accardi, about this, as well as Mr. Williams and Chief Hickson. He said CC 10-20-14/2 he was advised they are providing services to their local Winn -Dixie regarding this issue. He said a few months ago, they would on a temporary basis allow dogs at Reiter Park. He said he sees dogs in the park unleashed. He said he would like to see the sign removed and people encouraged to use their dog park by Candyland. He said he was unsure how long the temporary basis was, either three or six months. Discussion ensured about the dogs in Reiter Park and the temporary time frame. Mr Capizzi said they are near the end of the time allotment for this experiment and they will be assessing this matter and will bring it back to the Commission. He also advised he has employees that do check on the Park throughout the day and he has not received any complaints. Commissioner Sackett said Mr Capizzi is running a spectacular Parks & Recreation Board. He said this month's car show had the most cars ever, 360 plus cars and was a great night. He asked about getting rid of the lights that were taken down from the Park and are still on the ground a year later He asked if they can sell them or get rid of them. Mr Capizzi said it was brought up at a staff meeting about possibly selling or donating them. He had a school in Volusia County interested in them at one point but they are no longer interested. He said if they do not donate them, they can sell them. Commissioner Sackett said regarding the State Road 434 project, he is encouraged to see the asphalt is coming in. He said along State Road 434 at the entrance to Chambrel, there is a turn lane and it is not wide enough for two vehicles, in his opinion, to make the proper exit and entrance onto State Road 434 and is concerned about safety He suggested moving the barrier to better accommodate two vehicles. He discussed Fire Safety Month at Woodlands Elementary and a job well done by the Longwood Fire Department. He said he is very proud of the group doing this. He brought up the Fall Arts & Crafts Festival and discussed waiving the fee regarding participation. He said they have normally waived this fee in the past and felt they went through this process very quickly when it first came before the Commission. He would like to revisit the fee waiver aspect and review it again to see what the impact would be. Mayor Maingot said they should defer this to the next agenda. District #1 Mayor Mamgot said on October 9t'the Tourism Development Council, which he chairs, was held at the Lake Mary Event Center and they introduced the new Business Guide to Seminole County He said for the first time all cities are identified in the guide with information for each. He said they are trying to highlight all the cities instead of just one or two to bring people into the local businesses. He CC 10-20-14/3 said on October 10t', Mr Demas, Mr Smith, Mr Williams, Mr Wahl and himself met at Mr Demas property He said the city staff is working on the issues in that area and addressing the concerns. He said he attended the 131' year anniversary of the Mt. Olive Missionary Baptist Church and read a Proclamation prepared for the occasion. He said on October 13t' he attended a breast cancer awareness event co -sponsored by the Seminole Chamber of Commerce and the South Seminole Hospital. He read a Proclamation prepared for them as well. He said in subdivisions near the Wildmere area, he believes on the plans for the more recently developed properties there were swales. He asked Mr Williams to check into this since it may be that people were filling them in. He said this can lead to potential flooding in those areas. District #2. Deputy Mayor Durso said the League of Cities is hosting a regional round table for all Regional League Presidents. He was recently appointed to the Legislative Committee for the Florida League of Cities. He said the Legislative Committee finalizes the work of all other committees into one document that will be brought forward to the Legislature. He reminded the Commission that on November 13t' and 14t', the Legislative Finalization Meetings will be held at the Orlando International Airport. He said regarding the comments made by Mayor Maingot, he is very excited about the attention he is paying to his district and looks forward to his support when they look for money to fill in those gaps for sewers and swales. Mayor Maingot said the way he feels about it is they qualify to represent the district in which they live, but as good Commissioners they look after the interests of everyone in their City Deputy Mayor Durso said regarding the water issues they face, he has mentioned the fact that they have a little bit of added support because they are allowed to go out for money on larger capital projects. He said in conjunction with that, he was very excited at the last Regional League Meeting, they discussed something called the Florida Water Initiative. He said this is a program being put together by the St. John's River Water Management District, the South Florida River Water Management District, the South West Florida Water Management District, and Department of Environmental Protection (DEP) He said he is mentioning this to the City Manager, as well as staff, because now they have the ability to go after additional funds, but this is becoming an increasing focus of the Legislature and they now have a regional plan and no longer looking at it on individual water management districts. He said they are now looking at Central Florida and what they need to do in regards to water and focused on water re -use, alternative sources, and things along those lines. He said he has had a significant number of constituents, business owners, property owners, elected officials and city staff throughout Seminole County that have complimented Mr Williams. He CC 10-20-14/4 said he would like to acknowledge his continued support of the work he is doing. 9. ANY ADDITIONS OR DELETIONS TO THE AGENDA. None. 10. CONSENT AGENDA A. Approve Minutes of the September 29, 2014 Special Meeting and the October 6, 2014 Regular Meeting. S. Approve the Monthly Expenditures for September and October 2014. C. Approve the Monthly Financial Report for September 2014. D. Approve a purchase order in the amount of $60,000 to Hydra Service Inc., for the repair and maintenance of the City's thirty-two (32) Lift Stations. E. Approve a purchase order increase in the amount of $15,000 to Pegasus Engineering for miscellaneous storm water services for fiscal year 2014/2015. F. Approve a purchase order increase in the amount of $29,000 to Pegasus Engineering for the National Pollutant Discharge Elimination System (NPDES) services. G. Approve a purchase order in the amount of $2,9,006.75 to Nexus IS for the renewal of the Cisco Smartnet Services that covers the Cisco hardware and software. H. Appprove a purchase order in the amount of $106,620 to Nexus IS for datacenter monitoring and management. I. Approve purchase orders in the amount of $66,636.36 and $20,000 to Ricoh USA, Inc. for copiers and printers. J. Approve a purchase order in the amount of $22,864 to SHI International Corporation for year five (5) of a Microsoft Enterprise Agreement. K. Approve a purchase order in the amount of $98,916.28 to Sungard Public Sector for year five (5) of a multi -year contract. L. Approve a purchase order in the amount of $27,105.69 for Toro Workman HD ACG for the acquisition of a Grounds �., Maintenance Utility Vehicle. CC 10-20-14/5 M. Approve a purchase order increase in the amount of $25,000 to CE James, Inc. for demolition of two properties (recently acquired by the City) located at 357 and 365 East Jessup Avenue. Deputy Mayor Durso moved to approve the Consent Agenda as presented Items A through M. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. 11. PUBLIC HEARINGS A. Read by title only and adopt Ordinance No. 14-2039, approving a Site Development Plan, Planned Development and Development Agreement for the Weston Park Apartments Project. Mr. Langley read Ordinance No. 14-2039 by title only. Mr. Langley said this is a quasi-judicial public hearing and the second public hearing of Ordinance No. 14-2039, and is considering the approval of three (3) development orders for the proposed Weston Park project, which consists of applications for a Site Development Plan, a Planned Development, and a j Development Agreement. He said each of the development order applications must be evaluated under their respected criteria for J approval as set forth in the Longwood Development Code. He said in all development orders approved by the City Commission they are required by law to be consistent with the City's Comprehensive Plan. He said.at this time it would be appropriate to ask the Commissioners to disclose any ex-parte communication they may have had since the last meeting. He said they do not need to re - disclose any that were stated at the last meeting just anything new. Commissioner Weller said he spoke to Mr. Wolf the day after the last meeting. Mr. Langley said anyone wishing to speak on behalf or in opposition to Ordinance No. 14-2039 is requested to stand and be sworn in by the City Attorney. Upon being sworn -in, if they have not already done so, please complete the forms for Request to Speak during public Hearing and return them to the City Clerk prior to speaking. He, stated the applicant shall have the right to cross examine all person speaking concerning this agenda item, and those persons shall be allowed to cross examine the applicant. Mr. Langley then swore -in city staff, the applicant, and those wishing to speak. He said city staff will speak first, then the applicant, and then citizen input after that. CC 10-20-14/6 Mr. Kintner, Planner, said he wanted to follow up on the discussion from the September 29t' meeting about insuring the proper functioning of the trash receptacle operation. He said they have made those changes to deviation number eleven (11) on page one (1) and reviewed them with the applicant, and they are fine with it. Mr. Steve Miller, 381 E. Jessup Avenue, wished Ito speak in favor of Agenda Items 11A and 11B. He stated he hopes the Commission votes in favor of both items. Mr. Jonathan Wolf, 1105 Kensington Park: Drive, Altamonte Springs, said the process is moving along and they have a significant agreement that has been signed off by the Federal Transit Authority, Florida Department of Transportation (FDOT), and Commissioner Dallari is signing tomorrow. He said they look forward to welcoming this community. Mayor Maingot asked when the start date will be. Mr. Wolf said the exact date will be posted in early to mid — j November and wil I advise so they can be out there together to help move that first shovel of dirt. Deputy Mayor Durso moved to close the public hearing. Seconded by Commission Weller and carried by a unanimous voice vote. Deputy Mayor Durso moved. to adopt Ordinance No. 14-- 2039 as presented. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. B. Read by title only, hold the first public hearing on Ordinance No. 14-2050, the Vacation and Abandonment of Lands related to the Weston Park Development Agreement and set the final public hearing date for November 3, 2014. Mr. Langley read Ordinance No. 14-2050 by title only. Mayor Maingot opened the public hearing. No one spoke in favor or opposition to the Ordinance. Deputy Mayor Durso,moved to close the public hearing and carried by a unanimous voice vote. Commissioner Sackett moved to approve Ordinance No. 14-2050 and set November 3, 2014 as the'final public CC 10-20-14/7 hearing date. Seconded by Commissioner Weller and carried by a unanimous roll call vote. 12. REGULAR BUSINESS A. Approve a COPS Hiring Program Grant for two (2) police officer positions. Deputy Mayor Durso moved to approve item 12A as presented. Seconded by Commissioner Sackett and carried by a unanimous roll call vote. 13. CITY MANAGER'S REPORT Mr. Williams said there was a Citizen Awareness and Participation Plan (CAPP) Meeting for the proposed Grant Street Townhomes Project by AVEX Homes scheduled for this Wednesday, October 22, 2014 at 6:30 p.m. He said it had been cancelled and will be re -scheduled for November 12, 2014 in the Longwood Commission Chambers at 6:00 p.m. He said the cancellation is posted on the City website and staff has been in contact with the developer and it will be posted on the doors to the Chambers. He said the developer took all the steps to notify the residents in the neighborhood as well. He noted it was the developer who wished to cancel the meeting. Mayor Maingot asked about the progress of the Maranda Homes. Mr. Williams gave an update on the progress and went over the activity that has taken place in the TOD area. 14. CITY ATTORNEY'S REPORT. No report. 15. CITY CLERK'S REPORT Ms. Longo requested a consensus from the Convnission on two (2) options for the Beautification Sign. The two (2) options were displayed on the screen. The e first has "l't Place" in the ribbon and the second has "Recognition". Commissioner Sackett made a motion to approve the sign- which states "Recognition". Seconded by Deputy Mayor Durso. Discussion ensued regarding the two options. Commissioner Sackett withdrew his motion. Deputy Mayor Durso withdrew his second. Deputy Mayor Durso moved to approve the lit Place sign. Seconded by Commissioner Weller and carried by a unanimous voice vote. CC 10-20-14/8 16. ADJOURN. Mayor Maingot adjourned the meeting at 7:57 p.m. John C. Myaingoff, Mayor ATTEST: /jj� &/ ?///// ich 11 ofild COty f rk CC 10-20-14/9 This Page Left Blank Intentionally. CC 10-20-14/10